HomeMy WebLinkAboutAGENDA REPORT 2023 1004 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 4, 2023
ACTION APPROVED STAFF
RECOMMENDATION, INCLUDING
ADOPTION OF RESOLUTION NO. 2023-
4209. (ROLL CALL VOTE: UNANIMOUS)
BY A. Hurtado.
E. Consider Establishing a Technology Enhancement Fund (3011) and a Resolution
Amending the Fiscal Year 2023/24 Budget by Appropriating $25,000 Revenue and
Authorizing the Transfer of Accumulated Imaging Fees of $161,196 from City
General Deposit Fund (6000). Staff Recommendation: 1) Adopt Resolution No.
2023-4209, authorizing the creation of Technology Enhancement Fund (3011) and
amending the Fiscal Year 2023/24 Budget to approve the appropriation
adjustments of estimated revenue and transfer of $161,196.12 from City General
Deposit Fund (6000) to the Technology Enhancement Fund (3011). (Staff:
Yolanda Cunning, Finance/Administrative Services Director and City
Treasurer) (ROLL CALL VOTE REQUIRED)
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Yolanda Cunning, Finance/Administrative Services Director and City
Treasurer
DATE: 10/04/2023 Regular Meeting
SUBJECT: Consider Establishing a Technology Enhancement Fund (3011) and a
Resolution Amending the Fiscal Year 2023/24 Budget by
Appropriating $25,000 Revenue and Authorizing the Transfer of
Accumulated Imaging Fees of $161,196 from City General Deposit
Fund (6000)
SUMMARY
As part of the new Fee Schedule effective July 1, 2023, the City discontinued the Imaging
Fees that were being assessed to building and safety plans since Fiscal Year
(FY) 2009/10. This fee was established for the specific purpose of digitizing plan
documents and the accumulated funds were placed in a restricted fund. On June 30,
2023, the accumulated imaging fee balance was $161,196.00. Staff desires to create a
Technology Enhancement Fund to set aside the accumulated Imaging Fees collected as
well as the newly established Technology Enhancement Fees that are being assessed
on building, planning, and public works permits. The Technology Enhancement Fund
support future scanning, as well as one-time enhancement projects such as upgrades to
Tyler ERP 10, Executime, and Energov or any other ongoing or one-time technology
related enhancements. The estimated annual revenue is $25,000.
BACKGROUND
On June 17, 2009, the City Council adopted Resolution No. 2009-2823 authorizing the
initial transfer of $50,000 from fees imposed on developers to City General Deposit Fund
(6000) to establish a funding source for the purpose of digitizing plan documents for
Building and Safety. In FY 2009/10, the Imaging Fees were added to Building and Safety
fees and began assessing in October 2009. The fees are intended for the purpose of
digitizing plan documents.
On February 1, 2023, the City Council adopted Resolution No. 2023-4157 updating User
and Regulatory Fees and Service Charges effective July 1, 2023. The Resolution
Item: 10.E.
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Honorable City Council
10/04/2023 Regular Meeting
Page 2
authorized the discontinuation of the Imaging Fee and replaced it with the Technology
Enhancement Fee which imposes six percent (6%) of the permit fees to be designated
for future technology requirements.
DISCUSSION
The new technology fee will allow for various technology enhancement projects and will
be separated from the current Imaging fee fund which was designated for a specific use.
The revenue is estimated to be approximately $25,000 per year and will be assessed on
building, planning, and public works permits.
Staff is requesting the City Council approve the creation of Technology Enhancement
Fund (3011) designated as a Special Revenue fund and restrict the use of the funds to
manage various technology enhancement projects and to track the receipt from building,
planning, and public works permits.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
There will be no fiscal impact with this change, however, a budget amendment of $25,000
estimated in revenue and a transfer of $161,196.00 from City General Deposit Fund
(6000) to the Technology Enhancement Fund (3011) are requested.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2023-_______, authorizing the creation of Technology
Enhancement Fund (3011) and amending the Fiscal Year 2023/24 Budget to approve the
appropriation adjustments of estimated revenue and transfer of $161,196.12 from City
General Deposit Fund (6000) to the Technology Enhancement Fund (3011).
Attachment: Draft Resolution No. 2023-___
106
ATTACHMENT
RESOLUTION NO. 2023-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE CREATION
OF A TECHNOLOGY ENHANCEMENT FUND (3011); AND
AMENDING THE FISCAL YEAR 2023/24 BUDGET BY
APPROPRIATING $25,000 AND AUTHORIZING THE
TRANSFER OF $161,196 FROM CITY GENERAL DEPOSIT
FUND (6000) TO FUND THE TECHNOLOGY ENHANCEMENT
FUND
WHEREAS, on June 17, 2009, City established Imaging Fee to set-aside money to
digitalizing plan documents with initial funding of $50,000 that were imposed on
developers; and
WHEREAS, on February 1, 2023, City Council adopted Resolution No. 2023-4157
that including discontinuation of Imaging fee and establishment of Technology
Enhancement Fee; and
WHEREAS, on June 19, 2023, the City Council adopted the Operating and Capital
Improvement Budget for FY 2023/2024 which excludes estimated revenue from
Technology Enhancement Fee; and
WHEREAS, a staff report has been presented to the City Council to provide
funding sources for future technology needs; to set-aside money for digitalizing plan
documents; and to monitor the utilization of the funds. Accordingly, a transfer of
$160,887.02 from the City General Deposit Fund (6000) to Technology Enhancement
Fund (3011) is proposed; and
WHEREAS, a staff report has been presented to the City Council requesting a
revenue appropriation of $25,000 to the Technology Enhancement Fund (3011); and
WHEREAS, Exhibits "A”, attached hereto and made a part hereof, describes said
budget amendments and the resultant impacts to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The creation of Technology Enhancement Fund (3011); and
designated for digitalizing plan documents and for future equipment enhancement, is
hereby approved.
SECTION 2. A budget amendment in the amount of $25,000 and fund transfer of
$161,196 as more particularly described in Exhibit "A", is hereby approved.
107
Resolution No. 2023-____
Page 2
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 4th day of October, 2023.
________________________________
Chris R Enegren, Mayor
ATTEST:
____________________________________
Ky Spangler, City Clerk
Attachment: Exhibit 'A'
108
Resolution No. 2023-____
Page 3
Budget Amendment for
Technology Enhancement Fund (3011) for
Appropriating Fee Revenue and Transferring of Accumulated Imaging Fees from
City General Deposit Fund (6000)
FY 2023/2024
A.Fund Allocation
Fund/Account No.Fund Description Amount
3011-000-00000-33990 Technology Enhancement Fund $25,000.00
Total $25,000.00
B.Revenue Budget Allocation
Fund/Account No.Current Budget Revision Amended Budget
3011-000-00000-42300 $0.00 ($25,000.00) ($25,000.00)
Total $0.00 ($25,000.00) ($25,000.00)
C.Interfund Transfer
Transfer Fund/Account No.Amount TOTAL
FROM
6000-000-00000-21180 ($161,196.12) ($161,196.12)
TO
3011-000-00000-21180 $161,196.12 $161,196.12
Total $0.00 $0.00
EXHIBIT A
109