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HomeMy WebLinkAboutMIN 2023 0621 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California June 21, 2023 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on Wednesday, June 21, 2023, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Enegren called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: Councilmember Groff led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Delgado, Groff, Means, and Mayor Enegren. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Yolanda Cunning, Finance/ Administrative Services Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer/Public Works Director; Carlene Saxton, Community Development Director; Doug Spondello, Deputy Community Development Director; Jessica Sandifer, Community Services Manager; Chris Ball, Senior Management Analyst; Michelle Woomer, Management Analyst; Chris Thompson, Senior Information Systems Administrator; Captain Darin Hendren, Ventura County Sheriffs Office; and Blanca Garza, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of New Employee April Rosser, Management Analyst in the Community Development Department. Mayor Enegren introduced new City employee April Rosser, Management Analyst in the Community Development Department. B. Recognition of the City of Moorpark's 40th Anniversary on July 3, 2023. Mayor Enegren presented City Manager Troy Brown with a Proclamation recognizing the City's 40th anniversary. Minutes of the City Council/Successor Agency Moorpark, California Page 2 June 21, 2023 5. PUBLIC COMMENT: Natalia Staneva and Susan Prayer spoke about the New West Summerfest 2023 event taking place this weekend at Moorpark College and extended an invitation to the City Council, staff and the community to attend. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Groff reported on June 9 he and Councilmember Delgado attended the Conejo Simi Moorpark Association of REALTORS° Mayor's Roundtable with Mayor Enegren speaking. Councilmember Groff reported on June 11 he attended the Moorpark Morning Rotary Club's 15-year anniversary celebration meeting. Councilmember Groff reported on June 14 he attended the Ventura County Taxpayers Association and Foundation Board meeting. Councilmember Groff reported on June 21 he attended the Economic Development Collaborative (EDC) meeting with staff and Councilmember Means. Councilmember Delgado reported on June 3 she attended the Ventura County Sheriff's K9 Foundation fundraiser. Councilmember Delgado reported on June 9 she attended the Conejo Simi Moorpark Association of REALTORS° Mayor's Roundtable with Councilmember Groff and Mayor Enegren where they received insight from neighboring cities on their housing, water, and fire mitigation plans. Councilmember Delgado reported on June 15 she attended the Southern California Edison (SCE) Wildfire Mitigation Plan meeting. Councilmember Delgado reported on June 16 she attended the Moorpark Chamber of Commerce networking breakfast. Councilmember Delgado reported on June 16 she attended the Moorpark College Foundation State of the College meeting with Mayor Enegren and City Manager Brown. Councilmember Means reported on June 10 he attended the showing of Jimmy Buffett's "Escape to Margaritaville" at the High Street Arts Center. Councilmember Means reported on June 10 he attended the Moorpark Library's Touch a Truck event along with Councilmember Groff. Minutes of the City Council/Successor Agency Moorpark, California Page 3 June 21 , 2023 Councilmember Means reported on June 11 he attended the Moorpark Morning Rotary Club's 15-year anniversary celebration meeting. Councilmember Means reported on June 21 he attended the Economic Development Collaborative (EDC) meeting with staff and Councilmember Groff. Mayor Enegren reported on June 9 he attended the Conejo Simi Moorpark Association of REALTORS° Mayor's Roundtable. Mayor Enegren reported on June 10 he attended the Moorpark Library's Touch a Truck event. Mayor Enegren reported on June 12 he attended a Pacific Communities ad hoc committee meeting. Mayor Enegren reported on June 14 he attended the Moorpark Chamber of Commerce Board of Directors meeting. Mayor Enegren reported on June 16 he attended the Moorpark College Foundation State of the College meeting. Mayor Enegren announced the Summer Beach Bus is back and invited the community to enjoy the beach, shopping, and dining at Ventura Harbor through Friday, August 11. The beach bus will provide two round trips to and from Ventura Harbor Cove running Wednesdays through Fridays. This year, fares are free for 1st through 12th graders and college students. Students must present ID before boarding. General fares are $5 round trip and $2 for seniors and ADA card holders. For the schedule and additional information, please call (805) 517-6257 or visit our web page at moorparkca.gov/beachbus. Mayor Enegren encouraged the community to not miss the City's first summer Concert in the Park Saturday, June 24 at 6:00 p.m. at Arroyo Vista Community Park featuring Fast Times, the ultimate 80's tribute. Admission is free. For more information visit moorparkca.gov/concerts. Mayor Enegren announced tickets are now on sale for the City of Moorpark's annual 3rd of July Fireworks Extravaganza. This fun family event is held at the Arroyo Vista Community Park and features food booths, games and attractions, the presentation of the American Flag, and an aerial fireworks display. For details and to buy discount tickets in advance, visit moorparkca.gov/fireworks. Mayor Enegren announced sign-ups are now open for summer classes and camps. A variety of programs for all ages are offered at the Arroyo Vista Recreation Center. For details visit moorparkca.gov/recreation. Mayor Enegren announced the next "Coffee with a Cop" will be on Thursday, June 29 from 10:00 a.m. to 12:00 p.m. at the Starbucks on Spring Road and Los Angeles Avenue. The Moorpark Police Department will be partnering with REACH and the Area Agency on Aging for this one. Residents are encouraged to come Minutes of the City Council/Successor Agency Moorpark, California Page 4 June 21, 2023 out for a free cup of coffee and to chat to hear what REACH and the Area Agency on Aging are about. Mayor Enegren announced our pilot MCT On Demand rideshare app and service are extending into the evenings. Throughout the summer, we are testing out weekday evenings and are now running Monday to Friday, 6:00 a.m. to 9:00 p.m. Just one dollar per person gets you to and from over 100 locations in Moorpark, including your favorite food and beverage locations. Download the app or visit www.mctondemand.com for more information. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentations from Applicants for the Planning Commission to Complete the Remaining Term due to an Unscheduled Vacancy. Staff Recommendation: Hear applicant presentations and appoint one Commissioner to fill an unscheduled vacancy on the Planning Commission for the unexpired portion of the existing term concluding on December 31 , 2024. Ms. Garza gave the staff report. The City Council heard presentations from Planning Commission Applicants in the following order: Bruce Rokos Kevin Hamalainen There were no speakers. Following presentations from the applicants, Mayor Enegren solicited nominations from Councilmembers. MOTION: Mayor Enegren moved, and Councilmember Groff seconded a motion to appoint Kevin Hamalainen to the Planning Commission for the unexpired portion of the existing term concluding on December 31, 2024. The motion carried by unanimous roll call vote. B. Consider City Manager's Recommendation for Adoption of Resolution Approving Operating and Capital Improvement Budget for Fiscal Year (FY) 2023/24; and Consider Resolution Approving the Five-Year Capital Improvement Program for FY 2023/24 — 2027/28. Staff Recommendation: 1) Adopt Resolution No. 2023-4184, approving the Operating and Capital Improvement Budget for the FY 2023/2024; and 2) Adopt Resolution No. 2023-4185, approving the Five-Year Capital Improvement Program for FY 2023/2024 — 2027/2028. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 5 June 21, 2023 Mr. Brown provided opening comments and Ms. Cunning gave the staff report. There were no speakers. A brief discussion followed among the Councilmembers and staff which focused on encouraging future consideration of additional revenue enhancements of General Fund contributions. MOTION: Mayor Enegren moved, and Councilmember Means seconded a motion to 1) Adopt Resolution No. 2023-4184, approving the Operating and Capital Improvement Budget for the FY 2023/2024; and 2) Adopt Resolution No. 2023- 4185, approving the Five-Year Capital Improvement Program for FY 2023/2024 — 2027/2028. The motion carried by unanimous roll call vote. C. Consider Resolution Approving Moorpark City Transit's Zero Emission Bus (ZEB) Rollout Plan. Staff Recommendation: Adopt Resolution No. 2023- 4186 approving and adopting the Moorpark City Transit's Zero Emission Bus Rollout Plan. (ROLL CALL VOTE REQUIRED) Ms. Woomer gave the staff report and Amanda McDaniel, Transit Advisory Consultant, and Analy Castillo, Project Manager, with Stantec provided a PowerPoint presentation. There were no speakers. MOTION: Mayor Enegren moved, and Councilmember Delgado seconded a motion to Adopt Resolution No. 2023-4186 approving and adopting the Moorpark City Transit's Zero Emission Bus Rollout Plan. The motion carried by a unanimous roll call vote. D. Consider Resolution Approving Amendment No. 5 to the Employment Agreement Between the City of Moorpark and City Manager Troy Brown. Staff Recommendation: Prior to a motion to adopt the Resolution approving Amendment No. 5 to the Employment Agreement between the City of Moorpark and Troy Brown, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: "Staff is recommending the City Council approve Amendment No. 5 to the Employment Agreement between the City and Troy Brown to make the following changes: Effective retroactively with the pay period beginning February 25, 2023, Mr. Brown shall receive a 5% cost-of-living adjustment, which will increase his annual base salary to $243,963.20 at an hourly rate of $117.29. Mr. Brown will also receive an additional 80 hours of annual leave effective on March 5, 2026, a one-time City Manager Leave balance of 120 hours that is not available for cash-out and must be used by March 5, 2024, and a one-time retention bonus of $15,000 if Mr. Brown remains employed by the City through March 5, 2026." Adopt Resolution No. 2023- 4187 approving Amendment No. 5 to the Employment Agreement between Minutes of the City Council/Successor Agency Moorpark, California Page 6 June 21 , 2023 the City of Moorpark and City Manager Troy Brown. (ROLL CALL VOTE REQUIRED) Mr. Gagajena gave the staff report. There were no speakers. Prior to a motion, Mayor Enegren made the following announcement: "In accordance with Section 54953(c)(3) of the Government Code as follows: "Staff is recommending the City Council approve Amendment No. 5 to the Employment Agreement between the City and Troy Brown to make the following changes: Effective retroactively with the pay period beginning February 25, 2023, Mr. Brown shall receive a 5% cost-of-living adjustment, which will increase his annual base salary to $243,963.20 at an hourly rate of $117.29. Mr. Brown will also receive an additional 80 hours of annual leave effective on March 5, 2026, a one-time City Manager Leave balance of 120 hours that is not available for cash-out and must be used by March 5, 2024, and a one-time retention bonus of $15,000 if Mr. Brown remains employed by the City through March 5, 2026." MOTION: Mayor Enegren moved, and Councilmember Means seconded a motion to Adopt Resolution No. 2023-4187 approving Amendment No. 5 to the Employment Agreement between the City of Moorpark and City Manager Troy Brown. The motion carried by unanimous roll call vote. E. Consider Resolution Amending the Salary Plan for Non-Competitive Service and Competitive Service Employees Adding a 7% Cost-of-Livinq Adjustment for Non-Competitive Service and Competitive Service Employees and a 5% Cost-of-Living Adjustment for the City Manager, and Rescinding Resolution No. 2023-4169. Staff Recommendation: Prior to a motion to adopt the revised Salary Plan Resolution, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: "Staff is recommending the City Council approve a revised Salary Plan Resolution that increases the salary ranges for all Non-Competitive Service and Competitive Service employees by a cost-of-living adjustment of seven percent (7%) effective with the first full pay period commencing on or after July 1, 2023. The estimated total annual cost of the seven percent (7%) cost-of-living adjustment is $451 ,752 for Fiscal Year 2023/24. The salary for the City Manager will also increase by a five percent (5%) cost-of-living adjustment effective retroactively with the first full pay period commencing on or after February 25, 2023. The estimated total annual cost of the (5%) cost-of-living adjustment is $15,140, which will be budgeted between Fiscal Years 2022/23 and 2023/24. All Non- Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code." Adopt Resolution No. 2023-4188, amending the Salary Plan for Non- Competitive Service and Competitive Service Employees and rescinding Resolution No. 2023-4169. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 7 June 21, 2023 Mr. Gagajena gave staff report. There were no speakers. Prior to a motion, Mayor Enegren made the following announcement: "In accordance with Section 54953(c)(3) of the Government Code as follows: "Staff is recommending the City Council approve a revised Salary Plan Resolution that increases the salary ranges for all Non-Competitive Service and Competitive Service employees by a cost-of-living adjustment of seven percent (7%) effective with the first full pay period commencing on or after July 1, 2023. The estimated total annual cost of the seven percent (7%) cost-of-living adjustment is $451,752 for Fiscal Year 2023/24. The salary for the City Manager will also increase by a five percent (5%) cost-of-living adjustment effective retroactively with the first full pay period commencing on or after February 25, 2023. The estimated total annual cost of the (5%) cost-of-living adjustment is $15,140, which will be budgeted between Fiscal Years 2022/23 and 2023/24. All Non-Competitive Service employee positions are consistent with the local agency executive definition in Section 3511.1(d) of the Government Code." MOTION: Mayor Enegren moved, and Councilmember Groff seconded a motion to Adopt Resolution No. 2023-4188, amending the Salary Plan for Non- Competitive Service and Competitive Service Employees and rescinding Resolution No. 2023-4169. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Means moved, and Councilmember Delgado seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2022/23 — June 21, 2023. Staff Recommendation: Approve the warrant register. B. Consider Resolution Designating Fund Balance Commitments and • Assignments as Required by GASB 54 for Fiscal Year End 2022/23. Staff Recommendation: Adopt Resolution No. 2023-4189, designating fund balance commitments and assignments for FY 2022/23 as required by GASB 54. (ROLL CALL VOTE REQUIRED) C. Consider Resolution Establishing the Appropriation Limitation for Fiscal Year 2023/24 for the City of Moorpark at $49,091,379. Staff Recommendation: Adopt Resolution No. 2023-4190 establishing the FY 2023/24 appropriations limit at $49,091,379. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 8 June 21, 2023 D. Consider a Resolution Approving an Annual Consumer Price Index (CPI) Adjustment of 3.82% for Rates in the City Attorney Legal Services Agreement with Richards, Watson & Gershon. Staff Recommendation: Adopt Resolution No. 2023-4191, approving a 3.82% CPI adjustment for rates effective July 1, 2023, in the legal services agreement with Richards, Watson & Gershon. (ROLL CALL VOTE REQUIRED) E. Consider Purchase of Facilities Maintenance Division Vehicle; and Resolution Amending the Fiscal Year 2022/23 Budget to Allocate Funds from the Equipment Replacement Fund to the Facilities Maintenance Fund. Staff Recommendation: 1) Approve the purchase of a 2023, Ford F150 4x2 with extra cab from Ford of Downtown LA; and 2) Adopt Resolution No. 2023-4192 amending the Fiscal Year 2022/23 Budget in the amount of $13,500.00 from the Vehicle Replacement Fund Balance to purchase replacement truck for the Facilities Division. (ROLL CALL VOTE REQUIRED) F. Consider Agreement with Oakridge Landscape, Inc. for Landscape Maintenance Services in Landscape Maintenance Districts 12, 15, 16, 18, 20 and 21 and Resolution Amending the Fiscal Year 2023/24 Budget. Staff Recommendation: 1) Approve Agreement with Oakridge Landscape, Inc. for landscape maintenance services for LMDs 12, 15, 16, 18, 20, and 21 , and authorize the City Manager to execute the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2023- 4193 amending the Fiscal Year 2023/24 Budget to fund landscape maintenance services for LMDs 12, 15, 16, 18 and 20. (ROLL CALL VOTE REQUIRED) G. Consider Amendments to Agreements with Parkwood Landscape Maintenance, Inc. for Landscape Maintenance Services in Landscape Maintenance District Zone 22 and Landscape Maintenance District Citywide Zones, Landscape Maintenance District Zones of Benefit 1-11, 14, and Miscellaneous City Properties; and Consider Resolution Amending the Fiscal Year 2023/24 Budget. Staff Recommendation: 1) Approve Amendment No. 2 to the contract with Parkwood Landscape Maintenance, Inc. for landscape maintenance services in Landscape Maintenance District Zone 22, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; 2) Approve Amendment No. 1 to the Agreement with Parkwood Landscape Maintenance, Inc. for landscape maintenance services in Citywide Zones, Landscape Maintenance District Zones 1-11, 14 and miscellaneous City properties, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 3) Adopt Resolution No. 2023- 4194 amending the Fiscal Year 2023/24 budget to fully fund landscape maintenance services for the Citywide Zones, LMD Zones 1-11, 14, and 22, and miscellaneous City properties. (ROLL CALL VOTE REQUIRED) Minutes of the City Council/Successor Agency Moorpark, California Page 9 June 21, 2023 H. Consider Agreement with Quinn Company dba Quinn Power Systems for Generator Preventative Maintenance and Repairs. Staff Recommendation: Approve Agreement with Quinn Company, Inc. dba Quinn Power Systems for a three-year term for a not-to-exceed amount of $60,000, and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. I. Consider Award of Agreement to BPG CA, LLC dba JW Professional Services for Janitorial Services at Various City Facilities and Parks and Resolution Amending the Fiscal Year 2023/24 Budget. Staff Recommendation: 1) Award an Agreement to BPG CA, LLC dba JW Professional Services for janitorial services at various City facilities and parks for a three-year term in the amount of $317,882 per year, which includes an annual contingency of $24,000, with two optional one-year extensions, for a total contract value over the initial three-year period of $953,646 and authorize the City Manager to execute the Agreement, subject to final language approval of the City Manager; and 2) Authorize the City Manager to negotiate and approve janitorial service pricing adjustments, if requested, during the extended term of the Agreement based on CPI or a maximum of 5%, whichever is lower, as stated in the contract documents; and 3) Adopt Resolution No. 2023-4195 amending the Fiscal Year 2023/24 Budget to fund park restroom cleaning and unlocking services. (ROLL CALL VOTE REQUIRED) J. Consider Approving Amendment No. 4 to East County Transit Alliance Fiscal Agent Agreement for InterCity Americans with Disabilities (ADA) and Senior Dial-A-Ride Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 4 to the East County Transit Alliance Fiscal Agent Agreement for InterCity ADA and Senior Dial-A-Ride Services subject to final language approval by the City Manager. 11. ORDINANCES: None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Items 12.A, 12.B, and 12.C. on the agenda. The time was 7:48 p.m. A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: APN: 506-0-020-570 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Donald P. Duncan Under Negotiation: Price and terms for potential acquisition of all or a portion of the property Minutes of the City Council/Successor Agency Moorpark, California Page 10 June 21, 2023 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: APN: 506-0-020-650 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Topa Management Partnership Under Negotiation: Price and terms for potential acquisition of all or a portion of the property C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: APNs: 512-0-350-070, 512-0-350-080 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Moorpark Plaza Family Partnership Ltd Under Negotiation: Price and terms for potential acquisition of all or a portion of the property 13. ADJOURNMENT: Mayor Enegren adjourned the meeting at 8:56 p.m. Chris R. Enegre , ayor ATTEST: Ky Span r, ity k r:om`�z� gri'' diii�A�AgrEo vy{