HomeMy WebLinkAboutAGENDA REPORT 2023 0621 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 21, 2023
ACTION APPROVED STAFF
RECOMMENDATIONS, INCLUDING
ADOPTION OF RESOLUTION NO. 2023-
4192. (ROLL CALL VOTE: UNANIMOUS)
BY A. Hurtado.
E. Consider Purchase of Facilities Maintenance Division Vehicle; and Resolution
Amending the Fiscal Year 2022/23 Budget to Allocate Funds from the Equipment
Replacement Fund to the Facilities Maintenance Fund. Staff Recommendation: 1)
Approve the purchase of a 2023, Ford F150 4x2 with extra cab from Ford of
Downtown LA; and 2) Adopt Resolution No. 2023-4192 amending the Fiscal Year
2022/23 Budget in the amount of $13,500.00 from the Vehicle Replacement Fund
Balance to purchase replacement truck for the Facilities Division. (Staff: Jeremy
Laurentowski, Parks and Recreation Director) (ROLL CALL VOTE
REQUIRED)
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
BY: Kim Sexton, Administrative Assistant II
DATE: 06/21/2023 Regular Meeting
SUBJECT: Consider Purchase of Facilities Maintenance Division Vehicle; and
Resolution Amending the Fiscal Year 2022/23 Budget to Allocate
Funds from the Equipment Replacement Fund to the Facilities
Maintenance Fund
BACKGROUND & DISCUSSION
The Fiscal Year (FY) 2022/23 budget includes funding in the amount of $35,000 for
replacement of one truck for the Facilities Maintenance Division staff. The vehicle
identified for replacement is vehicle #52, a 2002 Chevy Silverado 2500 HD Utility Truck.
The truck is utilized daily to support maintenance operations in the Parks and Facilities
Divisions. Additionally, it is used by part-time staff who maintain the parks on the
weekend. The truck has exceeded its life expectancy and warrants replacement due to
the mileage it has accumulated, amounting to approximately 161,618 miles.
Generally, new fleet vehicles are purchased through the State of California’s
Cooperative Purchasing Agreements. The vehicle is selected and ordered through a
participating dealership based on a fixed unit price per vehicle. However, earlier this
fiscal year the dealerships ordering windows were closed due to supply chain issues
with the various manufacturers. With the end of the fiscal year approaching, and the
ordering windows still closed, staff prepared a formal Request for Bid for a fleet vehicle
to ensure purchase of the vehicle budgeted this year. On May 8, 2023, staff advertised
formal bids in the Ventura County Star newspaper, the City’s bid interest list, and local
dealerships. By the advertised due date, the City received one (1) bid from the
following truck dealer:
Bidder Truck Model Bid Amount
Ford of Downtown Los Angeles 2023 Ford F-150 $43,935.00
The recommended truck for purchase is a 2023 Ford F150 4x2 with an extra cab and
regular bed. The truck is smaller in size compared to the current vehicle, making it
more suitable for accessing maintenance areas within the parks. The bid proposal
Item: 10.E.
168
Honorable City Council
6/21/2023 Regular Meeting
Page 2
includes a spray-in bed liner to protect the inside of the truck and prevent items from
sliding around. After the truck is purchased, staff will upfit the vehicle with a light bar
and GPS unit.
The total cost of the truck including taxes and fees is $48,210.65, exceeding the
budgeted amount by $13,210.65. As a result, staff is requesting an amendment to the
FY 2022/23 budget to secure full funding for the truck purchase.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
The FY 2022/23 budget includes $35,000.00 allocated for the replacement of the
subject truck. Staff is requesting an amendment to the FY 2022/23 budget in the
amount of $13,500.00 from the Vehicle Replacement Fund (3009) to complete this
purchase. Fund 3009 has a balance of $389,493.13, which is available and sufficient to
cover this request.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Approve the purchase of a 2023, Ford F150 4x2 with an extra cab from Ford of
Downtown LA; and
2. Adopt Resolution No. 2023-____ amending the Fiscal Year 2022/23 Budget in
the amount of $13,500.00 from the Vehicle Replacement Fund Balance to
purchase a replacement truck for the Facilities Division.
Attachment: Draft Resolution No. 2023-____
169
ATTACHMENT
RESOLUTION NO. 2023-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR (FY) 2022/23 BUDGET BY APPROPRIATING
$13,500.00 FROM THE VEHICLE REPLACEMENT FUND
(3009) TO PURCHASE REPLACEMENT VEHICLE FOR
FACILITIES MAINTENANCE DIVISION
WHEREAS, on June 15, 2022, the City Council adopted the Operating and
Capital Improvements Budget for FY 2022/23, which included an appropriation of
$35,000 in the Vehicle Replacement Fund (3009) for replacement of vehicle #52 in the
Facilities Maintenance Division; and
WHEREAS, a staff report has been presented to the City Council discussing the
need to replace one vehicle using the bid received on May 22, 2023, at a total cost of
$48,210.65; and
WHEREAS, a budget amendment of $13,500.00 from the Equipment
Replacement Fund (3003) is required to fully fund the purchase of the Facility
Maintenance Division vehicle; and
WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said
budget amendment and the resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $13,500.00 from the
Vehicle Replacement Fund (3009), as more particularly described in Exhibit “A”,
attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of June, 2023.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
170
Resolution No. 2023-____
Page 2
BUDGET AMENDMENT FOR
VEHICLE PURCHASE FOR FACILITY MAINTENANCE DIVISION
FY 2022/23
FUND BALANCE ALLOCATION:
Fund Title Fund Account Num ber Amount
Vehicle Replacement Fund 3009-000-00000-33990 13,500.00$
Total 13,500.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3009-171-00000-55020 70,912.75$ 13,500.00$ 84,412.75$
Total 70,912.75$ 13,500.00$ 84,412.75$
171