HomeMy WebLinkAboutAGENDA REPORT 2023 0621 CCSA REG ITEM 10ICITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 21, 2023
ACTION APPROVED STAFF
RECOMMENDATIONS, INCLUDING
ADOPTION OF RESOLUTION NO. 2023-
4195. (ROLL CALL VOTE: UNANIMOUS)
BY A. Hurtado.
I. Consider Award of Agreement to BPG CA, LLC dba JW Professional Services for
Janitorial Services at Various City Facilities and Parks and Resolution Amending
the Fiscal Year 2023/24 Budget. Staff Recommendation: 1) Award an Agreement
to BPG CA, LLC dba JW Professional Services for janitorial services at various
City facilities and parks for a three-year term in the amount of $317,882 per year,
which includes an annual contingency of $24,000, with two optional one-year
extensions, for a total contract value over the initial three-year period of $953,646
and authorize the City Manager to execute the Agreement, subject to final
language approval of the City Manager; and 2) Authorize the City Manager to
negotiate and approve janitorial service pricing adjustments, if requested, during
the extended term of the Agreement based on CPI or a maximum of 5%, whichever
is lower, as stated in the contract documents; and 3) Adopt Resolution No. 2023-
4195 amending the Fiscal Year 2023/24 Budget to fund park restroom cleaning
and unlocking services. (Staff: Jessica Sandifer, Community Services
Manager) (ROLL CALL VOTE REQUIRED)
Item: 10.I.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Community Services Manager
DATE: 06/21/2023 Regular Meeting
SUBJECT: Consider Award of Agreement to BPG CA, LLC dba JW Professional
Services for Janitorial Services at Various City Facilities and Parks and
Resolution Amending the Fiscal Year 2023/24 Budget
BACKGROUND
The City has historically provided regular cleaning services at various City facilities through
janitorial service agreements with qualified custodial service companies. In the last three
years, the City has included regular cleaning service for the 12 City park restroom facilities
in the janitorial services contract.
The current janitorial service agreement provides for regular cleaning of City Hall,
Community Center, Active Adult Center, Moorpark Public Library (Library), the Ruben
Castro Human Services Center (RCHSC), and the Moorpark Public Service Facility (MPSF),
and the 12 Park Restroom Facilities. It also provides annual deep cleaning of the facilities,
as well as deep cleaning at Arroyo Vista Recreation Center (AVRC). It also calls for
unlocking the restroom facilities in the morning and several other park facilities, including
Arroyo Vista Park, the dog park at College View Park, and the Shady Ridge buffer zone.
DISCUSSION
The current janitorial service agreement is scheduled to expire on June 30, 2023. Staff
issued a Request for Proposals (RFP) in May 2023 in order to test the market for current
service rates. The RFP prepared by staff included a number of enhancements to the current
service provisions including regular quarterly cleaning services such as high/low dusting,
which was previously performed only once or twice per year. Additional service level was
also added to the Active Adult Center to address appropriate cleaning in the commercial
kitchen. The Active Adult Center is also separated out from the City Hall and Community
Center, so maintenance costs can be accounted for separately. The RFP also continues to
include daily park restroom cleaning and sanitizing seven days a week, including weekends
and holidays. Daily unlocking of the park restrooms, Arroyo Vista, as well as the
aforementioned dog park, skate park, and buffer zone were also included in the RFP. The
RFP also offered a three-year initial contract term, with two optional one-year extensions.
Item: 10.I.
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The RFP for janitorial services was posted by the City Clerk on May 17, 2023. Interested
service providers were offered guided tours of the facilities on May 23, 2023. The City
received five proposals by the due date of June 2, 2023. Proposal solicitation and review
was conducted in accordance with City Council Resolution No. 2019-3829 governing the
procurement of contractual services. The proposal costs are summarized below:
Contractor Name Proposal Cost –
Three Year Term
BPG CA, LLC dba JW Professional
Services $881,646.00
CBJ Building Maintenance $2,334,056.31
Executive Facilities Services, Inc. $1,045,837.46
Pride Industries $1,079,588.09
JJ Property Maintenance Network $967,103.00
In addition to submitting the lowest bid, ServiceMaster is the City’s current janitorial service
provider and possesses a thorough knowledge of the City’s facility and park restroom
service requirements. Staff feels that they have the necessary qualifications and experience
to perform the required services. The City Council is now being asked to award a three-
year agreement (July 1, 2023 through June 30, 2026) with an option to extend the
agreement for two (2) additional one (1) year periods to ServiceMaster.
The table below presents a side-by-side comparison of the City’s current annual service
costs for janitorial services at City facilities and parks and the low bid proposal costs.
Facility Current Cost
(FY 22/23)
Proposal
Cost
Increase/
(Decrease)
Library $ 21,688.00 $ 25,111.00 $ 3,423.00
RCHSC $ 16,743.00 $ 19,265.00 $ 2,522.00
MPSF $ 15,538.00 $ 17,411.00 $ 1,837.00
AVRC $ 13,070.00 $ 13,180.00 $ 110.00
City Hall / Community Center $ 42,830.00 $ 46,308.00 $ 3,478.00
AAC $ 6,680.00 $ 15,990.00 $ 9,310.00
Facility Total: $ 116,549.00 $ 137,265.00 $ 20,716.00
Park restroom cleaning and
unlocking services $ 86,712.00 $ 102,312.00 $ 15,600.00
TOTAL SERVICE COST: $203,261.00 $239,577.00 $36,316.00
New City Hall* $0.00 $54,305.00
*Staff also obtained a proposal for the new City Hall. The cost to clean the new City
Hall facility will only be used once staff fully occupies the building.
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As shown in the preceding table, the total janitorial service cost for City facilities under the
new proposal would increase by $36,316 annually or approximately 18%, as compared to
the current cost. Some of the cost is attributable to requested service increases for the
quarterly services and additional cleaning included in the Active Adult Center kitchen to
comply with health and safety standards for food facilities, but the majority is related to
inflation, higher gas costs, and higher minimum wage costs. The current service provider
has held the service pricing since 2020, when the initial contract was awarded. Staff will
also be including a contingency of $24,000 in the contract for extra cleaning services that
may be required throughout the year.
Staff also obtained a proposal to clean the new City Hall facility when it becomes fully
occupied by staff. The total Agreement amount will reflect the rate for the new City Hall
facility, however, cleaning services at the old City Hall facility will cease when we begin
paying the new rate, and the invoice will be adjusted accordingly. The new City Hall costs
will be an increase in City Hall cleaning services of $23,987 over the rate for the current City
Hall facilities, which is representative of the overall increase in the building size.
The contract documents also allow for a service price adjustment in years three and five of
the Agreement, assuming the extension option is exercised. The provider has elected to
hold their service pricing through year three of the initial term. Staff is requesting City Council
approval to allow the City Manager to negotiate a janitorial service price adjustment, if
requested by the provider, based on the Consumer Price Index for the month of January up
to a maximum of 5%, which ever is lower.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
The Fiscal Year (FY) 2023/24 Budget includes funding in the amount of $256,714 for
janitorial services in the facilities and parks. A budget amendment allocating $14,818 from
the Park Maintenance Fund (2390) is requested to fully fund park restroom cleaning and
unlocking services. Funds will be reallocated in the FY 2023/24 budget to cover the
additional costs at City facilities.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
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STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Award an Agreement to BPG CA LLC dba JW Professional Services for janitorial
services at various City facilities and parks for a three-year term in the amount of
$317,882 per year, which includes an annual contingency of $24,000, with two
optional one-year extensions, for a total contract value over the initial three-year
period of $953,646 and authorize the City Manager to execute the Agreement,
subject to final language approval of the City Manager; and
2. Authorize the City Manager to negotiate and approve janitorial service pricing
adjustments, if requested, during the extended term of the Agreement based on
CPI or a maximum of 5%, whichever is lower, as stated in the contract documents;
and
3. Adopt Resolution No. 2023-____ amending the Fiscal Year 2023/24 Budget to
fully fund park restroom cleaning and unlocking services.
Attachment 1: Agreement
Attachment 2: Draft Resolution No. 2023-____
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AGREEMENT BETWEEN THE CITY OF MOORPARK AND
BPG CA, LLC DBA JW PROFESSIONAL SERVICES
FOR JANITORIAL SERVICES
THIS AGREEMENT, made and effective as of this _________ day of
________________________, 2023, between the City of Moorpark, a municipal
corporation (“City”) and BPG CA, LLC, a limited liability company, dba JW Professional
Services (“Contractor”). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
WHEREAS, City has the need for janitorial services at various City facilities and
parks; and
WHEREAS, Contractor specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from July 1, 2023 and will expire on June 30,
2026, unless this Agreement is terminated or suspended pursuant to this Agreement.
Upon the mutual consent and written amendment to this Agreement executed by
both parties, the term of this Agreement may be extended by two (2) additional one (1)
year periods.
2. SCOPE OF SERVICES
City does hereby retain Contractor, as an independent contractor, in a contractual
capacity to provide janitorial services at various City facilities and parks, as set forth in
Exhibit B: Schedule of Costs, and as set forth in Exhibit C: Scope of Services. In the
event there is a conflict between the provisions of Exhibit B and Exhibit C and this
Agreement, the language contained in this Agreement shall take precedence.
Contractor shall perform the tasks described and set forth in Exhibit C. Contractor
shall complete the tasks according to the schedule of performance, which is also set forth
in Exhibit C.
Compensation for the services to be performed by Contractor shall be in
accordance with Exhibit B. Compensation shall not exceed the rates or contract value of
three hundred seventeen thousand eight hundred eighty-two dollars ($317,882) annually,
which includes a contingency of twenty-four thousand dollars ($24,000), without a written
amendment to the Agreement executed by both parties. Payment by City to Contractor
shall be in accordance with the provisions of this Agreement.
ATTACHMENT 1
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3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Contractor
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Contractor hereunder in
meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Contractor’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Contractor shall be Patricia Capaldo, and no other individual may be substituted
without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Contractor and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided, on an IRS W-9 form,
before payments may be made to vendors.
The City agrees to pay Contractor monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit B, based upon actual time
spent on the above tasks. This amount shall not exceed the rates or contract value of
three hundred seventeen thousand eight hundred eighty-two dollars ($317,882) annually,
which includes a contingency of twenty-four thousand dollars ($24,000), for the total term
of the Agreement unless additional payment is approved as provided in this Agreement.
Contractor shall not be compensated for additional services rendered in
connection with its performance of this Agreement, unless such additional services and
compensation are authorized, in advance, in a written amendment to the agreement
executed by both parties.
Contractor shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon thereafter
as practical, for services provided in the previous month. Payment shall be made within
thirty (30) days of receipt of each invoice as to all non-disputed fees. Any expense or
reimbursable cost appearing on any invoice shall be accompanied by a receipt or other
documentation subject to approval of the City Manager. If the City disputes any of
Contractor’s fees or expenses it shall give written notice to Contractor within thirty (30)
days of receipt of any disputed fees set forth on the invoice.
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6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof including service at any specific location
or facility, by serving upon the Contractor at least ten (10) days prior written notice. Upon
receipt of said notice, the Contractor shall immediately cease all work under this
Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement. The City
shall pay the Contractor for the value of the work performed up to the time of termination
or suspension of said portion of this Agreement. All remaining work under the Agreement
shall continue in accordance with the Scope of Services at the payment rates and terms
set forth in Exhibit B.
The Contractor may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Contractor the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City. Upon
termination or suspension of the Agreement pursuant to this Section, the Contractor will
submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONTRACTOR
The Contractor’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Contractor is in default for cause under the terms of
this Agreement, City shall have no obligation or duty to continue compensating Contractor
for any work performed after the date of default and can terminate or suspend this
Agreement immediately by written notice to the Contractor. If such failure by the
Contractor to make progress in the performance of work hereunder arises out of causes
beyond the Contractor’s control, and without fault or negligence of the Contractor, it shall
not be considered a default.
If the City Manager or the City Manager’s designee determines that the Contractor
is in default in the performance of any of the terms or conditions of this Agreement,
designee shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have five (5) days after service upon it of said notice in which to cure the
default by rendering a satisfactory performance. In the event that the Contractor fails to
cure its default within such period of time, the City shall have the right, notwithstanding
any other provision of this Agreement, to terminate this Agreement without further notice
and without prejudice to any other remedy to which it may be entitled at law, in equity or
under this Agreement.
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8. LIQUIDATED DAMAGES
If the Contractor fails to complete the work, or any portion thereof, within the time
period required by this Agreement, or as duly extended in writing by the City Manager,
Contractor shall forfeit and pay to the City, as liquidated damages, the sum of one
hundred fifty dollars ($150) per day for each calendar day the work, or portion thereof,
remains uncompleted after the above specified completion date. Liquidated damages
shall be deducted from any payments due or to become due to the Contractor under the
terms of this Agreement. Progress payments made by the City after the above specified
completion date shall not constitute a waiver of liquidated damages by the City.
9. OWNERSHIP OF DOCUMENTS
Contractor shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Contractor shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Contractor shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books and
records; shall permit City to make transcripts therefrom as necessary; and shall allow
inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any such
audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of ten (10) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Contractor. With respect to computer files, Contractor shall make available to the City, at
the Contractor’s office and upon reasonable written request by the City, the necessary
computer software and hardware for purposes of accessing, compiling, transferring, and
printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Contractor shall indemnify, defend and hold harmless City, and any and all of its
officers, employees, and agents (“City Indemnitees”) from and against any and all causes
of action, claims, liabilities, obligations, judgments, or damages, including reasonable
legal counsels’ fees and costs of litigation (“claims”), arising out of the Contractor’s
performance of its obligations under this Agreement or out of the operations conducted
by Contractor, including the City’s active or passive negligence, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. In the event the
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City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding
arising from Contractor’s performance of this Agreement, the Contractor shall provide a
defense to the City Indemnitees or at the City’s option reimburse the City Indemnitees
their costs of defense, including reasonable legal counsels’ fees incurred in defense of
such claims.
Contractor agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this Section from each and every subcontractor, or any other
person or entity involved by, for, with, or on behalf of Contractor in the performance of
this Agreement. In the event Contractor fails to obtain such indemnity obligations from
others as required here, Contractor agrees to be fully responsible according to the terms
of this Section. Failure of City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth here is binding on the successors,
assigns, or heirs of Contractor and shall survive the termination of this Agreement or this
Section.
City does not and shall not waive any rights that it may have against Contractor by
reason of this Section, because of the acceptance by City, or the deposit with City, of any
insurance policy or certificate required pursuant to this Agreement. The hold harmless
and indemnification provisions shall apply regardless of whether or not said insurance
policies are determined to be applicable to any losses, liabilities, damages, costs, and
expenses described in this Section.
11. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and incorporated
herein by this reference as though set forth in full.
12. INDEPENDENT CONTRACTOR
Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor’s exclusive direction and control. Neither
City nor any of its officers, employees, or agents shall have control over the conduct of
Contractor or any of Contractor’s officers, employees, or agents, except as set forth in
this Agreement. Contractor shall not at any time or in any manner represent that it or any
of its officers, employees, or agents are in any manner officers, employees, or agents of
the City. Contractor shall not incur or have the power to incur any debt, obligation, or
liability against City, or bind City in any manner.
No employee benefits shall be available to Contractor in connection with the
performance of this Agreement. Except for the fees paid to Contractor as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Contractor for
performing services hereunder for City. City shall not be liable for compensation or
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indemnification to Contractor for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Contractor shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Contractor shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Property Service Workers Protection Act (Labor Code §1420 et. seq.), the Americans with
Disabilities Act and Occupational Safety and Health Administration laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned
by failure of the Contractor to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Contractor, nor any subcontractor under the Contractor, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status of such person; or any other basis
protected by applicable federal, state, or local law, except as provided in Section 12940
of the Government Code. The Contractor shall have responsibility for compliance with
this Section, if applicable [Labor Code Sec. 1735].
15. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the award,
terms or implementation of this Agreement, including any method of coercion, confidential
financial arrangement, or financial inducement. No officer or employee of the City will
receive compensation, directly or indirectly from Contractor, or any officer, employee or
agent of Contractor, in connection with the award of this Agreement or any work to be
conducted as a result of this Agreement. Violation of this Section shall be a material
breach of this Agreement entitling the City to any and all remedies at law or in equity.
16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the Services
during his/her tenure or for one (1) year thereafter, shall have any interest, direct or
indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
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17. CONFLICT OF INTEREST
Contractor covenants that neither they nor any officer or principal of their firm have
any interests, nor shall they acquire any interest, directly or indirectly, which will conflict
in any manner or degree with the performance of their services hereunder. Contractor
further covenants that in the performance of this Agreement, they shall employ no person
having such interest as an officer, employee, agent, or subcontractor. Contractor further
covenants that Contractor has not contracted with nor is performing any services directly
or indirectly, with the developer(s) and/or property owner(s) and/or firm(s) and/or
partnership(s) and/or public agency(ies) owning property and/or processing an
entitlement application for property in the City or its Area of Interest, now or within the
past one (1) year, and further covenants and agrees that Contractor and/or its
subcontractors shall provide no service or enter into any contract with any developer(s)
and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public agency(ies)
owning property and/or processing an entitlement application for property in the City or
its Area of Interest, while under contract with the City and for a one (1) year time period
following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service or
by deposit in the United States mail, certified or registered, return receipt requested, with
postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To: Cory Boggs, Partner
BPG CA, LLC dba JW Professional Services
4053 Calle Tesoro #F
Camarillo, CA 93012
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Contractor’s legal
entity, the Contractor shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
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20. ASSIGNMENT
Contractor shall not assign this Agreement or any of the rights, duties or obligations
hereunder. It is understood and acknowledged by the parties that Contractor is uniquely
qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Contractor shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement or
other action of the terms, conditions, or covenants referred to herein shall be filed in the
applicable court in Ventura County, California. The City and Contractor understand and
agree that the laws of the State of California shall govern the rights, obligations, duties,
and liabilities of the parties to this Agreement and also govern the interpretation of this
Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or the
declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled to
recover its costs and expenses from the losing party, and any judgment or decree
rendered in such a proceeding shall include an award thereof.
24. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire understanding
between the parties relating to the obligations of the parties described in this Agreement.
All prior or contemporaneous agreements, understandings, representations, and
statements, oral or written, are merged into this Agreement and shall be of no further
force or effect. Each party is entering into this Agreement based solely upon the
representations set forth herein and upon each party’s own independent investigation of
any and all facts such party deems material.
25. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of this
Agreement are for convenience and identification only and shall not be deemed to limit
or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
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26. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
27. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if any,
and this Agreement shall take precedence over those contained in the Contractor’s
Proposal.
28. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
29. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall constitute,
a waiver of any other provision, whether or not similar, nor shall any such waiver constitute
a continuing or subsequent waiver of the same provision. No waiver shall be binding
unless executed in writing by the party making the waiver.
30. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Contractor
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Contractor and has the authority to bind Contractor to the performance of
obligations hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK BPG CA, LLC DBA
JW PROFESSIONAL SERVICES
__________________________________ __________________________________
Troy Brown, City Manager Cory Boggs, Partner
Attest:
__________________________________
Ky Spangler, City Clerk
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Exhibit A
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of Work, Contractor will maintain
insurance in conformance with the requirements set forth below. Contractor will use
existing coverage to comply with these requirements. If that existing coverage does not
meet requirements set forth here, Contractor agrees to amend, supplement or endorse
the existing coverage to do so. Contractor acknowledges that the insurance coverage
and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to the City in excess of the limits and
coverage required in this Agreement and which is applicable to a given loss, will be
available to the City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for claims
or suits by one insured against another. Limits are subject to review but in no event less
than $1,000,000 per occurrence for all covered losses and no less than $2,000,000
general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event
to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Contractor or Contractor’s employees will use personal autos in any
way on this project, Contractor shall provide evidence of personal auto liability for each
such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one insured
against another. Coverage shall be applicable to the City for injury to employees of
Contractor, subcontractors or others involved in the Work. The scope of coverage
provided is subject to approval by the City following receipt of proof of insurance as
required herein. Limits are subject to review.
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Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and the City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 and CG 2037
with edition acceptable to the City. Contractor also agrees to require all contractors
and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Contractor, or Contractor’s employees, or agents, from waiving the right to
subrogation prior to a loss. Contractor agrees to waive subrogation rights against
the City regardless of the applicability of any insurance proceeds, and to require
all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or
its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or
reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Contractor’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or reduced
at any time and no replacement coverage is provided, the City has the right, but
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not the duty, to obtain any insurance it deems necessary to protect its interests
under this or any other Agreement and to pay the premium. Any premium so paid
by the City shall be charged to and promptly paid by Contractor or deducted from
sums due Contractor, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to the City of
any cancellation or reduction of coverage. Contractor agrees to require its insurer
to modify such certificates to delete any exculpatory wording stating that failure of
the insurer to mail written notice of cancellation or reduction of coverage imposes
no obligation, or that any party will “endeavor” (as opposed to being required) to
comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Contractor or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Contractor agrees to ensure that subcontractors, and any other party involved with
the Work who is brought onto or involved in the Work by Contractor, provide the
same minimum insurance required of Contractor. Contractor agrees to monitor and
review all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section. Contractor
agrees that upon request, all agreements with subcontractors and others engaged
in the Work will be submitted to the City for review.
11. Contractor agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees that
it will not allow any contractor, subcontractor, Architect, Engineer, or other entity
or person in any way involved in the performance of Work contemplated by this
Agreement to self-insure its obligations to the City. If Contractor’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Contractor, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to change
the amounts and types of insurance required by giving the Contractor 90 days
advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increased benefit to the City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed
to have been executed immediately upon any party hereto taking any steps that
can be deemed to be in furtherance of or towards performance of this Agreement.
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14. Contractor acknowledges and agrees that any actual or alleged failure on the part
of the City to inform Contractor of non-compliance with an insurance requirement
in no way imposes any additional obligations to the City nor does it waive any rights
hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until the
City executes a written statement to that effect.
16. Contractor shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contractor’s insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications
applicable to the renewing or new coverage must be provided to the City within
five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Contractor under this Agreement. Contractor expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials, and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of this
Agreement to the extent that any other section or provision conflicts or impairs the
provisions of this section.
21. Contractor agrees to be responsible for ensuring that no contract used by any party
involved in any way with the Work reserves the right to charge the City or
Contractor for the cost of additional insurance coverage required by this
Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying with
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these requirements. There shall be no recourse against the City for payment of
premiums or other amounts with respect thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss against
Contractor arising out of the work performed under this Agreement. The City
assumes no obligation or liability by such notice, but has the right (but not the duty)
to monitor the handling of any such claim or claims if they are likely to involve the
City.
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EXHIBIT B
SCHEDULE OF COSTS
The labor rates are all inclusive without limitation, to include wage benefits, vehicle,
fuel, tools, mobilization and demobilization, supervision, insurance, all licenses, permits,
overhead and profit and all other requirements necessary for the commencement,
performance and completion of services.
[see attached pricing sheets]
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EXHIBIT C
SCOPE OF SERVICES
Section 2, 3, and 4 of Request for Proposal
SECTION 2
SPECIFICATIONS
Scope
1. Maintain currently occupied cleanable space of approximate square footages:
Moorpark City Hall
13,610 sq. ft. of which 8,848 is carpeted; 2,160 is ceramic tile in hallways and
Administrative Building restrooms; 2,592 is linoleum/vinyl tile in the breakroom and
restrooms in the Development Services Building.
Two Restroom Facilities:
Administration Building – 3 water closets, 2 sinks, 1 urinal
Development Services Building Restrooms – 5 water closets, 4 sinks, 2 urinals
2 Breakrooms with refrigerators, sinks, microwaves
New Moorpark City Hall
22,000 sq. ft. of which XXXX is carpeted, XXXXX is vinyl/tile, and XXXXX is ceramic tile.
Three Restroom Facilities
First Floor – 5 water closets, 2 urinals, 4 sinks
Second Floor – 5 water closets, 2 urinals, 4 sinks
City Manager’s Private Restroom – 1 toilet, 1 sink
2 breakrooms with 2 refrigerators and 2 sinks
Active Adult Center/Community Center
12,710 sq. ft. of which 400 is carpeted and 6,800 is vinyl tile, and 1,300 is ceramic tile.
Two Restroom Facilities: 9 water closets, 3 urinals, 8 sinks
One Commercial Kitchen with commercial range/hood.
Moorpark City Library
7,800 sq. ft. of which approximately 5,632 is carpet tile; 296 is ceramic tile; 1,800 is vinyl
material.
One restroom facility with 2 sinks, 3 waterclosets, 1 urinal
One staff breakroom
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Ruben Castro Human Services Center
15,000 sq. ft. contract covers common area lobby, conference room, and restroom of
which approximately 577 is carpeted, 1,100 is porcelain tile; and 55 is ceramic tile.
One restroom facility with one toilet, one sink
Moorpark Public Services Facility
9,246 sq. ft. of which approximately 4,161 is vinyl tile, 694 is ceramic tile, 1,040 is
carpeted, and 1,040 is painted concrete that is polished annually.
2 shower/locker room combination
4 water closets, 2 urinals, 4 sinks
1 toilet and sink (gender neutral restroom)
1 breakroom, 2 refrigerators, 1 sink, 2 microwaves
Arroyo Vista Recreation Center
13,460 sq. ft. of which approximately 3,141 is carpeted, 4,307 is vinyl, and 1,884 is
ceramic tile.
PARK RESTROOM SERVICES FIXTURES
Park Address Water
Closet
Urinal Sink
Arroyo Vista Community Park* 4550 Tierra Rejada Road 5 2 4
Campus Canyon Park 6970 Campus Canyon Drive 3 1 2
Campus Park 6400 Harvard Street 3 1 2
College View Park 15400 Campus Park Drive 3 1 2
Glenwood Park 11800 Harvester Street 3 1 2
Mammoth Highlands Park 7000 Elk Run Loop 3 1 2
Miller Park 4530 Miller Parkway 3 1 2
Mountain Meadows Park 4350 Mountain Meadow Drive 3 1 2
Peach Hill Park 13200 Peach Hill Road 3 1 2
Poindexter Park 500 Poindexter Avenue 3 1 2
Tierra Rejada Park 11900 Mountain Trail Street 3 1 2
*Arroyo Vista Park has two restroom buildings
Park Facility Opening
Park/Facility Address
RCHS Day Laborer Restroom/Gates 612 Spring Road, Building B
Dog Park at College View Park 15400 Campus Park Drive
Shadyridge Buffer Zone West end of Shadyridge Road
Arroyo Vista Community Park Access
Gates (3 locations along the access road)
4550 Tierra Rejada Road
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2. The current approximate staff population is as follows:
City Hall: 45
Active Adult Center/Community Center: 3
Public Services Facility: 17
Library: 9
Ruben Castro Human Services Center: common areas only, no staff.
Arroyo Vista Recreation Center: 5 (full time staff) fluctuating number of part-time staff
In addition, approximately 142 patrons visit the Moorpark City Library on a daily basis and
an average of 200 to 300 patrons visit Arroyo Vista Recreation Center on a monthly basis.
3. Through daily service, all areas must be kept clean and presentable at all times.
4. When the word “clean” is used in this specification that means vacuum, dust, wash,
scrub, damp clean, scrape, or polish as necessary to bring the area or item cleaned to a
condition free of dust, dirt, or stains, to the satisfaction of the City representative.
Cleaning is to be accomplished by hand and/or power equipment using cloth, solvents,
disinfectants’ liquid and paste polish, etc. Cleaning methods shall be customary with the
trade. No caustic chemicals are to be used on metal fixtures. If damages occur to metal
fixtures, Contractor will be liable for replacement costs.
Working Conditions
1. Contractor is required to work enough hours necessary to complete work outlined
in these specifications.
The hours of operation for each building are as follows:
City Hall: Mon through Fri: 8:00 AM to 5:00 PM
Active Adult Center: Mon through Fri: 7:30 AM to 4:00 PM
Moorpark Public Services Facility: Mon through Fri: 7:00 AM to 5:00 PM
Library: Mon through Thurs: 10:00 AM to 8:00 PM
Fri through Sat: 10:00 AM to 5:00 PM
Sunday: 1:00 PM to 5:00 PM
Ruben Castro Human Services Center: Mon through Fri: 7:00 AM to 5:00 PM
Arroyo Vista Recreation Center: Mon through Fri: 8:30 AM to 6:00 PM
Restrooms: Mon through Sun: 8:00 AM to 7:00 PM
Park Facility Opening: Per noted schedule
The days for nightly cleaning for each building are as follows:
City Hall/Active Adult Center/Community Center: Mon through Fri
Moorpark City Library: Mon through Sat
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Public Services Facility: Mon and Wed
Ruben Castro Human Services Center: Mon through Sat
If arranged with City Representative, weekends can be utilized for scrubbing, buffing,
waxing, and other detail work not completed during the week.
The starting times for the crews for each building are as follows:
Active Adult Center: Monday through Friday: 4:30 PM
Community Center: Monday through Friday 5:00 PM
City Hall: Monday through Friday 6:00 PM
Library: Monday through Saturday: 8:00 PM
Public Services Facility: Monday & Wednesday: 7:30 AM – 3:00 PM
Ruben Castro Human Services Center: Monday through Friday 8:00 PM
Saturday – Restrooms unlocked/cleaned 7:30 AM
Park Restrooms: Daily, including City Holidays, cleaning to be completed no later than
8:00 AM
Park Facility Opening:
Dog Park at College View Park: Monday-Tuesday & Thursday–Sunday 7:00 AM
Shadyridge Buffer Zone: Monday – Sunday 6:00 AM
Arroyo Vista Community Park: Monday – Sunday 6:00 AM
2. The City requires that custodians do not leave the premises until the end of the
shift.
3. Service deficiencies or special cleaning requests will be emailed to Contractor’s
office or Contractor designee during normal business hours for follow-up during that
night’s service.
Contractor Personnel
1. Contractor must employ competent persons trained in building custodial cleaning
and maintenance procedures. If, in the opinion of the City’s Facilities Manager, any
Contractor employee is deemed incompetent, disorderly, refuses to perform according to
the contract specifications, or is otherwise unsatisfactory, the Contractor must
immediately remove the employee(s) from all City facilities.
2. The successful Contractor is hereby notified that any employee assigned to work
at all City owned and operated facilities is subject to a criminal background check.
Contractor will be responsible to obtain written release, to perform and maintain records,
at Contractor’s expense.
3. Contractor must provide company logo shirts for each employee assigned to work
in any City facility. Contractor’s employees assigned to work in any City facility are
required to wear their company logo shirts at all times when in City facilities.
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4. It is understood that no part of this specification may be subcontracted to another
vendor without prior approval from the City. This includes carpet cleaning and window
washing which also requires prior approval from the City. Payroll records may be required
as proof and must be submitted upon the request.
5. A Supervisor must make, at a minimum, monthly daytime inspection visits to the
buildings. The Facilities Manager, or his/her designee, will review services performed with
the Contractor’ Supervisor.
6. If the Supervisor is not available by telephone, at least one employee assigned to
the cleaning crew who is able to understand and communicate in English must be on the
service crew at all hours that services are being performed for the City.
7. No person other than those employed by the Contractor will be permitted into any
City facility. This includes family members of the Contractor’s employees.
Equipment
1. Contractor must furnish all equipment such as vacuums, mops, buckets with
squeegees, janitorial carts, buffers, dusters, rags, wet vacuums, etc. All equipment should
be of adequate size and capability to minimize time spent on each task. Use of wide area
vacuums should be used in large hallways and common areas. Separate mop heads must
be used for restroom floors and all other hard floors. All electrical parts must be in good
working condition and be able to satisfy OSHA safety requirements.
Building Cleaning
1. Contractor must furnish all cleaning supplies including sanitizing chemicals,
waxes, polishes, sealers, and cleaners.
2. Contractor must furnish Safety Data Sheets (SDS) for all cleaning and waxing
chemicals stored and used at each facility.
3. The City will furnish all restroom supplies including paper towels, liquid soap, toilet
paper, seat covers, and women’s personal hygiene. Contractor is to submit a list to the
City when supplies are needed to be ordered. Allow two to three days lead time for
delivery.
4. The City will furnish all waste basket and trash barrel liners.
5. Functions and Frequencies for each facility are detailed in Section 3.
Building Floor Plans
Floor plans for each facility are included in the Appendix. These floor plans are to assist
Contractor in locating areas to be cleaned by the night crew.
Supervisory
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1. The Contractor’s on-site Supervisor must be able to communicate, understand,
read, and write English so that he/she can competently perform his/her job function.
2. The Contractor’s on-site Supervisor is to provide the Facilities Manager with a list
of areas that are to be scheduled to receive buffing, waxing or special cleaning a minimum
of one (1) week in advance.
Recycled Materials
Recycled containers are clearly marked. The recyclable materials in these containers are
to be collected and placed in the marked recycling dumpsters at each facility.
Holiday Schedules
The City observes most major Holidays. The yearly Holiday Schedule shown below
applies to City Hall, Active Adult Center, Community Center, Moorpark Public Services
Facility, Ruben Castro Center:
New Year’s Day Independence Day
Martin Luther King, Jr. Day Labor Day
President’s Day Thanksgiving Day
Cesar Chavez Day* Day-after Thanksgiving Day
(*April 1, or the preceding or following Friday or Monday) Memorial Day
Christmas Day
The Moorpark City Library observes most major holidays; listed below is the yearly
Holiday Schedule. Changes to this schedule will be determined by the City.
New Year’s Day Independence Day
Martin Luther King, Jr. Day Labor Day
President’s Day Thanksgiving Day
Cesar Chavez Day* Day-after Thanksgiving Day
(*April 1, or the preceding or following Friday or Monday) Easter
Christmas Day Memorial Day
End of Section 2 – Specifications/Scope
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SECTION 3
FUNCTIONS AND FREQUENCIES
CITY HALL/NEW CITY HALL/COMMUNITY CENTER/PUBLIC SERVICES FACILITY*
*Services at Public Services Facility are only twice weekly. Daily/Weekly services will
occur on the service days. Quarterly, Semi-Annual, and Annual Services will occur as
scheduled with the Facilities Division.
ALL AREAS
Daily
1. Vacuum all open traffic areas.
2. Spot clean carpet as necessary.
3. Clean and sanitize drinking fountains.
4. Empty trash containers, wastebaskets, and shredders, replace liners, clean as
necessary.
5. Empty recycling containers.
6. Spot clean all interior and exterior doors, frames and glass to remove fingerprints.
7. Spot clean fingerprints from light switch plates, partitions and walls.
8. Spot clean floors in Apricot and Citrus Rooms. If warranted, mopping may need to
be done daily, pending use of the room.
9. Dust all counters and chairs.
Weekly
1. Remove dust and cobwebs from ceiling, walls, fixtures, baseboards and corners.
2. Damp clean all ceiling air diffuser outlets.
3. Low dust all horizontal surfaces (under 6’ high) including windowsills, partition
ledges, ledges, molding, picture frames and vents.
4. Damp mop floors, paying special attention not to splash on counter/walls. Use slip
resistant solution in water.
Quarterly
1. High dust all horizontal surfaces (over 6’ high) including shelves, moldings ledges,
pipes, ducts, top of refrigerators, etc.
2. Dust building fixtures including but not limited to fluorescent lights, burglar alarm
sensors, wall clocks, blinds, fire extinguishers and cases, and security cameras.
3. Clean and scrub all door thresholds
4. Clean walls and doors, sanitize and clean all door handles and panic bar hardware
with cleaning solution.
Semi-Annual (March/September)
1. Clean interior windows and windowsills.
2. Clean exterior windows and apply window spot removing chemical to remove hard.
(No exterior window cleaning at New City Hall)
3. Shampoo all carpet and apply scotch guard.
4. Scrub and apply approved sealer to tile pavers.
5. Clean and restore wax and buff out vinyl floors.(March)
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Annual (September)
1. Scrub and strip vinyl floors and apply 2-coats of wax.
LOBBY/RECEPTION AREAS
Daily
1. Damp mop vinyl/tile floors, paying special attention not to splash on counter/walls.
Use slip resistant solution in water.
2. Vacuum carpeted lobby areas.
Quarterly
1. Vacuum upholstered furniture and damp clean vinyl/leather.
RESTROOMS
NOTE: Do not use caustic chemicals on metal fixtures. If damages occur to metal fixtures,
Contractor will be liable for replacement costs.
Daily
1. Clean and sanitize floors and floor base, showers, sink surfaces, basins, and
faucets, under sink fixtures.
2. Clean and polish all chrome fixtures.
3. Clean and polish all mirrors and shelving.
4. Clean and sanitize: toilet, toilet seats, both sides, toilet valves, urinals, and urinal
valves.
5. Empty all containers and disposals, replace liners as required.
6. Clean and sanitize exterior of all containers.
7. Empty and sanitize interior of sanitary containers and replace wax liners.
8. Spot clean tile walled surfaces.
9. Spot clean and dust tops of toilet partitions and urinal modesty panels.
10. Restock soap and all paper supplies.
11. Report leaky faucets, urinals, toilets, or any other restroom deficiencies.
Weekly
1. Pour enzyme disinfectant into floor drains to fill trap.
2. Wash and sanitize: toilet partitions (inside and outside) and urinal modesty panels.
3. Damp clean ceiling air diffusers and door vents.
4. Wash down shower walls, doors, and floors with solution to remove soap residue
and to control algae and mold build-up.
Monthly
1. Damp clean and sanitize tiled wall surface.
GENERAL OFFICE AREAS: INCLUDES PRIVATE ROOMS AND WORKSTATIONS
Daily
1. Empty wastebaskets, shredders and replace plastic liners as required.
2. Dust/clean desks, tables, chairs, pen sets, telephone, and desk top computers. Do
not disturb papers on furniture. Reposition chairs for a sharp appearance.
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3. Dust/clean tops of all work surfaces, exposed filing cabinets, bookcases, shelves,
partition ledges, and other equipment.
4. Clean white boards if requested with cleaner specifically designed for white
boards.
5. Spot vacuum all carpet and chair mats.
6. Spot clean interior glass.
Weekly
1. Vacuum all carpet thoroughly, giving detail to file cabinet bases, under desks and
base board edges.
2. Damp clean ceiling air diffusers.
3. Damp clean plastic, leather and vinyl chair/seat covers.
4. Low dust all horizontal surfaces to hand height (6 feet) including windowsills,
ledges, moldings, shelves, picture frames, vents, etc.
Monthly
1. Wash exterior of waste receptacles.
2. Vacuum under clear plastic chair mats and damp mop/clean plastic floor chair
mats.
3. Dust mini blinds.
WORK AREAS
Daily
1. Clean work area counter tops (copier areas, layout tables, etc.).
2. Clean and sanitize sinks.
3. Restock hand towels and refill soap dispensers, as needed.
COUNCIL CHAMBERS (NEW CITY HALL) AND CONFERENCE ROOMS
Daily
1. Clean tabletops and Dais/Staff tabletops.
2. Reposition chairs for a sharp appearance.
3. Empty trash containers, wastebaskets, shredders and replace plastic liners as
necessary.
4. Dust telephones.
Weekly
1. Thoroughly vacuum Council Chambers and Foyer carpet. (Carpet in Council
Chambers at New City Hall only)
2. Dust monitors.
3. Damp clean ceiling air diffusers and plastic floor chair mats.
3. Wipe off chairs.
4. Low dust all horizontal surfaces.
Quarterly
1. Wipe down all vinyl chairs including those in the Foyer.
2. Vacuum any upholstered furniture
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STAFF BREAK ROOM
Daily
1. Empty and clean coffee pots and wipe down coffee machine.
2. Damp mop floors.
3. Spot clean walls.
4. Clean, sanitize and polish: counter tops, sink basins, faucets, cabinets, drawers,
shelving, and tabletops.
5. Wipe down all chairs.
6. Empty trash containers, shredders and replace liners.
8. Remove all newspapers, dispose in recycling bin.
9. All recyclables such as cans, bottles, plastic are the property of the City and are to
be deposited into designated recycling bins and remain in place for City staff to
recycle.
Weekly
1. Clean inside of microwave ovens.
2. Dust mini blinds.
3. Damp clean ceiling air diffusers.
4. Low dust all horizontal surfaces.
5. Buff hard surface floors.
6. Clean exterior of all waste containers.
Monthly
1. High dust above hand height (6 feet).
2. Refrigerator Cleaning - on the last Friday of every month, clean the interior and
exterior of all refrigerators. This includes disposal of all perishable food and
containers. Facilities staff will assist in scheduling cleaning and the removal of
perishable food items/containers.
ELEVATOR (new City Hall only)
Daily
1. Vacuum carpet and door tracks.
2. Clean cab, door tracks, and control buttons.
The City reserves the right to redirect the scheduled areas as needed.
MISCELLANEOUS
Daily
1. Clean sink in custodial closets.
2. Maintain custodial closets and supplies in a clean and orderly manner. Keep odor
free.
3. Remove trash from hallways, must clearly be marked “Trash”.
End of Section 3 - City Hall/Community Center/Moorpark Public Services Facility -
Functions and Frequencies
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SECTION 3
FUNCTIONS AND FREQUENCIES
ACTIVE ADULT CENTER
ALL AREAS
Daily
1. Dust mop all open traffic areas.
2. Clean and sanitize drinking fountain.
3. Empty trash and recycling containers and wastebaskets, replace liners, clean as
necessary.
4. Spot clean all interior and exterior doors, frames and glass to remove fingerprints.
5. Spot clean fingerprints from light switch plates and partitions and walls.
6. Spot clean floors as necessary.
7. Dust all counters, tables and chairs.
Weekly
1. Remove dust and cobwebs from ceiling, walls, fixtures, baseboards and corners.
2. Damp clean all reachable ceiling air diffuser outlets.
3. Damp mop floors in multi-purpose rooms and Braun Rooms, paying special
attention not to splash on counter/walls. Use slip resistant solution in water.
4. Low dust all horizontal surfaces (under 6’ high) including windowsills, partition
ledges, ledges, molding, picture frames and vents.
Quarterly
1. High dust all horizontal surfaces (over 6’ high) including shelves, moldings ledges,
pipes, ducts, top of refrigerators, etc.
2. Dust building fixtures including but not limited to fluorescent lights, burglar alarm
sensors, wall clocks, fire extinguishers and cases, blinds, and security cameras.
3. Clean and scrub all door thresholds
4. Clean walls and doors and sanitize and clean all door handles and panic bar
hardware with cleaning solution.
Semi-Annual (December and June)
1. Clean interior windows and windowsills.
2. Clean exterior windows and apply window spot removing chemical to remove hard
water.
3. Scrub and apply approved sealer to tile.
4. Clean and restore wax and buff out vinyl floors. (December)
Annual (June)
1. Scrub and strip vinyl floors and apply 2-coats of wax.
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RESTROOMS
NOTE: Do not use caustic chemicals on metal fixtures. If damages occur to metal fixtures,
Contractor will be liable for replacement costs.
Daily
1. Clean and sanitize floors and floor base, sink surfaces, basins, and faucets, under
sink fixtures.
2. Clean and polish all chrome fixtures.
3. Clean and polish all mirrors and shelving.
4. Clean and sanitize toilet, toilet seats (both sides), toilet valves, urinals, and urinal
valves.
5. Empty all containers and dispose of trash, replace liners as required.
6. Spot clean tile walled surfaces.
7. Spot clean and dust tops of toilet partitions and urinal modesty panels.
8. Restock soap and all paper supplies.
9. Report leaky faucets, urinals, toilets, or any other restroom deficiencies.
Weekly
1. Pour enzyme disinfectant into floor drains to fill trap.
2. Wash and sanitize toilet partitions (inside and outside) and urinal modesty panels.
3. Damp clean ceiling air diffusers and door vents.
4. Wash down doors, and floors with solution to remove soap residue and to control
algae and mold build-up.
5. Clean and sanitize exterior of all containers.
6. Empty and sanitize interior of sanitary containers and replace wax liners.
Monthly
1. Damp clean and sanitize tiled wall surface.
GENERAL OFFICE AREAS: INCLUDES PRIVATE ROOMS AND WORKSTATIONS
Daily
1. Empty wastebaskets, recycling containers, and shredders. Replace plastic liners
as necessary.
2. Dust/clean desks, tables, chairs, pen sets/holders, telephone, and desk top
computers. Do not disturb papers on furniture. Reposition chairs for a sharp
appearance.
3. Dust/clean tops of all work surfaces, exposed filing cabinets, bookcases, shelves,
partition ledges, and other equipment.
4. If requested, clean white boards with cleaner specifically designed for white
boards.
5. Spot vacuum all carpet and chair mats.
6. Spot clean interior glass.
Weekly
1. Damp clean reachable ceiling air diffusers.
2. Damp clean plastic, leather and vinyl chair/seat covers.
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3. Low dust all horizontal surfaces to hand height (6 feet) including windowsills,
ledges, moldings, shelves, picture frames, vents, etc.
Monthly
1. Wash exterior of waste receptacles.
2. Vacuum under clear plastic chair mats and damp mop/clean plastic floor chair
mats.
3. Dust mini blinds.
MULTI-PURPOSE ROOM
Daily
1. Clean and sanitize all tables and damp wipe chairs.
2. Clean and sanitize all counter/work surfaces.
3. Wipe down coffee machines.
KITCHEN
Daily
1. Sweep and wet mop floors.
2. Spot clean walls and cabinets.
3. Clean, sanitize and polish: counter tops, sink basins, faucets, cabinets, drawers,
shelving, tabletops, appliances (exteriors) and entry door handles.
4. Empty trash containers and replace liners.
5. Empty recycling containers and replace liners.
6. Collect empty cardboard boxes from designated locations and recycle.
Weekly
1. Clean inside of ovens, microwave, and top of stove.
3. Damp clean reachable ceiling air diffusers.
4. Low dust all horizontal surfaces.
5. Remove kitchen floor mats, wash, dry and replace.
6. Clean floor drains, as directed by City staff.
7. Clean exterior of all waste containers.
Monthly
1. High dust above hand height (6 feet).
2. Clean and wet mop behind appliances and in hard-to-reach corners.
Quarterly (July, October, January, April)
1. Clean oven hood.
The City reserves the right to redirect the scheduled areas as needed.
End of Section 3 – Active Adult Center - Functions and Frequencies
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SECTION 3 FUNCTIONS AND FREQUENCIES
MOORPARK CITY LIBRARY FACILITY
ALL AREAS
Daily
1. Vacuum all open traffic areas.
2. Spot clean carpet as necessary.
3. Clean and sanitize drinking fountains.
4. Empty trash containers, wastebaskets, and shredders, replace liners, clean as
necessary.
5. Empty recycling containers.
6. Spot clean all interior and exterior doors, frames, and glass to remove fingerprints.
7. Spot clean fingerprints from light switch plates and partitions and walls.
8. Dust all counter tops and low dust all horizontal surfaces (under 6’ high) including
windowsills, ledges, molding, picture frames, and vents, (etc.).
9. Computer carrels to be wiped and sanitized.
Weekly
1. Remove dust and cobwebs from ceiling, walls, fixtures, and corners.
2. Damp clean all ceiling air diffuser outlets.
3. Damp clean top set floor base.
4. High dust all horizontal surfaces (over 6’ high) including shelves, moldings, ledges,
pipes, ducts, (etc.).
Annual (August)
1. Vacuum and shampoo carpet apply Scotchgard (or similar product).
ENTRY
Daily
1. Vacuum walk-off mats.
2. Spot clean glass doors and windows.
3. Sweep and remove debris from immediate outside area.
Weekly
1. Damp mop floors, paying special attention not to splash on counter/walls.
2. Dust/clean blinds.
Monthly
1. High dust cobwebs in lights and fixtures
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RESTROOMS
NOTE: Do not use caustic chemicals on metal fixtures. If damages occur to metal fixtures,
Contractor will be liable for replacement costs.
Daily
1. Clean and sanitize: floors and floor base, sink surfaces, basins, and faucets, under
sink fixtures.
2. Clean and polish all chrome fixtures.
3. Clean and polish all mirrors and shelving.
4. Clean and sanitize: toilet, toilet seats, toilet valves, urinals, and urinal valves.
5. Empty all containers and disposals, replace liners as required.
6. Clean and sanitize exterior of all containers.
7. Empty and sanitize interior of sanitary containers and replace wax liners.
8. Spot clean tile walled surfaces.
9. Spot clean and dust tops of toilet partitions and urinal modesty panels.
10. Restock soap and all paper supplies.
11. Report leaky faucets, urinals, toilets, or any other restroom deficiencies.
Weekly
1. Pour enzyme disinfectant into floor drains to fill trap.
2. Wash and sanitize: toilet partitions (inside and outside) and urinal modesty panels.
3. Damp clean ceiling air diffusers and door vents.
Monthly
1. Damp clean and sanitize tiled wall surfaces.
2. Dust vents and cobwebs from lights
Semi-Annual (February)
1. Clean and restore wax and buff out vinyl floors.
Annual (August)
1. Strip and re-finish hard surface floors.
GENERAL OFFICE AREAS: INCLUDES PRIVATE ROOMS AND WORKSTATIONS
Daily
1. Empty trash containers, wastebaskets, and shredders, replace plastic liners as
required.
2. Dust/clean desks, tables, chairs, pen sets, telephone, and desk top computers. Do
not disturb papers on furniture. Reposition chairs for a sharp appearance.
3. Dust/clean tops of all work surfaces, exposed filing cabinets, bookcases, shelves,
and other equipment.
4. Clean white boards with approved cleaner specifically for white boards, if
requested.
5. Spot vacuum all carpet.
6. Spot clean interior glass.
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Weekly
1. Vacuum all carpet thoroughly, giving detail to file cabinet bases, under desks, and
base board edges.
2. Dust mini blinds.
3. Damp clean ceiling air diffusers.
4. Damp clean plastic, leather, and vinyl chair/seat covers.
5. Vacuum upholstered furniture.
6. Low dust all horizontal surfaces to hand height (6 ft.) including windowsills, ledges,
moldings, shelves, picture frames, vents, (etc.).
Monthly
1. Wash exterior of waste receptacles.
2. Vacuum under clear plastic chair mats.
3. High dust above hand height (6 ft.) all horizontal surfaces including partitions,
shelves, moldings, ledges, pipes, ducts, (etc.).
CONFERENCE / COMMUNITY / STUDY / GROUP ROOMS
Daily
1. Vacuum carpet.
2. Clean tabletops.
3. Wipe off chairs.
4. Dust public computers.
5. Reposition chairs for a sharp appearance.
6. Empty wastebaskets and replace plastic liners as necessary.
7. Clean white boards if requested.
Weekly
1. Polish tabletops and bases.
2. Vacuum upholstered furniture.
3. Dust mini blinds.
4. Damp clean reachable ceiling air diffusers.
5. Low dust all horizontal surfaces.
Monthly
1. High dust above hand height.
2. Dust cobwebs from lights and fixtures.
STAFF BREAKROOM
Daily
1. Damp mop floors.
2. Spot clean walls.
3. Clean, sanitize, and polish: counter tops, sink basins, faucets, cabinets, drawers,
shelving, and tabletops.
4. Wipe down all chairs.
5. Empty trash containers, replace liners.
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Daily
6. Recyclables, such as cans, bottles and plastic are the property of City and are to
be disposed of in designated storage bin and are to remain in place for City/District
staff to recycle.
Weekly
1. Clean inside of microwave ovens.
2. Dust mini blinds.
3. Damp clean ceiling air diffusers.
4. Low dust all horizontal surfaces under 6 ft. high.
5. Wipe down exterior of trash containers.
Monthly
1. High dust above hand height over 6 ft. high.
Annual (August)
1. Strip/scrub and re-finish hard surface floors.
WINDOWS / GLASS DOORS
Semi-Annual (February/August)
1. Wash and clean, inside, and outside.
MISCELLANEOUS
Daily
1. Clean sinks in custodial closets.
2. Maintain custodial closets and supplies in a clean and orderly manner. Keep odor
free.
End of Section 3 – Moorpark City Library Facility – Functions and Frequencies
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SECTION 3 - FUNCTIONS AND FREQUENCIES
RUBEN CASTRO HUMAN SERVICES CENTER
LOBBY
Daily
1. Sweep/dust mop entire floor and spot clean all spills on floor.
2. Wipe down counter surfaces
3. Pick up and dispose of any trash.
Weekly
1. Damp mop Lobby floor, paying special attention not to splash on walls. Use slip
resistant solution in water.
2. Clean windows and doors inside and outside.
RESTROOMS
NOTE: Do not use caustic chemicals on metal fixtures.
Daily
1. Clean and sanitize: floors and floor base, sink surfaces, basins, and faucets, under
sink fixtures.
2. Clean all chrome fixtures.
3. Clean and polish all mirrors and shelving.
4. Clean and sanitize: toilet, toilet seats, toilet valves, urinals, and urinal valves.
5. Empty all containers and disposals, replace liners as required.
6. Clean and sanitize exterior of all containers.
7. Empty and sanitize interior of sanitary containers and replace wax liners.
8. Spot clean tile walled surfaces.
9. Spot clean and dust tops of toilet partitions and urinal modesty panels.
10. Restock soap and all paper supplies.
11. Report leaky faucets, urinals, toilets, or any other restroom deficiencies.
12. Pour enzyme disinfectant into floor drains to fill trap.
Monthly
1. Wash and sanitize toilet partitions (inside and outside) and urinal modesty panels.
2. Damp clean ceiling air diffusers and door vents.
3. Damp clean and sanitize tiled wall surfaces.
4. Dust vents and cobwebs from lights.
Semi-Annual (March)
1. Clean and restore wax and buff out vinyl floors.
Annual (September)
1. Strip/scrub and re-finish hard surface floors.
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COMMON AREA CONFERENCE ROOM
Weekly
1. Clean tabletops.
2. Wipe off chairs.
3. Reposition chairs for a sharp appearance.
4. Empty trash containers, wastebaskets, shredders and replace plastic liners as
necessary.
Weekly
1. Vacuum carpet.
2. Polish tabletops and bases.
3. Damp clean reachable ceiling air diffusers.
4. Low dust all horizontal surfaces.
Monthly
1. High dust above hand height (6 ft).
Semi-Annual
1. Vacuum and shampoo carpet apply Scotchgard (or similar product).
End of Section 3 – Ruben Castro Human Services Center – Functions and Frequencies
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SECTION 3 – FUNCTIONS AND FREQUENCIES
ARROYO VISTA RECREATION CENTER AND GYM
RECREATION CENTER OFFICES/MULTIPURPOSE/CONFERENCE ROOMS
ALL AREAS
Semi-Annual (August and February)
1. Remove dust and cobwebs from ceiling, walls, fixtures, lights, and corners.
2. Clean all ceiling air diffuser outlets.
3. Clean/dust all counter tops and low and high dusting of all horizontal surfaces
including windowsills, ledges, molding, picture frames, vents, pipes ducts, etc.
4. Dust/clean blinds.
5. Clean and sanitize drinking fountains and sinks.
6. Clean light switch plates, partitions, doors, and walls.
7. Clean glass doors and windows (inside and outside).
8. Clean and polish mirrors in Jacaranda Room.
9. Vacuum upholstered furniture.
10. Clean floor base.
11. Vacuum all open traffic areas.
12. Shampoo all carpet and apply scotch guard.
13. Clean and restore wax and buff out vinyl floors. (February)
14. Clean, sanitize, scrub and apply approved sealer to tile entryways in lobby.
Annual (August)
1. Scrub and strip vinyl floors and apply 2 coats of wax
RESTROOMS
NOTE: Do not use caustic chemicals on metal fixtures. If damages occur to metal fixtures, Contractor will
be liable for replacement costs. This section is in addition to items listed in All Areas.
Semi-Annual (August/February)
1. Clean and polish all chrome fixtures.
2. Clean and polish all mirrors and shelving.
3. Clean and sanitize exterior and interior of all containers and replace wax liners.
4. Clean and sanitize: toilet, toilet seats, toilet valves, urinals, and urinal valves.
5. Wash and sanitize toilet partitions, urinal modesty panels, and changing stations.
6. Clean and sanitize tile wall surfaces.
7. Scrub and apply approved sealer to tile floors.
8. Pour enzyme disinfectant into floor drains to fill trap.
GYMNASIUM
Semi-Annual (August and February)
1. Remove dust and cobwebs from ceiling, walls, fixtures, lights, and corners.
2. Clean all ceiling air diffuser outlets.
3. Dust all horizontal surfaces including windowsills, ledges, molding, vents, pipes
ducts, etc.
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4. Clean and sanitize drinking fountains.
5. Clean light switch plates, partitions, doors, and walls.
6. Clean glass entry doors (inside and outside).
7. Clean and sanitize wall mats.
8. Clean bleachers including base boards, walking and sitting surfaces. Remove gum
and shoe marks.
9. Extend bleachers and clean underneath them, including sweeping and mopping.
10. Clean baseboards
11. Remove shoe marks and gum from non-hardwood floors
12. Remove shoe marks and gum from hardwood gym floor.
13. Clean metal track around gym hardwood floor to remove debris.
14. Clean and restore wax and buff out VCT floors around hardwood floor.(February)
15. Shampoo entry floor mats.
Annual (August)
1. Scrub and strip VCT floors and apply 2 coats of wax.
End of Section 3 Functions and Frequencies - Arroyo Vista Recreation Center
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SECTION 3 - FUNCTIONS AND FREQUENCIES
PARK RESTROOM SERVICES
General
1. Park facility opening should be performed daily, including all holidays, according
to the listed schedule, unless otherwise directed by City Representative.
2. Park restrooms shall be opened, cleaned, and sanitized thoroughly on a daily
basis, Monday through Sunday, including holidays.
3. Upon opening, restroom doors are too be locked in the open position. If lock is
not operable, notify City representative.
4. Report any vandalism, graffiti, or repairs that are needed to City representative.
5. Restrooms shall be stocked daily with necessary supplies.
6. During inclement weather and upon direction of City Representative, Contractor
may be instructed to keep restrooms locked.
7. Report any water leaks to City Representative immediately, shut off water to
restroom, and close for repairs.
8. Report any electrical problems, damaged lights, non-operable hand dryers etc. to
City Representative.
9. When restroom fixtures are determined inoperable, Contractor shall cover fixture
with a black plastic trash can liner, tape close the edges, and notify the City
Representative.
Daily
1. Pick up and dispose of litter in and around restroom facility.
2. Empty trash receptacles, inside and adjacent to restrooms facilities, replace
liners.
3. Wet mop/hose the entire floor surface using cleaner/disinfectant.
4. Dry the floor with squeegee or dry mop before opening to public.
5. Clean walls and ceiling with cleaner/disinfectant, including tile and grout.
6. Wash and disinfect partitions.
7. Remove easily removable graffiti with a City approved graffiti remover. Notify City
Representative of more difficult to remove graffiti.
8. Clean sinks with cleaner/disinfectant.
9. Clean mirrors.
10. Clean and disinfect toilets.
11. Restock toilet paper, towels, and hand soap, as needed.
12. Remove any spitballs, cobwebs, and other foreign materials from doors, walls,
ceilings, partitions, vents, etc.
13. Clean and sanitize drinking fountains located outside adjacent to restrooms.
End of Section 3 – Functions and Frequencies – Park Restrooms
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ADDITIONAL TERMS AND CONDITIONS
General
1. At all facilities where services are rendered at night- all lights, other than security
lights, must be turned off after completion of service to a particular area. The Contractor
is responsible for locking all doors throughout the facilities and must activate the
appropriate building security system after completion of service, so long as no other
people are in the building.
2. City Hall – Events. The Contractor must schedule work so as not to interfere with
scheduled evening meetings in any of the conference rooms and/or Council Chambers
at City Hall. City Council meetings are held on the 1st and 3rd Wednesday’s of each month
in the City Council Chambers and Administrative Conference Room. Council meeting
activities begin at 6:00 p.m. and have no definite end time; however, meetings seldom
continue past 11:30 p.m. Other regularly scheduled nightly meetings are also held
throughout the month. Both Council Chambers and Administrative Conference Room
must be cleaned following the meetings. City will provide Contractor with annual calendar
schedule.
3. Library – Events. The Contractor must schedule work so as not to interfere with
scheduled evening events at the Moorpark City Library. Facility Manager or his/her
designee will communicate scheduled events with Contractor as needed.
4. Prior to award of contract successful bidder is required to have a current City of
Moorpark Business Registration. Contact the Business Registration Division at 805-517-
6243 for additional information or visit the City’s website at
http://www.moorparkca.gov/846/Business-Registrations
Submission of Bid
1. Bidders are to submit bids for all locations. City reserves the right to award
agreement(s) for any or all locations to one or multiple contractors.
2. The bid must be submitted within the time and at the place indicated in the Notice
Inviting Bids.
3. Bid must be delivered as noted in the Notice Inviting Bids. If the bid is sent through
the mail or other delivery system, the sealed envelope must be enclosed in a separate
envelope with the notation “BID ENCLOSED – CUSTODIAL SERVICES -Specification
No PR-2023-02” on the face of such envelope and delivered prior to the bid opening
date/time indicated in the Notice Inviting Bids. Late bids will not be accepted and returned
unopened.
4. Any bid received after the scheduled closing time for receipt of bids will be
considered non- responsive and will be returned to the Bidder unopened. A USPS post
mark is not timely for receipt.
5. All bids must remain valid for 60 days after the date of the opening of bids.
6. Failure of a Bidder to attend the Mandatory Pre-Bid Job Walk will result in its Bid
not being accepted and will be considered non-responsive and will be returned to the
Bidder unopened.
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Interpretation
1. All questions about the meaning or intent of the Contract Documents or Scope of
Work must be submitted to the City Representative in writing not less than seven (7)
business days prior to the date for the opening. Inquiries are to be sent to
jsandifer@moorparkca.gov.
.
2. All interpretations will be issued by written Addendum, which will be on file in the
Parks, Recreation and Community Services Department, and posted on City’s website.
In addition, City will transmit a copy of the Addendum to each Bidder recorded as having
received the Contract Documents through one of the following methods: if City has the
email address for a Bidder, then the Addendum may be sent by email; otherwise, the
Addendum will be sent by facsimile transmission, mail or such other means as determined
by City to be appropriate. It is the Bidder’s responsibility to inquire as to any Addendum
issued. Failure of the Bidder to receive and acknowledge any such Addendum will not
relieve the Bidder from any obligation under its submitted bid. It is the Bidders
responsibility to check for Addendums prior to submitting a bid.
Contract Administration
1. The day-to-day performance of work will be managed by Robert Valery, Facilities
Supervisor. The Contract will be administered by the Community Services Manager or
his/her designee who can be reached at 805-517-6225.
2. Deficiencies noted by or submitted to the Facilities Supervisor will be forwarded to
the Contractor for immediate resolution. In the event of any disputes, the decision of the
City Manager will be final.
3. In the event services provided by the Contractor are determined to be
unsatisfactory, the tasks must be redone at no extra charge to the City. Payment may be
withheld and/or deducted for unsatisfactory or incomplete work.
4. The City reserves the right to cancel the Contract at any time for unsatisfactory
performance or any other reason with a ten (10) day written notice to the Contractor. The
Contractor has the option to cancel the contract by giving a minimum of ninety (90) days
written notice of intent to cancel to the City.
Compensation and Term of Contract
1. It is the intention of the City to enter into a contract for services for a period of three
years(3) years with an option for an additional two (2) years upon mutual agreement
between the City and the Contractor, subject to City Council approval.
2. The period of performance for the agreement is as follows:
Year One: July 1, 2023 to June 30, 2024
Year Two: July 1, 2024 to June 30, 2025
Year Three: July 1, 2025 to June 30, 2026
3. After year two (2) of the agreement, rates shown on the Contractor Bid Form may
be increased in an amount not-to-exceed the annual percentage change, or up to a
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maximum of 5 percentage escalation, whichever is lower, using the Consumer Price
Index (CPI) – All Urban Consumers in the Los Angeles-Riverside-Orange County, CA
Area from January of the prior year to January of the current year. The next CPI
adjustment would occur in Year 5, if the agreement is extended. No later than ninety (90)
days before the start of an Agreement, Contractor may, upon written request to the
Facilities Manager, request a CPI adjustment higher than accounted for or in a non-CPI
adjustment year. However, such adjustments to compensation outside of the parameters
of the agreement are subject to City Council approval and not guaranteed.
4. Changes to the State of California Minimum Wage Rate are the Contractor’s
responsibility to monitor and be in compliance with at all times during the Contract term
and should be included in the Bid Documents. If future increases are made by the State
of California an amendment to the awarded contract will be required and approved by the
City Council prior to implementation date.
5. Services are to be billed monthly in arrears and include detail of all work performed.
Failure to provide detail will delay processing of payment.
6. Payment may be withheld and/or deducted for incomplete or unsatisfactory work.
7. Payments by the City are Net-30 days from receipt of invoice. Disputed items will
not be paid until resolved.
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EXHIBIT B
346
SECTION 5 -BIDDERS PROPOSAL
This page is to be completed and submitted by Bidder with Bid Proposals .
BIDDERS ARE REQUIRED TO BID ON ALL FACILITIES INDIVIDUALLY
*one bid form should be filled out for each facility
In accordance with Specification No. PR-2023-02, we are offering the City of Moorpark
materials, equipment and services at the prices listed on the Contractor Bid Forms and
stipulate the following:
Familiarity with Requirements
1. The undersigned declares that he/she has carefully examined all specifications
and sample Contract provided; and has inspected the locations of the proposed
work.
2. By signature below, the undersigned certifies that he/she does and shall meet all
of the conditions of Specification No. PR-2023-02, unless otherwise noted below.
3. These specifications are to be viewed as general guideline designed to assure
high quality custodial cleaning services. They should be viewed as minimum
specifications. It is the intent of the City to obtain professional, high quality
custodial cleaning services.
Bidder exceptions (if any/attach additional page(s) if necessary):
Hourly Rates Year1 Year2 Year3
Straight $17.00-$19 .00 $17.00-$19.00 $17 .00-$19.00
Overtime $25.50-$28 .50 $25.50-$28.50 $25.50-$28.50
Supervisor $21 .00-$24.00 $21.00-$24 .00 $21.00-$24.00
Prices
The undersigned hereby proposes to furnish all material, equipment , services, and labor
in order to complete all work necessary in accordance with the specifications provided
herein .
By signing and dating this document, the idder agrees to all of the conditions provided
herein .
Patricia Capaldo-President
Print Name Date
ServiceMaster Clean by JW Profess iona l Services 4053 Ca ll e Tesoro Unit F1 Camari ll o CA, 93012 (805)475-4811 pcapa ldo@jwproservice.com
Company Name Address Phone and Email Address
347
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
Bl D PROPOSAL FOR CITY HALL -------------------
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_at_ri_ci_a_C_a...._p ____ al ___ do-'----'--P.;;...;re;..;;.s.;..;.id=e.;.;..nt'--_________ _
Moorpark Business Registration Expiration Date: _05_/_22_/_20_2_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: _.1_3 ________________ _
Size of proposed crew: 2 Number of labor hours required per month: _filL
Pricing -Monthly"' Year1 Year2 Year3
Total Monthly Price $1,749.00 $1,749.00 $1,749.00
*includes all items noted as daily/weekly services
Y I S eariy ervIces
Services Cost Hours
Quarterly Services $ 595.00 per occurrence 16
Semi-Annual Services $ 2,100.00 per occurrence 40
Annual Services $ 2,750.00 30
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
$30 318.00 30 318.00 $30,318.00
348
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR COMMUNITY CENTER
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_at_ri_ci_a_C_a.._pa_l_do_-_P_re_s_id_e_nt __________ _
Moorpark Business Registration Expiration Date: _0_5/_22_/_20_2_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: _· 1_4 _______________ ---:c--::--
Size of proposed crew:_2 ____ Number of labor hours required per month: ~
Pricing -Monthly* Year1 Year2 Year3
Total Monthly Price $895.00 $895.00 $895.00
*includes all items noted as daily/weekly services
Y I S eariy erv1ces
Services Cost Hours
Quarterly Services $ 375.00 per occurrence 10
Semi-Annual $ 750.00 per occurrence 16
Annual $ 2,250.00 26
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year 1 Year2 Year3
$15 990.00 15 990.00 $15 990.00
349
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR RUBEN CASTRO HUMAN SERVICES CENTER
Company Name: ServiceMaster Clean by JW Professional Services
Address:4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): .,_P=at=ri=ci=a -=C=a=pa=l=do:...-..... P=re=s=id=en:.:.:t'------------
Moorpark Business Registration Expiration Date: -=-05=/=22=/=20=2;;..;4;___ _______ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: _._as ________________ _
Size of proposed crew: 2 Number of labor hours required per month: 2.Q_
Pricing -Monthly* Year1 Year2 Year3
Total Monthly Price $1,495.00 $1,495.00 $1,495.00
*includes all items noted as daily/weekly services
Y I S eany ervIces
Services Cost Hours
Quarterly $ N/A N/A
Semi-Annual $ 325.00 per occurrence 8
Annual $ 675.00 10
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
$19,265.00 $19 265.00 $19 265.00
350
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR ARROYO VISTA RECREATION CENTER
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_a_tr_ic_ia_C_a._pa_l_do_-_P_r_e_s_id_e_nt _________ _
Moorpark Business Registration Expiration Date: _0_5_/2_2_/2_0_2_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Size of proposed crew semi-annual: _3_-_4 __ _
Size of proposed crew annual: __ 3_-4 ___ _
Semi-Annual Services
Services Cost Hours
Recreation Center $2,495.00 per occurrence 34
Gymnasium $ 2 495.00 per occurrence 34
Services are to be included in the ANNUAL BID
Annual Services
Services Cost Hours
Recreation Center $ 1,600.00 20
Gymnasium $ 1,600.00 20
Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
$13 180.00 $13,180.00 $13 180.00
351
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR ACTIVE ADULT CENTER
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_at_ric_i_a _c_a.,_pa_ld_o_-_Pr_e_si_d_en_t __________ _
Moorpark Business Registration Expiration Date: ...;;.0..;;.;5/.;;;;;2=2/..:;;;2_02_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: _.14 ________________ _
Size of proposed crew: 2 Number of labor hours required per month: _1,L
Pricing -Monthly* Year1 Year2 Year3
Total Monthly Price $895.00 $895.00 $895.00
*includes all items noted as daily/weekly services
Y I S eariv erv,ces
Services Cost Hours
Quarterly $ 375.00 oer occurrence 10
Semi-Annual $ 750.00 per occurrence 16
Annual $ 2 250.00 26
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
15 990.00 $15 990.00 15 990.00
352
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR MOORPARK CITY LIBRARY
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_a_tri_c_ia_C_a..._p_al_d_o-_P_re_s_id_e_nt __________ _
Moorpark Business Registration Expiration Date: _0_5/_2_2/_2_02_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: __ .2_3 _______________ --,,,...,,_
Size of proposed crew:_2 ____ Number of labor hours required per month: ~
Pricing -Monthly"' Year1 Year2 Year3
Total Monthly Price $1,793.00 $1,793.00 $1,793.00
*includes all items noted as daily/weekly services
Yearlv s erv,ces
Services Cost Hours
Quarterlv $ N/A N/A
Semi-Annual $ 800.00 per occurrence 18
Annual $ $1,995.00 24
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
25 111.00 $25 111.00 25 111.00
353
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR MOORPARK PUBLIC SERVICES FACILITY
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): __ P_at_ri_ci_a_C_a..__pa_l..;.;.do_-__ P.;..;re'"""s...;.id;..;.e.;.;..nt'---_________ _
Moorpark Business Registration Expiration Date: _0_5/_2_2/_2_02_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: _._1 o ________________ _
Size of proposed crew: 1 Number of labor hours required per month: ]:!__
Pricing -Monthly* Year1 Year2 Year3
Total Monthly Price $893.00 $893.00 $893.00
*includes all items noted as daily/weekly services
Y I S eariv erv1ces
Services Cost Hours
Quarterly $ 250.00 per occurrence 7
Semi-Annual $1,150.00 per occurrence 20
Annual $ 3,395.00 36
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
$17 411.00 17411.00 17 411.00
354
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR NEW CITY HALL
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F Camarillo CA 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_at_ri_ci_a_C_a~p_a_ld_o-_P_re_s_id_e_n_t __________ _
Moorpark Business Registration Expiration Date: 05/22/2024 -------------
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Price per square foot per month: __ .1_6 ________________ _
Size of proposed crew: __ 2 ____ Number of labor hours required per month:~
Pricing -Monthly* Year 1** Year2
Total Monthly Price $3,595.00 $3,595.00
*includes all items noted as daily/weekly services
**for year 1 assume starting month of April 2024
Y I S eariy ervIces
Services Cost
Quarterly $ 495.00 per occurrence
Year3
$3,595.00
Hours
13
Semi-Annual $ 3,495.00 per occurrence 40
Annual $ 2,195.00 22
Monthly Price and Yearly Services are to be included in the ANNUAL BID
ANNUAL BID
Year1 Year2 Year3
10 785.00*" $54 305.00 54 305.00
"" Year one service April 2024-June 2024
355
ALA CARTE SERVICE PRICING
Services to be requested by City, in addition to semi-annual or annual services
Services Cost/ Sq.Ft. Hours
Carpet Cleaning $ .16 TBD
Floors (strip/wax) $ .58 TBD
Floors (restore/buff) $ .18 TBD
Floors -Tile (scrub/seal) $ .58 TBD
356
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECI Fl CATION NO. PR-2023-02
Bl D PROPOSAL FOR PARK RESTROOM SERVICES
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_a_tr_ic_ia_C_a-'p_a_ld_o_-P_r_e_s_id_e_nt _________ _
Moorpark Business Registration Expiration Date: _o_s1_22_1_20_2_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
Custodial Service
Size of proposed crew: __ 2 ___ Number of labor hours required per month: 230
Pricing -Monthly* Address Monthly- Monthly-Monthly-
Yr1 Yr2 Yr3
Arroyo Vista 4550 Tierra
Community Park* Reiada Rd. $1,426.00 $1,426.00 $1,426.00
Campus Canyon Park 6970
Campus
Canyon Dr. $710.00 $710.00 $710.00
Campus Park 6400
Harvard
Street $710.00 $710.00 $710.00
College View Park 15400
Campus
Park Drive $710.00 $710.00 $710.00
Glenwood Park 11800
Harvester
Street $710.00 $710.00 $710.00
Mammoth Highlands 7000 Elk
Park Run Loop $710.00 $710.00 $710.00
Miller Park 4530 Miller
Parkway $710.00 $710.00 $710.00
Mountain Meadows 4350
Park Mountain
Meadow
Drive $710.00 $710.00 $710.00
357
Pricing -Monthly* Address Monthly-Monthly-Monthly-
Yr1 Yr2 Yr3
Peach Hill Park 13200
Peach Hill
Road $710.00 $710.00 $710.00
Poindexter Park 500
Poindexter
Avenue $710.00 $710.00 $710.00
Tierra Rejada Park 11900
Mountain
Trail Street $710.00 $710.00 $710.00
*includes all items noted as daily/weekly services
ANNUAL BID
Year1 Year 2 Year3
102 312.00 102 312.00 102 312.00
358
CONTRACTOR BID FORM CUSTODIAL SERVICES
SPECIFICATION NO. PR-2023-02
BID PROPOSAL FOR FACILITY OPENING SERVICES
Company Name: ServiceMaster Clean by JW Professional Services
Address: 4053 Calle Tesoro Unit F, Camarillo CA, 93012
Phone No. (805)-475-4811 Email: pcapaldo@jwproservice.com
Bid Submitted by: (name/title): _P_a_tri_c_ia_c_a_p_al_do_-_P_re_s_id_e_nt __________ _
Moorpark Business Registration Expiration Date: _0_5_/2_2_/2_0_2_4 ________ _
Contractor's qualification to perform the work will be based in part by completing the
information listed below. Please provide the following pricing detail in your proposal:
FACILITY OPENING SERVICES
Pricing -Monthly"' Address Monthly-Monthly- Monthly-
Yr1 Yr2 Yr3
RCHS Day Laborer 612 Spring
Restroom/ Courtyard Road,
Gates Buildinq B $0.00* $0.00* $0.00*
Dog Park at College 15400
View Park Campus
Park Drive $0.00* $0.00* $0.00*
Shadyridge Buffer West end of
Zone Shadyridge
Road $0.00* $0.00* $0.00*
Arroyo Vista 4550 Tierra
Community Park Rejada
Access Gates (3 Road
locations along the
access road) $0.00* $0.00* $0.00*
ANNUAL BID
I Year 1
$0.00*
I Year 2
$ 0.00*
I Year 3
$0.00*
* Facility Opening Services included in Park Restroom Services Bid Form Proposal.
RESOLUTION NO. 2023-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2023/24 BUDGET ALLOCATING $14,818 FROM THE
PARKS MAINTENANCE FUND (2390) TO FULLY FUND
CUSTODIAL SERVICES AT CITY PARKS
WHEREAS, on June 21, 2023, the City Council adopted the Operating and Capital
Improvement Projects budget for Fiscal Year (FY) 2023/24, which includes funding for
janitorial services at various city parks and facilities; and
WHEREAS, a staff report has been presented to the City Council recommending
award of an agreement to BPG CA, LLC DBA JW Professional Services for Janitorial
Services at Various City Facilities and Parks; and
WHEREAS, a budget amendment in the amount of $14,818 from the Parks
Maintenance Fund (2390) is needed to fully fund janitorial services in the Parks.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $14,818 from Parks
Maintenance Fund (2390), as more particularly described in Exhibit “A”, attached hereto,
is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 21st day of June, 2023.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Exhibit A – Budget Amendment
ATTACHMENT 2
359
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
2390-000-00000-33990 14,818.00$
Total 14,818.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2390-541-R0010-51000 29,000.00$ 1,120.00$ 30,120.00$
2390-541-R0030-51000 227,958.00$ 2,718.00$ 230,676.00$
2390-541-R0050-51000 14,500.00$ 1,220.00$ 15,720.00$
2390-541-R0060-51000 21,700.00$ 1,220.00$ 22,920.00$
2390-541-R0070-51000 23,140.00$ 1,220.00$ 24,360.00$
2390-541-R0080-51000 36,100.00$ 1,220.00$ 37,320.00$
2390-541-R0100-51000 30,340.00$ 1,220.00$ 31,560.00$
2390-541-R0111-51000 30,340.00$ 1,220.00$ 31,560.00$
2390-541-R0130-51000 20,260.00$ 1,220.00$ 21,480.00$
2390-541-R0150-51000 26,020.00$ 1,220.00$ 27,240.00$
2390-541-R0170-51000 27,172.00$ 1,220.00$ 28,392.00$
Total 486,530.00$ 14,818.00$ 501,348.00$
COMMUNITY WIDE PARK DEVT
EXHIBIT A
BUDGET AMENDMENT FOR
PARKS MAINTENANCE FUND (2390) FOR
FY 2023/24
Fund Title
CUSTODIAL SERVICES AT CITY PARKS
360