The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 2023 0719 CCSA REG ITEM 09A POWERPOINTNew Moorpark Library NEW MOORPARK CITY LIBRARY Regular Meeting JULY 19, 2023 Item 9A Project History 2005-2009 2005 -New Civic Center planning started 2007 -New Library included in planning process May 2007 Civic Center plan approved shortly after City assumed library operations o Civic Center Plan: 35,000 sq.ft. City Hall and 25,000 sq.ft library (two story buildings) July 2007 City conducted study to confirm size of Library o Consultant recommended 33,000 sq.ft. library to serve City until buildout Project stalled –Inadequate funding to construct both library and City Hall. 2009 -Undergrounded open storm drain to the west -opportunity for a larger site. Reopened discussion –Civic Center to include single story City Hall and renovation & expansion of existing library as cost saving measure. Project History 2009-2012 2009 -EIR for Civic Center project underway -delayed City Hall project 2012 -City Council -Expansion & renovation of existing library Consultant hired to complete feasibility study and cost analysis to expand & renovate existing library to 16,000 sq.ft. Conclusion –costs to ‘renovate’ vs ‘build new’ essentially the same o Grade separation of site adjacent to library created a two-story solution (i.e. need ramps, stairs, elevator) o Multi-year building codes over three previous expansions increased project costs o Note –soil remediation due to liquefaction was not considered in study Project History 2012-2018 2012 -Redevelopment Agency Dissolved RDA owned majority of the future Civic Center property Delay until the Dissolution process was completed, and properties transferred to City 2016 -City Council Objective -Design & Construct a New Library. Proposed 18,000 sq.ft. library and approved site adjacent to High Street 2018 -Library Consultant hired (Linda Demmers) Confirmed 18,000 sq.ft. ideal for current population 36,000 (.5 s.f.per capita), 22,000 sq.ft. at city build-out Completed community outreach (764 survey results) & Space Needs Study 2018 -Architect hired (CWA) Began Library Design process Project History 2018-2023 2018 -Library project delayed –completion of Civic Center Master Plan Confirm future Library location, City Hall, and future site uses 2020 -Master Plan completed & Library Design underway 2021 –New Architect hired (LPA) Current project status o City Council Approval of Exterior Design o 100% Design Development Drawings complete o Draft EIR completed: Planning Commission Fall ‘23 Next steps o Approve budget o Begin Construction Drawings Why build a library? Age of Facility Initially constructed in 1980, expanded twice 1984 and 1995 o Does not meet ADA or current Building Code requirements, and is not seismically sound due to existing soil conditions Deferred maintenance inherited from the County o Roof needs replacing, inefficient and outdated building systems (HVAC & electrical) Renovation expenses more costly than building new (costs exclude OH/profit/GC) o 2012 analysis -16,000 s.f.renovation/expansion: existing $317/s.f.vs build new $324/s.f. Soil remediation was not considered in 2012 study o 2022 analysis -7,900 sq.ft renovation: existing $937/s.f.vs. build new $725/s.f. Size & Design Library very successful since City operation began in 2007 (300% increase library visits/600% increase in events/activities) Negative effects of success o Unable to accommodate activities for all patrons (special events often held off-site/outside) o No quiet study spaces or meeting rooms o No separated spaces for adults, children, teen activities/programming at same time Why build a library? Community Need Moorpark Library Compared to State Libraries Per Capita Input per capita Moorpark California Avg 2022 Var. Square Feet per cap .22 .6882 31% Collections per cap .91 1.9 47% Visits per cap 1.42 2.13 66% Program attendance per cap .1487 .1853 80% Circulation per cap 2.33 5.32 44% Turnover rate (Collection use)1.61 1.43 112% Why build a library? Community Need (cont.) 2018 conducted community input surveys and workshops Received 764 unique survey responses o 654 Respondents listed use library for borrowing books and media as #1, with attending children’s programming, and use of inter-library loan #2 and #3 o 705 respondents listed the following as important: collections, programming, inter library loan, technology, support of school curriculum, community gathering space, online resources o 700 respondents requested enhancements: separate children’s and teen areas, comfortable seating, expand collection space, multipurpose room for events Comments -not enough separation between areas, no separate kids/teen computer area, feels crammed, no meeting rooms, it needs to be expanded, needs flexible quiet rooms, comfortable reading spaces, meeting spaces for study, book clubs etc, makers space Community Benefits excerpts from “The Value of California’s Public Libraries” Community Benefits Contributes to digital equity Supports personal economic development by providing opportunities/support o Skills development o Job seeking o Small business development Resources for entrepreneurs o Market data o Business planning services o Local community connections Supports health and wellness through literacy What could we do with the space? Opportunities: lifelong learning, literacy, small business development o Adult Literacy and ESL programs that includes financial or computer literacy skills, U.S. citizenship assistance, study for professional or military certification, or pass the GED test. o Programming and classes for business planning, budgeting, and financing o Develop and maintain a collection of materials and databases that support business development including advertising, marketing, finance, accounting and business plan development o Host events focused on startup and small business support in partnership with community organizations What could we do with the space? Opportunities: lifelong learning, literacy, small business development o Virtual Reality for job training –potentially in partnership with high school, adult school, and colleges o Computer & Technology Classes o Offer specialized tools, technologies, and trainings to gain necessary skills related to a variety of educational and career paths: virtual reality, sound booth/podcast studio, robotics, sewing machines, Makerspace/Innovation Center Grants are available for many of these programs through state library and other source….if we have the space to run the programs. Where we are today? Where we are today? Library Budget (Current: 17,500 s.f.) 2012 -City Hall ($20m) and the Library ($8m) –Total $28 million 2018 -Estimate 18,000 sq.ft. Library $18 million o Based on comparison of recently constructed libraires 2021 -Estimate 18,000 sq.f.t Library $22 million o Significant material/labor increased resulting from the COVID-19 pandemic 2023 -Estimate 17,500 sq.ft. Library $24 million o Constructions costs are stabilizing but continue to increase approximately 4% annually *all estimates are construction costs and exclude soft costs, FF&E Library Budget (Current: 17,500 s.f.) SUMMARY System Area Cost Library 17,500 SF $ 12,779,459.17 Site 102,830 SF $ 4,835,771.37 Subtotal Direct Cost $ 17,615,230.54 INDIRECT COSTS General Conditions LSUM $ 2,393,833.00 General Requirements LSUM $ 962,971.00 FEE/PROFIT 5.00%$ 1,048,601.73 CONTRACTOR CONTINGENCY 3.00%$ 528,456.92 GENERAL LIABILITY INSURANCE 1.10%$ 230,692.38 SUBCONRACTOR BOND COST 1.05%$ 184,959.92 CONTRACTOR BOND COST 1.00%$ 209,720.35 Subtotal Indirect Costs $ 5,559,235.30 PROJECT TOTAL $ 23,174,465.84 Fund Balance (Current: 17,500 s.f.) COST AND FUNDING ANALYSIS Library Costs Amount NOTES Construction Management $2,000,000.00 Estimated Construction $24,674,294.00 Construction &FFE Contingency $2,467,429.00 10% Escalation $986,972.00 4% Permit Fees $271,305.00 Estimated Sub Total $30,400,000.00 less already allocated -$1,827,122.25 DIF specific to Civic Center less already allocated -$5,688,798.00 ARPA less grant funds -$4,600,000.00 Library Infrastructure Grant less grant funds -$750,000.00 Brownley Grant Funding Gap $17,534,079.75 less Library Facilities Fund -$2,044,328.00 DIF specific to Library less Endowment Fund -$8,293,080.00 unrestricted reserve funds less Special Projects Fund -$7,196,671.75 unrestricted reserve funds TOTAL FUNDING GAP $0.00 ESTIMATED FUND BALANCES -POST CONSTRUCTION Fund Name Amount 2004 Library Facilities $- 2018 Endowment**$1,081,000.00 3004 Special Projects $21,020,307.25 TOTAL $21,020,307.25 Funds for City Hall Ten Imp.$(7,370,000.00) Fund Balance after Both Projects: $13,650,307.25 General Fund (GF)Emergency Reserve $4,600,000.00 FUND BALANCES with GF Reserve $18,250,307.25 **Endowment Fund Balance Represents Loan Repayment from Police Facilities Fund to be paid back by 2033.. Request from the City Council: Utilize $15,489,751 of City’s unrestricted Reserve Funds Library Budget (Reduced: 14,500 s.f.) Library Size Reduction Significant construction cost increase since 2016 14,500 s.f.(3,000 s.f.reduction) o Less then standard of .5 s.f.per capita o Maximum size reduction recommended by Library Consultant New Space Needs Study confirms 14,500 s.f.Library allows for adequate programming and collections. o Project delay approximately 6 months (January ‘24) o Future expansion when additional development revenues available New Fee Study includes Library Development Fees for 22,000 s.f.future expansion 15-to-20 year revenue projection from future development confirms approximately $20M in unrestricted revenue. Library Budget (Reduced: 14,500 s.f.) SUMMARY System Area Cost Library 14,500 SF $ 10,588,697.74 Site 102,830 SF $ 4,835,771.37 Subtotal Direct Cost $ 15,424,469.11 INDIRECT COSTS General Conditions LSUM $ 2,393,833.00 General Requirements LSUM $ 962,971.00 FEE/PROFIT 5.00%$ 939,063.51 CONTRACTOR CONTINGENCY 3.00%$ 462,733.98 GENERAL LIABILITY INSURANCE 1.10%$ 206,593.97 SUBCONRACTOR BOND COST 1.05%$ 161,956.89 CONTRACTOR BOND COST 1.00%$ 187,812.70 Subtotal Indirect Costs $ 5,314,965.05 PROJECT TOTAL $ 20,739,434.16 Fund Balance (Reduced: 14,500 s.f.) COST AND FUNDING ANALYSIS Library Costs Amount NOTES Construction Management $2,000,000.00 Estimated Construction (3,000 sq.ft. reduction) $21,982,147.00 Construction &FFE Contingency (3,000 sq.ft. reduction) $2,198,215.00 10% Escalation (3,000 sq.ft.reduction)$879,286.00 4% Permit Fees $271,305.00 Estimated Architect/Library Consultant Fees (3,000 sq.ft.reduction) $351,240.00 Library Consultant Fees Estimated Sub Total $27,682,193.00 less already allocated -$1,827,122.25 DIF Civic Center less already allocated -$5,688,798.00 ARPA less grant funds -$4,600,000.00 Library Infrastructure Grant less grant funds -$750,000.00 Brownley Grant Funding Gap $14,816,272.75 less Library Facilities Fund -$2,044,328.00 DIF specific to Library less Endowment Fund -$8,293,080.00 unrestricted reserve funds less Special Projects Fund -$4,478,864.75 unrestricted reserve funds TOTAL:$0.00 ESTIMATED FUND BALANCES -POST CONSTRUCTION Fund Name Amount 2004 Library Facilities $- 2018 Endowment**$1,081,000.00 3004 Special Projects $23,738,114.25 TOTAL $23,738,114.25 Funds needed for CH TI $(7,370,000.00) Fund Balance after Both Projects: $16,368,114.25 General Fund Emergency Reserve $4,600,000.00 FUND BALANCES with GF Reserve $20,968,114.25 **Endowment Fund Balance Represents Loan Repayment from Police Facilities Fund to be paid back by 2033 Request from the City Council: Utilize $12,771,944 of City’s unrestricted Reserve Funds Future Fund Balances Fund Balance Replenishment Anticipate an additional $20 million in Development Fees over next 20 years Future Funding Needs Future Capital Improvements Projects that use Special Projects Funds o Arroyo Vista Recreation Center Renovation o Active Adult Center/Community Center Renovation Streets and Roads Projects o Have separate Funds reserved for these projects Staff Recommendation (14,500 s.f.Library) Approve a reduction in the size of the Library from 17,500 s.f. to 14,500 s.f. Approve a Project Budget of $27,657,193 o Request from City Council: Utilize $12,771,944 unrestricted Revenue Funds (Endowment and Special Projects Fund) Approve Amendment with Architect (LPA) $326,240 o Staff will return to the City Council with new Space Plan and Architectural Elevations (September/October) Questions?