HomeMy WebLinkAboutAGENDA REPORT 2023 0719 CCSA REG ITEM 08BCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of July 19, 2023
ACTION APPROVED STAFF
RECOMMENDATION, INCLUDING
ADOPTION OF RESOLUTION NO. 2023-4197
AND RESCINDING RESOLUTION 2021-4036.
(ROLL CALL VOTE: UNANIMOUS)
BY A. Hurtado.
B. Consider Resolution Updating Staff Billing Rates and Rescinding Resolution No.
2021-4036. Staff Recommendation: 1) Open the public hearing, accept public
testimony, and close the public hearing; and 2) Adopt Resolution No. 2023-4197,
rescinding Resolution No. 2021-4036, and updating only the Real Time Billing
Rates included as part of the Development Impact Fee Resolution presented as
Item 8.A. on July 19, 2023. (Staff: Yolanda Cunning, Finance/Administrative
Services Director and City Treasurer) (ROLL CALL VOTE REQUIRED)
Item: 8.B.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Yolanda Cunning, Finance/Administrative Services Director
BY: Hiromi Dever, Budget and Finance Manager
DATE: 07/19/2023 Regular Meeting
SUBJECT: Consider Resolution Updating Staff Billing Rates and Rescinding
Resolution No. 2021-4036
BACKGROUND
California Government Code Section 66014 authorizes cities to charge fees for services
that may not exceed the reasonable costs of the service being provided. Additionally,
Section 66016, 66018, and 6062(a) set forth the notification and public hearing process
required prior to levying fees or service charges, or prior to increasing an existing fee or
service charge.
In accordance with the provisions of Section 66017 of the California Government Code,
a public hearing notice was advertised in a newspaper of general circulation for the
subject matter. The California Government Code also provides that certain fees shall
take effect no sooner than 60 days from the date of adoption.
On September 1, 2021, the City Council adopted Resolution No. 2021-4036, updating
the staff billing rates based on the Cost of Living adjustment.
On February 1, 2023, the City Council adopted Resolution No. 2023-4157, updating and
establishing user and regulatory fees and services charges, including real time billing
rates, would be rescinded in part through the adoption of the attached resolution.
DISCUSSION
On June 21, 2023, the City Council adopted Resolution No. 2023-4188 updating
employee salary rates; therefore, an adjustment to the staff billing rate schedule is
warranted to keep up with inflation and to achieve cost-recovery of providing these
services. The calculated rates depict the updates for Fiscal Year 2023/24, which
encompass a 7% Cost of Living adjustment (COLA). In addition, the benefit load rate
Item: 8.B.
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Honorable City Council
07/19/2023 Regular Meeting
Page 2
used for the calculation has been adjusted to reflect Fiscal Year 2023/24 benefit costs.
The previous staff billing rate adopted on February 1, 2023, was calculated based on
Fiscal Year 2022/23 budgeted amount replacing the historical methodology of using
actual benefit costs and resulted in a higher benefit load rate of 48.4% compared to the
historical average benefit load rate of 42%. However, the calculation methodology has
now been reverted back to reflect actual benefit costs, resulting in a lower benefit load
percentage of 43.0%. The overall change to the staff billing rate incorporating the 7%
COLA and reduction of benefit load rate, results in an average increase of 3.3%. The
schedule includes all City positions (full-time and part-time) in the resolution.
Additionally, the staff billing rate schedule includes an “overtime” rate, which takes into
account non-management positions. These rates are used for cost recovery purposes
for several City programs, including the calculation of deposit-based permit application
fees charged by the Community Development Department, staff time devoted to public
works projects, and grant reimbursements.
This public hearing was published in the Ventura County Star newspaper on July 9,
2023 and July 14, 2023. The notice was also emailed to the Building Industry
Association of Southern California, Southern California Edison, and the Gas Company,
as per their request.
The new Real Time Billing Rates are attached to the resolution as Exhibit A and is
available in the office of the City Clerk.
If the City Council approves staff’s recommendation, which has been reviewed and
determined to be acceptable by the Community Development Director, the proposed
staff billing rates, which have been adjusted for inflation, will take effect on November 5,
2023, in conjunction with the resolution adopting the City’s Master Schedule of Fees
and Service Charges.
ENVIRONMENTAL DETERMINATION
The Community Development Director has determined that the update to staff billing
rates is exempt from the provisions of the California Environmental Quality Act (CEQA),
in that the action of the City Council does not involve the consideration of the approval
of a project. In addition, pursuant to Public Resources Code Section 15273, CEQA
does not apply to the modification of rates, fares, or other charges which are for the
purpose of meeting operating expenses.
FISCAL IMPACT
Adjustment to the staff billing rates will result in a nominal increase in revenue to the
General Fund, which will be used to offset operating expenses associated for staff time
spent on projects.
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Honorable City Council
07/19/2023 Regular Meeting
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COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Open the public hearing, accept public testimony, and close the public hearing;
and
2. Adopt Resolution No. 2023-____, rescinding Resolution No. 2021-4036, and
updating only the Real Time Billing Rates included as part of the Development
Impact Fee Resolution presented as Item 8.A. on July 19, 2023.
Attachment: Draft Resolution No. 2023-____ Proposed Real Time Billing Rates
150
ATTACHMENT
RESOLUTION NO. 2023-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, UPDATING STAFF BILLING
RATES AND RESCINDING RESOLUTION NO. 2021-4036
WHEREAS, the City of Moorpark charges deposit-based fees for the review and
processing of certain permit applications under the Community Development
Department, as amended from time to time; and
WHEREAS, the City also recovers its costs for staff time incurred in furtherance
of public works projects listed on the City’s Capital Improvements Program (CIP) and
obtains reimbursements under various grant programs, among other programs where
staff billing rates are used to calculate City reimbursements; and
WHEREAS, such deposit-based fees and reimbursements are in an amount
based on the estimated reasonable cost of providing each service for which the fees are
charged and costs recovered; and
WHEREAS, the cost of staff time has increased since these fees and
reimbursement rates were last updated; and
WHEREAS, it is necessary to update the hourly rates for staff to fully recover
staff costs for certain services; and
WHEREAS, notice of the July 19, 2023, public hearing has been provided as
required by Sections 6062a, 66016, and 66018 of the Government Code; and
WHEREAS, the public data indicating the estimated cost required to provide the
services and the revenue sources for each such service (specifically the staff billing
rates to be updated by this Resolution) are available for inspection in the City Clerk’s
Office; and
WHEREAS, on July 19, 2023, the City Council held a public hearing as required
by Sections 6062a, 66016 and 66018 of the Government Code to consider updates to
staff billing rates that are charged against the fees, took, and considered oral and
written presentations both for and against the proposed staff billing rates, and reached a
decision on this matter; and
WHEREAS, the Community Development Director has determined that the
update to staff billing rates is exempt from the revisions of the California Environmental
Quality Act (CEQA), in that the action of the City Council does not involve the
consideration of other approval of a project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
151
Resolution No. 2023-____
Page 2
SECTION 1. City Council Resolution No. 2021-4036 shall be rescinded with the
Resolution herein upon its effective date.
SECTION 2. ENVIRONMENTAL DETERMINATION: The City Council concurs
with the Community Development Director’s determination that the update to staff billing
rates is exempt from the provisions of the California Environmental Quality Act (CEQA),
in that the action of the City Council does not involve the consideration of the approval
of a project. In addition, pursuant to Public Resources Code Section 15273, CEQA
does not apply to the modification of rates, fares, or other charges which are for the
purpose of meeting operating expenses.
SECTION 3. FINDING: The City Council finds that the Real Time Billing Rates
for each staff position identified in Exhibit A represent the reasonable cost for each
position’s time.
SECTION 4. RATE ADOPTION: The City Council hereby adopts the Real Time
Billing Rates for each staff position identified in Exhibit A for use in calculating fees for
service and cost reimbursements.
SECTION 5. COST RECOVERY: City of Moorpark staff shall bill actual time
spent on all items eligible for cost recovery at a real time cost accounting rate per
Exhibit A of this Resolution.
SECTION 6. EFFECTIVE DATE: This Resolution shall become effective on
November 5, 2023, in conjunction with Resolution No. 2023-____ implementing the
City’s Master Schedule of Fees and Service Charges. This date is at least sixty (60)
days at this time after adoption of the resolution as required by Section 66017 of the
Government Code.
SECTION 7. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 19th day of July 2023.
________________________________
Chris R. Enegren, Mayor
ATTEST:
_______________________________
Ky Spangler, City Clerk
Exhibit A: Real Time Billing Rates
152
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
CM City Manager 117.29 167.68 234.75 284.55 285.00
91 Assistant City Manager 105.66 151.06 211.48 256.34 260.00
89 Deputy City Manager 100.56 143.76 201.26 243.95 245.00
87 Administrative Service Director 95.70 136.82 191.55 232.18 235.00
87 City Engineer/Public Works Director 95.70 136.82 191.55 232.18 235.00
87 Community Development Director 95.70 136.82 191.55 232.18 235.00
87 Finance Director 95.70 136.82 191.55 232.18 235.00
87 Finance/Administrative Services Director 95.70 136.82 191.55 232.18 235.00
87 Parks and Recreation Director 95.70 136.82 191.55 232.18 235.00
87 Public Works Director 95.70 136.82 191.55 232.18 235.00
83 Assistant to City Manager/City Clerk 86.71 123.96 173.54 210.35 215.00
83 City Engineer 86.71 123.96 173.54 210.35 215.00
83 Planning Director 86.71 123.96 173.54 210.35 215.00
79 Assistant City Engineer 78.55 112.30 157.22 190.57 195.00
79 Deputy Community Development Director 78.55 112.30 157.22 190.57 195.00
79 Deputy Finance Director 78.55 112.30 157.22 190.57 195.00
79 Deputy Finance Parks and Recreation Director 78.55 112.30 157.22 190.57 195.00
75 Assistant to the City Manager 71.17 101.75 142.45 172.67 175.00
75 Budget and Finance Manager 71.17 101.75 142.45 172.67 175.00
75 City Clerk 71.17 101.75 142.45 172.67 175.00
75 Community Services Manager 71.17 101.75 142.45 172.67 175.00
75 Economic Development and Planning Manager 71.17 101.75 142.45 172.67 175.00
75 Information Systems Manager 71.17 101.75 142.45 172.67 175.00
75 Parks and Landscape Manager 71.17 101.75 142.45 172.67 175.00
75 Planning Manager 71.17 101.75 142.45 172.67 175.00
75 Public Works Manager 71.17 101.75 142.45 172.67 175.00
75 Senior Civil Engineer 71.17 101.75 142.45 172.67 175.00
71 Administrative Services Manager 64.48 92.18 129.05 156.42 160.00
71 Economic Development and Housing Manager 64.48 92.18 129.05 156.42 160.00
71 Economic Development Manager 64.48 92.18 129.05 156.42 160.00
71 Finance/Accounting Manager 64.48 92.18 129.05 156.42 160.00
71 Human Resources Manager 64.48 92.18 129.05 156.42 160.00
71 Program Manager 64.48 92.18 129.05 156.42 160.00
71 Recreation Services Manager 64.48 92.18 129.05 156.42 160.00
67 Accountant II 58.41 83.50 116.90 141.70 145.00
67 Associate Civil Engineer 58.41 83.50 116.90 141.70 145.00
67 Landscape/Parks Maintenance Superintendent 58.41 83.50 116.90 141.70 145.00
67 Principal Planner 58.41 83.50 116.90 141.70 145.00
67 Public Works Superintendent/Inspector 58.41 83.50 116.90 141.70 145.00
67 Senior Housing Analyst 58.41 83.50 116.90 141.70 145.00
67 Senior Human Resources Analyst 58.41 83.50 116.90 141.70 145.00
67 Senior Information Systems Administrator 58.41 83.50 116.90 141.70 145.00
67 Senior Management Analyst 58.41 83.50 116.90 141.70 145.00
62 Accountant I 51.63 73.81 103.33 125.25 130.00
62 Active Adult Center Supervisor 51.63 73.81 103.33 125.25 130.00
62 Assistant City Clerk 51.63 73.81 103.33 125.25 130.00
62 Assistant Engineer 51.63 73.81 103.33 125.25 130.00
62 Human Resources Analyst 51.63 73.81 103.33 125.25 130.00
62 Information Systems Administrator 51.63 73.81 103.33 125.25 130.00
62 Management Analyst 51.63 73.81 103.33 125.25 130.00
62 Parks and Facilities Supervisor 51.63 73.81 103.33 125.25 130.00
62 Public Works Supervisor 51.63 73.81 103.33 125.25 130.00
62 Purchasing Analyst 51.63 73.81 103.33 125.25 130.00
62 Recreation Supervisor 51.63 73.81 103.33 125.25 130.00
CITY OF MOORPARK REAL TIME BILLING RATES
Full-Time Employee
EXHIBIT AResolution No. 2023-____
Page 3
153
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
PHR 4
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
CITY OF MOORPARK REAL TIME BILLING RATES
Full-Time Employee
59 Associate Planner II 47.95 68.55 95.97 116.33 120.00 180.00
59 Human Resources Specialist 47.95 68.55 95.97 116.33 120.00 180.00
59 Recreation Specialist 47.95 68.55 95.97 116.33 120.00 180.00
59 Senior Account Technician II 47.95 68.55 95.97 116.33 120.00 180.00
59 Vector/Animal Control Specialist 47.95 68.55 95.97 116.33 120.00 180.00
56 Associate Planner I 44.54 63.68 89.15 108.06 110.00 165.00
53 Active Adult Center Coordinator 41.36 59.13 82.78 100.34 105.00 160.00
53 Administrative Specialist 41.36 59.13 82.78 100.34 105.00 160.00
53 Deputy City Clerk II 41.36 59.13 82.78 100.34 105.00 160.00
53 Executive Secretary 41.36 59.13 82.78 100.34 105.00 160.00
53 Human Resources Assistant 41.36 59.13 82.78 100.34 105.00 160.00
53 Recreation Coordinator III 41.36 59.13 82.78 100.34 105.00 160.00
53 Senior Account Technician I 41.36 59.13 82.78 100.34 105.00 160.00
51 Account Technician II 39.34 56.24 78.74 95.44 100.00 150.00
51 Assistant Planner 39.34 56.24 78.74 95.44 100.00 150.00
51 Code Compliance Technician II 39.34 56.24 78.74 95.44 100.00 150.00
51 Information Systems Technician II 39.34 56.24 78.74 95.44 100.00 150.00
51 Vector/Animal Control Technician II 39.34 56.24 78.74 95.44 100.00 150.00
49 Facilities Technician 37.45 53.54 74.96 90.86 95.00 145.00
49 Landscape Maintenance Inspector 37.45 53.54 74.96 90.86 95.00 145.00
48 Administrative Assistant II 36.54 52.24 73.14 88.65 90.00 135.00
48 Community Services Technician 36.54 52.24 73.14 88.65 90.00 135.00
48 Deputy City Clerk I 36.54 52.24 73.14 88.65 90.00 135.00
47 Landscape Maintenance Specialist 35.65 50.97 71.36 86.50 90.00 135.00
47 Recreation Coordinator II 35.65 50.97 71.36 86.50 90.00 135.00
47 Senior Maintenance Worker 35.65 50.97 71.36 86.50 90.00 135.00
47 Vector/Animal Control Technician I 35.65 50.97 71.36 86.50 90.00 135.00
46 Account Technician I 34.76 49.69 69.57 84.33 85.00 130.00
46 Information Systems Technician I 34.76 49.69 69.57 84.33 85.00 130.00
45 Administrative Assistant I 33.93 48.51 67.91 82.32 85.00 130.00
45 Code Compliance Technician I 33.93 48.51 67.91 82.32 85.00 130.00
45 Irrigation Specialist 33.93 48.51 67.91 82.32 85.00 130.00
45 Planning Technician 33.93 48.51 67.91 82.32 85.00 130.00
43 Maintenance Worker III 32.29 46.16 64.62 78.33 80.00 120.00
41 Crossing Guard Supervisor 30.74 43.95 61.53 74.58 75.00 115.00
41 Office Assistant III 30.74 43.95 61.53 74.58 75.00 115.00
41 Public Works Technician 30.74 43.95 61.53 74.58 75.00 115.00
41 Recreation Coordinator I 30.74 43.95 61.53 74.58 75.00 115.00
39 Maintenance Worker II 29.26 41.83 58.56 70.98 75.00 115.00
39 Recreation Program Specialist 29.26 41.83 58.56 70.98 75.00 115.00
39 Teen Coordinator 29.26 41.83 58.56 70.98 75.00 115.00
38 Account Clerk II 28.53 40.79 57.11 69.22 70.00 105.00
38 Recreation Leader IV 28.53 40.79 57.11 69.22 70.00 105.00
36 Recreation Assistant II 27.18 38.86 54.40 65.94 70.00 105.00
34 Account Clerk I 25.84 36.94 51.72 62.69 65.00 100.00
34 Laborer/Custodian IV 25.84 36.94 51.72 62.69 65.00 100.00
34 Office Assistant II 25.84 36.94 51.72 62.69 65.00 100.00
32 Recreation Assistant I 24.61 35.18 49.25 59.70 60.00 90.0031Maintenance Worker I 24.01 34.33 48.06 58.25 60.00 90.00
29 Office Assistant I 22.86 32.68 45.75 55.45 60.00 90.00
Notes:
4. Productive hourly rate annual cost divided by 1,716 hours (average hours worked in a year)
2. Hourly rate plus (average percentage of benefit costs)
1. Top step in salary range per Resolution No. 2023-4188
3. Benefit rate plus indirect cost rate of 25 % (average cost of Department's indirect costs) and general overhead rate of 15 % (average cost of services provided by other departments)
Resolution No. 2023-____
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154
Salary
Range Position Hourly
Rate 1
Benefit
Rate 2
Overhead
& Indirect
Costs 3
Billable
Hourly
Rate
Billable
Overtime
Hourly Rate
16 Program Administrator IV 120.00$ 129.44$ 181.22$ 185.00$ 280.00$
15 Program Administrator III 95.00 102.48 143.47 145.00 220.00
14 Program Administrator II 70.00 75.51 105.71 110.00 165.00
13 Program Administrator I 45.00 48.54 67.96 70.00 105.00
12 Preschool Director 25.94 27.98 39.17 40.00 60.00
11 Preschool Teacher 23.73 25.60 35.84 40.00 60.00
10 Camp Director 22.63 24.41 34.17 35.00 55.00
10 Senior Nutrition Coordinator 22.63 24.41 34.17 35.00 55.00
10 Solid Waste and Recycling Assistant 22.63 24.41 34.17 35.00 55.00
8 Assistant Camp Director 20.97 22.62 31.67 35.00 55.00
7 Park & Facilities Attendant III 20.42 22.03 30.84 35.00 55.00
7 Intern 20.42 22.03 30.84 35.00 55.00
6 Records Clerk 19.87 21.43 30.00 30.00 45.00
5 Recreation Leader II 19.32 20.84 29.18 30.00 45.00
4 Park & Facilities Attendant II 18.76 20.24 28.34 30.00 45.00
4 Camp Counselor II 18.76 20.24 28.34 30.00 45.00
4 Clerical Aide/Crossing Guard 18.76 20.24 28.34 30.00 45.00
4 Preschool Aide 18.76 20.24 28.34 30.00 45.00
3 Crossing guard 18.21 19.64 27.50 30.00 45.00
3 Clerical Aide II 18.21 19.64 27.50 30.00 45.00
2 Recreation Leader I 17.66 19.05 26.67 30.00 45.00
2 Park & Facilities Attendant I 17.66 19.05 26.67 30.00 45.00
1 Camp Counselor I 17.11 18.46 25.84 30.00 45.00
1 Clerical Aide I 17.11 18.46 25.84 30.00 45.00
Notes:
3. Benefit rate plus indirect cost rate of 25 % (average cost of Department's indirect costs) and general overhead rate of 15 % (average cost of services provided by other
departments)
1. Top step in salary range per Resolution No. 2022-4144
2. Hourly rate plus (average percentage of benefit costs)
CITY OF MOORPARK REAL TIME BILLING RATES
Temporary Part-Time Employee
Resolution No. 2023-____
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