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Home My WebLink AboutAGENDA REPORT 1987 1021 CC REG ITEM 08JCLINT HARPER, Ph.D. Mayor ELOISE BROWN Mayor Pro Tern THOMAS C. FERGUSON Councilmember JOHN GALLOWAY Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: MOORPARK STEM g•S• M E M 0 R A M D U M The Honorable Mayor and City Council Community Services Department��' I October 16, 1987 SUMMER 1987 RECREATION PROGRAM REVIEW STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer The Summer activities for the Parks and Recreation Department have concluded and the program analysis has been completed. Overall the summer recreation program appears to be a success and well received by the community. The program analysis consists of the Account Code Program 991 Adult Sports 992 Contract Classes 993 Excursions 994 Youth Programs 995 Special Events five (5) budget areas: Described in these budget areas are the specific activities, their revenues, expenditures and balance for the summer programs. Also, provided as an attachment to this report is the detailed back up material for each budget code. As review of the report will indicate, the summer program expenditures exceeded revenues, however, the youth programs such as Day Camp and Mobile Playground Program did not exceed the amounts appropriated for their respective programs. All expenditures exceeding revenues are paid by the recreation fund which had an estimated $13,000 balance at the start of this fiscal year. DL: rjh 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 a 0 SUMMER PROGRAM REVIEW ADULT SPORTS Men's Softball Women's Softball Co-ed Softball Basketball Volleyball Balance CONTRACT CLASSES Kids In Motion Woody Woodworking Karate Gourmet Jams & Jellies Tomatoes & Zucchini Canning Terrific Two's Cooking For tot's Basic Photography Dog Obedience Ballroom Dancing Wilderness Institute Refunds Facility Rental Balance EXCURSIONS L.A. Zoo Universal Studios Zuma Beach L. A. Museum Magic Mountain Raging Waters Golf N Stuff Castaic Lake Disneyland Revenue $2,800.00 1,400.00 1,400.00 1,326.00 750.00 Revenue $1,241.00 154.00 798.00 24.00 36.00 264.00 117.00 156.00 615.00 147.00 103.00 820.00 -0- Revenue $171.40 314.10 69.95 177.30 418.05 414.85 Cancelled Cancelled 528.50 Expenses $1,289.90 848.91 707.91 1,522.95 594.00 Expenses $1,241.00 154.00 798.00 16.80 25.20 264.00 117.00 109.20 430.50 102.90 72.10 820.00 142.00 Expenses $312.40 673.35 187.95 299.80 732.00 720.85 *52.50 797.00 Profit Total +$1,510.10 +551.09 +692.09 1-196.951 +156.00 +$2,712.33 Profit Total -0- -0- -0- 7.20 10.80 -0- -0- 46.80 185.50 44.10 30.90 -0- €142.001 Profit ($141.001 [359.25] 1118.001 (122.501 1313.951 1306.001 152.501 1268.501 $182.30 Total Balance **(1,681.701 * 1/2 of a $105 deposit paid to Wilderness Institute that was not refunded *�This $1681.70 is paid in budget code 33-148-994 (Day Camp). Which was included in the $11,470.49 expenditures for Day Camp. YOUTH PROGRAMS Revenue Mobile Recreation Program -0- Learn to Swim $770.00 Day Camp 9,207.00 Youth Dances 800.85 Balance Expenses Profit Total $2,123.00 ($2,123.001 632.00 138.00 11,470.49 12,263.491 891.10 190.251 14,338.741 SPECIAL EVENTS Revenue Expenses Profit Total Youth Art Expo City -0- $392.60 ($392.601 County $750.00 392.60 * +357.40 Bicentennial Celebration -0- 426.53 1426.531 Balance 1819.13) * Amount not debited to $819.13 balance. This money is available for future Art Expo. SUMMARY OF BUDGET AREA Adult Sports $2,712.33 Contract Classes 182.30 Excursions 11,681.701 Youth Programs 14,338.741 Special Events [819.131 ($3,944.94] STAFF RECOMMENDATION: Receive and file. MENDS SOFTBALL REVENUE 8 teams x $350/team EXPENDITURES League Facility (35 x 2.50) $ 87.50 Officials (35 x $14) 490.00 Scorekeeper (17 x 4 hr. x $5) 340.00 Trophies 192.00 Softballs 83.90 SCMAF Registration 32.00 $1,225.40 Mini Tournament Facility (3 x 2.50) 7.50 Officials (3 x $14) 42.00 Scorekeeper (3 x $5) 15.00 $ 64.50 $2,800.00 TOTAL $1,510.10 WOMEN'S SOFTBALL REVENUE 4 teams x $350/team EXPENDITURES Facility (18 x 2.50) $ 45.00 Officials (18 x $14) 252.00 Scorekeeper (9 x 4 hr x $5) 180.00 Trophies 272.00 Softball 83.91 SCMAF Registration 16.00 $848.91 TOTAL $1,400.00 +$551.09 CO-ED SOFTBALL REVENUE 4 teams x $350/ team EXPENDITURES $1,400.00 Facilities (16 x 2.50) $ 40.00 Officials (16 x $14) 224.00 Scorekeeper (8 x 4 hrs. x $5) 160.00 Trophies 184.00 Softballs 83.91 SCMAF Registration 16.00 $707.91 TOTAL +$692.09 07MMMIM. 5 teams x $265/team Expenditues Facility Officials Scorekeepter Basketball Trophies SCMAF Registration TOTAL ADULT MENDS BASKETBALL $ 408.00 672.00 240.00 36.95 138.00 28.00 $1,522.95 $1,326.00 - $ 196.95 ADULT COED VOLLEYBALL 5 teams x $150/team Expenditures Facility $136.00 Officials 300.00 Trophies 138.00 SCMAF Registration 20.00 $594.00 TOTAL $ 750.00 + $ 156.00 V EXCURSION BUDGET SUMMER 1987 Money Received Due from Rancho Simi Parks District (Pre -Sale) Expenditures: Bus Fare $1,101.05 Tickets 1,045.60 Magic Mountain 3,808.35 Pre -Sale Tickets Refunds 140.00 $6,095.00 Total City Funded See attached sheet for breakdown in expenditures. $3,828.35 1,223.55 $5,051.90 1-1,043.101 a EXCURSION BUDGET SUMMER 1987 BUS FARE 148-993 148-994 Excursion Total Outside Campers 1. L.A. Zoo $ 240.40 $ 135.40 $ 105.00 2. Universal Studios 246.60 116.60 130.00 3. Zuma Beach 187.95 69.95 118.00 4. L. A. Museum 241.30 141.30 100.00 5. Magic mountain 234.50 129.50 105.00 6. Raging Waters 334.30 209.30 125.00 7. Golf N Stuff Cancelled Cancelled Cancelled 8. Castaic Lake Cancelled Cancelled Cancelled 9. Disneyland 379.00 299.00 80.00 Total $1,864.05 $1,101.05 $ 763.00 TICKET WARRANTS 1. L. A. Zoo 72.00 36.00 36.00 2. Universal 426.75 197.50 229.25 3. Zuma Beach .00 .00 .00 4. LA Museum 58.50 36.00 22.50 5. Magic Mountain 497.50 288.55 .208.95 6. Raging Waters 386.55 205.55 181.00 7. Golf N Stuff Cancelled Cancelled Cancelled 8. Castaic Lake. (deposit) 105.00 52.50 52.50 9. Disneyland 418.00 229.50 188.50 Total $1,964.30 $1,045.60 $918.70 CONTRACT CLASSES SUMMER 1987 Revenue Expenditures - Instructors: $4,475.00 Kids in Motion $1,241.00 Woody Woodworking 154.00 Karate 798.00 Terrific Two's 264.00 Gourmet Jams & Jellies 16.80 Tomatoes & Zucchini Canning 25.20 Cooking for Tots 117.00 Basic Photography 109.20 Dog Obedience 430.50 Ballroom Dancing 102.90 Wilderness Institute 72.1.0 $3,330.70 Refunds: Financial Investments 17.00 Color Anaylsis 24.00 Soap Making 12.00 Laughlin Trip 35.00 Las Vegas Trip 10.00 Modeling 91.00 Woody Woodworking 21.00 Ballet, Tap & Jazz 544.00 Karate 3.00 Gymnastics 51.00 Wild Encounters 12.00 $ 820.00 Facilities Use: Terrific Two's 70.00 Ballroom Dancing 72.00 $ 142.00 Total $ 182.30 SUMMER PLAYGROUND PROGRAM REVENUES EXPENDITURES Supplies and Equipment Use of gym Use of Chaparrel Middle School Staff/Salaries TOTAL FUNDED THROUGH CITY $ 200.00 204.00 9.00 1 7in nn - $2,123.00 -$2,123.00 4. LEARN TO SWIM PROGRAM CityApropriated Revenue 38 participants x $20 1 participant x $10 Expenditures Staff (102 hrs. x $6/hr. $612.00 Last week Malarek $20.00 TOTAL $2,000.00 $ 760.00 $ 10.00 $ 770.00 + $ 138.00 1. SUMMER DAY CAMP OVERVIEW BUDGET 1987 Expenditures Revenues: 26 full-time campers 4 part-time campers Expenditures: Rent of Facility $1,380.00 Woody Woodworking 608.00 Gymnastics 552.00 Snacks 166.85 Tickets for Excursions 918.70 Bus Fare 763.00 Salaries 5,408.75 T-Shirts 1,081.12 Equipment 192.07 Arts N Crafts 400.00 Total Expenditures $11,470.49 Total funded through City Revenues Balance $9,207.00 ($2,263.491 C SUMMER DAY CAMP BREAKDOWN SHEET Week Woody Gymnastics Snacks Salaries Excursions 1. $ 72.00 $ .00 $ 18.71 $ 630.00 $ 141.00 2. 92.00 92.00 20.00 630.00 359.25 3. 76.00 76.00 22.61 689.75 118.00 4. 76.00 76.00 20.40 634.50 122.50 5. 80.00 76.00 12.07 634.50 313.95 6. 100.00 88.00 12.07 634.50 306.00 7. .00 48.00 32.07 607.50 Cancelled 8. 52.00 44.00 22.06 472.50 52.50 9. 60.00 52.00 6.86 475.50 268.50 $608.00 $552.00 $166.85 $5,408.75 $1,681.70 YOUTH DANCES Revenues Dances in July and August Expenditures (see attached sheets) $891.10 Money funded from the City - 90.25 SPECIAL EVENTS FUND Bicentennial Celebration: Custom Pin and Design $103.00 A-1 Printing $118.03 Command Performance Catering $158.00 Charmane Deas 67.50 $426.53 Amount to be funded through the City-$426.53 MOORPARK CLINT HARPER, Ph.D. Mayor ELOISE BROWN Mayor Pro Tern THOMAS C. FERGUSON Councilmember JOHN GALLOWAY Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk TO: FROM: DATE: SUBJECT: M E M O R A N D U M The Honorable Mayor and City Council Community Services Department October 6, 1987 YOUTH ART EXPERIENCE '87 STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer The Ventura County Arts Commission and City of Moorpark co -sponsored an Arts Education Program in May, 1987. The County of Ventura allocated $750 to the program which was matched by the City for a total budget of $1,500. These funds were used to financially support the program. The final cost of the Arts Education program was $785.20 which subtracted from the $1,500 leaves a balance of $714.80. By dividing the expenses and subtracting that number ($392.60) from each $750 allocation there was a balance of $357.40 for both the City and County. Because this program took place in the 1986/87 Fiscal Year, the city's portion of the balance was returned to the General Fund and is no longer available. After contacting the Ventura County Arts Commission, they indicated the $357.40 balance can be applied to next year's program. Attached is a Financial Statement for the Youth Art Experience '87 (Attachment I) DL: rjh 799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864 Attachment I 1. YourR ART EXPERIENCE '87 Revenue - 4/23/87 County of Ventura $ 750.00 - matched funds by City of Moorpark 750.00 Expenditures: $1,500.00 Wayne Dean (Demonstration) $274.00 California Fomeboards 511.20 $785.20 Balance $ 714.80 ($357.40 County) ($357.40 City)