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Home My WebLink AboutAGENDA REPORT 2023 1004 CCSA REG ITEM 10GCITY OF MOORPARK, CALIFORNIA City Council Meeting of October 4, 2023 ACTION APPROVED STAFF RECOMMENDATION, INCLUDING ADOPTION OF RESOLUTION NO. 2023- 4210. (ROLL CALL VOTE: UNANIMOUS) BY A. Hurtado. G. Consider Resolution Amending the Fiscal Year 2023/24 Budget for Fire Protection Design Services Related to California Highway Patrol Tenant Improvements Project C0073 at Moorpark Police Services Center. Staff Recommendation: 1) Authorize City Manager to sign Funding Authorization with County of Ventura GSA for Fire Suppression Design Services in the amount of 10,481.00; and 2) Adopt Resolution No. 2023-4210, amending the Fiscal Year 2023/24 Budget for Design Services for Fire Suppression System for California Highway Patrol Tenant Improvement Project at Moorpark Police Services Center. (Staff: Jessica Sandifer, Deputy Parks and Recreation Director) (ROLL CALL VOTE REQUIRED) Item: 10.G. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jessica Sandifer, Deputy Parks and Recreation Director DATE: 10/04/2023 Regular Meeting SUBJECT: Consider Resolution Amending the Fiscal Year 2023/24 Budget for Fire Protection Design Services Related to California Highway Patrol Tenant Improvements Project C0073 at Moorpark Police Services Center BACKGROUND On June 15, 2005, the City entered into a 15-year lease with the California Department of General Services (DGS) that provided approximately 4,500 square feet of office space in the City’s Moorpark Police Services Center (MPSC) building for use by the California Highway Patrol (CHP). The lease was set to expire on October 31, 2020, but was extended in October 2020 to allow for additional negotiations on the long term lease renewal. The lease has been amended twice more and currently is set to expire October 31, 2023. As a part of the lease renewal, the CHP will be taking over a portion of the MPSC currently allocated to the Ventura County Sheriff’s Office (VCSO) section of the building. CHP, VCSO, and City staff met and conceptually agreed on changes to the building floor plans to accommodate both agencies’ needs. The City hired the Ventura County General Services Agency (GSA) staff to perform as construction managers for the CHP’s tenant improvement project. As part of the project, GSA hired an architectural firm to provide design and construction drawings for the tenant improvements, and solicited construction bids for the project. The City will be financing the tenant improvement project, with CHP reimbursing the City through the new lease agreement. DISCUSSION During the design of the project, it was determined that the fire suppression system in the evidence room is an obsolete FM-100 system which will now need to be updated to the current code required NOVEC-1230 fire suppression system. This was not an anticipated change to the project and requires additional design fees for the new system. Item: 10.G. 115 Honorable City Council 10/04/2023 Regular Meeting Page 2 The cost for the design services for the new fire suppression system is $10,480.05, which includes the 10% fee for GSA services. Funds have not been allocated in the Fiscal Year 2023/24 budget for these costs. A budget amendment is needed to facilitate the provision of these services. City Council approval and a budget amendment will be required once construction bids are received in order to fully fund the project. These costs will be included in the reimbursement from CHP. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no further environmental review is required. FISCAL IMPACT Staff is requesting a budget amendment for project C0073 CHP Tenant Improvement Project in the amount of $10,481 from the Special Projects Fund (3004) to fund the fire suppression design services. The costs will be reimbursed by the CHP when the new lease agreement is negotiated. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) 1.Authorize City Manager to sign Funding Authorization with County of Ventura GSA for Fire Suppression Design Services in the amount of 10,481.00; and 2.Adopt Resolution No. 2023-_______, amending the Fiscal Year 2023/24 Budget for Design Services for a Fire Suppression System for the California Highway Patrol Tenant Improvement Project at Moorpark Police Services Center. Attachment 1: Funding Authorization Attachment 2: Draft Resolution No. 2023-____ 116 1075 West Lambert Rd., Bldg D, Brea, CA 92821 - Ph: (213) 923-5652 - State License No. C-10 / C-16 577621 23 193 County of Ventura Moorpark PD Eng.doc www.coscofire.com Page 1 of 1 FIRE PROTECTION AND LIFE SAFETY SPECIALISTS September 18, 2023 Attn: Mr. Bruce Ward Project Manager County of Ventura GSA Projects Group 800 S Victoria Ave, Ventura, CA 93003 Project #: GSA21116 Project Title: County of Ventura – Moorpark Police Services Center California Highway Patrol & Ventura County Sheriff’s Department Scope:Fire Alarm Systems Engineering Address:610 spring Street, Moorpark, CA 93021 We are pleased to submit the following proposal for the project referenced above. The proposal is based on information provided by the County of Ventura. Thank you for the opportunity! I. SCOPE OF WORK 1. Cosco Fire Protection (CFP) will produce engineered Fire Alarm System drawings for the proposed new housing building, four Pallet Shelters, and Pallet Restroom at the location referenced above. 2. Our engineering will be based on provided information and the provided CAD files. 3. Our drawings will meet the applicable requirements of the California Fire Code (CFC), National Fire Protection Association (NFPA), and the Authority Having Jurisdiction (AHJ). 4. CFP will submit plans to the Fire Department to obtain installation permits. II. QUALIFICATIONS / EXCLUSIONS 1. This proposal based on Cosco being awarded the construction / installation of this system. We do not provide construction support, or involvement of any kind should Cosco not be awarded installation. 2. Additional work, inspections, field visits, etc to be billed per labor rates at the time work is requested. 3. Payment terms: Monthly progress billings with payments due net 30 days from invoice. 4. Excludes the following: a. Provision or installation of any material. Will be proposed separately after completion of design. b. BIM modelling, written specifications, FPE review/stamps. c. Fire sprinkler engineering. This will be provided separately by CFP. d. Attendance at regular design meetings. e.Bonds are not included. Bonding rate is 1.5%. III. INVESTMENT Engineering Cost:$9,450 IV. ACCEPTANCE If the forgoing is acceptable, please execute and return a copy of this proposal as our notice to proceed. This proposal is good for 30 days. Accepted By Proposed By Company: Co: Cosco Fire Protection Signed:By: Robert Chaires By:Title: Fire Protection Specialist Title:Email: Rchaires@coscofire.com P.O #:Cell: (213) 932-5652 1071111110100705W5 W5estestest LaLaambembebertrt t Rd.Rd.d ,B, B,ldgldgdg D,D,,BrBrea,ea,CACAC 9992828882888882282822222288822222288888888282222282282228222222111111111111111 ---PhPPPPPPPhPPPPhhhhhhhPhPPPPPPPPhhhhhPPPPPhPhPPPhhhhhPhPhPPhPPhPhPh (((((((:::: (((((: : (: (221321222221221222132113)9) 9)923-233 56556556522 - SSStattattateLe Leiceicecensense NoNoo.C. CC-10100 /C-C/CCC/C 16 511111 23 2323232222333222223222233322223222223323222222222233233 33333 19319193191119193111111193931193119999333311199999933333331119919999333333333199999333333339999933333333 CoCoCoCoCCCCCCCCCCCCCCCCCCCCoCCCCoounty of Ventura Moorpark PD Eng.doc wwwwwwwwwwwww.co.co.cocccco.cocccccc.cocoo.cccccooo.cooo.cocccoooooooooo.cccooooooooooocccooooooooooooccccccoooooscoscoscoscossscssscosssssssssssssssossssssssscoossssssssccccoosssssssccccooossssscccocoossssssccccocofire.com FIFIRERE PPROROTETECTCTIOOOIOOOOOOOOONN ANNNNNNNNNNNNNNNNNDDDDDDDDDDDDD DDDDDDDDDDDDDDDDDD LLILLIILILLLLLLLLIILLLLLLLLLLIILILILILLLLLLLLIILLLLLLLIILIIILIIFFEFFFFFFFEFEFFFFFEFEFFFFFFFEFFEEFFE SSAFAFETETY Y SPSPECECIAIALILISTSTSS Title:Email: Rchaires@coscofire.com P.O #:Cell:(213) 932-56522115 $1,030.05 $10,480.05 ATTACHMENT 1 117 RESOLUTION NO. 2023-_______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING AMENDMENT NO. 1 AMENDING THE FISCAL YEAR 2023/24 BUDGET IN THE AMOUNT OF $10,481.00 FROM THE SPECIAL PROJECTS FUND (3004) FOR FIRE SUPPRESSION DESIGN SERVICES FOR CALIFORNIA HIGHWAY PATROL TENANT IMPROVEMENT PROJECT AT MOORPARK POLICE SERVICES CENTER WHEREAS, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year 2023/24 on June 21, 2023; and WHEREAS, a staff report has been presented to the City Council requesting a budget amendment for Fire Suppression Design Services for California Highway Patrol Tenant Improvement project at the Moorpark Police Services Center in the amount of $10,481.00 from the Special Projects Fund (3004); and WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $10,481.00 from the Special Projects Fund (3004), as more particularly described in Exhibit “A”, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 4th day of October, 2023. ________________________________ Chris R. Enegren, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Attachment: Exhibit “A” – Budget Amendment ATTACHMENT 2 118 Resolution No. 2023-____ Page 2 EXHIBIT “A” BUDGET AMENDMENT FOR SPECIAL PROJECTS FUND FOR FIRE SUPPRESSION DESIGN SERVICES CHP TENANT IMPROVEMENT PROJECT FY 2023/24 FUND BALANCE ALLOCATION: Fund Title Fund-Account Number Amount SPECIAL PROJECTS FUND 3004-000-00000-33990 $ 10,481.00 Total $ 10,481.00 EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 3004-171-C0073-55300 $ 37,531.00 $ 10,481.00 $ 48,012.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total $ 37,531.00 $ 10,481.00 $ 48,012.00 119