HomeMy WebLinkAboutAGENDA REPORT 2024 0117 CCSA REG ITEM 10ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of January 17, 2024
ACTION ADOPTED RESOLUTION NO.
2024-4221. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
E. Consider Resolution Amending the Fiscal Year 2023/24 Budget and Authorizing
the Transfer of General Fund and Gas Tax Monies to Cover Fiscal Year 2022/23
Year-End Deficits in Certain Funds for the City’s Landscaping and Lighting
Assessment Districts. Staff Recommendation: Adopt Resolution No. 2024-4221.
(Staff: Yolanda Cunning, Finance/Administrative Services Director) (ROLL
CALL VOTE REQUIRED)
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Yolanda Cunning, Finance/Administrative Services Director
BY: Charan Bhamber, Accountant II
DATE: 01/17/2024 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2023/24 Budget and
Authorizing the Transfer of General Fund and Gas Tax Monies to
Cover Fiscal Year 2022/23 Year-End Deficits in Certain Funds for the
City’s Landscaping and Lighting Assessment Districts
BACKGROUND
On June 7, 2023, the City Council approved the assessments for the City’s Landscaping
and Lighting Districts for fiscal year (FY) 2023/24. Based on the preliminary budget
numbers, certain Assessment District Funds were estimated to have an aggregate
FY 2022/23 year-end deficit of $230,962. Continuing the policy from prior years, the
projected FY 2022/23 deficits were funded in the succeeding fiscal year. When the actual
FY 2022/23 year-end figures are known, staff would present to the City Council a budget
amendment approving changes to the appropriations and fund transfers to “zero-out” the
actual deficits.
DISCUSSION
The FY 2023/24 adopted budget included a $115,481 appropriation from the General
Fund, and $115, 481 from the Gas Tax Fund to subsidize an estimated $230,962 FY
2022/23 Assessment District Funds deficit. The aggregate actual FY 2022/23 year-end
deficit is $150,226. Attachment 2 is a schedule showing the Fund Activity for the
Assessment District Funds for FY 2022/23. Certain Funds show a year-end deficit,
summarized as follows:
Item: 10.E.
19
Honorable City Council
01/17/2024 Regular Meeting
Page 2
FY 2022/23 FY 2022/23
Beginning Ending
Fund Balance Revenue Expenses Balance
2300: Citywide - Landscaping $0.00 $208,787.53 ($294,628.62) ($85,841.09)
2301: Dist 1 Pecan Ave Tract 28511 $0.00 $10,482.78 ($22,145.58) ($11,662.80)
2303: Dist 3 Butter creek/Peppermill1 $0.00 $3,823.72 ($3,923.85) ($100.13)
2305: Dist 5 Pheasant Run Area1 $0.00 $25,758.55 ($66,285.74) ($40,527.19)
2308: Dist 8 Home Acres Buffer1 $0.00 $16,452.93 ($22,457.50) ($6,004.57)
2309: Dist 9 Moorpark Industrial Park1 $0.00 $1,465.78 ($5,272.66) ($3,806.88)
2314: Dist 14 Silver Oak Lane1 $0.00 $2,024.58 ($4,307.89) ($2,283.31)
Total $0.00 $268,795.87 ($419,021.84) ($150,225.97)
Notes:
1 Landscaping deficits only
The actual FY 2022/23 deficit is $80,736 less than expected, primarily due to higher
revenues resulting from higher-than-anticipated interest rates on fund balances. The
FY 2022/23 assessment districts’ actual deficit of $150,225.97 will require transfer as
follows:
Transfer FROM
Transfer TO Fund:
General
Fund Gas Tax Fund
Total Actual
Deficit
2300: Citywide - Landscaping $42,920.55 $42,920.54 $85,841.09
2301: Dist 1 Pecan Ave Tract 28511 $5,831.40 $5,831.40 $11,662.80
2303: Dist 3 Butter creek/Peppermill1 $50.06 $50.07 $100.13
2305: Dist 5 Pheasant Run Area1 $20,263.60 $20,263.59 $40,527.19
2308: Dist 8 Home Acres Buffer1 $3,002.29 $3,002.28 $6,004.57
2309: Dist 9 Moorpark Industrial
Park1 $1,903.44 $1,903.44 $3,806.88
2314: Dist 14 Silver Oak Lane1 $1,141.66 $1,141.65 $2,283.31
Total $75,113.00 $75,112.97 $150,225.97
2023/24 Budget Transfers $115,481.00 $115,481.00 $230,962.00
Budget Saving $40,368.00 $40,368.03 $80,736.03
For informational purposes, the total projected deficit to be transferred in FY 2023/24 is
$150,225.97 (lighting - $0.00 and landscape - $85,841.09) for Landscaping and Lighting
Districts. This is $40,401.77 over the FY 2021/22 actual transfer attributed to increased
cost of landscape and tree maintenance services for the districts. Consistent with the
current year funding, the $40,401.77 landscaping deficit will be funded 50/50 by General
and Gas Tax Funds. Those subsidies will be transferred in FY 2023/24.
20
Honorable City Council
01/17/2024 Regular Meeting
Page 3
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
The attached Resolution amends the FY 2023/24 budget by revising the appropriated
amounts of the fund transfers to equal the actual FY 2022/23 year-end deficits. The
General Fund will have savings of $40,368.
General Fund
(1000)
Gas Tax
(2415) TOTAL
FY 2023/24 Adopted Budget $115,481.00 $115,481.00 $230,962.00
FY 2022/23 Actual Deficits $75,113.00 $75,112.97 $150,225.97
FY 2023/24 Budget Adjustment
Spending / (Saving) ($40,368.00) ($40,368.03) ($80,736.03)
COUNCIL GOAL COMPLIANCE
This action does not support a current City Council directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2024-____.
Attachment 1: Draft Resolution No. 2024-____
Attachment 2: FY 2022/23 Actual Fund Activity
21
RESOLUTION NO. 2024-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2023/24 BUDGET AND AUTHORIZING THE TRANSFER OF
GENERAL FUND (1000) AND THE GAS TAX FUND (2415) TO
COVER FISCAL YEAR 2022/23 YEAR-END DEFICITS FOR
CERTAIN LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT FUNDS
WHEREAS, on June 7, 2023, the City Council adopted Resolution No. 2023-4178
approving the Engineer’s Report; confirming diagram and assessment; and ordering the
continuation of assessments for fiscal year (FY) 2023/24 for the City Landscaping and
Lighting Maintenance and Assessment Districts (AD); and
WHEREAS, on June 21, 2023, the City Council adopted Resolution No. 2023-4184
approving the Operating and Capital Improvement Budget for FY 2023/24, which includes
an aggregate of $230,962 transfers from the General Fund to cover the estimated
FY 2022/23 deficits in certain AD funds; and
WHEREAS, a staff report has been presented to the City Council summarizing the
actual FY 2022/23 fund deficits of $150,225.97 in various AD funds; and the same report
is recommending a net appropriation totaling $80,736.03 be made by reducing General
Fund transfers already budgeted by ($40,368.00) and by ($40,368.03) from Gas Tax
Fund to match the required fund transfers to eliminate the mentioned deficits; and
WHEREAS, said staff report has been presented to the City Council requesting
fund transfers in the aggregate amount of $150,225.97 from the General Fund
($75,113.00) and Gas Tax Fund ($75,112.97); and
WHEREAS, Exhibit "A", attached hereto and made a part hereof, describes said
budget amendments and the resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. An aggregate budget amendment decreases of $150,225.97 in
General Fund ($75,113.00) and in Gas Tax Fund ($75,112.97) to eliminate the FY
2022/23 deficits in certain AD funds, as more particularly described in Exhibit "A", is
hereby approved.
SECTION 2. That a fund transfer in the aggregate amount of $150,225.97 as
particularly described in Exhibit “A”, is hereby approved.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 17th day of January, 2024.
ATTACHMENT 1
22
Resolution No. 2024-____
Page 2
_________________________________
Chris R. Enegren, Mayor
ATTEST:
_______________________________
Ky Spangler, City Clerk
Attachment: Exhibit “A” - Budget Amendment and Fund Transfer Detail
23
Resolution No. 2024-____
Page 3
EXHIBIT A
Budget Amendment for
General Fund and Gas Tax Fund to Adjust Transfers
Required to Fund FY 2022/23 Year-End Deficits in Certain
Landscaping and Lighting Assessment District Funds
FY 2023/24
A. FUND ALLOCATION:
Fund-Account Number Amount
1000-000-00000-33990 (75,113.00)$
Gas Tax Fund 2415-000-00000-33990 (75,112.97)$
Total (150,225.97)$
Fund Title
General Fund
B. FISCAL YEAR 2023/24 BUDGET APPROPRIATION:
Account Number Current Budget Revision Amended Budget
FROM:
1000-312-00000-59010 -$ -$ -$
1000-542-00000-59010 115,481.00$ (75,113.00)$ 40,368.00$
2415-312-00000-59010 -$ -$ -$
2415-542-00000-59010 115,481.00$ (75,112.97)$ 40,368.03$
Total 230,962.00$ (150,225.97)$ 80,736.03$
TO:
2300-000-00000-49010 (Lighting)-$ -$
2300-000-00000-49010 (Landscaping)(125,253.00)$ 85,841.09$ (39,411.91)$
2301-000-00000-49010 (14,954.00)$ 11,662.80$ (3,291.20)$
2303-000-00000-49010 (687.00)$ 100.13$ (586.87)$
2305-000-00000-49010 (58,629.00)$ 40,527.19$ (18,101.81)$
2306-000-00000-49010 (892.00)$ -$ (892.00)$
2308-000-00000-49010 (15,463.00)$ 6,004.57$ (9,458.43)$
2309-000-00000-49010 (6,137.00)$ 3,806.88$ (2,330.12)$
2314-000-00000-49010 (8,947.00)$ 2,283.31$ (6,663.69)$
Total (230,962.00)$ 150,225.97$ (80,736.03)$
C. APPROPRIATION ALLOCATION:
Account Number From From
To Be Transferred to Account Fund 1000 Fund 2415 Total
2300-000-00000-49010 (Lighting)-$ -$ -$
2300-000-00000-49010 (Landscaping)42,920.55$ 42,920.54$ 85,841.09$
2301-000-00000-49010 5,831.40$ 5,831.40$ 11,662.80$
2303-000-00000-49010 50.06$ 50.07$ 100.13$
2305-000-00000-49010 20,263.60$ 20,263.59$ 40,527.19$
2308-000-00000-49010 3,002.29$ 3,002.28$ 6,004.57$
2309-000-00000-49010 1,903.44$ 1,903.44$ 3,806.88$
2314-000-00000-49010 1,141.66$ 1,141.65$ 2,283.31$
Total 75,113.00$ 75,112.97$ 150,225.97$
24
ATTACHMENT 2
CITY OF MOORPARK
Assessment District - Lighting and Landscape
Fund Activity: FY 2022/23 (Audited Actuals as of 6.30.23)
AD Fund Description Fund
Balance,
7/1/2022 net of
Reserves for
Equip Rplc
Assmt Levy FY 22/23
Transfers In
for FY 21/22
Deficits
Others
(Interest,
Reimb,
Staff
charges)
Total
Revenue
Lighting &
Landscape
Drains All other
expenditures
Total
Expenditures
Net Revenue/
(Expenditure)
Fund
Balance,
6/30/2023
before
Transfers
Proposed
Transfers in
FY 23/24
84-2 2300 Lighting 0.00 281,850.40 81,881.52 0.00 363,731.92 (216,880.73) (216,880.73)146,851.19 146,851.19 0.00
84-2 2300 Landscaping 0.00 207,243.87 0.01 1,543.65 208,787.53 (278,900.92) (15,727.70) (294,628.62) (85,841.09) (85,841.09)85,841.09
84-2 2301 D1: Pecan Ave T-2851 0.00 10,482.77 0.01 0.00 10,482.78 (22,145.58) (22,145.58) (11,662.80) (11,662.80)11,662.80
84-2 2302 D2: Steeple Hill Area T-2865 33,656.12 79,780.93 1,121.20 80,902.13 (66,308.41) (604.47) (66,912.88)13,989.25 47,645.37 0.00
84-2 2303 D3: Buttercreek/Peppermill T-3023 0.00 3,327.10 493.07 3.55 3,823.72 (3,923.85) (3,923.85) (100.13) (100.13)100.13
84-2 2304 D4: Williams Ranch Rd T-3274 2,799.76 6,896.59 35.57 6,932.16 (6,356.52) (6,356.52)575.64 3,375.40 0.00
84-2 2305 D5: Pheasant Run Area T-3019/3525 0.00 25,758.54 0.01 0.00 25,758.55 (65,681.25) (604.49) (66,285.74) (40,527.19) (40,527.19)40,527.19
84-2 2306 D6: Inglewood St T-3306 0.00 998.38 (0.01) (10.15)988.22 (783.81) (783.81)204.41 204.41 0.00
84-2 2307 D7: Moorpark Business Park (LA
Ave & Gabbert)
16,499.36 12,125.21 231.40 12,356.61 (10,155.22) (10,155.22)2,201.39 18,700.75 0.00
84-2 2308 D8: Home Acres Buffer 0.00 16,452.92 0.01 0.00 16,452.93 (22,457.50) (22,457.50) (6,004.57) (6,004.57)6,004.57
84-2 2309 D9: Moorpark Industrial Park
(Condor Drive)
0.00 1,465.78 0.00 0.00 1,465.78 (5,272.66) (5,272.66) (3,806.88) (3,806.88)3,806.88
84-2 2310 D10: Mountain Meadows PC-3 63,107.08 217,667.29 1,848.51 219,515.80 (198,248.38) (7,248.17) (205,496.55)14,019.25 77,126.33 0.00
84-2 2311 D11: Alyssas Ct T-4174 8,917.95 3,284.66 100.86 3,385.52 (1,177.15)0.00 (1,177.15)2,208.37 11,126.32 0.00
84-2 2312 D12: Calrsberg Specific Plan Area 423,886.06 223,425.86 8,989.30 232,415.16 (180,888.38) (180,888.38)51,526.78 475,412.84 0.00
84-2 2313 D13: unassigned 0.00 0.00 0.00 0.00 0.00 0.00 0.00
01-1 2314 D14: Silver Oak Lane 0.00 2,024.57 0.01 0.00 2,024.58 (4,307.89) (4,307.89) (2,283.31) (2,283.31)2,283.31
01-2 2315 D15: Country Club Estates T-4928 691,678.31 236,784.26 2,173.01 22,997.41 261,954.68 (52,475.36) (136,902.74)(189,378.10)72,576.58 764,254.89 0.00
01-2B 2315 D15: Masters @ Moorpark CC 208,026.45 28,690.28 0.00 28,690.28 (2,443.50)(2,443.50)26,246.78 234,273.23 0.00
01-2 2315 D15: Country Club Estates (inc Maste 899,704.76 265,474.54 2,173.01 22,997.41 290,644.96 (52,475.36)0.00 (139,346.24) (191,821.60)98,823.36 998,528.12 0.00
01-3 2316 D16: Mountain View T-5161 9,253.75 8,850.54 878.62 9,729.16 (5,865.63)0.00 (5,865.63)3,863.53 13,117.28 0.00
2317 D17: unassigned 0.00 0.00 0.00 0.00 0.00 0.00 0.00
04-1 2318 D18: Moonsong Court T-5307 50,622.92 19,985.90 576.13 20,562.03 (8,722.52) (8,722.52)11,839.51 62,462.43 0.00
05-01 2319 D19: M&M PM-5264 (Back-up) 71,073.11 4,211.72 1,071.61 5,283.33 (1,182.17) (1,182.17)4,101.16 75,174.27 0.00
07-2 2320 D20: Meridian Hills T-5187 477,329.82 368,772.46 7,969.26 376,741.72 (326,814.64) (326,814.64)49,927.08 527,256.90 0.00
06-01 2321 D21: Canterbury Lane T-5133 147,506.01 11,871.76 2,590.62 14,462.38 0.00 (2,483.27)(2,483.27)11,979.11 159,485.12 0.00
06-01B2321 D21: Ivy Lane T-5425 Zone B 28,468.89 6,105.46 0.00 6,105.46 0.00 (2,664.17) (2,664.17)3,441.29 31,910.18 0.00
06-01 2321 D21: Canterbury & Ivy Lanes 175,974.90 17,977.22 0.00 2,590.62 20,567.84 0.00 0.00 (5,147.44) (5,147.44)15,420.40 191,395.30 0.00
07-01 2322 D22: Moorpark Highlands T-5045
Landscape
598,202.07 791,318.55 9,597.79 800,916.34 (593,492.26)(593,492.26)207,424.08 805,626.15 0.00
07-01 2322 D22: Moorpark Highlands T-5045
Park Maint
40,444.59 0.00 0.00 0.00 0.00 40,444.59 0.00
07-01 2322 D22: Moorpark Highlands T-5045 638,646.66 791,318.55 0.00 9,597.79 800,916.34 (593,492.26)0.00 0.00 (593,492.26)207,424.08 846,070.74 0.00
2323 D23: Suncal/Vistas T-5130
(not completed)
6,046.13 98.60 98.60 0.00 98.60 6,144.73 0.00
07-04 2324 D24: Casino Storage (Back-up)24,756.66 395.28 395.28 0.00 395.28 25,151.94 0.00
07-03 2325 D25: Nearon Village at Moorpark
(Back-up)
7,543.17 123.03 123.03 0.00 123.03 7,666.20 0.00
09-01 2326 D26: Warehouse Discount Center 4,896.82 79.86 79.86 0.00 79.86 4,976.68 0.00
10-01 2331
D31: Tuscany Square Park Lane &
Moorpark Ave CPD2005-02 (Back-up)
885.09 51.56 51.56 0.00 51.56 936.65 0.00
10-02 2332
D32: HFR 145 Park Lane CPD2005-03
(Back-up)
994.03 56.99 56.99 0.00 56.99 1,051.02 0.00
TOTAL 2,916,594.15 2,569,375.80 84,547.64 60,350.65 2,714,274.09 (2,072,040.83) (8,457.13) (160,221.38) (2,240,719.34)473,554.75 3,390,148.90 150,225.97
REVENUE EXPENDITURES
S:\Finance\Finance - General Files\Assessment District\2023-2024 Assessment District\FY2223 LMD Deficit Report\LMD 2223 Actual-2324 Estimate/FY2223 Actual/1/8/2024
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