HomeMy WebLinkAboutAGENDA REPORT 2023 1018 CCSA REG ITEM 10HCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of October 18, 2023
ACTION APPROVED STAFF
RECOMMENDATION. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
H. Consider Resolution Amending the Fiscal Year 2023/24 Budget for Fire Sprinkler
Design Services Related to California Highway Patrol Tenant Improvements at
Moorpark Police Services Center. Staff Recommendation: 1) Authorize City
Manager to sign Funding Authorization with County of Ventura GSA for Fire
Suppression Design Services in the amount of $6,201.53; and 2) Adopt Resolution
No. 2023-4216, amending the Fiscal Year 2023/24 Budget for Design Services for
Fire Sprinkler System Expansion for California Highway Patrol Tenant
Improvement Project at Moorpark Police Services Center. (Staff: Jessica
Sandifer, Deputy Parks and Recreation Director) (ROLL CALL VOTE
REQUIRED)
Item: 10.H.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 10/18/2023 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2023/24 Budget for Fire
Sprinkler Design Services Related to California Highway Patrol Tenant
Improvements at Moorpark Police Services Center
BACKGROUND
On June 15, 2005, the City entered into a 15-year lease with the California Department
of General Services (DGS) that provided approximately 4,500 square feet of office space
in the City’s Moorpark Police Services Center (MPSC) building for use by the California
Highway Patrol (CHP). The lease was set to expire on October 31, 2020, but was
extended in October 2020 to allow for additional negotiations on the long term lease
renewal. The lease has been amended twice more and currently is set to expire
October 31, 2023.
As a part of the lease renewal, the CHP will be taking over a portion of the MPSC currently
allocated to the Ventura County Sheriff’s Office (VCSO) section of the building. CHP,
VCSO, and City staff met and conceptually agreed on changes to the building floor plans
to accommodate both agencies’ needs. The City hired the Ventura County General
Services Agency (GSA) staff to perform as construction managers for the CHP’s tenant
improvement project. As part of the project, GSA hired an architectural firm to provide
design and construction drawings for the tenant improvements, and solicited construction
bids for the project. The City will be financing the tenant improvement project and
recouping the cost through new, long-term lease agreement.
DISCUSSION
Part of the CHP’s tenant improvement project is to re-locate two interview rooms that are
being taken over by the CHP as a part of the project to the reception area in the VCSO
leased area. During the initial design of the project, it was assumed that the new interview
room spaces could be constructed such that they would be able to use the existing fire
sprinkler heads in the reception. However, after the design proceeded various issues
Item: 10.H.
376
Honorable City Council
10/18/2023 Regular Meeting
Page 2
with location of the skylight system has made it difficult to re-use the existing sprinkler
heads. It has been determined that additional fire sprinkler heads will need to be designed
to be installed in the new conference room locations. This will require additional design
fees for the project.
The cost for the design services for the fire sprinkler expansion is $6,201.53, which
includes the 10% fee for GSA services. Funds have not been allocated in the Fiscal Year
2023/24 budget for these costs. A budget amendment is needed to facilitate the provision
of these services. City Council approval and a budget amendment will be required once
construction bids are received in order to fully fund the project. These costs will be
included in the reimbursement from CHP.
FISCAL IMPACT
Staff is requesting a budget amendment in the amount of $6,202 from the Special Projects
Fund (3004) to fund the fire sprinkler design services. The costs will be repaid by the
CHP through the new lease agreement.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Authorize City Manager to sign Funding Authorization with County of Ventura GSA
for Fire Suppression Design Services in the amount of $6,201.53; and
2. Adopt Resolution No. 2023-_______, amending the Fiscal Year 2023/24 Budget
for Design Services for Fire Sprinkler System Expansion for California Highway Patrol
Tenant Improvement Project at Moorpark Police Services Center.
Attachment 1: Draft Resolution No. 2023-_____
Attachment 2: Funding Authorization – Fire Sprinkler Design
377
RESOLUTION NO. 2023-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2023/24 BUDGET IN THE AMOUNT OF $6,202 FROM
THE SPECIAL PROJECTS FUND (3004) FOR FIRE
SPRINKLER DESIGN SERVICES FOR CALIFORNIA
HIGHWAY PATROL TENANT IMPROVEMENT PROJECT
AT MOORPARK POLICE SERVICES CENTER
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2023/24 on June 21, 2023; and
WHEREAS, a staff report has been presented to City Council requesting a budget
amendment for Fire Sprinkler Design Services for California Highway Patrol Tenant
Improvement project at the Moorpark Police Services Center in the amount of $6,202
from the Special Projects Fund (3004); and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $6,202 from the Special
Projects Fund (3004), as more particularly described in Exhibit “A”, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 18th day of October, 2023.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit “A” – Budget Amendment
ATTACHMENT 1
378
Resolution No. __-____
Page 2
EXHIBIT A
BUDGET AMENDMENT FOR
SPECIAL PROJECTS FUND
CHP TENANT IMPROVEMENT PROJECT (C0073)
FOR FIRE SPRINKLER DESIGN SERVICES
FY 2023/2024
FUND BALANCE ALLOCATION:
Fund Title &
Account Number
Estimated
Current
Available
Balance Revision
Estimated Amended
Available Balance
Special Projects Fund:
3004-000-00000-33990
$
21,863,665 $ (6,202) $ 21,857,463
Total $ 21,857,463
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3004-171-C0073-55300 $ 48,531 $ 6,202 $ 54,733
Total $ 48,531 $ 6,202 $ 54,733
379
$609.53 $6,201.53
ATTACHMENT 2
380