HomeMy WebLinkAboutAGENDA REPORT 1984 0905 CC REG ITEM 10AMOORPARK
799 MOORPARK AVENUE
P.O. BOX 701. MOORPARK. CA 93021
(805) 529-6664
M E M O R A N D U M
TO: The Honorable City Council `�
FROM: Steven Kueny, City Manager C'4
DATE: August 31, 1984
SUBJECT: Planning Staff Rates Chargeable to Projects
CITY COUNCIL
LETA YANCYSUTTON
MAYOR
ALBERT PRIETO
MAYOR PRO TEM
ROBERT BEAULIEU
CLINT HARPER. Ph. O.
TERRY STRAUGHAN
BACKGROUND INFORMATION
As outlined in the attachment, it is estimated that $132,310.00
is attributed to the planning function. This includes the
budgeted amounts for the Community Development Director and
Planning Associate positions, the equivalent of 55% of one
clerical position, 258 of the City Manager and City Clerk
Departments, and 258 of the monthly retainer of the City
Attorney and City Engineer. It also includes 10% of certain
general overhead items, such as audit and insurance costs.
This aggregated estimate of $132,310.00 is then divided by the
available hours of 1,452 each for the two full-time planning
positions to arrive at the hourly cost of $45.00. The number
of hours is arrived at by deducting out for vacation, holidays
and an average of two (2) hours per day for non -chargeable
items, such as staff meetings, conferences and travel time
to meetings, etc.
It should be pointed out that these are estimates. The City
would theoretically recoup 100% of its costs only if all of
the 2,904 hours are charged to current planning projects. If,
for some reason, the City were to recoup back more than the
estimated or actual cost of providing the planning services,
it must be returned in subsequent years by a means of reduced
fee.
If the City uses contract planners to process submittals, they
would be charged at the actual cost, plus 10% for City over-
head purposes.
RECOMMENDED ACTION
Adopt Resolution No. 84-_ Fixing Fees for Planning Staff.
SK:ddb
attachments
PLANNING COSTS PER 1984/85 ADOPTED BUDGET
Budget 8 to $ to
Amount Planning Planning
1. CITY COUNCIL
Copy Machine Charges $ 1,045 50% $ 523
2. CITY MANAGER
Salary
$44,000
258
$11,000
Clerical Salary
13,528
58
676
Benefits (76% x 258
(24% x 58
10,272
20.3%
2,086
Phone
100
258
25
Books
75
258
19
Conferences, Dues & Meetings
1,875
258
469
Mileage
3,162
258
791
3.
CITY CLERK
Salaries & Benefits
$26,732
258
$
6,6B3
Phone
1,900
258
475
Office Supplies
4,000
258
1,000
Postage
700
258
175
Copy Machine Charges
2,090
258
523
Legal Notices
2,000
258
500
4.
FINANCE, TREASURER
$14r600
10%
$
1,460
5.
CITY ATTORNEY
Retainer
$18,000
258
$
4,500
Extra Time
4,800
---
---
Phone
1,800
---
---
6.
NON -DEPARTMENTAL
Copy Machine Charges
$ 1,045
50%
$
523
Memberships
3,948
10%
395
Insurance
7,832
10%
783
Workers' Comp/UI
3,350
50%
1,675
Audit
3,300
10%
330
Maps
2,500
75%
1,875
PLANNING COSTS PER 1984/85 ADOPTED BUDGET - Continued
Budget 8 to $ tp
Amount Planning Planning
7. PLANNING
Salaries
$66o500
100%
$66o500
Salaries
7,530
100%
7,530
Benefits
10,351
100%
10,351
Phone
900
100%
900
Office Supplies
300
100%
300
Postage
200
100%
200
Copy Machine Charges
lo045
100%
lo045
Printing
10000
100%
10000
Professional Services
70,000
-0-
-0-
Conferences
1,225
100%
1,225
Memberships
100
100%
100
Special Department Expense
3,300
-0-
-0-
8. ENGINEERING
Retainer $240600 25% $ 6,150
TOTAL $132,310
RESOLUTION NO. 84-
A RESOLUTION OF THE CITY OF MOORPARK,
CALIFORNIA, FIXING REAL TIME COST
ACCOUNTING FEES FOR PLANNING STAFF
WHEREAS, the City of Moorpark provides planning services; and
WHEREAS, the cost of this service will be off -set by fees which
accompany land use entitlement requests; and
WHEREAS, City planning staff costs are charged against fees,
based on real time cost accounting;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CLAIFORNIA, DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Planning staff shall bill actual time
spent on land use applications at a real time cost accounting
rate of $45.00 per hour.
SECTION 2. Contract Planning staff shall be billed at cost, plus
ten per cent (10%).
SECTION 3. Pursuant to Government Code Section 54992(a), if the
fees in Section No. 1 above create revenues in excess of actual
costs, those revenues shall be used to reduce the hourly rate in
subsequent years.
SECTION 4. That this resolution shall be effective and operative
as of July 1, 1984.
PASSED AND ADOPTED this 5th day of September, 1984.
Mayor of the City of Moorpark,
California
ATTEST:
City Clerk
(SEAL)