HomeMy WebLinkAboutAGENDA REPORT 2023 1018 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 18, 2023
ACTION APPROVED STAFF
RECOMMENDATION. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
E. Consider Budget Amendment from Special Projects Fund (3004) to Allocate
Funding for Special Inspection and Materials Testing Services for City Hall Tenant
Improvement Project (C0070). Staff Recommendation: 1) Adopt Resolution No.
2023-4215 approving Budget Amendment in the amount of $40,000 for Special
Inspection and Materials Testing Services for the City Hall Tenant Improvement
Project (C0070). (Staff: Jessica Sandifer, Deputy Parks and Recreation
Director) (ROLL CALL VOTE REQUIRED)
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 10/18/2023 Regular Meeting
SUBJECT: Consider Budget Amendment from Special Projects Fund (3004) to
Allocate Funding for Special Inspection and Materials Testing
Services for City Hall Tenant Improvement Project (C0070)
BACKGROUND
In October 2021, the City Council authorized the purchase of 323 Science Drive as the
location for a new City Hall. Escrow closed in February 2022, and on February 16, 2022,
the City Council approved an Agreement with SVA Architects, Inc. (SVA) for Architectural
Design Services for the Tenant Improvements. SVA completed the project documents,
and the project went out to bid in June 2023. In August 2024, the City Council awarded
an Agreement to Monet Construction, Inc. for the project.
DISCUSSION
As noted in the August staff report, the services of a Special Inspection and Materials
Testing firm would be needed for the project and staff would be returning to City Council
for a budget amendment for those services when a quote could be obtained. Staff has
reached out to several firms, and have decided to move forward with hiring NV5 for these
services. NV5 has extensive experience in these services. Staff is requesting a budget
amendment in the amount of $40,000 for these services. The current proposal with
contingency is $37,000 however, staff has included a small buffer in case there is
additional unforeseen testing needed. The agreement is within the City Manager’s
signing authority and can be executed without further City Council approval.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required
Item: 10.E.
360
Honorable City Council
10/18/2023 Regular Meeting
Page 2
FISCAL IMPACT
The budget cost for the Special Inspection and Materials Testing services is $40,000.
These costs are charged on a time and material basis, so only the services used will be
charged. As noted at the August City Council meeting, funds for these services were
included in the project budget but have not been allocated. Staff is requesting an
amendment to the Fiscal Year 2023/24 City Hall Tenant Improvement Project (C0070)
from the Special Projects Fund (3004) to cover these costs.
COUNCIL GOAL COMPLIANCE
This action is consistent with City Council, Goal 3, Objective 3.9: New City Hall Tenant
Improvements and Move.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No 2023-______ approving Budget Amendment in the amount of
$40,000 for Special Inspection and Materials Testing Services for the City Hall Tenant
Improvement Project (C0070).
Attachment: Draft Resolution No. 2023-_____
361
RESOLUTION NO. 2023-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2023/24 BUDGET TO ALLOCATE $40,000 FROM
THE SPECIAL PROJECTS FUND (3004) FOR CITY HALL
TENANT IMPROVEMENT PROJECT (C0070)
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2023/24 on June 21, 2023; and
WHEREAS, a staff report has been presented to the City Council requesting
approval of a budget amendment in the amount of $40,000 from the Special Projects
Fund (3004) to fund Special Inspection and Materials Testing Services for the City Hall
Tenant Improvement Project (C0070); and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $40,000 from the Special
Projects Fund (3004), as more particularly described in Exhibit A, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of October, 2023.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler City Clerk
Attachment: Exhibit A – Budget Amendment
ATTACHMENT
362
Resolution No. 2023-____
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR
SPECIAL PROJECTS FUND
CITY HALL TENANT IMPROVEMENT PROJECT (C0070)
SPECIAL INSPECTION AND MATERIALS TESTING
FY 2023/2024
FUND BALANCE ALLOCATION:
Fund Title &
Account Number
Estimated Current
Available Balance Revision
Estimated Amended
Available Balance
Special Projects Fund:
3004-000-00000-33990 $ 21,903,665 $ (40,000) $ 21,863,665
Total $ 21,863,665
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3004-120-C0070-55400 $ 6,880,750 $ 40,000 $ 6,920,750
Total $ 6,880,750 $ 40,000 $ 6,920,750
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