HomeMy WebLinkAboutAGENDA REPORT 1985 0506 CC REG ITEM 11B3op.ao(a) 1
ALB IT PRIETO
Mayor
JAMES D. WEAK
Mayor Pro Tom
THOMAS C. FERGUSON
Councllmember
DANNY A. WOOLARD
Councllmember
LETA YANCY SUTTON
Councllmember
DORIS D. BANKUS
City Clerk
JOHN C. GEDNEY
City Treasurer
MOORPARK
TO: THE EIONOR�I�.CITY 00=IL
FROM: p71ALi, FRI DIRECTOR OF COIMIIENITY DEVEIMEW
DATE: MAY 61 1985
SUBJECT: PLANNING RRI RATES CHARGElkBLE TO p17O.TFY.TS
Background Information
STEVEN KUENY
CITY Manager
CHERYL J. KANE
City Attorney
NIALL FRITZ
Director of
Community
Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
In the Council's review of this matter Last simmer, concerns; were expressed by
the Building Industry Association representative that an overcharging may occur
if more than 1,452 hours per planner are, in fact, billed.
Daring the first eight months of this fiscal year our records 'Indicate approximate-
ly one-third of the available billing hers were, in fact, billed on planning
Projects. The remainder of the available hours have been spent on other duties and
assignments such as rent Control, geperal administration, attendance of meetings,
public information, code enforce ent, and administration of approved projects.
It should be noted that following the adoption of the budget for Fiscal Year
1985-86, the charge rate will be reviewed and revised as necessary. This matter
should be before your Council in July. Staff will also be reviewing the fee
schedules and malting recommendations on any changes which appear necessary.
For further background information, attached is a copy of a memorandum identifying
how costs were allocated to the planning function to determine the hourly
charge rate.
799 Moorpark Avenue I Moorpark, California 93021 (805)529.66864
i-OORPARK
BMElv+ac�nvr:I u CITY COUNCIL
K 701.MOORPARK9 CA 83021 LETA V ANCYSUTTON
(806) 628-8664 MAYOR
ALBEAT PRIETO
MAYOR PRO TEM
ROBERT BEAULIEU
CLINT HARPER. Ph.D.
JEARV STAAUCHAN
M E M O R A N D U M
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE:. August 31, 1984
SUBJECT: Planning Staff Rates Chargeable to Projects
BACKGROUND INFORMATION
As outlined in the attachment, it is estimated that $132,310.00
is attributed to the planning function. This includes the
budgeted amounts for the Community Development Director and
Planning Associate positions, the equivalent of 55% of one
clerical position, 25% of the City Manager and City Clerk
Departments, and 25% of the monthly retainer of the City
Attorney and City Engineer. it also includes 10% of certain
general overhead items, such as audit and insurance costs.
This aggregated estimate of $132,310.00 is then divided by the
available hours of 1,452 each for the two full-time planning
positions to arrive at the hourly cost of $45.00. The number
of hours is arrived at by'deducting out for vacation, holidays
and an average of two (2) hours per day for non -chargeable
items, such as staff meetings, conferences and travel time
to meetings, etc.
It should be pointed out that these are estimates. The City
would theoretically recoup 100% of its costs only if all of
the 2,904 hours are charged to current planning projects. If,
for some reason, the City were to recoup back more than the
estimated or actual cost of providing the planning services,
it must be returned in subsequent years by a means of reduced
fee.
If the City uses contract planners to process submittals, they
would be charged at the actual cost, plus 10% for City over-
head purposes.
RECOMMENDED ACTION
Adopt Resolution No. 84-Fixing Fees for Planning Staff.
SK:ddb
attachments
PLANNING COSTS 1 PER 1984/85 ADOPTED BUDGET
Budget
8 to
$ to.
Amount
Planning
Planning
1.
CITY COUNCIL
Copy: "Machine Charges
$ 11045
50%
$ 523
2.
CITY MANAGER
"
Salary
$44,000
258
$11,000
Clerical Salary
13,528
58
676
Benefits (76% x 258
(24% x 58
10,272
20.3%
21086
Phone
100
238
25
Books
75
258
19
Conferences, Dues S Meetings
1,875
258
469
Mileage
3,162
258
791
3,
CITY CLERK
Salaries 6 Benefits
$260732
258
$ 6,683
Phone
11900
258
475
Office Supplies
4,D00
258
10000
Postage
700
258
175
Copy Machine Charges
21090
258
523
Legal Notices
21000
258
500
4,
FINANCE, TREASURER
$14,600
10%
$ 1,460
5. CITY ATTORNEY
Retainer
$18,000
258
$ 4,500
Extra Time
4,800
---
Phone
11800
---
---
6. NON -DEPARTMENTAL
Copy Machine Charges
$ 1,045
50%
$ 523
Memberships
31948
10%
395
Insurance
71832
10%
783
Workers' Comp/UI
3,350
50%
1,675
Audit
3,300
10%
330
Maps
20500
75%
1,875
85 ADOPTED BUDGET -
PLANNING
Salaries
Salaries
Benefits
I Phone
Office Supplies
Postage
Copy Machine Charges
Printing
Professional Services
Conferences
Memberships
Special Department Expense
8. ENGINEERING
Retainer
TOTAL
Budget 8 to $
$66,500
100%
$66,500
7r530
100%
7r530
10,351
100%
10j351
900
100%
900
300
100%
300
200
100%
200
1j045
100%
- le045
11000
100%
11000
70,000
—0—
—0-
11225
100%
1r225
100
_100%
100
3j300
—0—
—0—
$24,600 25% $ 6r150
$132o310