HomeMy WebLinkAboutAGENDA REPORT 2024 0417 CCSA REG ITEM 10CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of April 17, 2024
ACTION APPROVED STAFF
RECOMMENDATION.
BY B.Garza.
C.Consider Authorizing the City Manager to Execute an Eight-Year Lease with the
State of California for California Highway Patrol (CHP) Space Within the Moorpark
Police Services Center at 610 Spring Road. Staff Recommendation: Authorize the
City Manager to Execute an Eight-Year Lease with the State of California for
California Highway Patrol (CHP) Space Within the Moorpark Police Services
Center at 610 Spring Road, subject to final language approval by the City Manager,
and authorize the City Manager to approve a change order to reimburse the City
for architectural and design services related to the lease space expansion. (Staff:
Jessica Sandifer, Deputy Parks & Recreation Director)
Item: 10.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks & Recreation Director
DATE: 04/17/2024 Regular Meeting
SUBJECT: Consider Authorizing the City Manager to Execute an Eight-Year
Lease with the State of California for California Highway Patrol (CHP)
Space Within the Moorpark Police Services Center at 610 Spring
Road
BACKGROUND AND DISCUSSION
Since 2005, the City has leased 4,497 square feet of office space within the City’s
Moorpark Police Services Center (MPSC) building to the State of California for use by
the California Highway Patrol (CHP). The current lease is set to expire on October 31,
2024.
Due to expanding staff needs, CHP has indicated a desire to expand their lease area
into the other tenant space in the MPSC, which is leased to the Ventura County Sheriff’s
Office (VCSO). Meetings between CHP, VCSO, and City staff took place, and all
parties agreed that some VCSO meeting spaces and offices could be rearranged to
accommodate expansion of the CHP offices. The agreed-upon changes would expand
the CHP lease space by 812 square feet, to a new grand total of 5,309 square feet.
In May 2022, the City Council authorized an expenditure of $49,877.28 for architectural
services from the Ventura County General Services Agency (County) to develop design
and construction drawings related to the CHP expansion. In October 2023, the City
Council authorized an additional $16,681.58 in expenditures to the County to
additionally design fire suppression and sprinkler system improvements to be completed
as part of the project. Thus, the architectural and design costs for the expansion total
$66,558.86.
Item: 10.C.
216
Honorable City Council
04/17/2024 Regular Meeting
Page 2
The City has received a cost estimate from the County to construct the improvements,
at a cost of $420,897, inclusive of construction costs and construction management
services. The proposed lease requires the State to reimburse the City for this $420,897
in construction costs upon completion and acceptance by the State. Action to approve
the construction expenditures and the corresponding reimbursement revenue is being
presented to the City Council via a separate agenda item tonight. Construction of the
CHP expansion space is anticipated to be completed by February 2025. Staff is
working with DGS officials to determine if the reimbursement for the architectural and
design services ($66,558.86) will be accomplished through an increase in the lease’s
lump sum reimbursement upon completion of the project or via a separate change
order. To accommodate either outcome, staff recommends that the City Manager be
authorized to execute the documents in either approach such that the City receives its
reimbursement from DGS.
The proposed lease would take effect on November 1, 2024, immediately after the
current lease concludes on October 31, 2024. Under the existing lease, DGS pays a
base rent of $7,917 per month for 4,497 square feet (approximately $1.76 per square
foot). The proposed lease establishes a first-year base rent of $10,936.54 per month
for 5,309 square feet ($2.06 per month), with a 3% annual escalator thereafter every
November 1.
ENVIRONMENTAL DETERMINATION
The Community Development Director has reviewed this project and found it to be
Categorically Exempt in accordance with Section 15301 (Class 1: Existing Facilities) of
the CEQA Guidelines because the lease is for space entirely within an existing building.
Although minor tenant improvements are included within the lease area, no building
square footage is being added to the existing building.
FISCAL IMPACT
The proposed lease would result in increased monthly rental revenues for the City from
the lease over time. Effective November 1, 2024, rental revenues would increase from
$7,917 to $10,936.54 per month and then increase by 3% annually every November 1
thereafter, through November 1, 2031 (with that rate effective through October 31,
2032).
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
217
Honorable City Council
04/17/2024 Regular Meeting
Page 3
STAFF RECOMMENDATION
Authorize the City Manager to Execute an Eight-Year Lease with the State of California
for California Highway Patrol (CHP) Space Within the Moorpark Police Services Center
at 610 Spring Road, subject to final language approval by the City Manager, and
authorize the City Manager to approve a change order to reimburse the City for
architectural and design services related to the lease space expansion.
Attachment: Proposed Lease
218
Page - 1 “RESD Standard Lease” – (Rev-7/22)
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
STANDARD LEASE FORM
LEASE COVERING PREMISES LOCATED AT
610 Spring Road
Moorpark, CA 93021
LESSOR'S FED. TAX. I.D. NO. OR SOCIAL SECURITY NO.
95-386-0962
Lease File No.: 5275-001
Project No.: 5929
TENANT AGENCY
California Highway Patrol
THIS LEASE, made and entered into this 2nd day of April 2024 by and between
THE CITY OF MOORPARK
hereinafter called the Lessor, without distinction as to number or gender, and the State of
California, acting by and through the Director of the Department of General Services, hereinafter
called the State.
WITNESSETH
1.The Lessor hereby leases unto the State and the State hereby hires from the Lessor those
certain premises with appurtenances situated in the City of Moorpark, County of Ventura,
State of California, and more particularly described as follows:
A total of approximately 5,309 (4,497 existing and 812 expansion) net usable square feet of office
space on the ground floor of the building located at 610 Spring Road, Moorpark, California as
outlined in red and green on the attached Exhibit “A” plan, together with Outline Specifications
marked Exhibit “B” and Administrative Requirements marked Exhibit “C”, said Exhibits “A” and
“B” and “C”, Project No. 5929 dated November 10, 2023, hereby being incorporated into this
lease, and including forty-five (45) exclusive unobstructed parking spaces contiguous to the
subject building, and unlimited use of the building's common facilities. The State shall have
access to and use of the leased premises 24 hours per day, seven (7) days per week with no
exceptions.
2.The term of this lease shall commence on November 1, 2024, and shall end on October
31, 2032, with such rights of termination as may be hereinafter expressly set forth.
3.The State may terminate this lease at any time effective on or after October 31, 2028, by
giving written notice to the Lessor at least ninety (90) days prior to the date when such termination
shall become effective. If the State fails to complete its move out within the notice period and
remains in the premises, additional rent shall be paid and prorated on a thirty (30) day month,
based on the actual number of days the State occupies the premises following the effective date
of termination.
Remainder of Page Intentionally Left Blank
Preamble
Description
Term
Early
Termination
ATTACHMENT
219
Page - 2 “RESD Standard Lease” – (Rev-7/22)
4.Rental payments shall be paid by the State, from legally available funds and subject to the
California Constitution, in arrears on the last day of each month during said term as follows:
TEN THOUSAND NINE HUNDRED THIRTY-SIX AND 54/100 DOLLARS
($10,936.54) from November 1, 2024, through October 31, 2025; then
ELEVEN THOUSAND TWO HUNDRED SIXTY-FOUR AND 64/100 DOLLARS
($11,264.64) from November 1, 2025, through October 31, 2026; then
ELEVEN THOUSAND SIX HUNDRED TWO AND 58/100 DOLLARS
($11,602.58) from November 1, 2026, through October 31, 2027; then
ELEVEN THOUSAND NINE HUNDRED FIFTY AND 66/100 DOLLARS
($11,950.66) from November 1, 2027, through October 31, 2028; then
TWELVE THOUSAND THREE HUNDRED NINE AND 18/100 DOLLARS
($12,309.18) from November 1, 2028, through October 31, 2029; then
TWELVE THOUSAND SIX HUNDRED SEVENTY-EIGHT AND 46/100 DOLLARS
($12,678.46) from November 1, 2029, through October 31, 2030; then
THIRTEEN THOUSAND FIFTY-EIGHT AND 81/100 DOLLARS
($13,058.81) from November 1, 2030, through October 31, 2031; then
THIRTEEN THOUSAND FOUR HUNDRED FIFTY AND 57/100 DOLLARS
($13,450.57) from November 1, 2031, through October 31, 2032; and thereafter.
Rental payable hereunder for any period of time less than one month shall be determined by
prorating the monthly rental herein specified based on the actual number of days in the month.
Rental shall be paid to Lessor at the address specified in Paragraph 5 or to such other address
as the Lessor may designate by a notice in writing. If the premises are not complete pursuant to
Paragraph 6 by the date shown in Paragraph 2, it is understood and agreed by and between the
parties that, at the State's sole option, the dates shown in Paragraphs 2 and 3 and the dates and
dollar amounts shown in Paragraph 4 may be adjusted to the first of the month following the
State's acceptance of the completed premises, such acceptance shall not unreasonably be
withheld. If the State exercises this option, it is agreed the State will complete unilaterally an
amendment to the lease to revise the herein above stated dates. Any accrued rents for the period
of time prior to the unilaterally adjusted commencement date will be paid in accordance with
Paragraph 8. Additionally, it is understood and agreed between the parties that, at the State's
option, the dates shown in the “CPI Escalator Operating Expenses” paragraph, if incorporated
herein, shall be adjusted to reflect the time delay between lease commencement and the first of
the month following the actual acceptance date. In the event this lease agreement contains a
provision granting the State an Option to Purchase the premises, it is further agreed herein by the
parties that, notwithstanding the provision of the Option to Purchase paragraph herein, the
effective dates and corresponding purchase option prices of said Option to Purchase shall be
adjusted consistent with any adjustment to the lease commencement date. Said “adjusted”
purchase option dates shall be established consistent herewith and incorporated into said lease
with a unilateral amendment by the State.
Remainder of Page Intentionally Left Blank
Rent
220
Page - 3 “RESD Standard Lease” – (Rev-7/22)
5.All notices and correspondence herein provided to be given, or which may be given by
either party to the other, shall be deemed to have been fully given when made in writing and
either: 1) deposited in the United States Mail, certified and postage prepaid; or 2) sent via an
alternate commercial overnight delivery service (i.e., FedEx or similar) with receiver’s signature
required; and addressed as follows:
To the Lessor: City of Moorpark
City Manager
799 Moorpark Avenue
Moorpark, CA 93021 Phone No.: (805) 517-6200
FAX No.: (805)529-8270
Email: bchong@moorparkca.gov
To the State:
DEPARTMENT OF GENERAL SERVICES, Phone No. (916) 375-4172
REAL ESTATE SERVICES DIVISION FAX No. (916) 375-4029
LEASE MANAGEMENT D 5275-001 Email: leasemanagement@dgs.ca.gov
707 THIRD STREET, SUITE 5-305
WEST SACRAMENTO, CA 95605
ALL NOTICES AND CORRESPONDENCE MUST REFERENCE
TENANT AGENCY AND PREMISES ADDRESS
Rental warrants shall be made payable to: City of Moorpark
and mailed to:
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Nothing herein contained shall preclude the giving of any such written notice by personal
service. The address to which notices and correspondence shall be mailed to either party may
be changed by giving written notice to the other party.
6.Lessor agrees that, prior to November 1, 2024, and at Lessor's sole cost and expense, all
required construction, improvements and/or alterations, if any, shall be completed and the leased
premises shall be made ready for State's occupancy in full compliance with Exhibit “A”, consisting
of one (1) sheet titled, “Office Quarters, Project No. 5929 ” dated November 10, 2023, and in
accordance with Exhibit “B”, consisting of seventy-two (72) pages, titled, “Outline Specifications,
Project No. 5929 ” dated November 10, 2023, and Exhibit “C” consisting of ten (10) pages titled,
“Administrative Requirements, Project No. 5929 ” dated November 10, 2023, which Exhibits “A”
and “B” and “C” are by this reference incorporated herein.
7.Lessor shall notify the State in writing by certified mail of the date the leased premises will
be completed and ready for occupancy at least thirty (30) days prior thereto. Such notice shall
be a condition precedent to the accrual of rental hereunder, except however, that if the State
occupies the premises prior to the receipt of such notice or prior to the expiration of the notice
period of such notice, rental shall commence to accrue as of the date of occupancy.
Following execution of this lease, and not more than sixty (60) days prior to completion of
construction and occupancy under this lease, State or its contractors or other representatives
shall have the right to enter the premises for the purpose of installing certain equipment such as,
Notices
Completion
and
Compliance
with Plans
and
Specifications
Notice of
Completion
and Access to
Premises
during
Construction
221
Page - 4 “RESD Standard Lease” – (Rev-7/22)
but not limited to, modular system furniture, and electrical and telecommunications cabling and
equipment.
State agrees to indemnify and hold Lessor harmless from and against any claims, damages,
or other injury suffered by Lessor as a result of the work to be performed pursuant to this right to
enter the premises prior to State's acceptance and occupancy of the premises, to the extent
authorized by Government Code section 14662.5. Lessor agrees to indemnify and hold State
and its agents, contractors, or other representatives harmless from and against any claims,
damages, injury, or other harm suffered by reason of the negligence or other wrongful act of
Lessor or any of Lessor's agents, contractors, or other representatives.
In no event shall the exercise of this right of entry be construed so as to cause an acceleration
of the occupancy date of this lease or the obligation of the State to pay rent.
Lessor and State shall each make all reasonable efforts to ensure that the respective
construction and installation work is scheduled in such a manner so as to not interfere with or
delay the other.
In the event that one or the other party causes a delay in the other party’s work, such injured
party shall be compensated in the following manner:
Delays caused by the Lessor:
Credit the State a compensating day of delay in the occupancy date and corresponding day of
delay in payment of rent.
Delays caused by the State:
Credit the Lessor a compensating day of payment of rent from the actual date of occupancy.
Compensation will be in one day increments.
The parties agree that this shall be the sole remedy for delay, in that the calculation of
damages in any other manner is too uncertain and not susceptible of accurate determination.
8.Lessor agrees that if the leased premises are ready for occupancy prior to the completion
date specified above in Paragraph 6, State may elect to occupy the premises on the earliest date
practical after its receipt of the herein required completion notice. The rent payable for any such
early occupancy by the State shall be at the rate of per month and shall be prorated on a daily
basis for any partial month.
9.No rental shall accrue under this lease, nor shall the State have any obligation to perform
the covenants or observe the conditions herein contained until the leased premises have been
made ready for occupancy in accordance with the provisions hereof. It is specifically agreed that
in the event the leased premises are not completed and ready for occupancy by the State on or
before February 1, 2025, then and in that event the State may, at its option and in addition to any
other remedies it may have, terminate this lease and be relieved of any further obligations
hereunder, providing that a fair and reasonable allowance for the following delays shall be added
to said time for completion:
A.Acts of the State, its agents or employees, or those claiming under agreement with or
grant from the State; or by
B.The acts of God, which Lessor could not reasonably have foreseen or guarded against;
or by
C.Any strikes, boycotts or like obstructive actions by employees or labor organizations and
which are beyond control of Lessor, and which cannot be reasonably overcome; or by
D.Restrictive regulations by the Federal Government which are enforced in connection with
a National Emergency.
Early
Occupancy
Time limit and
Prior Tenancy
222
Page - 5 “RESD Standard Lease” – (Rev-7/22)
In the event that the State elects to occupy premises before the work on the premises
specified in Exhibit A, B, and C is fully completed, the State will provide the Lessor with a punch
list of work remaining to be completed (referenced as the State’s “Punch List”). Lessor agrees
that Lessor shall complete the remaining work no later than 14 calendar days from the date of
receipt of said Punch List. If said Punch List is not completed within the specified 14-day period,
Lessor agrees that, beginning on the first day after said 14-day period following occupancy of
premises by the State, rent may at the State’s sole option be reduced to $7,655.58, which is
seventy percent (70%) of the base rent specified in paragraph 4 herein (excluding any
amortization payments) until such time that the Punch List work is completed in full and that such
completion of work is inspected and accepted by the State. The portion of the rent specified for
amortization of tenant improvements, if any shall continue to be paid in full without interruption.
It is understood and agreed that the rent reduction specified above does not relieve Lessor of
its obligation to complete said work and the State shall maintain all other remedies specified in
the Lease.
It is understood by all parties hereto that it shall be the Lessor’s responsibility to remove any
prior tenant.
10.Occupancy of the leased premises by the State shall not relieve Lessor in any respect
from full compliance at all times with aforesaid Exhibits “A” and “B” and “C”. It is further understood
and agreed that any installation not in conformity with said Exhibits “A” and “B” and “C” shall be
immediately corrected by the Lessor at Lessor's sole cost and expense. In the event Lessor shall,
after receiving notice in writing from the State requiring the Lessor to comply with the requirements
of this paragraph in regard to a specified condition, fail, refuse or neglect to remedy such
condition, State may terminate this lease without further obligation, or as to such specified
condition, at its option and in addition to any other remedy the State may have, withhold rent due
and bring the leased premises into conformity with said Exhibits at its own cost including State's
Administrative costs, if any, and deduct the amount thereof from the rent that may then be or
thereafter become due hereunder.
11.Lessor hereby warrants and guarantees that the space leased to the State will be
operated and maintained free of hazard from Asbestos Containing Materials (ACM) and agrees
to the conditions for survey, testing, and abatement of ACM described in Exhibit “B” as applicable.
Lessor specifically agrees that, in the event the State elects to exercise its rights under the
provisions of Paragraph 16 of this lease, any costs related to abatement or hazard from asbestos
shall be the Lessor's responsibility as described in the aforementioned Exhibit “B.”
12.Lessor, at Lessor's sole cost and expense, shall clearly mark the parking spaces
described hereinabove as assigned to the State of California. Said parking spaces will be
arranged and maintained so as to provide unobstructed access to each parking space at any
time. In addition to any assigned parking spaces, State and its invitees shall have equal access
to common spaces provided to all tenants on a first-come, first-served basis.
13.Lessor, at Lessor's sole cost and expense, during the term of this lease shall furnish the
following services, utilities, and supplies to the area leased by the State, and also to the “common”
building areas (if any) such as lobbies, elevators, stairways, corridors, etc., which State shares
with other tenants, if any:
A.Sewer, trash disposal, and water service, including both hot and cold water to the
lavatories.
B.Elevator (if any) service.
C.Electricity and/or gas as necessary to provide power for heating, ventilating, and air
conditioning, and electrical or gas service as needed for State's operations. Electricity will
be sub-metered and billed back to the California Highway Patrol by the City of Moorpark.
Conformity to
Exhibits
Asbestos
Parking
Services,
Utilities, and
Supplies
223
Page - 6 “RESD Standard Lease” – (Rev-7/22)
D.Janitorial services sufficient to maintain the interior in a clean well-maintained condition;
that is, to eliminate all visible dust, dirt, litter, grime, stains, smears, finger marks, etc., to
the greatest practical degree possible, by performing at least the following:
Daily:
(1)Empty and clean all trash containers and dispose of all trash and rubbish.
(2)Clean and maintain in a sanitary and odor-free condition all floors, wash mirrors,
basins, toilet bowls, and urinals.
(3)Furnish and replenish all toilet room supplies (including soap, towels, seat covers,
toilet tissue, and sanitary napkins). Furnish and replenish paper towel supply in all
areas of the leased space.
(4)Sweep or dust mop all hard surface floors, and carpet sweep all carpeted areas,
including stairways and halls. Offices with hard surface floors in the public lobby area
shall be damp-mopped daily.
(5)Remove finger marks and smudges from all glass entrance doors.
(6)Specifically check, and if action is needed, then:
a.Dust the tops of all furniture, counters, cabinets, and windowsills, (which are free
of interfering objects).
b.Remove spots and/or spills from the carpets, floors, and stairways.
As needed, but not less frequently than:
Twice Weekly: Vacuum all carpets.
Weekly:
(1)Damp mop all hard surface floors.
(2)Dust all window blinds.
(3)Treat stainless steel fountains and sinks to eliminate stains and mineral deposits.
(4)Spot clean the walls.
Quarterly:
(1)Strip all hard surface floors and apply a new coat of floor finish; buff as necessary to
produce a uniformly shining appearance.
(2)Treat carpets for static electricity control (if not integrated in the fabric).
Semi-annually: Wash all windows, window blinds, light fixtures, walls, and painted
surfaces.
Annually:
(1)Steam clean carpets to remove all stains and spots.
(2)Clean window coverings.
In the event of failure by the Lessor to furnish any of the above services or supplies in a
satisfactory manner, the State may furnish the same at its own cost; and, in addition to any other
remedy the State may have, may deduct the amount thereof, including State's administrative
costs, from the rent that may then be, or thereafter become due hereunder.
14.A. During the lease term, the Lessor shall maintain the leased premises in good repair
and tenantable condition, so as to minimize breakdowns and loss of the State's use of the
premises caused by deferred or inadequate maintenance, including, but not limited to:
(1)Generally maintaining the leased premises in good, vermin-free, operating condition
and appearance.
Repair and
Maintenance
224
Page - 7 “RESD Standard Lease” – (Rev-7/22)
(2)Furnishing prompt, good quality repair of the building, equipment, and
appurtenances.
(3)Furnishing preventative maintenance, including, but not limited to, manufacturer’s
recommended servicing of equipment such as elevator (if any), heating, ventilating
and air conditioning equipment, and fixtures.
(4)Furnishing ongoing maintenance and prompt repair of any and all existing special
equipment and systems and all special equipment and systems referenced in Exhibits
A and B including but not limited to, security and access control systems, fire
suppression systems, special HVAC systems for computer rooms, and UPS systems.
(5)Furnishing and promptly replacing any inoperative light bulbs, fluorescent tubes,
ballast, starters, and filters for the heating, ventilating and air conditioning equipment
as required.
(6)Furnishing remedial painting as necessary to maintain the premises in a neat, clean,
and orderly condition.
(7)Annual testing and maintenance of all fire extinguishers in or adjacent to the leased
premises.
(8)Repairing and replacing as necessary intra-building network cable and inside wire
cable used for voice and data transmission.
(9)Repairing and replacing parking lot bumpers and paving as necessary. Repaint
directional arrows, striping, etc., as necessary.
(10)On a bi-monthly basis, sweeping parking areas and sidewalks, maintaining
landscaped areas, including sprinklers, drainage, etc., in a growing, litter-free, weed
free, and neatly mowed and/or trimmed condition.
(11)Repairing and replacing floor covering as necessary. Lessor, at Lessor's sole cost,
shall arrange for moving of furniture and equipment prior and subsequent to the
repairing or replacement of floor covering.
(12)Keeping all walkways, parking lots, entrances, and auxiliary areas free of snow,
water, oil spills, debris, or other materials which may be hazardous to users of the
building.
B.Lessor shall provide prompt repair or correction for any damage except damage arising
from a willful or negligent act of the State's agents, employees, or invitees, the repair or
correction of which, shall be the sole responsibility of the State.
C.Except in emergency situations, the Lessor shall give not less than 48 hours prior notice
to State tenants, when any pest control, remodeling, renovation, or repair work affecting
the State occupied space may result in employee health concerns in the work
environment.
D.In case Lessor, after notice in writing from the State requiring the Lessor to comply with
the requirements of this paragraph in regard to a specified condition, shall fail, refuse or
neglect to comply with such notice, or in the event of an emergency constituting a hazard
to the health or safety of the State's employees, property, or invitees, the State may
terminate this lease without further obligation or at its option, perform such maintenance
or make such repair at its own cost and, in addition to any other remedy the State may
have, may withhold rent due and deduct the amount thereof, including necessary costs
incurred by the State required for the administration of such maintenance and repairs,
from the rent that may then be or thereafter become due hereunder.
15.In addition to any painting completed prior to the commencement of this lease, and touch-
up painting required after initial occupancy upon receipt of written request from the State, Lessor
agrees at Lessor's sole cost and expense to repaint all painted surfaces ([X] interior and [ ]
exterior) of the leased premises in accordance with the attached Exhibits “A” and “B”. In no event
shall Lessor be required to repaint more than once during the first sixty (60) month period of this
lease after the painting completed prior to the commencement date, and once during any
succeeding sixty (60) month period. Lessor shall, within forty-five (45) days from the giving of any
such notice, arrange for and complete the painting. All painting of interior premises shall be
Painting
225
Page - 8 “RESD Standard Lease” – (Rev-7/22)
performed after business hours or as otherwise agreed upon by the State. Colors are to be
approved by the State. Lessor, at Lessor's sole cost, shall arrange for moving of furniture and
equipment prior and subsequent to the repainting, and provide drop cloths, and covers as
necessary.
16.The State shall have the right during the existence of this lease to make change orders
and alterations; attach fixtures; and erect additions, structures, or signs in or upon the leased
premises only with the written permission of the Lessor. Such fixtures, additions, structures, or
signs so placed in or upon or attached to the premises under this lease or any extension hereof
shall be and remain the property of the State and may be removed therefrom by the State prior
to the termination or expiration of this lease or any renewal or extension hereof, or within a
reasonable time thereafter.
In the event alterations, fixtures, additions, structures, or signs in or upon the leased premises
are desired by State and State elects not to perform the work, any such work, when authorized in
writing by the State shall be performed by the Lessor in accordance with plans and specifications
provided by State. Lessor agrees to obtain competitive bids from at least three licensed
contractors and to contract with the lowest bidder. Lessor further agrees that the overhead and
profit for the work shall not exceed fifteen percent (15%) total for Lessor and any general
contractor combined. Within forty-five (45) days after receiving Lessor's notice of completion of
the requested work and an invoice requesting payment therefor, together with a complete detailed
accounting of all costs for each trade, State agrees to reimburse Lessor by a single total payment
for the cost of such work. All tenant improvements/work requested by the State shall be at the
sole expense of the State.
17.The State shall not assign or sublet this lease without prior written consent of the Lessor,
which shall not be unreasonably withheld.
18.The Lessor agrees that the State, while keeping and performing the covenants herein
contained, shall at all times during the existence of this lease, peaceably and quietly have, hold,
and enjoy the leased premises without suit, trouble, or hindrance from the Lessor or any person
lawfully claiming under Lessor.
19.The Lessor reserves the right to enter and inspect the leased premises at reasonable
times, and to render services and make any necessary repairs to the premises.
20.If the leased premises are totally destroyed by fire or other casualty to include acts of
God, natural disasters, fire, flood and earthquakes, this lease shall terminate. If such casualty
shall render ten percent (10%) or less of the floor space of the leased premises unusable for the
purpose intended, Lessor shall begin restoration of the premises as quickly as is reasonably
possible.
In the event such casualty shall render more than ten percent (10%) of such floor space
unusable but not constitute total destruction, Lessor shall forthwith give notice to State of the
specific number of days required to repair the same. If Lessor under such circumstances shall
not give such notice within fifteen (15) calendar days after such destruction, or if such notice shall
specify that such repairs will require more than ninety (90) days to complete from date such notice
is given, State, in either such event, at its option may terminate this lease. or, upon notice to
Lessor, may maintain occupancy and elect to undertake the repairs itself, deducting the cost
thereof from the rental due or to become due under this lease and any other lease between Lessor
and State.
In the event of any such destruction other than total, where the State has not terminated the
lease as herein provided, or pursuant to the terms hereof has not elected to make the repairs
itself, Lessor shall diligently prosecute the repair of said premises and, in any event, if said repairs
Change
Orders and
Alterations
Assignment
and
Subletting Quiet
Possession
Inspection
Destruction
226
Page - 9 “RESD Standard Lease” – (Rev-7/22)
are not completed within the period of thirty (30) days for destruction aggregating ten percent
(10%) or less of the floor space, or within the period specified in Lessor's notice in connection
with partial destruction aggregating more than ten percent (10%), the State shall have the option
to terminate this lease. or complete the repairs itself, deducting the cost thereof from the rental
due or to become due under this lease and any other lease between Lessor and State.
In the event the State remains in possession of said premises though partially damaged, the
rental as herein provided shall be reduced by the same ratio as the net square feet the State is
thus precluded from occupying bears to the total net square feet in the leased premises. “Net
square feet” shall mean actual inside dimensions and shall not include public corridors, stairwells,
elevators, and restrooms.
It is understood and agreed that the State or its agent has the right to enter its destroyed or
partially destroyed leased facilities no matter what the condition. At the State's request, the
Lessor shall immediately identify an appropriate route through the building to access the State
leased space. If the Lessor cannot identify an appropriate access route, it is agreed that the State
may use any and all means of access at its discretion in order to enter its leased space. Any such
entry by the State shall be at the State’s sole risk and Lessor shall have no liability with respect
to any injury or death of any employee, agent or contractor of the State or any damage or loss of
property suffered in connection with any such entry. The State agrees to indemnify, protect,
defend and hold Lessor, its officials, officers, agents and employees harmless from and against
any and all claims, losses, liabilities, damages, actions, judgments, costs and expenses which
they, or any of them may suffer or incur as a result of any such entry by the State.
Notwithstanding any term or provision of this Paragraph 20 or of the lease to the contrary
Lessor’s obligation to repair or restore the premises shall be limited to the extent of the repairs
and restorations which reasonably can be accomplished with available insurance proceeds, if
any. In no event shall Lessor have any responsibility to pay for or to repair or replace the trade
fixtures, equipment or other personal property of the State which may have been lost, damaged
or destroyed as a result of any casualty.
21.To the extent authorized by any fire and extended coverage insurance policy issued to
Lessor on the herein leased premises, Lessor hereby waives the subrogation rights of the insurer,
and releases the State from liability for any loss or damage covered by said insurance, except
damage that may have been caused by State.
22.For those projects defined as “public works” pursuant to Labor Code §1720.2, the
following shall apply:
A.Lessor/contractor shall comply with prevailing wage requirements and be subject to
restrictions and penalties in accordance with §1770 et seq. of the Labor Code which
requires prevailing wages be paid to appropriate work classifications in all bid
specifications and subcontracts.
B.The Lessor/contractor shall furnish all subcontractors/employees a copy of the
Department of Industrial Relations prevailing wage rates which Lessor will post at the job
site. All prevailing wage rates shall be obtained by the Lessor/contractor from:
Department of Industrial Relations
Division of Labor Statistics and Research
455 Golden Gate Avenue, 8th Floor
San Francisco, California 94102
Phone: (415) 703-4774
Fax: (415) 703-4771
For further information on prevailing wage: http://www.dir.ca.gov/dlsr/statistics_research.html
Subrogation
Waived
Prevailing
Wage
Provision
227
Page - 10 “RESD Standard Lease” – (Rev-7/22)
C.Lessor/contractor shall comply with the payroll record keeping and availability requirement
of §1776 of the Labor Code.
D.Lessor/contractor shall make travel and subsistence payments to workers needed for
performance of work in accordance with the Labor Code.
E.Prior to commencement of work, Lessor/contractor shall contact the Division of
Apprenticeship Standards and comply with §1777.5, §1777.6, and §1777.7 of the Labor
Code and Applicable Regulations.
23.During the performance of this lease, the Lessor shall not deny benefits to any person on
the basis of religion, color, ethnic group identification, sex, age, physical or mental disability, nor
shall they discriminate unlawfully against any employee or applicant for employment because of
race, religion, color, national origin, ancestry, physical handicap, mental disability, medical
condition, marital status, age, or sex. Lessor shall ensure that the evaluation and treatment of
employees and applicants for employment are free of such discrimination.
Lessor shall comply with the provisions of the Fair Employment and Housing Act (Government
Code, Section 12900 et seq.), the regulations promulgated thereunder (California Code of
Regulations, Title 2, Section 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1,
Division 3, Title 2 of the Government Code (Government Code, Sections 11135-11139.8), and
the regulations or standards adopted by the awarding State agency to implement such article.
24.The State of California supports the use of the Disabled Veteran Business Enterprise
(DVBE) Program, and we encourage the Lessor to utilize DVBE(s) when contracting for tenant
improvements and services. Lessor shall complete the DVBE Program Certification Sheet
(Form F) attached in Exhibit “C” herein prior to acceptance and occupancy of this lease. Lessor
may refer to the following internet link for DVBE guidelines and instructions.
Disabled Veteran Business Enterprise (DVBE) Program Guidelines
25.Within fifteen (15) days after occupancy of the leased premises by the State, Lessor shall
provide the State with the name, address, and telephone number of an agency or person
convenient to the State as a local source of service regarding the Lessor's responsibilities under
this lease as to repairs, maintenance, and servicing of the premises and any or all related
equipment, fixtures, and appurtenances.
26.Lessor agrees that the rental provided under the terms of Paragraph 4 hereof is based in
part upon the costs of the services, utilities, and supplies to be furnished by Lessor in accordance
with Paragraph 13 hereof. In the event the State vacates the premises prior to the end of the
term of this lease, or, if after notice in writing from the State, all or any part of such services,
utilities, or supplies for any reason are not used by the State, then, in such event, the monthly
rental as to each month or portion thereof as to which such services, utilities, or supplies are not
used by the State shall be reduced by an amount equal to the average monthly costs of such
unused services, utilities, or supplies during the six-month period immediately preceding the first
month in which such services, utilities, or supplies are not used.
27.In the event the State remains in possession of the premises after the expiration of the
lease term, or any extension or renewal thereof, this lease shall be automatically extended on a
month-to-month basis, subject to thirty (30) days termination by either party, and otherwise on the
terms and conditions herein specified, so far as applicable. If the last rental amount shown in
Paragraph 4 included the amortization of a capital sum expended by Lessor for certain alterations
and improvements, as described in a separate paragraph herein, and the capital sum has been
fully amortized, the holdover rent shall be reduced by the amount of the monthly amortization. If
the State fails to vacate the premises within the notice period and remains for an extended period,
additional rent shall be paid and prorated on a thirty (30) day month, based on the actual number
of days the State occupies the premises following the effective date of termination.
Fair
Employment
Practices
DVBE
Participation
Service
Companies
Service Credit
Holding Over
228
Page - 11 “RESD Standard Lease” – (Rev-7/22)
28.Upon termination or expiration of this lease, the State will peacefully surrender to the
Lessor the leased premises in as good order and condition as when received, except for
reasonable use and wear thereof and damage by earthquake, fire, public calamity, the elements,
acts of God, or circumstances over which State has no control or for which Lessor is responsible
pursuant to this lease. The State shall have no duty to remove any improvements or fixtures
placed by it on the premises or to restore any portion of the premises altered by it, save and
except in the event State elects to remove any such improvements or fixtures and such removal
causes damages or injury to the leased premises, and then only to the extent of any such damage
or injury.
29.Time is of the essence of this lease, and the terms and provisions of this lease shall
extend to and be binding upon and inure to the benefit of the heirs, executors, administrators,
successors, and assigns to the respective parties hereto. All of the parties hereto shall be jointly
and severally liable hereunder.
30.It is mutually understood and agreed that no alterations or variations of the terms of this
lease shall be valid unless made in writing and signed by the parties hereto, and that no oral
understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.
31.All janitorial and housekeeping services, custodians, food services workers, laundry
workers, window cleaners and security guards provided by Lessor pursuant to the provisions of
this lease, shall be in full compliance with the requirements of Government Code (GC) 19134 if
applicable, including but not limited to the following:
A.Lessor agrees that service contract agreements for such services will provide employee
wages and benefits that are valued at eighty-five (85%) of the State Employer cost of
providing comparable wages and benefits to state employees performing similar duties.
For these purposes, benefits include health, dental, vision, retirement, holiday pay, sick
pay and vacation pay.
B.Lessor shall ensure that each contractor and subcontractor providing such services is
provided a copy of the applicable regulations for GC 19134.
C.Lessor agrees to certify on a quarterly basis that all contracts executed by Lessor are in
compliance with GC 19134.
D.Lessor agrees to include in the service contract agreements the applicable reporting, audit
and termination for breach provisions as described in the applicable regulations for GC
19134.
32.Lessor shall be solely responsible for compliance with all applicable accessibility
standards, Federal and State statutes and regulations, including the Americans with Disabilities
Act, and shall ensure that the premises are fully accessible by all persons. Lessor guarantees
that the premises comply with all applicable accessibility standards upon State’s occupancy of
the leased premises. When an accessibility issue or concern arises, Lessor shall be responsible
for upgrading or retrofitting the premises to address the accessibility issue or concern and ensure
that current accessibility standards are met. Upon notice from State, Lessor shall have 30 days
to begin work to address any identified accessibility issues or concerns. Lessor shall begin work
and diligently pursue such work to completion within a time frame mutually agreed upon in writing
by the parties. In the event Lessor fails to either begin work within the 30-day notice period or
pursue such work diligently to completion within the mutually agreed time frame, State shall have
the right, but not the obligation, to address the accessibility issue or concern within the Leased
Premises at its cost and expense and deduct such cost and expense from the monthly
rent. Lessor shall indemnify, defend and hold State harmless from any claims or damages arising
from or related to failure to comply with accessibility standards or claims or damages arising from
or related to lack of access to the premises or portions thereof.
Surrender of
Possession
Time of
Essence,
Binding upon
Successors
No Oral
Agreements
Service
Contracts
Wages and
Benefits
Accessibility
Compliance
229
Page - 12 “RESD Standard Lease” – (Rev-7/22)
33.Pursuant to California Civil Code §1938, the Lessor states that the leased premises:
☒have not undergone an inspection by a Certified Access Specialist (CASp). A CASp
can inspect the subject premises and determine whether the subject premises
comply with all of the applicable construction-related accessibility standards under
state law. Although state law does not require a CASp inspection of the premises,
the Lessor may not prohibit the tenant from obtaining a CASp inspection of the
premises for occupancy by the tenant, if requested by the tenant. The parties shall
mutually agree on the arrangements for the time and manner of the CASp inspection,
the payment of the fee for the CASp inspection, and the cost of making any repairs
necessary to correct violations of construction-related accessibility standards within
the premises.
☐have undergone an inspection by a Certified Access Specialist (CASp) and it was
determined that the leased premises met all applicable construction-related
accessibility standards pursuant to California Civil Code §55.53 et seq. Lessor shall
provide a copy of the current disability access inspection certificate and any
inspection report to the State within seven days of the date of execution of the lease
pursuant to subdivision (b).
☐have undergone an inspection by a Certified Access Specialist (CASp) and it was
determined that the leased premises did not meet all applicable construction-related
accessibility standards pursuant to California Civil Code §55.53 et seq. Lessor shall
provide a copy of any inspection report to the State prior to the execution of the
Lease. If the report is not provided to the State at least 48 hours prior to execution
of the lease, the State shall have the right to rescind the lease, based upon the
information contained in the report, for 72 hours after execution of the lease.
In the event Lessor marks option three above, Lessor guarantees that it shall remedy or has
remedied all accessibility issues identified in the report.
34.On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO)
regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic
Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions
in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to
terminate contracts with, and to refrain from entering any new contracts with, individuals or entities
that are determined to be a target of Economic Sanctions. Accordingly, should the State
determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions
with sanctioned individuals or entities, that shall be grounds for termination of this agreement.
The State shall provide Contractor advance written notice of such termination, allowing Contractor
at least 30 calendar days to provide a written response. Termination shall be at the sole discretion
of the State.
35.The State agrees to indemnify and hold harmless the Lessor to the extent authorized by
Government Code Section 14662.5 and agrees to repair or pay for any damage proximately
caused by reason of the State’s use of said premises during the term of this lease, except to the
extent that any such damages suffered by Lessor are the result of Lessor's negligent or wrongful
acts or the acts of any persons acting under or on behalf of the Lessor and/or where the State is
found to have no liability by reason of any immunity arising by statute or common law in
connection with the fulfillment of the State's constitutional and statutory public responsibilities.
Lessor agrees to indemnify and hold harmless the State in the event of any claim, demand,
cause of action, judgments, obligations, or liabilities, and all reasonable expenses which State
may suffer as direct and proximate result of the negligence or other wrongful act or violation of
law by the Lessor, its employees, or any person or persons acting under the direct control and
authority of the Lessor or its employees, in connection with the State's occupancy of said premises
Construction-
Related
Accessibility
Standard
Compliancy
Act
Executive
Order N-6-22
–Russia
Sanctions
Indemnification
230
Page - 13 “RESD Standard Lease” – (Rev-7/22)
under and during the term of this lease except to the extent that any such damages or expenses
suffered by State are the result of State’s sole negligence.
36.Lessor understands and agrees to the following:
In accordance with Government Code section 11007.4, the State of California has elected to
be self-insured for liability exposures. Under this form of insurance, the State and its employees
acting in the course and scope of their employment are insured for tort liability arising out of official
State business. All claims against the State of California based on tort liability should be
presented as a government claim to the Government Claims Program, P.O. Box 989052 MS 414,
West Sacramento, CA 95798-9052. (Gov. Code section 900, et. seq.) Internet link:
https://www.dgs.ca.gov/ORIM/Services/Page-Content/Office-of-Risk-and-Insurance-
Management-Services-List-Folder/File-a-Government-Claim
The State of California has also elected to be insured for its motor vehicle liability exposures
through the State Motor Vehicle Liability Self-Insurance Program (VELSIP). This program
provides liability coverage arising out of the operations of motor vehicles used by state employees
for official state business (California Vehicle Code Sections 17000 and 17001). Motor vehicle
liability claims against the State of California should be presented to the Office of Risk and
Insurance Management, P.O. Box 989052 MS-403, West Sacramento, CA 95798-9052, (800)
900-3634, claims@dgs.ca.gov. If your motor vehicle liability claim is not resolved within six
months from the date of loss, California law requires you to file a formal claim with the Government
Claims Program, P.O. Box 989052 MS 414, West Sacramento, CA 95798-9052. (Gov. Code
section 900, et. seq.) Internet link:
https://www.dgs.ca.gov/ORIM/Services/Page-Content/Office-of-Risk-and-Insurance-
Management-Services-List-Folder/File-a-Government-Claim
The State of California has a Master Agreement with the State Compensation Insurance Fund
regarding workers’ compensation benefits for all state employees, as required by the Labor Code.
37.State agrees that it will comply with all applicable laws existing during the term of this
lease pertaining to the use, storage, transportation, and disposal of any hazardous substance as
that term is defined in such applicable law. In the event Lessor or any of its affiliates, successors,
principals, employees, or agents should incur any liability, cost, or expense, including attorney's
fees and costs, as a result of the State's illegal or alleged illegal use, storage, transportation, or
disposal of any hazardous substance, including any petroleum derivative, the State shall
indemnify, defend, and hold harmless any of these individuals against such liability, to the extent
authorized by Government Code section 14662.5. Where the State is found to be in breach of
this provision due to the issuance or a government order directing the State to cease and desist
any illegal action in connection with a hazardous substance, or to remediate a contaminated
condition caused by the State or any person acting under State's direct control and authority,
State shall be responsible for all costs and expenses of complying with such order, including any
and all expenses imposed on or incurred by Lessor in connection with or in response to such
government order, to the extent authorized by Government Code section 14662.5. In the event
a government order is issued naming the State or the State incurs any liability during or after the
term of the lease in connection with contamination which pre-existed the State's obligations and
occupancy under this lease or which were not caused by the State, Lessor shall hold harmless,
indemnify, and defend the State in connection therewith and shall be solely responsible as
between State and Lessor for all efforts and expenses thereto.
Insurance
Hazardous
Substance
231
Page - 14 “RESD Standard Lease” – (Rev-7/22)
38.Notwithstanding the provisions of Paragraph 4 of this lease, the State hereby agrees to
pay Lessor the sum of FOUR HUNDRED TWENTY-THOUSAND EIGHT HUNDRED NINETY-
SEVEN AND 36/100 DOLLARS ($420,897.36) for alterations and improvements to the ground
floor of the herein leased premises in accordance with the attached Exhibits "A" and "B" identified
in Paragraph 6 of this lease. Payment will be made by the State after: (a) completion by Lessor
of the alterations and improvements in accordance with said Exhibits "A" and "B;" (b) inspection
and approval by a representative of the Department of General Services; and (c) submission by
the Lessor of an invoice for such alterations to the address specified in Paragraph 5 of this lease.
39.Effective upon acceptance of this space hired herein, this lease supersedes and cancels
that certain lease for premises located at 610 Spring Road, Moorpark, CA dated June 15, 2005,
as amended October 9, 2020, October 3, 2022 and September 26, 2023 by and between City of
Moorpark as Lessor, and the State of California by and through its Director of the Department of
General Services.
Remainder of Page Intentionally Left Blank
Lump Sum
Payments
Superseding
An Existing
Lease
232
Page - 15 “RESD Standard Lease” – (Rev-7/22)
IN WITNESS WHEREOF, this lease has been executed by the parties hereto as of the dates written below
STATE OF CALIFORNIA
Approval Recommended
DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
ASSET MANAGEMENT BRANCH
By
KERRY ZADEL, Senior Real Estate Officer
Real Estate Leasing and Planning Section
Date
Approved:
DIRECTOR OF THE DEPARTMENT
OF GENERAL SERVICES
By
DERON MORILLAS, Assistant Chief
Real Estate Leasing and Planning Section
Date
LESSOR
CITY OF MOORPARK
By
TROY BROWN, City Manager
Date
Attest:
By
KY SPANGLER, City Clerk
Date
233
2/20/2024
3/05/2024
EXHIBIT A
234
1
(Rev-12/19)
State of California | Government Operations Agency
Real Estate Services Division | Asset Management Branch | Real Estate Leasing and Planning Section
707 3rd Street, 5th Floor | West Sacramento, CA 95605 | t (916) 375-4099
EXHIBIT B – OUTLINE SPECIFICATIONS
PROJECT: Office Quarters PROJECT NO.: 5929
AGENCY: California Highway Patrol LEASE NO.: 5275-001
LOCATION: 610 Spring Road DATE: November 10, 2023
Moorpark, CA 93021
Table of Contents
DIVISION 1 – GENERAL REQUIREMENTS .................................................................... 2
1.1 SUMMARY .......................................................................................................................... 2
1.2 RELATED DOCUMENTS ................................................................................................... 2
1.3 GENERAL PROVISIONS ................................................................................................... 2
1.4 CONSTRUCTION AND CODE CRITERIA ......................................................................... 5
1.5 SUBSTANTIAL COMPLETION AND PROJECT COMPLETION........................................ 8
1.6 INDOOR AIR QUALITY ...................................................................................................... 8
1.7 HAZARDOUS MATERIALS ................................................................................................ 9
DIVISION 2 – DESIGN REQUIREMENTS ...................................................................... 11
2.1 FLOOR CONSTRUCTION AND FINISHES ..................................................................... 11
2.2 EXTERIOR WALLS .......................................................................................................... 13
2.3 INTERIOR WALLS, PARTITIONS AND VESTIBULES .................................................... 13
2.4 ROOF AND INSULATION ................................................................................................ 13
2.5 CEILINGS ......................................................................................................................... 13
2.6 DOORS ............................................................................................................................. 14
2.7 DOOR HARDWARE ......................................................................................................... 14
2.8 MILLWORK ....................................................................................................................... 14
2.9 GYPSUM BOARD FINISH/PAINTING/WALL COVERING/SEALANTS ........................... 15
2.10 BUILDING SPECIALTIES ................................................................................................. 16
2.11 LANDSCAPING ................................................................................................................ 19
2.12 PLUMBING ....................................................................................................................... 19
2.13 HEATING, VENTILATING AND AIR CONDITIONING ..................................................... 20
2.14 ENERGY AND ELECTRICAL ........................................................................................... 21
2.15 PARKING AND PAVING ................................................................................................... 24
DIVISION 3 – SPECIAL PROVISIONS ........................................................................... 25
DIVISION 4 – TECHNICAL REQUIREMENTS ...........................................................53-72
PLANNER: Darci Drawbert PHONE:916.375.4214
EMAIL: darci.drawbert@dgs.ca.gov
Confirmation Statement
I/we have read this Exhibit B: Outline Specifications and understand it is incorporated into, and is
part of, this lease. I/we have acknowledged each and every page by placing my/our initials on this
cover sheet.
Initials______
235
EXHIBIT B – OUTLINE SPECIFICATIONS
DIVISION 1
2
(Rev-12/19)
DIVISION 1 – GENERAL REQUIREMENTS
1.1 SUMMARY
The Outline Specifications describe minimum standards of quality and performance for premises
occupied by the State. Construction methods or materials other than those stated herein may be
acceptable if, in the opinion of the State, they provide equal quality and performance.
1.2 RELATED DOCUMENTS
A. Lease
B.Exhibit “A” – Plans or Facility Design Program (written narrative)
C.Exhibit “B” – Division 3 Special Provisions:
1.Refer to Division 3 of this specification for Special Provisions, which may amend
and/or supersede Division 1 and 2 requirements.
D.Exhibit “B” – Division 4 Technical Requirements:
1.Refer to Division 4 of this specification for Technical Requirements, which may
amend or supersede Division 1 and 2 requirements.
E. Exhibit “C” – Administrative Requirements
1.Refer to Exhibit “C” for specific requirements related to the following:
a)Access Compliance Procedures (California Building Code/Americans with
Disabilities Act)
b) Green Building Practices
1.3 GENERAL PROVISIONS
A.Wherever reference is made to “State,” “Agency,” “Department,” or other State of
California administrative department, this shall be construed to mean the Department of
General Services, Real Estate Services Division, Real Estate Leasing and Planning
Section, here and after referred to as DGS.
B.The State’s intent is to achieve adequate standards of quality while avoiding
unnecessary alterations, so that in all cases where an existing feature is acceptable to
DGS, the Lessor’s obligation is only to maintain that feature as it exists.
C.The Lessor shall immediately address conflicts, omissions, or errors if discovered within
the Exhibits, or any question regarding interpretation or clarification, by submitting in
writing to the State a Request for Information (RFI). Responses from the State will not
change any requirement of the lease exhibits unless so noted by the State in the
response to the RFI. In case of conflicts between “Exhibit A” and Exhibit “B,” the Exhibit
“A” supersedes these specifications.
D.Lessor shall patch, repair and refinish to match, all existing surfaces disturbed by the
new construction. Upon completion of the project, there shall be no visual difference
between the new work and the existing conditions. No changes, modifications, or
substitutions shall be made to the premises as shown, except with the prior written
approval of DGS.
E. LEED Certification:
1.When the lease contract requires LEED (Leadership in Energy and Environmental
Design) certification the Lessor shall refer to the following requirements:
a)The Lessor shall assign the DGS planner as a team member on the LEED-
Online workspace.
b)In a newly constructed building of 10,000 square feet (sf) or greater, the Lessor
shall obtain Silver-level LEED certification or better from the U.S. Green Building
Council (USGBC) within 12 months of project occupancy.
i.For requirements to achieve Silver certification, Lessor must refer to the
latest version of LEED at http://www.usgbc.org. At completion of LEED
documentation and receipt of final certification, the Lessor must provide
DGS an electronic copy on a compact disc of all documentation
236
EXHIBIT B – OUTLINE SPECIFICATIONS
DIVISION 1
3
(Rev-12/19)
submitted to USGBC. Acceptable file format is Adobe PDF saved to disc
from the LEED-Online workspace and templates. In addition, a DGS or
tenant representative shall have access to the LEED-Online workspace
during design and through the term of the lease.
ii. Prior to the end of the first year of occupancy, if the Lessor fails to
achieve LEED Silver certification, the State may assist the Lessor in
implementing a corrective action program to achieve a LEED Silver
certification and deduct its costs (including administrative costs) from the
rent.
c)In tenant improvements of 10,000 sf or greater, the Lessor shall obtain Silver-
level certification or better from USGBC within 12 months of project occupancy.
The DGS planner shall be consulted during the point selection process, and
selection of which points to obtain shall be decided by mutual agreement. Points
related to indoor air quality and lighting are a priority to the State.
i.For requirements to achieve certification, Lessor must refer to latest
version of the LEED Reference Guide at: http://www.usgbc.org. At
completion of LEED documentation and receipt of final certification, the
Lessor must provide DGS an electronic copy on a compact disc of all
documentation submitted to USGBC. Acceptable file format is Adobe
PDF copied to disc from the LEED-Online workspace and templates. In
addition, the Lessor will provide DGS viewing access to the LEED-Online
workspace during design and throughout the time of the lease.
ii.Prior to the end of the first year of occupancy, if the Lessor fails to
achieve LEED Silver certification, the State may assist the Lessor in
implementing a corrective action program to achieve LEED certification
and deduct its costs (including administrative costs) from the rent.
d)When LEED certification is obtained, the Lessor shall provide two original LEED
certificates to DGS.
F.Prevailing wage: For those projects defined as “public works” pursuant to Labor Code
§1720.2, Lessor/contractor shall comply with prevailing wage requirements and be
subject to restrictions and penalties in accordance with §1770 et seq. of the Labor Code
which requires prevailing wages be paid to appropriate work classifications in all bid
specifications and subcontracts.
G. Project schedule: Upon execution of the lease, Lessor shall issue to DGS a complete
and detailed Critical Part Method (CPM) schedule for the project, which may be
adjusted by mutual agreement as the project proceeds. The schedule shall include
allowances for periods of time necessary for the installation of State-owned equipment
and modular systems furniture.
H.Construction costs: Prior to construction, Lessor shall provide to the State competitive
bids from at least three licensed contractors/subcontractors and shall contract with the
lowest acceptable bidder. The bids shall include all charges such as (but not limited to)
labor, materials, tools, equipment, fees, taxes, shipping, handling, permits, inspections,
and fabrication for the work defined in the lease exhibits. The bids shall also include any
architectural and engineering fees. The bids shall be itemized unit cost construction
estimates developed by using the Construction Specification Institute (CSI) format,
titles, and numbering system. Lump sum cost estimates are not acceptable.
I.New shell condition: The following items shall be provided by the Lessor and shall not
be construed as tenant improvements:
1.Exterior window coverings
2.Capital improvements to the building’s core and shell
3.Building’s perimeter walls and core walls with drywall finish ready for paint
4.Fire sprinkler main loop including drops and heads
5.Electrical service at a minimum of 5 watts per square foot
6.HVAC equipment and ducting to the premises
237
EXHIBIT B – OUTLINE SPECIFICATIONS
DIVISION 1
4
(Rev-12/19)
7.Code-required toilet room facilities
8.Americans with Disabilities Act (ADA) and California Building Code (CBC)
compliance work to correct all deficiencies to comply with current code.
J.Previously constructed and occupied space (second-generation condition): In addition
to items in paragraph I above, Lessor shall provide the following at no cost to the State:
1. Code-compliant ceiling
2. Code-compliant lighting systems
3.Any code-required exit door and frame assemblies
K.Usable area calculation: For the purpose of determining the net usable square feet,
State-leased space shall be calculated as follows:
1.Net usable office area includes all areas assigned to the State such as: offices,
conference rooms, reception rooms, special use and supply rooms, hallways within
the space, laboratories, private toilet rooms/showers, break rooms, auditoriums,
cafeterias, and spaces exclusively used by the State. Net usable office area does
not include stairwells, stacks/shafts, janitor closets, mechanical rooms, electrical
rooms, code-required toilet rooms, code-required common areas, corridors and
common area lobbies. Net usable office area is measured from the finished surface
of the office side of the corridor and other permanent walls, the dominant surface
(wall or glazing) of the exterior walls, and from the centerline of demising walls
separating other building tenants.
L.Record documents: Lessor, at Lessor’s sole cost and expense, shall provide the State
accurate architectural drawings of the “as-is” condition of the space to be leased,
including building common areas, site/parking plan, and path of travel. The drawings
shall be in an electronic format to be determined by DGS. Any required re-design work
cause by discrepancies with the “as-is” drawings shall be the responsibility of the
Lessor.
M.Green building practices: The Lessor shall operate and maintain the leased premises in
accordance with best practices to achieve energy efficiency, sustainability, improved air
quality, reduced water usage and maximum recycling efforts throughout the term of the
lease.
1.New (state) building leases shall, where economically feasible, include sub-meters
and provide energy use data into Energy Star’s Portfolio Manager.
2.Renegotiated state (building) leases for buildings where the State is a sole tenant
shall provide energy use data into Energy Star’s Portfolio Manager.
3.New and renegotiated state building leases shall encourage landlords to participate
in utility-sponsored energy conservation measures, using alternative financing.
4.Where economically feasible, Lessors are encouraged to implement measures of
the California Green Building Standards Code (CalGreen) related to indoor
environmental quality for all new or renegotiated leases.
5.The State will identify and pursue opportunities to provide electric vehicle charging
stations, and accommodate future charging infrastructure demand, at employee
parking facilities in new and existing buildings.
6.All equipment and appliances provided by Lessor shall be Energy Star-labeled if
Energy Star is applicable to the equipment or appliance.
7.Wherever restroom fixtures are replaced during construction, the California Green
Building Standards voluntary measures are to be met to achieve a further reduction
in water usage for state-leased space (Tier 1, 30 percent reduction minimum).
Lessor to implement annual irrigation system audits, including leak detection, and
perform immediate repairs to minimize any water loss.
8.Lessor to implement annual irrigation system audits, including leak detection, and
perform immediate repairs to minimize any water loss.
9.New and renegotiated state leases shall, when economically feasible, include
provisions for reporting water use and installation of sub-meters where appropriate.
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N.Submittals: Lessor shall submit shop drawings of product data, as well as samples, to
the State for review prior to construction or fabrication.
O. Material Safety Data Sheet (MSDS): Prior to construction and upon request by the
State, Lessor shall provide MSDS of all products or materials used in the maintenance,
repair or renovation of the premises.
1.4 CONSTRUCTION AND CODE CRITERIA
A.Construction documents: The Exhibit “A” Plan or the Exhibit “A” Facility Design Program
(written narrative) are design development guidelines only. Lessor shall provide all
required construction documents and calculations necessary to obtain a building permit
from the local Building Department and to construct the improvements as indicated. The
use of the Exhibit “A” Plan in lieu of construction documents is not acceptable to the
State.
1.Prior to submitting construction documents to the local building department for plan
check or permitting, Lessor shall submit said construction documents to DGS for
review. Any DGS comments to the construction documents shall be construed as
advisory only and shall not relieve the Lessor in any respect from full compliance
with Exhibits “A,” “B” and “C” or any other exhibits.
2.Lessor’s architect, engineers, consultants, and contractors shall have current and
valid licenses/certifications issued by the state of California.
3.During construction of building’s core, shell, and/or tenant improvements, Lessor
shall maintain at the project site a complete set of lease exhibits consisting of
Exhibits “A,” “B,” “C” and any other exhibits for DGS use.
B.Fire and Life/Panic Safety: Concurrent with submission to the building department for
permitting, Lessor shall submit a complete set of construction documents, including fire
sprinkler plans and fire alarm plans, to the local Fire Marshal or authority having
jurisdiction for plan check, permits, and inspections. No construction shall commence
without approved plans.
C.Access compliance: Lessor shall ensure that all new work and existing conditions
comply with the requirements of California Code of Regulations (CCR) Title 24,
California Building Code (CBC), and Americans with Disabilities Act (ADA). State
agencies are public entities and shall comply with Title II of the ADA. Exceptions to the
code for existing buildings are not permitted. Where CBC requirements conflict or differ
with ADA requirements, the most stringent requirement shall take precedence. Access
compliance shall apply to exterior areas such as, but not limited to, path of travel to and
from public transportation and public right-of-way; parking; passenger drop-off and
loading zones; walks and sidewalks; curb ramps; ramps; and all stairs. Access
compliance shall also apply to interior areas such as, but not limited to, entrances and
exits; lobbies; building common areas; elevators; access lifts; doors and gates; access
to and through all rooms and spaces; restrooms; signs and identification; counters;
waiting and seating areas; assistive listening systems; drinking fountains; alarms; and
horizontal/vertical access. See Exhibit “C” for procedures.
D.Codes and ordinances: All new work and existing conditions shall comply with all
current regulations, laws, and ordinances of the governmental authorities having
jurisdiction, as well as the applicable editions of the following codes, including but not
limited to:
1.Title 8 CCR, Industrial Relations
2. Title 17 CCR, Public Health
3. Title 19 CCR, Public Safety, State Fire Marshal Regulations
4.Title 24 CCR, Part 1-Building Standard Administrative Code
5.Title 24 CCR, Part 2-CBC, Vols. 1 & 2
6.Title 24 CCR, Part 3-California Electrical Code (CEC)
7.Title 24 CCR, Part 4 California Mechanical Code (CMC)
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8.Title 24 CCR, Part 5-California Plumbing Code (CPC)
9.Title 24 CCR, Part 6 CEC
10.Title 24 CCR, Part 9-California Fire Code (CFC)
11.Title 24 CCR, Part 11 California Green Building Standards Code
12. Title 24 CCR, Part 12-California Reference Standards Code
If fire-life safety, health hazards, and/or noncompliant code conditions are discovered
either before or after occupancy, then Lessor, at Lessor’s sole cost and expense, shall
correct the condition.
E.Building permit: Lessor shall obtain a building permit for the required construction from
the local building departments, if required. In the event there is no local building
department, Lessor, at Lessor’s sole cost and expense, shall provide a third-party,
independent Inspector of Record (IOR). The IOR shall perform periodic inspections on
the work for conformance with all regulations, laws and ordinances.
F.Safety evacuation plans: Lessor shall provide safety evacuation plans of the leased
premises. The safety evacuation plans shall clearly delineate evacuation routes, exits,
fire extinguishers, and fire alarm pull station locations. The plans shall be a minimum of
8”x10” in size, framed and under glass or clear plastic. The plans shall be installed in all
assembly occupancies including conference rooms, break rooms, reception areas, and
where requested by the local Fire Marshal or authority having jurisdiction.
G. Fire extinguishers: Lessor shall provide and install fire extinguishers. Fire extinguishers
shall be housed in semi-recessed cabinets and shall be located as required by CA Title
19 CCR, Public Safety. Above each fire extinguisher, per current code requirements.
Lessor shall furnish and install a red triangular shaped 3-D sign with printed text “Fire
Extinguisher” with an arrow pointing down. Lessor shall provide annual servicing of the
fire extinguishers throughout the term of the lease.
H.Seismic performance: The State will consider only those facilities that can demonstrate
the ability to meet a seismic performance level as set forth in:
1.1998 edition or subsequent editions of the California Building Code, or;
2.1976 edition or subsequent editions of the Uniform Building Code and the building
does not have any one of the enumerated characteristics or conditions listed below:
a)Unreinforced masonry elements, whether load-bearing or not, not including brick
veneer.
b)Precast, pre-stressed or post-tensioned structural or architectural elements,
except piles.
c)Flexible diaphragm (e.g., plywood) shear wall (masonry or concrete) structural
system constructed pursuant to editions of the Uniform Building Code prior to
the 1997 edition.
d)Apparent additions, alterations, or repairs to the structural system made without
a building permit.
e)Constructed on a site with a slope with one or more stories partially below grade
(taken as 50 percent or less) for a portion of their exterior.
f)Soft or weak story, including wood frame structures with cripple walls, or if
construction is over first-story parking.
g)Seismic retrofit of the building, whether voluntary or mandated, whether partial
or complete.
h)Repairs following an earthquake. Welded steel moment frames (WSMF) that
constitute the primary seismic force-resisting system for the building, and the
structure was designed to code requirements preceding those of the 1997
edition of the Uniform Building Code, and the building site has experienced an
earthquake of sufficient magnitude and site peak ground motions that inspection
is required when any of the conditions of Section 3.2 of Federal Emergency
Management Agency (FEMA) 352 indicate an investigation of beam-column
connections is warranted.
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i)Visible signs of distress or deterioration of structural or nonstructural systems,
e.g., excessively cracked and/or spalling concrete walls or foundations, wood
dry rot, etc.
3.Certification of the above requirements must be provided by an independent
licensed structural engineer at the Lessor's expense.
4.Lessor shall provide and install all hardware required to brace and anchor all
storage cabinets, lockers, bookcases, shelving units and similar furnishings 5’-0” or
more in height whether provided by State or Lessor, in accordance with seismic
design requirements of the code.
I.Construction waste management:
1.Items and materials existing in the premises, or to be removed from the premises
during the demolition phase, are eligible for reuse in the construction phase of the
project. The reuse of items and materials is preferable to recycling them; however,
items considered for reuse shall be in refurbished condition and shall meet the
quality standards set forth by the State in this Lease. The Lessor shall submit a list
of items for reuse and DGS shall make the final determination for acceptance.
2.Recycling construction waste is mandatory for initial space alterations and tenant
improvements under the Lease.
3.Recycling construction waste means providing all services necessary to furnish
construction materials or wastes to organizations that will employ these materials or
wastes in the production of new materials. Recycling includes required labor and
equipment necessary to separate individual materials from the assemblies of which
they form a part.
4.The Lessor shall recycle the following items during both the demolition and
construction phases of the project, subject to economic evaluation and feasibility:
a)Ceiling grid and tile
b)Light fixtures, including proper disposal of any transformers, ballasts and
fluorescent light bulbs
c)Duct work and HVAC equipment
d)Wiring and electrical equipment
e)Aluminum and/or steel doors and frames
f) Hardware
g) Drywall
h) Steel studs
i)Carpet, carpet backing, and carpet padding
j) Wood
k) Insulation
l) Cardboard packaging
m) Pallets
n)Windows and glazing materials
o)All miscellaneous metals
p) All other finish and construction materials
5.If any waste materials encountered during the demolition or construction phase are
found to contain lead, asbestos, polychlorinated biphenyls (PCBs) (such as
fluorescent lamp ballasts), or other harmful substances, they shall be handled and
removed in accordance with federal and state laws and requirements concerning
hazardous wastes.
6.In addition to providing “one-time” removal and recycling of large-scale demolition
items such as carpeting or drywall, the Lessor shall provide continuous facilities for
the recycling of incidental construction waste during the initial construction.
7.Construction materials recycling records shall be maintained by the Lessor and shall
be accessible to the State. Records shall include materials recycled or landfilled;
quantity; date; and identification of hazardous wastes.
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8.Leftover paint and open paint cans shall be returned to drop-off locations, paint
retailers, hardware stores, transfer stations and household hazardous waste
facilities for reuse, recycling or proper management. Unopened cans of paint shall
be left on site for the Lessor’s or agency’s use for touch-up painting.
1.5 SUBSTANTIAL COMPLETION AND PROJECT COMPLETION
A.Premises shall fully conform to all lease exhibits and shall be constructed in accordance
with industry standards and best practices. Lessor guarantees that all mechanical,
electrical, plumbing systems and other features (including architectural finishes, paint,
hardware, doors, floor covering, etc.) are of quality capable of giving satisfactory service
in accordance with these specifications for the term of this lease.
B.Substantial completion is achieved when the building core, shell, and tenant
improvements as defined in these lease exhibits, including the installation of any
modular systems furniture (MSF), are sufficiently completed to allow the State to
lawfully and physically occupy the premises for its intended purpose. Any work required
to complete any outstanding punch-list items shall not interfere with or interrupt the
State’s daily operation. A DGS planner will make the final determination of when
substantial completion is achieved.
C.Lessor shall operate the HVAC system to provide continuous air for a minimum of 24
hours per day for seven days prior to occupancy.
D.State employees, agents, and invitees shall have ready access to the building and
premises through the main building entry and lobby. Elevators, stairs and restrooms
shall be operational.
E.The premises shall be free of all construction debris and thoroughly cleaned. Lessor
shall touch up and restore damaged or defaced painted surfaces throughout the
premises subsequent to installation of State’s furnishing and equipment. All painting
shall be coordinated with a DGS planner.
F.Upon project completion, Lessor shall obtain final approvals from the authorities having
jurisdiction and all punch-list items shall have been completed, and reinspected by the
State. Lessor shall submit to the State the following completed documents, if applicable,
with all appropriate signatures.
1. Building permit
2.Building inspection card
3.Certificate of occupancy
4. Fire Department approvals
5.CBC/ADA Access Compliance Fee Calculation-Exhibit “C” Form E
6.Verified Report-Exhibit “C” Form G
7.LEED Certification-when applicable
8. Air balance report
9.Operation manuals and training for equipment such as (but not limited to) intrusion
alarm system, video conferencing equipment, and appliances.
1.6 INDOOR AIR QUALITY
A.Lessor shall implement mandatory measures and relevant and feasible voluntary
measures of the CalGreen, Part 11, in new buildings and when performing alterations,
modifications and maintenance.
B.Maintenance staff shall use cleaning products that are low emitting; that meet Green
Seal (GS) Standard GS-37; and that use non-chemical methods where feasible.
C.Maintenance staff shall follow the Carpet and Rug Institute’s Carpet Maintenance
Guidelines for Commercial Applications.
D.Lessors shall, when feasible, use filters with a minimum efficiency reporting value
(MERV) rating of no less than 11. Existing HVAC systems incapable of accommodating
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an 11 MERV rating shall use the highest MERV rating that their fan(s) can
accommodate.
E.All HVAC systems above 2,000 cubic feet per minute (cfm) shall be equipped with
outdoor airflow measuring stations and be connected to a building energy management
system, which shall be programmed to provide audible and visible alarms. For
additional HVAC requirements see Division 2.
1.7 HAZARDOUS MATERIALS
A.Lessor warrants and guarantees that the premises leased to the State will be operated
and maintained free of hazard from asbestos, lead, mold, and PCBs.
1.The areas include:
a)Premises leased to the State and air plenums in the same HVAC zone.
b)Common public areas which state employees or their invitees would normally
and/or reasonably use.
c)Building maintenance areas, utility spaces, and elevator shafts within or
servicing areas described in items (a) and (b) above.
2.Lessor shall be responsible for all costs associated with the abatement of hazardous
materials including (but not limited to) the following: cleanup of contaminated State-
leased space, State-owned equipment, furnishings and materials and all required
monitoring reports. Copies of all air monitoring reports shall be furnished to the
State.
3.The State-leased space shall be maintained at or below the permissible exposure
levels for all substances regulated under Title 8 California Code of Regulations
Section 5155. If it is determined by the State that the tenant must be relocated to
prevent exposure above the permissible level, the Lessor shall provide comparable
accommodating space at no cost to the State. In addition, the Lessor shall pay for
all costs associated with this move including (but not limited) to: administrative,
furniture, communications contracts and equipment costs.
4.In the event that after written notice is provided by the State, the Lessor fails,
refuses, or neglects to diligently pursue abatement of any hazardous material, the
State may affect such abatement. The State may deduct all reasonable costs of
such abatement of hazardous materials from the rent.
5.The Lessor shall indemnify, defend, and hold the state of California, its officers, and
employees harmless from and against any and all losses, damages, judgments,
expenses (including court costs and reasonable attorney fees), or claims
whatsoever, arising out of, or in any way connected with or related to, directly or
indirectly, the presence of hazardous materials within the State-leased space or the
building in which the leased premises are located.
B. Asbestos:
1.For buildings constructed prior to January 1, 1979, the Lessor shall provide the
State with a current written asbestos survey of the areas listed in Section 1.6. A.1.
An independent California Division of Occupational Safety and Health (CalOSHA)
Certified Asbestos Consultant shall complete the survey.
2.For buildings constructed after December 31,1978, and prior to any tenant
improvements or major repairs, the Lessor and Lessor’s construction contractor are
responsible for sampling any suspected asbestos-containing material (ACM) to be
disturbed during the project. Where ACM is suspected to be present, the Lessor
shall provide the State with a written asbestos survey covering all materials to be
disturbed during the project; the survey shall be performed by an independent
Lessor-contracted consultant.
3.Where ACM or suspect ACM has been identified by survey, the Lessor shall provide
the State with a copy of a written Operations and Maintenance (O&M) plan. This
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O&M plan must be effective in minimizing damage or disturbance of any ACM or
suspect ACM and provide for quick repairs of the same.
4.If damaged ACM or suspect ACM is found, or the physical condition of ACM
indicates possible fiber release, a response action in accordance with the approved
O&M plan shall be conducted. The approved O&M plan shall include provisions for
air sampling by an independent Certified Industrial Hygienist during and at the
completion of all response actions. Analysis of air samples shall be conducted
utilizing Transmission Electron Microscopy (TEM). The standard for reoccupancy of
an affected area shall be concentrations at or below 70 asbestos structures per
millimeter squared (structures/mm2).
5.Lessor shall perform asbestos notification as required by Chapter 10.4 of the Health
and Safety Code. Any abatement work shall be performed by a licensed contractor
with asbestos certification (ASB). The State reserves the right to establish
consultant oversight of any asbestos-related work program at its expense.
6.In addition to any other remedies it may have, in the event the Lessor fails to
diligently pursue abatement of hazard from ACM, as required under the provisions
of this lease, the State may, by notice in writing, terminate this lease. Lessor shall
be liable to the State for all expenses, losses and damages reasonably incurred by
the State as a result of such termination, including (but not limited to) additional
rental necessary to pay for an available, similar replacement facility. This rental shall
extend over the period of what would have been the remaining balance of the lease
term plus any option periods, costs or any necessary alterations to the replacement
facility, administrative costs, and costs of moving furniture, data processing, and
telephone equipment.
C. Lead material:
1.Any material suspected of containing lead within the areas listed in Paragraph “A”
shall be tested and identified through sampling by an independent California
Department of Public Health (CDPH) Certified Lead-Related Construction
Inspector/Assessor.
2.In the event lead removal is required, Lessor shall provide an independent CDPH
Certified Lead-Related Construction Inspector/Assessor to inspect the quality of
work for compliance with applicable regulations; perform air monitoring; perform a
final clearance visual inspection; conduct wet wipe sampling/lab analysis; and
ensure proper handling and/or disposal of hazardous waste.
D. Mold:
1.The Lessor shall operate and maintain the leased premises to be free of hazard
from mold.
2.If mold is detected within the State-leased space, an immediate response action in
accordance with industry standard practices shall be undertaken by the Lessor. The
Lessor shall contract for the services of an independent CalOSHA/Certified
Industrial Hygienist to determine the appropriate response action.
3.Lessor shall be responsible for all costs associated with any hazard response
action.
E. Underground Storage Tanks (UST):
1.Lessor shall comply with the requirements of the California Health and Safety Code,
Section 25280-25299.8 (Underground Storage Tanks).
END OF DIVISION 1
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DIVISION 2 – DESIGN REQUIREMENTS
For items that are shown with strikethrough (strikethrough) please refer to Division 3 –
Special Provisions for amendments to the requirements.
2.1 FLOOR CONSTRUCTION AND FINISHES
A. Concrete floor:
1.Concrete floor construction is the standard for comparison. Floor of another material
may be acceptable provided its use does not produce or transmit sound or vibration
to a greater degree than a 4" reinforced concrete slab.
d)Lessor shall provide certification that the concrete slab is level and does not
exceed a variance of ¼ inch in 10 feet from a true flat plane.
e)Where slab is out of compliance, leveling shall be achieved using a high-
strength concrete topping compound, i.e., Mapei, Ardex, Inc., K-500, Hacker
Ind., Firm Fill 4010, Maxxon, Level-Right, or approved equal material.
2.Concrete floors in janitor closets, mechanical, and/or electrical utility rooms shall be
cleaned and treated with epoxy coating. Office areas throughout shall have carpet
or other floor covering with 4” high cove base, unless noted otherwise. Floors in
toilet rooms shall be of nonabsorbent material impervious to moisture, such as
ceramic tile or approved equal, with minimum 4" high cove base. Floor covering
shall extend under counters and cabinets. Colors and patterns shall be as selected
or approved by State.
3.Prior to the installation of any finish floor material, Lessor shall perform a
quantitative moisture test on the concrete slab. The test shall be administered in
accordance with the flooring material manufacturer’s written guidelines or
recommendations. In the event the moisture content exceeds the flooring material
manufacturer’s recommendation, the Lessor, at Lessor’s sole cost and expense,
shall provide and install a waterproofing sealer as recommended by the flooring
material manufacturer.
4.Exposed concrete floors are not acceptable in toilet rooms, locker rooms or shower
rooms.
B. Carpet flooring – General:
1.Lessor shall provide and install carpet and cove base where shown in Exhibit “A.”
All carpet shall comply with American National Standards Institute (ANSI) NSF 140-
2007 Platinum level.
a)When requested by DGS, Lessor shall submit carpet samples to DGS for
selection. The samples shall be from a minimum of three different manufacturers
and consist of a variety of patterns, textures, colors and styles.
b)Carpet shall have random graphic pattern loop non-generic branded, 6 or 6.6
nylon face yarn with inherent static control.
c)Broadloom loop pile carpet shall have inherent static control capability to assure
a maximum 3.5 KV rating at 20 percent relative humidity and 70° F as measured
by American Association of Textile Chemists and Colorists (AATCC) Test
Method 134.
d)Carpet shall be installed according to manufacturer’s guidelines. The carpet
shall be securely attached; have a firm cushion, pad or backing; and be of level
loop, textured loop, level-cut pile, or level-cut/uncut pile texture. The maximum
pile height shall be ½ inch.
e)The carpet backing shall have a minimum 10-year guarantee against tuft pull
and zippering, and surface wear shall not be more than 10 percent within 10
years.
f)Carpet adhesives shall be non-toxic, low-odor, solvent-free, and shall not
produce toxic vapors or contain carcinogenic materials.
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g)Carpet shall meet federal, state and local flammability standards.
h)Carpet shall be installed in accordance with the Carpet and Rug Institute (CRI)
Carpet Installation Standard. The installation shall be guaranteed against
bubbling, wrinkling, stretching/shrinking, opening seams, or other evidence of
poor materials and workmanship for a period of two years following installation.
This guarantee shall cover normal wear and tear and note deficiencies occurring
as a result of damage, negligence and/or alterations. The materials shall be
guaranteed against wear, delamination, tuft bind and be lightfast for a period of
10 years. The material shall remain colorfast as a result of atmospheric
contaminants for a period of five years after installation.
i)Lessor shall maintain the carpet according to manufacturer’s guidelines.
C. Broadloom carpet requirements:
1.Density: 6000 minimum; heavy commercial use.
2.Density: 36x finished pile weight divided by pile height.
3.Tuft bind for broadloom shall be minimum 6 lbs., ASTM D 1335-98, Standard Test
Method for Tuft Bind (edge ravel) of Pile Yarn Floor Coverings, tested wet or
dry. Warranty edge ravel for 10 years.
4.Face yarn weight: Minimum 22 oz./sq. yd.
5.Minimum of 10 lbs. backing delamination test, ASTM D 3936-05 Standard Test
Method for Resistance to Delamination of the Secondary Backing of Pile Yarn Floor
Covering.
6.Minimum rating of 7 anti-stain tests; AATCC Test Method 175-2008 Stain
Resistance Pile Floor Coverings.
7.Lessor shall provide 2 percent of product overage, including accent carpet, up to a
maximum of 100 sq. yards from the same dye lot for future repairs.
D. Carpet tile requirements:
1.Density: 5000 minimum; heavy commercial use.
2.Tuft bind strength shall be minimum 5 lbs., ASTM D 1335-98: Standard Test Method
for Tuft Bind (edge ravel) of Pile Yarn Floor Coverings, tested wet or dry. Warranty
edge ravel for 10 years.
a)Face yarn weight: Minimum 16 oz./sq. yd.
b)Minimum of 10 lbs. backing delamination test, per ASTM D 3936-05 Standard
Test Method for Resistance to Delamination of the Secondary Backing of Pile
Yarn Floor Covering.
c)Minimum rating of 7 anti-stain tests, per AATCC Test Method 175-2008 Stain
Resistance Pile Floor Coverings.
d)Lessor shall provide 2 percent of product overage, including accent carpet, up to
a maximum of 100 sq. yards from the same dye lot for future repairs.
E.Ceramic tile flooring requirements:
1.Ceramic tile flooring shall have a coefficient of friction of at least 0.6 per ASTM C
1028 (0.8 percent on sloped surfaces steeper than 6 percent). Unless otherwise
noted by DGS, provide slip-resistant floor tile with matching wall tile base, and
include all inner and outer corner and trim pieces. All adhesives, mastics, and grouts
shall be non-toxic and low in volatile organic compound (VOC) emissions and shall
be as recommended by the ceramic tile manufacturer. All grout shall be sealed and
maintained according to manufacturer’s guidelines.
F.Resilient flooring requirements:
1.Resilient flooring shall meet ASTM F 1066, FS SS-T-312B, Type IV, Composition 1,
Class 2, 12" x 12" having uniform thickness of 1/8" with square true edges of
manufacturer’s standard color and pattern as selected. Product shall comply with all
regulations controlling the use of VOCs. Provide one carton (40 pieces) of
additional matching floor tile.
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2.Resilient flooring shall have a coefficient of friction of at least 0.6 per ASTM D 2047.
It shall be installed in strict accordance with manufacturer’s approved installation
instructions using the appropriate recommended 100 percent solvent-free adhesive.
G. Rubber base requirements:
1.Lessor shall provide and install cove wall base at all carpet and resilient floor finish
areas. Wall base shall be extruded rubber cove, 1/8” thick x 4” high complying with
ASTM F-1861. The color shall be selected by DGS.
2.2 EXTERIOR WALLS
A.Exterior walls, including door and window assemblies, shall be weatherproof. All cracks
that allow outside air to penetrate the building's envelope shall be sealed.
B. Exterior walls shall be insulated to comply with CCR Title 24.
2.3 INTERIOR WALLS, PARTITIONS AND VESTIBULES
A.Walls and partitions shall be ceiling height unless otherwise noted in Exhibit “A” or
Division 3 ‘Special Provisions.’ Subject to code limitations, those indicated as new
partitions may be wood or metal stud with plaster or gypsum wallboard or other
construction of equal sound transmission coefficient (STC). Provide a minimum STC 32.
Demising walls separating State premises and other building tenants shall extend to the
underside of structure above and shall be constructed to achieve an STC 50.
B.Walls of equipment rooms, toilet rooms, conference rooms, hearing rooms, quiet rooms,
training rooms, interview rooms, employee break rooms, and where otherwise indicated
in Exhibit “A,” shall be insulated to prevent transmission of sound or vibration. Wall
construction shall achieve a minimum rating of STC 50 as set forth in ASTM E 90.
C.Furnish and install insulation batts above the finished ceiling on each side of the wall for
the entire length of the wall.
D. Moisture-resistant wainscot of wall tile or other DGS-approved material shall be
installed to all plumbing fixture walls and adjacent walls in the toilet rooms. Wall tile
shall be a minimum of 4”x 4” glazed ceramic tile unless otherwise noted in Exhibit A.
Wainscot shall extend a minimum of 4’-0” above finished floor, unless noted otherwise.
E.Glazed openings in office partitions shall be set in metal frame assemblies and comply
with Consumer Product Safety Commission impact-safety standards.
2.4 ROOF AND INSULATION
A.Roof shall be weather tight and provided with a suitable drainage system that will
effectively dispose of roof water without interfering with the use of premises.
B.Roof shall be insulated such that the heat transfer values from roof to occupied areas
comply with CCR Title 24.
2.5 CEILINGS
A.Ceilings of office areas including reception, private offices, open office areas, corridors,
and office storage areas shall have suspended "T" bar systems with acoustical lay-in
tiles or other approved material with equivalent acoustical qualities. Ceiling heights shall
be a minimum of 9'-0" and a maximum of 12'-0" unless otherwise approved by DGS.
B.Where existing “T” bar system with acoustical lay-in tiles are reused, Lessor shall
modify ceiling system as necessary to comply with all seismic safety regulations. “T” bar
system and ceiling tiles shall be free of all dirt, dust, stains, and damage. Where
replacement tiles are installed, all tiles shall be arranged as necessary to provide a
uniform appearance in each enclosed space.
C.Ceilings shall be a flat plane in each room and shall be suspended and finished as
follows unless an alternate equivalent is preapproved by the State:
1.Restrooms and evidence board rooms: Plastered or spackled and taped gypsum
board.
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2.Offices, conference rooms and open office: Mineral and acoustical tile or lay-in
panels with textured or patterned surface and regular edges or an equivalent
preapproved by the State. Tiles or panels shall contain a minimum of 30 percent
recycled content.
2.6 DOORS
A.All interior doors shall be solid-core flush wood doors with wood veneer suitable for
stain or paint finish. Doors shall be a minimum dimension of 3’-0” x 6’-8” x 1-3/4”.
B.Doors shall be manufactured per Window & Door Manufacturers Association (WDMA)
and Architectural Woodwork Standards (AWS).
C.The formaldehyde emission level of all new doors shall not exceed 20 parts per million.
D.Glass vision panels in interior doors and sidelights shall be minimum 1/4" clear
tempered glass set in metal frame assemblies. Fire protective glass assemblies shall be
provided where required by code.
E.Fire-rated door and frame assemblies shall be installed where noted in Exhibit “A” or as
required by code. Doors and frames shall bear Underwriters Laboratory (UL) label for
required fire-resistive rating.
F.Doors separating conditioned and non-conditioned space shall have weather stripping
to effectively limit air infiltration. Adhesive foam-type or felt weather stripping is not
acceptable.
G.Where indicated on plans, or required by code, a roll-down steel fire shutter bearing a
UL 3/4 hour, "C" label shall be provided. Emergency operation shall be by smoke
detectors with adjustable time delay, initially set at 45 seconds.
H.Where existing door and frame assemblies are reused, Lessor shall patch, repair,
adjust, and refinish the assemblies to provide a new-looking appearance.
2.7 DOOR HARDWARE
A.Lessor shall provide and install door hardware and related items including keying of
locksets necessary for a complete installation and operation of doors.
B.All hardware shall be CBC/ADA access compliant, heavy-duty commercial quality equal
to Schlage, Von Duprin or Falcon.
C.Door hardware shall include (but is not limited to): cylindrical lock and latch sets, door
butt hinges, doorstops, push plates, door pulls, closers, and exit devices.
D.Hinges for exterior outswing doors shall have non-removable pins.
E.Doorstops shall be provided and installed wherever an opened door or any item of
hardware thereon would strike a wall, column, equipment, or other parts of building
construction. Doorstops shall be floor-mounted.
F.Lessor shall key all keyed locksets as directed by tenant agency and shall provide a
minimum of three keys for each lock.
G.Metal thresholds and weather strips shall be provided to all exterior doors. Thresholds
shall have non-slip abrasive finish.
H.Adjustable door closers shall be provided on entrance doors, toilet room doors,
vestibule doors, doors with access-control hardware, and where shown on plans, and
required by code.
I.Metal kick plates that are 10” high shall be provided and installed on the push side of all
doors equipped with door closers.
2.8 MILLWORK
A.Lessor shall provide and install new millwork as shown and where indicated in Exhibit
“A.”
B.All millwork shall be manufactured and installed in accordance with the AWS’ latest
edition for custom grades. Prior to fabrication, Lessor shall submit to DGS shop
drawings of all new millwork.
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C.Cabinets shall be of sizes and types as indicated in the Exhibit “A.” Base cabinets shall
have one row of drawers and one adjustable shelf below with concealed hinged doors,
unless noted otherwise. Lessor shall provide a 4" toe space at base cabinets. Upper
cabinets shall have two rows of adjustable shelves and hinged doors, unless noted
otherwise.
D.Counter tops shall be finished with plastic laminate or solid surface material. Counter
tops shall be self-edged unless otherwise noted. Counter tops with sinks shall be fully
formed and have a no-drip edge, and coved splash joint. All counter tops shall have a
back and side splash unless otherwise noted. Sinks shall have a sanitary metal rim or
be a self-rim stainless steel sink. Other materials may be submitted to the State for
approval.
E.Shelving units shall be a minimum of 3/4" thick white melamine, per AWS. Cover
exposed edges with plastic laminate or hardwood edge bound.
F.Face of millwork shall be high-pressure decorative plastic laminate. NEMA LD-3 grades
as required by AWS.
G.Lessor shall provide cabinet hardware such as (but not limited to): concealed hinges,
pulls, catches, shelf rests, standards and brackets, and drawer slides. All hardware
shall comply with ANSI A 156.9-01 and Builders Hardware Manufacturers Association.
H.All millwork shall be installed in accordance with all seismic safety requirements of the
code.
I.Base cabinets containing sinks shall be CBC/ADA access compliant. Unless otherwise
noted, Lessor shall provide cabinet doors with attached toe kicks with rubber base to
conceal clear space below.
2.9 GYPSUM BOARD FINISH/PAINTING/WALL COVERING/SEALANTS
A.Gypsum board finish shall be a smooth, blemish-free, level 4 finish and free of tool
marks and ridges. Heavily textured wall surfaces are not acceptable.
B.Water-based paints shall not be formulated with aromatic hydrocarbons, formaldehyde,
halogenated solvents, mercury or mercury compounds, or tinted with pigments of lead,
cadmium, chromium VI, antimony and their oxides. All architectural paints and coatings
shall comply with VOC limits of the California Green Standards Code unless more
stringent local limits apply.
C.All wall texture and paint colors shall be selected and/or approved by DGS.
D. New surfaces:
1.New partitions without factory finish shall be painted with one coat of primer/sealer
and two finish coats of premium quality latex, eggshell paint. Flat paint is not
acceptable.
2.Break rooms, toilet rooms, and janitorial closets shall be painted with semi-gloss
enamel paint.
3.Paint-grade doors and trim shall be latex semi-gloss enamel paint.
4.Stained or natural finish wood shall be finished with sealer and two coats lacquer.
They shall be finished using non-toxic, water-based urethanes or similar
environmentally sensitive products.
E. Existing surfaces:
1.Interior walls and plaster or gypsum board ceilings shall be finished in latex eggshell
paint.
2.Heavy textured walls shall be sanded smooth and prepared for a new paint finish.
3.Existing wall coverings shall be removed (unless otherwise noted), wall surface shall
be prepared, and receive a new paint finish.
4.Doors and frames shall be refinished to provide a new-looking appearance.
5.HVAC registers and grilles shall be in a newly painted condition. In the event the
registers are in poor condition; registers shall be replaced by the Lessor.
6.Stained or natural finished wood shall be refinished with sealer and lacquer.
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7.Metal toilet stall partitions shall be repainted using electrostatic paint process.
F.Where alteration work occurs, new painted surfaces shall extend to the natural break.
G.Where wall covering is specified, the product shall be “breathable” to prevent mold and
bacteria development. All adhesives (including but not limited to adhesives for carpet,
carpet tile, plastic laminate, wall coverings, adhesives for wood, or sealants) shall meet
the VOC content limit specified in CalGreen Sections 4.504.2.1-4.504.2.4 and
5.504.4.1-5.504.4.3.
H.Interior sealants shall not contain mercury, butyl rubber, neoprene, styrene butadiene
rubber (SBR), nitride, aromatic solvents (organic solvent with a benzene ring in its
molecular structure), fibrous talc or asbestos, formaldehyde, halogenated solvents,
lead, cadmium, hexavalent chromium, or their components.
2.10 BUILDING SPECIALTIES
A.Toilet room partitions and accessories: In addition to any code-required toilet room
accessories, Lessor shall furnish, install, maintain, and replenish where appropriate, the
following accessories:
1.Coin-operated sanitary napkin dispenser (one per women’s toilet room)
2.Folding utility shelf and coat hook (one per toilet stall)
3.Mirror with metal frame assembly (one per lavatory, two or more lavatories may
have one continuous mirror)
4.Paper towel dispensers (one per every two lavatories)
5.Sanitary napkin waste receptacle (one per women’s toilet stall)
6.Soap dispensers (one per lavatory)
7.Toilet paper dispenser, continuous toilet-paper flow, capable of holding two rolls
(one per toilet stall)
8.Toilet seat-cover dispenser (one per toilet stall)
9.Trash receptacles (one per toilet room)
B.All accessories shall be constructed of stainless steel and exposed surfaces shall have
satin finish.
C.Toilet room partitions:
1.New toilet stall partitions shall match building standard.
2.Lessor shall furnish and install privacy screens at all urinal locations – screens shall
match toilet partitions.
D.Paper towel and soap dispensers:
1. Where sinks and lavatories are provided for State’s exclusive use, Lessor shall
provide, install, and replenish paper towel and soap dispensers. Dispensers shall be
constructed of stainless steel and exposed surfaces shall have satin finish.
Locations shall include but are not limited to: break rooms, coffee bars, labs, work
area, etc.
E. Window treatment:
1.Lessor shall provide and install horizontal or vertical window blinds or other DGS-
approved device for privacy to all windows and interior glazed openings, including
interior door sidelights.
2.At sun-exposed areas, Lessor shall provide and install solar screens, reflective
glass coatings, reflective glass panes, or other State- and Lessor-approved device
for sun control.
F. Knox Box:
1.Where State occupies an entire building, Lessor shall furnish and install a Knox Box
near building entrance as directed by Fire Department.
G.Signage:
1.Lessor shall provide and install room identification signage for all rooms.
2.Lessor shall verify signage content, room number designation, and submit mockups
of signage types to DGS for review and approval prior to fabrication.
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3.All signage located within the State’s premises shall be tactile identification signage
with raised letters and raised numbers between 5/8” and 2” high with a width-to-
height ratio of between 3:5 and 1:1 and a stroke width-to-height ratio between 1:5
and 1:10. Letters shall be raised 1/32” above the background, sans-serif uppercase
characters. Signage shall be installed per current code. Signage for all private
offices shall have a clear 3”-4” high x 6” wide x 1/16” thick non-glare lens slide-out.
a)Characters and background of signage shall be eggshell, matte, or other non-
glare finish.
b)Characters shall contrast with their background.
4.Grade 2 California braille dots shall be raised 1/40” above the background. Braille
shall be 1/10th inch on center within each cell and 2/10th inch between cells. Braille
dots shall be domed or rounded.
5.In addition to room identification signage, Lessor shall provide and install tactile exit
signs and tactile exit route signs.
6.Where signs are mounted on glass, such as but not limited to sidelights, furnish and
install a blank of equal material, width, height, and background color to the opposite
side of said glass.
7.State of California identification:
a)On or near the suite entrance door, the words "STATE OF CALIFORNIA” shall
be installed, and shall indicate the name of the State tenant/department/agency
and suite numbers and shall include braille and tactile text and numbering.
b)Signage shall be building standard and subject to approval by the State. Painted
or pressure-sensitive vinyl letters are not acceptable. Provide agency
identification in the building directory, where available.
8.Lessor shall provide “maximum occupancy” signage on the wall above or near the
entry door for all conference, meeting, lunch, auditorium and assembly rooms.
9.Exterior signs (applicable only if building is totally occupied by the State): Lessor
shall provide and install exterior signs. Letters shall be of cast aluminum alloy,
bronze, black anodized finish or dimensional plastic. Submit samples to DGS for
approval. The words "STATE OF CALIFORNIA" and the name of the occupying
department, and street address shall be in scale with the building elevation.
a)Lessor shall be solely responsible for any additional permits and fees.
H.Assistive listening devices:
1.Lessor shall provide an assistive listening device system for all meeting, conference,
quiet, assembly, and gathering rooms. The system shall comply with all accessibility
requirements.
a)Occupant load less than 50:
One portable system per floor can be shared between rooms with occupant
loads less than 50. The system shall be designed to accommodate the largest
room size that is being shared. The portable, wireless FM-based system shall
include high output acoustic headset(s) such as the Centrum Motiva PFM 360
(or current model) with disposable ear plugs, neck-loop(s), conference
microphones and a lockable charger/accessory carry case large enough to hold
all equipment. The system shall be hearing aid compatible. Lessor shall provide
signage at reception area indicating that the device is available.
b)Occupant load of 50 or more:
Rooms with more than a 50-person occupant load and fixed seating must have
a fixed assistive listing device system for 4 percent of the total number of seats
in these rooms, but not less than two seats. Lessor shall provide signage inside
each room and in the common hallway and/or corridor indicating that the device
is available.
I.Modular systems furniture (MSF):
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1.The State may elect to furnish and install MSF in lieu of traditional office furniture.
MSF may be comprised of any combination of freestanding partition panels, panel-
supported work surfaces, files, components, and access raceways.
2.Where the State elects to install MSF as described above, Lessor, at Lessor’s sole
cost and expense, shall perform the following:
a)Obtain any required permits from the local jurisdiction.
b)Provide electrical engineering and installation of all wiring systems and
components as necessary or required from the building’s electrical system to the
MSF for a complete and fully operational system.
c)Provide a minimum of four 20-amp circuits to each base feed and/or power pole
feed. Each base feed or power pole shall serve a maximum of four workstations.
d)Coordinate electrical junction box locations with State-furnished MSF plans. See
Division 3 Special Provisions for MSF wiring diagram.
e)Install voice and data communication cabling from the data communication
closet to the final point of termination at the MSF panel.
f)Cut and assemble the supplied power pole to the appropriate length, insert pole
into top trim of panel, align the pole true and plumb, seismically brace pole,
cutting the correct size hole in the ceiling tile, routing the electrical and data
conduit through the pole, and installing the ceiling escutcheon plate to complete
the pole installation.
g)Coordinate the installation of new wall-mounted equipment to prevent
interference with the MSF, such as electrical panels, lighting control switching,
thermostats, and fire extinguisher cabinets.
h)Relocate any existing wall-mounted equipment as required to accommodate
MSF.
i)State or its representative shall provide MSF layout drawing(s) to Lessor for use
in the preparation of construction documents unless otherwise noted.
j)State shall complete all procurement procedures for purchase of MSF unless
otherwise noted.
k)In the event that the Lessor fails to complete the required construction,
improvements, and/or alterations prior to the scheduled MSF delivery date,
Lessor, at Lessor’s sole cost and expense, shall be responsible for all additional
shipping, handling, and storage fees, including any “overtime” labor costs.
l)Where the State utilizes MSF, and the existing floor coverings are to be replaced
as defined in the lease exhibits, Lessor, at Lessor’s sole cost and expense, shall
lift the existing MSF and disconnect as necessary all power, voice, and data
cabling. The MSF shall be lifted using an MSF lift system as recommended by
the MSF manufacturer. Upon completion of the installation of floor coverings,
Lessor shall reconnect all power, voice, and data cabling and lower the MSF into
place. Lessor shall realign and adjust the MSF to its original location and
condition. Prior to lifting or moving the MSF, Lessor shall perform an inspection
with State representatives and contractor to observe and document the
condition of the MSF. In the event the MSF is damaged during the performance
of any tenant improvement work, Lessor, at Lessor’s sole cost and expense,
shall repair and/or replace the MSF with approved equal product. MSF
manufacturer’s authorized installers shall perform all repair work.
J. Flagpoles:
1.Where State is the sole or major tenant of the building (occupying more than 50
percent of the available space), the United States flag and California state flag shall
be prominently displayed upon or in front of the building or grounds in conformance
with all flag displaying protocols and etiquettes.
a)Lessor shall furnish and install the flagpole and flags.
b)Freestanding flagpole shall extend 30’ above grade.
c)Flagpoles mounted to building shall extend 14’ above building parapet.
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d)Flagpoles shall be equipped with lockable halyard box.
e)Flagpole and halyard shall be CBC/ADA access compliant.
f)Flags shall be in scale with building and flagpole.
g)Lessor shall provide automatic lighting for nighttime illumination.
2.11 LANDSCAPING
Where State is the sole tenant of the building:
A.Landscape management practices shall prevent pollution by:
1.Employing practices which avoid or minimize the need for fertilizers and pesticides.
2.Prohibiting the use of 2.4-Dichlorophenoxyacetic Acid (2.4-D), herbicide and
organophosphates.
3.Composting/recycling all yard waste.
B.The Lessor shall use landscaping products with recycled content as required by EPA.
C.If the Lessor satisfies performance of this Lease by new construction, and where
conditions permit, the site shall be landscaped with plants that are native or of low water
use and are non-invasive to the area.
D.Lessor should design landscape to survive a drought with reclaimed water whenever
possible. Lessor shall maintain and design landscape to:
1.Protect high priority landscape elements, such as trees.
2.Protect all slopes from erosion.
3.Convert conventional spray heads or rotors to drip and/or low-precipitation rate
nozzles.
4.Minimum three-inch layer of mulch applied on all exposed soil surfaces or planting
areas.
E.During a declared drought, Lessor shall water low-priority landscapes only to the extent
required to control dust and erosion. Trees in lawn areas that provide shade to buildings
are high priority. Lessor shall add drip irrigation around the drip line of the tree, or water
slowly and deeply with a trickling hose. Lawns should not be fertilized.
F.Installation of irrigation sub-meters, flow meters, master valves and smart irrigation
controllers are recommended. Overhead irrigation shall be scheduled between 8:00
p.m. and 10:00 a.m.
2.12 PLUMBING
A.Lessor shall furnish and install plumbing fixtures in quantity and type as shown in
Exhibit “A” and as required by code. Where State occupies multiple floors, Lessor shall
provide accessible toilet rooms on each floor. Lessor shall provide one or more drinking
fountains within close proximity to office quarters or as indicated on plan. Drinking
fountains shall be CBC/ADA access compliant.
B.For new installations and whenever plumbing fixtures are being replaced (replacement
per floor is required prior to Lease commencement in all instances of nonconformance
where the State occupies the full floor):
1.Water closets must conform to U.S. Environmental Protection Agency (EPA)
WaterSense, or fixtures with equivalent flush volumes must be utilized.
2.Urinals must conform to EPA WaterSense, or fixtures with equivalent flush volumes
must be utilized. Waterless urinals are acceptable.
3.Faucets must conform to EPA WaterSense, or fixtures with equivalent flow rates
must be utilized.
C.Lessor shall provide hot and cold water at each lavatory and sink. Domestic water
heaters shall be located not more than 25 feet from furthest point of use unless a hot
water recirculation or other temperature maintenance system is provided. Water heaters
shall initially deliver water at 110° F.
D.Where new toilet rooms, locker rooms with showers and shower rooms are provided
and where shown on plans, Lessor shall provide floor drains.
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E.Domestic water supply systems shall be constructed with copper piping and tubing.
Soldered connections on water supply lines shall use ASTM B 32, Tin Antimony solder.
Lead solder is not permitted.
2.13 HEATING, VENTILATING AND AIR CONDITIONING
A.Lessor shall provide a climate control system consisting of a fully automatic heating,
ventilating, and air conditioning system capable of providing conditioned air
continuously during occupied hours to the premises.
1.The HVAC system shall be designed and capable of maintaining the following
temperatures in all occupied areas:
Design Criteria Operating Criteria
Winter: 76° F Winter: 68° F
Summer: 72° F Summer: 78° F
B.Lessor shall provide and install thermostats with automatic changeover from heating to
cooling. Thermostats shall have dead-band with adjustable range where no heating or
cooling is activated. The temperature range of the thermostats shall be minimum 55° F
to 85° F. Thermostats shall be cleaned, calibrated, and initially adjusted to 68° F
maximum for heating and 78° F minimum for cooling. Thermostats shall be located
within each zone. In multi-tenant buildings, thermostats shall not be shared with other
building tenants.
C.Lessor shall furnish and install lockable, tamperproof covers to all thermostats within the
leased premises.
D.Lessor shall furnish and install a dedicated air conditioning system with separate
thermostats for the computer room, telecommunication room, server room, and other
similar spaces. The system shall be capable of providing conditioned air 24 hours per
day, seven days a week. The operating temperature shall comply with the
telecommunication equipment manufacturer specifications.
E.Lessor shall submit detailed heating and cooling calculations, Title 24 compliance
information, equipment selection data, and “as-built” mechanical drawings to DGS upon
request.
F.The cooling load for conference rooms, quiet rooms, hearing rooms, public lobbies,
waiting rooms, and employee break rooms shall be based on occupancy of 15 square
feet per person. Cooling load for all other areas shall be based on occupancy of 100
square feet per person.
G. Systems shall be zoned for each building exposure and for interior zones where
appropriate. Each zone shall be of a size and shape to ensure even air distribution and
temperature control throughout the leased premises. Each conference room, quiet
room, hearing room, public lobby, waiting room, and employee break room shall be
zoned separately.
H.In multi-tenant buildings, HVAC zones shall not be shared with other building tenants.
I.All fan systems supplying 2,000 cfm and above shall be equipped with an economizer
system that will use outdoor air up to 100 percent of fan capacity for cooling of the
premises. Operation of the economizer cycle shall be controlled by outside dry bulb air
temperature.
J.All lunch rooms and break rooms with microwave ovens or other food-heating
appliances shall include a general exhaust fan.
K.Toilet rooms shall be provided with a mechanical exhaust system providing a minimum
of 15 air changes per hour. Replacement air shall be supplied directly or indirectly from
the building system. Individual supply ducts or sound-lined transfer ducts are
acceptable. Each exhaust fan shall be interlocked with the associated HVAC unit supply
fan serving the room. Exhaust air shall be ducted to the building exterior.
L.Ductwork construction and installation shall conform to the appropriate Sheet Metal and
Air Conditioning Contractors’ National Association, Inc. (SMACNA) low-velocity or high-
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velocity duct construction standards. Ductwork shall be concealed or aesthetically
compatible with the architectural design of the interior space. Individual supply and
return air outlets and ductwork shall be provided in each enclosed area. Undercutting of
doors, door grilles, or jumper ducts is not acceptable. Return air shall be conducted
through registers connected to ductwork or plenum above ceilings, except as otherwise
approved by the State.
M.Air distribution system shall be equipped with air volume controls and shall be capable
of draftless operation at an acceptable noise level while handling the design flow of air.
The acceptable noise level shall comply with ASHRAE Handbook - HVAC Applications.
N.The complete HVAC system shall be checked, adjusted, and balanced. The air balance
report shall be submitted to the State upon project completion.
O.Lessor shall provide vibration isolation supports for all mechanical equipment, piping,
and ductwork to prevent transmission of vibration to building structure.
P.Where the heating design of outdoor temperature is below 35° F, Lessor shall provide
one winter night setback thermostat for each HVAC system. The thermostat shall cycle
the heating system to maintain 55° F.
Q.Lessor shall provide automatic-control time clocks (7-day-programmable) or energy
management systems (microprocessors) to allow the shutoff and startup of the HVAC
equipment according to the State’s occupancy schedule. State shall determine
maximum daily hours of operation. Lessor shall provide one-hour bypass timers for
each HVAC system for after-hours operation.
R.Indirect evaporative cooling, desiccant dehumidification, and passive solar design
measures are acceptable when approved by DGS.
2.14 ENERGY AND ELECTRICAL
A.Energy efficiency and conservation
1.Reporting Requirement Where the State is the sole tenant:
B.General electrical requirements:
1.Lessor shall provide electrical engineering and installation of all transformers, main
switchboard, subpanels, branch circuits, wiring devices, electrical switching, energy
management systems, lighting, receptacles, and control equipment for HVAC
systems.
2.Service and metering equipment shall be in accordance with utility company
requirements. An Electrical Arc-Flash Hazard Analysis and Short-Circuit and
Protective Device Coordination Study shall be performed based on the available
fault current from the utility system and contribution from the facilities’ motors.
Electrical equipment warning labels shall be provided based upon the available arc
hazard energy at each piece of electrical equipment. Labels shall comply with the
requirements of the California Electrical Code and NFPA 70E.
3.Where electrical service panels are installed to provide service to State premises,
Lessor shall provide and install panels with a minimum of 20 percent more circuit
capacity than the Lessor’s calculated load total.
4.The electrical panels serving the State’s premises shall be accessible from the
building core or from within the State’s quarters. The location of the panels shall be
coordinated and approved by DGS prior to installation.
5.All appliances and all energy-consuming devices shall be Energy Star certified by
the U.S. EPA.
C. Power requirements:
1.Duplex convenience outlets shall be 20A, 125V, three-wire grounding type provided
in quantities indicated on the Exhibit “A.” Lessor shall provide a minimum of two
convenience outlets in each private office.
2.Electrical/data/telephone outlet heights:
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a)Existing receptacles may remain at 12” above finished floor. New receptacles
shall be installed at 15” above finished floor or as noted on plans.
3.Lessor shall furnish and install all special use outlets, dedicated circuits, and
isolated ground convenience outlets for copy machines, electronic communications
equipment, and where noted on plan.
a)Dedicated circuits shall have individual ungrounded circuit conductors from each
device to panel board circuit breaker and individual grounded circuit conductors
from each device to the neutral bus located in the panel board. Equipment
grounding conductors shall be connected to the grounding electrode system
through a ground bus located in the panel board.
D.General lighting requirements:
1.Lighting design guidelines:
a)Lighting shall comply with the design guidelines of the current edition of the
IESNA Lighting Handbook.
2.Where existing light fixtures are reused, Lessor shall modify fixtures as necessary to
comply with all seismic guidelines. Lessor shall thoroughly clean fixture housings,
lamps, and fixture lenses. All lenses shall be free of damage and discoloration.
There shall be no visual discrepancy between existing lamp color temperature and
new lamp color temperature in each enclosed space. Lessor shall replace
incandescent lamp fixtures with new high efficiency lamp fixtures where applicable.
3.Premises shall have sufficient light fixtures properly spaced and be capable of
providing the recommended levels of illumination indicated in the following table.
a)Minimum lighting levels:
AREA:FOOTCANDLES:
Work surfaces (includes task lighting) 40
Work area ambient lighting 40
Telecommunications rooms and closets 30
Special purpose area(s) 30
Repair garage 50
Hallways, aisles, corridors 25
Conference/meeting rooms 40
Incandescent lighting 10 – 30
Drafting areas 40
High density filing areas 40
Document processing area/room 30
Circulation space around work areas 30
Building entries 25
Restrooms 40
Waiting and lounge areas 15
Coffee counters 30
Lunch rooms/break rooms 30
Warehouse 10
4.Minimum requirements for new or replacement linear fluorescent lighting systems:
a)Minimum Color Rendering Index (CRI) of 70
b)Option of common Color Temperature lamps (CCT) (3000 K through
4100 K)
c)Minimum power factor of 90 percent
d)Minimum system efficacy of 90 lumens per watt
e)High frequency electronic ballast
f)Maximum Total Harmonic Distortion (THD) of 20 percent
g)Minimum lamp life of 20,000 hours
5.Minimum requirements for compact fluorescent lighting systems:
a)Minimum Color Rendering Index (CRI) of 75 percent
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b)Option of common Color Temperature lamps (CCT) (2700 K through
4100 K)
c)Minimum power factor of 90 percent
d)Minimum system efficacy of 60 lumens per watt
e) Electronic ballast
f)Maximum Total Harmonic Distortion (THD) of 20 percent
g)Minimum lamp life of 10,000 hours
6. Minimum requirements for LED lighting systems
a)Minimum Color Rendering Index (CRI) of 80
b)Option of common Color Temperature lamps (CCT) (3000 K through
4100 K)
c)Minimum power factor of 90 percent
d)Minimum system efficacy of 90 lumens per watt
e) Internal LED Driver
f)Lamps capable of being dimmed from 100 percent to 0 percent of maximum
lighting output
g)Minimum lamp life of 50,000 hours
7.Pairs of one-lamp or three-lamp recessed fluorescent luminaries and continuous
mounted fluorescents that are (1) on the same switch control, (2) in the same area,
(3) within 10 feet of each other in accessible ceiling spaces; and (4) do not use
electronic ballasts, shall be tandem wired and shall not use single lamp ballasts.
8.Where required, lighting panel switches, including exterior lighting, shall have a two-
schedule, programmable, seven-day with holiday setting, battery-backup time clock.
Time clock operation shall have manual override with a two-hour bypass. Override
shall be accessible to the tenant.
9.Where exterior illumination is required, Lessor shall provide and install exterior solid-
state luminaires that are designed for and exclusively use LED lamp technology.
Luminaires shall include integrated controls and the required Backlight, Uplight, and
Glare (BUG) ratings based on the Lighting Zone the luminaires are in for accent light
and outdoor building security lighting. All building entrances shall be illuminated.
E.Communication equipment requirements:
1.Lessor shall provide and install all conduits and telephone service cabling from the
building’s main point of entry to the tenant agency’s Telecommunication closet.
2.Lessor shall furnish and install telephone terminal backboard. Backboard shall be 4’
x 8’ x ¾” thick, fire-retardant plywood, and painted per code to match adjacent
surfaces.
3.Lessor shall furnish and install termination blocks, cable management hardware,
and terminate and label all cables at both ends.
4.Lessor shall provide and install all components as required by the telephone service
provider’s requirements.
5.Unless otherwise noted, Lessor shall furnish and install a complete structured
cabling system from the tenant agency’s telecommunication closet to the final point
of termination. Lessor shall provide all components such as (but not limited to):
cabling, cable labels, cable trays, cable management hardware, patch panels, cross
connects, patch cords, faceplate, jacks, wall outlets and MSF workstation outlets, as
necessary or required for a complete and operational system.
6.Lessor shall provide and install all conduit and outlet boxes with pull-wire.
7.The system shall be tested pursuant to and meet ANSI/TIA/EIA standards.
8.BICSI Certified cabling installers shall perform all work, and shall comply with all
ANSI/TIA/EIA cabling standards.
9.The system shall comply with the requirements of the tenant agency’s
specifications.
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10.The State shall not be required to remove any communication equipment and/or
cabling described herein either during the lease term or upon termination of this
lease.
2.15 PARKING AND PAVING
A.Parking areas and access from the public way shall be paved. Each parking stall shall
have individual, unobstructed access. All stalls shall be marked with 4” wide painted
stripes using white traffic-grade paint. Traffic areas shall have appropriate painted
directional arrows and any other graphics noted on Exhibit “A.” Lessor shall furnish and
install appropriate signage as required by local jurisdiction.
1.In the event that the State requests exclusive and/or secure parking all spaces shall
be full size parking stalls.
B.Pavement at existing parking areas shall be free of holes, patches, divots or badly
weathered surface conditions. If new material is used, the existing asphalt shall be
ground and used for fill in the parking area.
END OF DIVISION 2
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DIVISION 3 – SPECIAL PROVISIONS
DIVISION 3-SPECIAL PROVISIONS
The following Special Provisions supplement the requirements specified in Divisions 1 and 2 of this
Exhibit “B”. These Special Provisions shall supersede the requirements as noted.
3.1 VEHICLE HOIST REQUIREMENTS:
A.Make and Model is Rotary Lift, VLXS7 – Low-Rise Lift, Owner Provided.
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3.2 MODULAR SYSTEMS FURNITURE:
A. PROJECT CONDITIONS
1. Environmental Limitations: Do not install modular systems furniture until building is
enclosed, wet work is complete, flooring material is installed and HVAC system is
operating and maintaining temperature and relative humidity at occupancy levels during
the remainder of the construction period.
A. INSTALLATION
1.Lessor shall provide connector jacks, faceplates and back-plates to securely mount
outlets to Modular Systems Furniture fabric panels.
B. CLEANING AND PROTECTION
1.Once Modular Systems Furniture is installed, Lessor shall protect components from
being damaged or soiled by other construction activities until State takes occupancy of
the space.
D. MODULAR SYSTEM FURNITURE “PIA” WIRING SCHEMATICS
NOTE: CONTRACTOR shall provide required electrical
connections and seismic bracing by a licensed electrician.
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1. “PIA LEGION” ELECTRICAL DIAGRAM
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2. “PIA LEGION” ELECTRICAL PLANNING GUIDELINES
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3. “PIA” ELECTRICAL POWER POLE DETAILS
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3.3 SITE ACCESS:
A. Motorized Sliding Vehicular Gates
1. General: Provide factory-assembled automatic operating system designed for gate size,
type, weight, and operation frequency with characteristics suitable for existing pro ject
conditions, with remote-control stations, safety devices, and weatherproof enclosures;
coordinate electrical requirements with building electrical system.
1.Comply with California Electrical Code, current edition, UL325 Listed for Class III.
3. Motor Characteristics: Sufficient to start, accelerate, and operate connected loads at
designated speeds, within installed environment, with indicated operating sequence, and
without exceeding nameplate rating or considering service factor. Comply with NEMA
MG 1 and the following:
a. Horsepower: 1 HP minimum
1.Remote Controls: Electric controls separated from gate and motor and drive mechanism,
with enclosure for space for additional optional equipment.
a.Controls to Enter and Exit Facility: Momentary contact button remote control
devices. Provide remotes for 125% of local staff.
2.Obstruction Detection Devices: Provide each motorized gate with automatic safety
sensor(s). Activation of sensor(s) causes operator to immediately reverse gate in both
opening and closing cycles and hold until clear of obstruction.
6. Gate Installation: Install gates according to manufacturer’s written instructions, level,
plumb, and secure for full opening without interference. Attach hardware using tamper-
resistant or concealed means. Install ground-set items in concrete for anchorage. Adjust
hardware for smooth operation and lubricate where necessary.
7. Gate Operator Installation:
a.General: Install gate operators according to manufacturer’s written instructions,
aligned and true to fence line and grade.
b.Excavation for Support Posts, Pedestals, Equipment Bases/Pads: Hand-excavate
holes for bases/pads, in firm, undisturbed soil to dimensions and depths and at
locations as required by gate-operator component manufacturer's written
instructions and as indicated.
c.Comply with all applicable codes.
8. Adjusting:
a.Gates: Adjust gates to operate smoothly, easily, and quietly, free of binding,
warp, excessive deflection, distortion, nonalignment, misplacement, disruption, or
malfunction, throughout entire operational range. Confirm that latches and locks
engage accurately and securely without forcing or binding.
b.Automatic Gate Operator: Energize circuits to electrical equipment and devices.
Adjust operators, controls, safety devices, alarms, and limit switches.
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c.Hydraulic Operator: Purge operating system, adjust pressure and fluid levels, and
check for leaks.
d.Operational Test: After electrical circuitry has been energized, start units to
confirm proper motor rotation and unit operation.
e.Test and adjust controls, alarms, and safeties. Replace damaged and
malfunctioning controls and equipment.
f.Lubricate hardware, gate operator, and other moving parts.
2.Manufacturers: Subject to compliance with requirements, provide products by one of the
following:
a. AmeriStar
b. Or Approved Equal
3.4 VIDEO SURVEILLENCE:
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. Cameras.
B. Network Video Recorder.
C.Control equipment and power supplies.
D. Cable and accessories.
E. Software and programming.
F.Provide a complete working installation of all systems with all equipment called for in
proper operating condition. Documents do not undertake to show or list every item to be
provided. When an item not shown or listed is clearly necessary for proper installation
and operation of the equipment and systems provide, install and test/certify the item at no
increase in contract price.
1.2 SCOPE OF WORK
A.The work scope under this Section encompasses the provision, installation and
testing and documentation of a Digital Video Surveillance and Digital Recording
System.
B.The Contractor shall provide and install the video surveillance system, control boards,
media converters, cameras, audio gear, incidental terminal boxes, fixed housings,
mounts, mount connections (custom and pre-fab), recording equipment, power supplies,
incidental flexible conduit and cabling/wiring in conduits and cable trays, terminal and
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termination blocks, mounts and building attachments, testing, software and
programming.
C.Provision of all service, installation and operations manuals, software (mission critical
and support) and as-built documentation.
1.3 SYSTEM DESCRIPTION
A.The system shall be comprised of fixed and Pan, Tilt, and Zoom (PTZ) high resolution
(2) Mega Pixels (MP)) vandal resistant cameras, Digital Video Recorder (DVR), local
security station, power supplies, software, and other components. The DVR provides
recording of the cameras for playback and camera control on a local security system.
B.The Contractor shall provide a DVR that can record all cameras (2 MP) with H.264
compression and a minimum frames per second rate (FPS) of 7 for a 15 day duration.
C.The Contractor shall provide a Virtual Matrix Display Controller – 4 Channel Outputs. The
Virtual Matrix shall provide video to (4) different TV’s (TBD by the state) The video shall
be sent from the Video Matrix to each location using CAT6 cable with HDMI media
converters on each end.
D.Cameras: Provide PTZ and fixed high resolution, vandal resistant, weather proof
mountable, color cameras with lens specified for the proper view of the target area. See
Exhibit A2 and coordinate with CHP for locations.
1.4 ACTION SUBMITTALS
A.Product Data: Provide showing electrical characteristics and connection requirements for
each component.
B.Operation Data: Instructions for starting and operating system.
C.Maintenance Data: Routine trouble shooting procedures
END OF DIVISION 3
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DIVISION 4 – TECHNICAL REQUIREMENTS
DIVISION 4-TECHNICAL REQUIREMENTS
The following Technical Requirements supplement the requirements specified in Divisions 1 and 2.
Where Division 4 requirements conflict with Divisions 1 and 2; Division 4 supersedes those
requirements.
4.1 ELECTRONICALLY OPERATED PROJECTION SCREENS:
PART 1 – GENERAL
1.01 SUMMARY
A. This Section specifies electronically operated front projection screens and accessories.
1.02 ACTION SUBMITTALS
A. Product Data: For each type of product indicated.
1.03 INFORMATIONAL SUBMITTALS
A. Shop Drawings: For projection screens. Show layouts and types of projection
screens.
Include the following:
1. For electrically operated projection screens and controls:
a. Location of screen centerline relative to ends of screen case.
b. Location of wiring connections for electrically operated units.
c. Location of seams in viewing surfaces.
d. Drop lengths.
e. Anchorage details, including connection to supporting structure for suspended
units.
f. Details of juncture of exposed surfaces with adjacent finishes.
g. Accessories.
h. Wiring diagrams.
B. Samples for Initial Selection: For finishes of surface-mounted screen cases.
C. Quality Assurance:
1. Certified test reports showing compliance with specified performance characteristics
and physical properties.
2. Product certifies signed by manufacturer certifying that materials comply with
specified performance characteristics, criteria and physical requirements.
3. Manufacturer’s installation instructions.
D. CLOSEOUT SUBMITTALS
1. Maintenance Data: For projection screens to include in maintenance manuals.
2. Operation Instructions.
1.04 WARRANTY
A. Manufacturer’s Warranty: Submit, for the State’s acceptance, manufacturer’s standard
warranty document executed by authorized company official.
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1.4 Commencing on date of Acceptance of the Work.
C. Shop Drawings: Indicate dimensions, fabrication and installation details.
1. Include electric wiring diagrams.
1.05 AIDS TO USE
A. All record documentation, Operation and Maintenance Data and training shall be
Provided in accordance with Division 1 – General Requirements.
B. Upon completion, the Contractor shall provide:
1. Manuals of operating and maintenance literature, pursuant to the requirements of
the General Conditions.
2. Contractor to provide training for the CHP personnel in the operation, upkeep and
basic maintenance of the system, pursuant to the requirements of the General
Conditions.
PART 2 - PRODUCTS
2.01 The Basis of Design products listed are for reference only. Contractors have the option to
submit an equal product that provides similar quality. Other manufacturers exist that can be
priced during the proposal period that the Contractor finds to be equal.
2.02 MANUFACTURERS
A. Ensure manufacturer has minimum of 5 years-experience manufacturing components
similar to or exceeding project requirements.
1.Basis of Design: Da-Lite Advantage Deluxe Electrol, or approved equal.
B. Type 2: Ceiling Recessed Electrically Operated Projection Screens.
1. Screen Operation: Electrically operated, UL and ULC listed, retractable, with 2 rigid
metal rollers.
2. Motors:
a. Quantity: 3
b. 120V, 60 Hz, 3-wire with ground, with quick connect male plug-in connector
permanently lubricated, quick reversal type designed for mounting inside
roller.
c. Amperage: 2.4 amps maximum.
d. Include automatic thermal overload protection, integral gears, capacitor and
electric brake to prevent coasting.
e. Include preset, adjustable limit switches to automatically stop fabric door and
viewing surface in the UP and DOWN position.
f. Housing: Inside metal roller.
3. Controls:
a. Electric Screen Control Switch:
i.Wall mounted, 115V, 60 Hz, 3-position control switch.
ii. Junction Box: Internally attached to the screen case.
4. Screen Mounting: Ceiling recessed, UL and plenum rated.
a. Include mounting hardware and roller mounting brackets that adjust to allow
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centering or offsetting of the screen within the case.
5. Screen Case: Designed to receive mounting hardware and sized to suit projection
screen.
6. Extruded aluminum.
a. Case Bottom: Self-trimming with built-in flange and equipped with concealed
hinge automatic aluminum closure door for raising and lowering the viewing
surface and concealed hinge aluminum access panel.
b. End Caps: Heavy gauge steel.
c. Steel Brackets: Adjustable.
d. Finish: White powder coated.
7. Screen Size:
a. One (1) 69” H x 92” W screen for Conference Room.
8. Non-Tensioned Screen Material:
a. Front projection, flame retardant, mildew resistant fiberglass, black backing with
standard black borders, easily cleaned with mild soap and water solution.
b. Bottom of fabric to form a pocket holding a metal rod.
c. Seams: Seamless.
9. Format: Video or NTSC 4:3.
a. Material: Rolled, can be easily cleaned with mild soap and water solution.
b. Acceptable Materials:
i. Matte White.
2.03 ACCESSORIES
A. Include optional NET-200 Ethernet Serial Adapter to allow SCB-200 controlled screen
to be controlled over a local area or wide area network.
B. Serial Control Board:
1. SCB-200 RS-232: Built-in with NET-200 Ethernet Serial Adapter.
C. Installation Hardware: Fasteners and other components of type, size and spacing
recommended by manufacturer for complete, functional and secure installation of
electric screen.
PART 3 - EXECUTION
3.01 INSTALLERS
A. Provide experienced and qualified technicians to install electrically operated projection
screens.
3.02 MANUFACTURER’S INSTRUCTIONS
A. Compliance: Comply with manufacturer’s written data, including product technical
bulletins, product catalog installation instructions, product carton installation instructions
and technical data sheets.
3.03 COORDINATION
A. Coordinate electric projection screen placement with other ceiling and wall mounted
components.
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3.04 INSTALLATION
A. Install electric projection screens in accordance with reviewed shop drawings at
locations and heights indicated.
B. Install screen housing and make electrical connections in conjunction with installation of
suspended ceiling system.
C. Screen fabric to be permanently attached to roller.
1. Install viewing surface and drive assembly in housing only after interior construction
is substantially complete.
D. Securely install screens plumb and level to supporting substrate.
3.05 FINAL CLEANING
A.Upon completion, remove surplus materials, rubbish, tools and equipment.
4.2 INTRUSION ALARM SYSTEM:
A.Lessor shall provide, install, and maintain an intrusion alarm system including alarm monitoring.
B.The monitoring company shall notify the California Highway Patrol (CHP).
C.All perimeter doors shall have door contacts.
D.All accessible windows shall have glass break sensors.
E.Open office work areas and hallways shall have motion detectors.
F.The system shall be activated and deactivated by programmable keypads. Keypads shall be
located adjacent to suite entrance and employee entrance.
G. The system’s control panel shall be located in the tenant agency’s Telecom room with
appropriate electrical and telephone service.
H.Prior to installation, Lessor shall submit design drawings and specifications to DGS for review.
I.All components and equipment shall be UL rated.
4.2 STATE OF CALIFORNIA CHP NETWORK COMMUNICATION INFRASTRUCTURE
SPECIFICATIONS (see next page):
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Introduction
The purpose of this document is to define General Requirements for installation of Network Infrastructure
and necessary Structured Premise Distribution Cable at the California Highway Patrol (CHP). This
document is intended as an additional set of requirements for design and installation, for vendors who are
involved in the cabling and installation of network devices including racks, cable trays, network power,
Uninterrupted Power Supplies (UPS), Power Distribution Units (PDU)s, Wireless Access Points (WAP) and
external Ethernet drops associated with the implementation of wireless infrastructure. Addendums and site-
specific drawings, if necessary, shall be attached to these specifications to address unique situations.
The work will include all travel, labor, materials, and equipment (where specified) to provide services to the
location. All installations require strict adherence to American National Standards Institute (ANSI),
Telecommunications Industry Association (TIA), and Electronic Industries Alliance (EIA) standards,
Federal, State, and local construction/building codes, and (if applicable) manufacturer’s certification
requirements for extended warranty.
All Contractors and their sub-contractors must become familiar with these specifications. The CHP
Information Management Division (IMD) will enforce strict compliance and unauthorized deviation from
the requirements may delay acceptance of the project.
Executive Summary
The purpose of the following document is to define CHP requirements, eliminate duplication and provide an
easily understood directive for standardization of all system components.
Terms and Conditions
1.Contractor’s License: The Contractor and all its sub-contractors must have the appropriate State of
California licenses to conduct the work being requested by the CHP. (e.g., C-7 License for
telecommunications work, C-10 license for electrical work, etc.)
2.Previous Experience and References: The Contractor performing this work should have completed
projects of similar size and complexity in the State of California during the previous five years.
3.Examination of Site: The Contractor shall be held to have visited the site, checked existing
conditions, and compared them with these specifications and contract requirements before
proceeding with any installation of cabling or equipment. No allowances will be made on the
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Contractor’s behalf for extra expenses, which may result due to failure or neglect to discover
conditions affecting work.
4.Qualified Workers: Individuals working on this project must have adequate training and experience
to accomplish tasks. This includes manufacturer certifications, industry instruction such as Building
Industry Consulting Service International (BICSI) installer courses, or other formal schooling
directly related to the work being performed. Those working alone and unsupervised should be
journey level. Copper and fiber optic cable splicers must be highly skilled in their craft and use
proper equipment and procedures. The State reserves the right to review qualifications of all
workers and refuse those who do not meet the minimum standards of training and experience.
5.Coordination with Others: The Contractor shall coordinate with other trades, state office
personnel, additional tenants, or building management to ensure successful completion of the project.
Any conflict or differences resulting from these contacts should be brought to the immediate
attention of the CHP Project Manager.
6.Changes: No change or modification to these specifications as defined in the drawings or related
documents shall be made without written approval of the designated CHP representative.
Changes will be documented on an approved job Change Order form with attached description of
work, material list, additional cost/credit, and impact to the project schedule.
7.Material Delivery, Storage and Handling: With the exception of WAPs and WAP mounting
brackets, the Contractor is responsible for delivery, receipt, handling, storage, and protection of all
equipment and material included in the project. This applies to any heavy equipment needed to
unload trucks such as forklifts, scissor lifts, pallet jacks, etc. Storage containers shall be provided at
the Contractor’s expense and protection of components on site from theft or vandalism is the
Contractor’s responsibility.
8.Cutting and Patching: Any digging, trenching, cutting, patching damage or defacement of
landscaping, roadways, sidewalks, interior/exterior walls, ceilings, or other building/campus
environment will be restored to original condition by the Contractor unless otherwise noted.
9.Interruption of Service or Shutdown: Any required interruption of service such as electricity,
telephone service, or data service shall be documented and submitted for approval to the CHP
Project Manager or designated CHP representative 48 hours in advance. Major interruptions will not
be allowed during normal work hours. Approval and schedule of these events is at the discretion of
the CHP.
10.Safety and Cleanliness in the Work Area: The Contractor is responsible for maintaining clean and
safe conditions in all work areas. This includes temporary office space, storage areas, and most
significantly places where State personnel or clients are present. Trip hazards must be minimized.
Any open manhole, pull box, trench, or other hazard must be barricaded and properly marked. Any
open location as previously described must be closed and secured when unattended and when the
work shift ends. Trash and debris such as wire scraps, boxes, and other debris must be removed
from the construction area after completion of each work shift.
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11.Hazardous Material: The Building Owner is responsible for identification, removal and/or
abatement of all existing hazardous material and all costs associated therewith. The Contractor shall
immediately report to a CHP representative any substance, in any detectable quantity, discovered in
the course of Contractor’s work which Contractor knows or has reason to suspect is a hazardous
material or waste. The Contractor shall perform no further work at that location after such discovery
unless authorized by a designated CHP representative.
12.Statement of Work/Quote: A Statement of Work/Quote shall be submitted to CHP before the
commencement of work via an AT&T Cabling and Installation Quote. Quotes shall detail all the
components to be used on the project, including manufacturer catalog sheets, manufacturer
specifications, or other information to ensure compliance. CHP will review the Statement of
Work/Quote and approve in writing before any work commences.
13.Specifications: Specifications detailed in these specifications, including any documentation
provided by the manufacturers, shall be adhered to, and any deviations from the Specifications shall
be submitted in the form of a Change Order form to the CHP for approval.
14.Change Orders: Change Orders will include detailed descriptions of the change in scope of work to
be performed, materials used, and an itemized cost breakdown, and impact to the project schedule.
15.Guarantee: The Contractor will guarantee all work and equipment, supplied and installed, to be
free from defects in workmanship and material for a period of one year from the final acceptance
date. Warrantied work shall be promptly repaired or replaced by the Contractor at no expense to the
CHP within the warranty period.
16.Testing: All installed cable shall be tested and meet National Cable Standards. Testing shall be
performed by a certified cable testing vendor with all testing documentation submitted to the CHP.
17.Project Completion Requirements: Bill of Materials (BOM), manufacturer specifications, and
warranties shall be given to the CHP at the end of the project. The warranty language shall include,
“All Category 6 cable and hardware shall be warrantied as compliant for a period of 10 years after
acceptance date, or as per manufacturer’s current specification, whichever is longer. All installed
cable shall be tested and meet National Cable Standards and be performed by a certified cable
testing vendor with all testing documentation submitted to the CHP.”
National and Local Standard Practices and Codes:
In addition to this document the following standards also apply:
Standard Description
NEC 2017 National Electrical Code 2017
EIA/TIA-568B Commercial Building Telecommunications Cabling
ANSI/TIA/EIA-569-A Commercial Building Standard for Telecommunications Pathways and Spaces
ANSI/EIA/TIA-570 Residential and Light Commercial Telecommunications Wiring Standard
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ANSI/TIA/EIA-606 Administration Standard for the Telecommunications Infrastructure of
Commercial Buildings
ANSI/TIA/EIA-606-A Administration Standard for Commercial Telecommunications Infrastructure
ANSI/TIA/EIA-607 Commercial Building Grounding and Bonding Requirements for
Telecommunications
TIA/EIA TSB-75 Additional Horizontal Cabling Practices for Open Office Local Building
Codes
Other Manufacturer’s methods and practices as appropriate
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Communication Rooms
Main Distribution Frame (MDF) Room – (Voice/Data/Radio Room)
MDF’s not be co-located with electrical equipment due to the EMI-mechanical noise
transmitted from the electrical equipment. This noise interferes with most voice and data
equipment, thus the reason for segregation.
The MDF room should have easy access for delivery of oversize items.
There should be no windows. Windows and storefronts on the perimeter of the MDF room
are discouraged.
Floor, ceiling, and wall structures shall support all installed items.
All installed equipment must be secured and seismically braced per code.
All walls will be covered (up to 8 feet tall) in ¾ inch fire rated plywood.
Provide and install ladder racking, including all stabilizers and J-hooks, as needed to provide
necessary horizontal pathways.
Provide a thermostat controlled exhaust fan to remove air heated by equipment. Provide a
split-system cooling only AC system sized to meet the projected load of occupants and
equipment, plus 25%.
Provide and install HVAC to provide optimum (60 to 75 degrees) temperature range and an
ambient humidity constant 24 hour a day, 7 days a week. The MDF room shall have its own
thermostat, and shall be separate from other zones and ventilation systems. The HVAC
systems shall maintain these specifications for the equipment installed plus an additional
25% for future expansion. The MDF computer room shall be provided with power and
cooling 24/7/365
The MDF room must include a complete FM-200 (or approved equal) (fire suppression
system. A monitoring system for the fire suppression system must be online 24 hours a day,
7 days a week.
A UPS system, acceptable to the CHP Analyst will be installed.
The MDF room shall be sized so that a minimum of three (3) ft. of clear space is in front and
back of all communications racks, panels, active components, controllers, etc. Three-foot
side clearance should be allowed for good service access. Provide additional clearances as
may be specified by the equipment manufacturer.
Each door will have building standard card access reader and bio-metric reader. In buildings
without card access, the doors shall be provided with a security deadlock in addition to the
locking door hardware.
Power outlets for the MDF equipment racks will consist of a minimum of:
(2) Dedicated separate 30-amp L6-30 circuits per rack
(1) 20amp L5-20 for every three racks installed
(2) power distribution units (PDUs) per rack that meet or exceed specifications that are
currently in an APC7911.
An additional 20amp L5-20 dedicated circuit is required for the AT&T data circuit which in
most cases will be located on the backboard but could be in the network rack.
All circuits are to be connected to the building UPS. If no building UPS is available, (2)
stand-alone rack mounted UPS devices will be provided.
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(6) four-plex 20amp outlets not wired to the Computer Room power with isolated grounds
will be installed in the walls of the computer perimeter for various uses designed to not
impact critical Computer Room devices.
A copper grounding bus bar (1/4” X 2” X variable length) shall be provided and installed
where specified by the CHP project analyst and in proximity to the equipment rack(s). The
ground bus shall be connected to the main building ground with a #6 AWG (Minimum)
copper conductor. All equipment grounds shall connect to this bus.
END OF SECTION
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Specific CHP Requirements
The following items should be noted as specific to CHP requirements, which may, or may not differ from
accepted industry standards:
Scope:
The Contractor is responsible for providing and installing all components of a complete data
infrastructure, including but not limited to cables, jacks, patch panels, racks, ladder racking, etc.
The Contractor will install CHP provided Wireless Access Points (WAP) mounts and WAP
devices.
Cable Specifications:
All horizontal data cabling will be terminated on patch panels.
Prior to commencement of project, the Contractor will provide a designated CHP Network
Analyst, a cable plan and workstation numbering and labeling scheme for approval. After
approval each jack and each cable end, shall be permanently labeled and its location number
indicated on an electronic copy of the floor plan.
Splices are not permitted.
All copper cable will be multi binder color-coded 24 AWG ARMM, riser rated, twisted pair
and sized to meet circuit requirements plus 25%.
Each cable shall be run continuous from the workstation directly to the MDF Room or IDF
Closet depending on distance and location.
All intra-building backbone will originate in MDF (Voice/Data/Radio) Room.
All intra-building copper cabling will be terminated on Category 6 Patch Panels and labeled.
All intra-building fiber will be terminated on a fiber patch panel with LC connectors and
labeled accordingly.
Copper Cable:
Category 6 or greater unshielded twisted pair (UTP) cable will be utilized for data
communication with the following specifications:
Bootless with strain relief
All data outlets will be configured according to TIA/EIA designation 568-B.
Plenum rated cable will be used where cable is laid in plenum spaces of a building.
Fiber Cables:
Single mode fiber – LC/LC 8.3/125 ROHS
Multi-mode fiber – LC/LC 50/125 ROHS
The installation of 12 strands of multi-mode and 12 strands of single mode fiber terminated
as with an “LC” style connector within a fiber patch panel in the IDF and MDF room
network equipment rack.
Wire Management
The Contractor must provide and install full and complete wire management tools
including both horizontal and vertical management systems. Vertical wire
management will be 10 inches wide on the right side of each rack that contains patch
panels. All other vertical wire management will be 4 inches.
Floor, ceiling, and wall structures shall support all installed items.
All installed equipment must be secured and seismically braced per code.
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Provide and install ladder racking, including all stabilizers and J-hooks, as needed to
provide necessary horizontal pathways.
Rack Specifications:
2 Post Rack
o Open floor-mount two-post rack supports 19” W EIA
o 84”H x 19” W, 45U
o Load capacity – 1,500 lbs.
o EIA-310-D compliant, Universal hole pattern
o Marked and Numbered rack-mount units
o Threaded #12-24 equipment mounting holes
4 Post Rack
o Four-post frame with square-punched 375” (9.53MM)
o 84”H x 19” W, 45U
o Minimum depth of 29” – Maximum depth of 36”
o Load capacity – 2000 lbs.
o 84”H x 19” W, 45U
Patch Cables:
The Contractor is responsible for providing all patch cables needed to ensure successful
completion of the project. This includes patch cables in the MDF and IDF rooms and one
connection from each wall plate to device. Size lengths to be determined by CHP analyst.
Label all patch cables, with corresponding Location/Jack number, back to the patch panel
located in the IDF or MDF room with machine generated labels.
Network Outlets:
Office data configuration will consist of two-port cable configuration – One Blue, One
White per location
Printer locations configuration will consist of four-port configuration. (2) Blue, (2) White
per outlet location
Office Data Outlet Jack Example
Patch Panel Requirements:
The patch panel shall meet or exceed the requirements for Category 6 described in TIA-568-C.2 as well as the Class E
requirements described in ISO/IEC 11801-B. The panels shall feature T568A and T568B wiring configurations, white
IDC 110-punchdown modules, mounting standoffs for cable management bars, color-coded front window labeling, and a
termination standoff for patch panel earthing/grounding. The panels shall have universal T568A and T568B wiring
cards for terminations. The panels shall be made of 16-gauge steel, and shall have a black painted finish with white silk-
screening. The plastic elements shall be fire-retardant with a UL flammability rating of 94V-0. The panel shall be
offered in a 48-port configuration as well as an 89D 12-port configuration. The patch panel shall be configured with six
port modules. The 110 terminations on the rear of the panel shall follow normal installation color sequence (blue,
orange, green, brown) from left to right. The panel shall follow the following specifications:
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48-Port Capacity
Color coded front window labeling for easy port identification
Like locations will be side by side, alternating blue and white colors
Single port locations (like wall phones or WAPs) will use blue jacks
Mounted on 19” equipment racks
Connector modules are in groups of six
Includes rear cable management bars
One (1) U horizontal cable management above and below each patch panel
Three 1U Corning Pretium Edge fiber panel
Top-down installation, leaving four (4) U open at the top of the rack.
Patch Panel Example
All data horizontal cabling will be terminated on patch panels.
Labeling Scheme:
Building A: Start by using A1.1 – 101A and A1.1 – 101B for the first 2 outlets. For the
next jack to be labeled, continue with the same pattern. (Example A1.1 – 102A and
A1.1 – 102B). If there is a jack that requires 4 jacks use C and D for the two additional
jacks. If there are multiple IDFs on the floor then use A1.2 as the designation on the
wall and patch panel label. Continue using this scheme for all the outlets in Building A.
The drawing above shows how a jack in Building A on the first floor that connects to the
first IDF on the floor. It is the first set of jacks that come back to the IDF and is the A or
primary jack.
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If the site has more than 1 floor the scheme will change as follows. For floor 2, use A2.1 for
the first IDF on that floor and then continue with the same scheme as above.
Building B: Building B will follow the same scheme as building A with 1 exception;
change the first letter from A to B. (Example B1.1 – 102A and B1.1 – 102B) Continue
using this scheme for all the outlets in Building B.
Biscuit Jacks: (Internal WAPs only)
The Contractor is responsible for providing all biscuit jacks needed to ensure successful
completion of the project.
The biscuit jack provided by the Contractor must meet the following requirements:
o 1-port
o RJ-45 connector
Installation Wireless Devices:
Internal WAPs: The following diagram is a configuration sample for each internal WAP
installation. Below are notable requirements:
o The biscuit jack shall be installed above the ceiling, when possible. When not
possible, a surface mount box may be permissible; however, the Contractor is
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responsible for notifying a designated CHP representative of this change prior to
installation.
o Cable #1 labeled in the diagram below shall run from a biscuit jack located above
the ceiling, to the appropriate port on the WAP. Please see below for the WAP port
information.
o Cable #2 labeled in the diagram below shall run from the biscuit jack to the patch
panel located in the MDF or IDF room.
o Cable #3 labeled in the diagram below shall be plugged into the patch panel, but not
plugged into the switch. NOTE: Please ensure the length of the cable will span
the distance between the Patch Panel and Switch.
o The Contractor is responsible for labeling all cable runs, with corresponding WAP
number, back to the patch panel/server room with machine generated labels.
o The Contractor is responsible for following all installation instructions and
procedures provided by the Aruba/Cisco and CHP, including proper grounding and
cable seals, as necessary.
External WAPs: All external WAP installations shall adhere to the same requirements of
internal WAPs as detailed above, except for the biscuit jack. External WAPs shall be cabled
as a “home run” from the WAP to the patch panel located in the MDF or IDF room. The
following diagram is a configuration sample for each external WAP installation.
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All Ethernet drops shall adhere to the same requirements of external WAPs as detailed above,
except for the WAP installation. Ethernet drops shall be terminated at the designated location
outside of the building, within a sealed, weather-proof CAT6 Junction Box (gang assembly).
The following pictures are examples of the Junction Box for each Ethernet drop.
After approval each jack and each cable end, shall be permanently labeled and its location number
indicated on an electronic copy of the floor plan.
All existing cabling replaced per this document must be completely removed from the building.
This includes but is not limited to entire removal of cable run, termination blocks, and all other
miscellaneous fastening hardware wherever applicable.
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END OF SECTION
Documentation Specifications
Specifications shall include any documentation provided by the manufacturer such as installation
practices, detail technical manuals or other instructions and will be provided by the contractor to the State.
Mark Ups and As-Builts
1.All variations and deviations from original design drawings will be noted with red lines on
these documents and will be initialed by both designated CHP Project Analyst and contractor
site manager. A change order will be issued that will include descriptions for both change in
scope and line item cost implications.
2.There will be one copy of the master drawings held by the CHP designated representative, or
contractor’s site manager, whichever is appropriate. All red line changes will be done on
this master copy.
3.On completion of project, all changes will be added to the original drawing file by the
Lessor’s architect or contractor and become the as built drawing.
END OF SECTION
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Horizontal Pathways
General Requirements
Horizontal pathways transport cable from the MDF Room or IDF Closet to the work area. They can be end-
to-end conduit, cable tray, cable raceway, “J” hooks or other suspension devices suitable for the
environment. These pathways can exist in hard ceilings, soft ceilings, T-Bar drop ceilings, and open areas in
utility room or industrial complex open buildings. Plastic cable raceway and termination boxes can be used
in buildings having no ceiling access and to route cable from false ceilings down walls to outlets in the work
area. It is especially useful in modular furniture and solid building structures. No exposed horizontal cable is
permissible. All data, fiber and coaxial cable must be in the appropriate pathway device.
Conduit Requirements
1.Conduit for cable must be a minimum of 1”and sized larger if necessary to meet fill requirements
outlined in TIA/EIA-569-A section 4.4. Bend radius must be 6 times the diameter if under 2” and 10
times the diameter of over 2”. All empty conduits shall have a pull string installed.
2.Distance between pull points cannot exceed 100’.
3.Pull box and splice box dimensions must be strictly adhered to as listed in TIA/EIA-569-A section
5.2.
4.All conduits, stubs, sleeves must be reamed after cutting to remove sharp edges and capped with an
insulating bushing to protect the cable.
5.Attachment to building structure should be done in accordance to local building and seismic codes.
6.All exposed conduit must be painted to match background.
J Hooks, Hangers, and Other Device Requirements
1.Routes for this method should be parallel or perpendicular to building axis with main branches along
hallways or other open areas to provide easy access for work.
2.These routes must be established to avoid proximity to any electrical interference. All UTP voice and
data station cables to the workstations shall be supported a minimum of 5” above or away from
power, electronic lighting ballasts, or other EMF noise generating sources. Provide cable supports,
such as bridle rings, separate from electrical conduits as required by the California Electrical Code
(C.E.C.), TIA/EIA-569-A pathways and spaces, for all cable in these spaces. Provide separate
support wires for cabling; do not use ceiling support wires.
3.Any such support device shall be of proper design for UTP voice and data station cable, must be 48”
to 60” apart and capable of holding the number of cables at time of installation, plus 20% expansion
capacity.
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4.Bundled runs must have their own connections to hard ceiling and not be attached to T-Bar ceiling
suspension support wire. Individual workstation runs will also require separate support.
5.Junction points such as breaking out individual workstation drop will require appropriate additional
support. Placement of plastic cable ties for this purpose is not permitted. If no conduit stub extends
from wall cap, a proper bushing must be installed here to protect the cable.
Large Capacity Raceway
1.Routes for this method must be parallel or perpendicular to building axis with main branches along
hallways or other open areas to provide easy access for Medium Access Control (MAC) work.
2.These routes must be established to avoid proximity to any electrical interference. All UTP data
station cabling to the workstations shall be supported a minimum of 5” above or away from power,
electronic lighting ballasts, or other EMF noise generating sources.
3.Where Large Capacity Raceway is used it must be supported by unistrut suspended from hard ceiling
by threaded rod.
4.It must be of a material suitable for the environment. (i.e. no plastic components in plenum ceiling.)
5.Adequate room must be available to open top or side as applicable for reentry.
6.Individual workstation cables exiting must do so through appropriate knockout, which is insulated
for protection.
7.Any large capacity raceway must be dedicated to telecommunications, data, or fiber information
services cable only.
Cable Tray
1.Routes for this method must be parallel or perpendicular to building axis with main branches along
hallways or other open areas to provide easy access for MAC work.
2.These routes must be established to avoid proximity to any electrical interference. All UTP data
station wiring cabling to the workstations shall be supported a minimum of 5” above or away from
power, electronic lighting ballasts, or other EMF noise generating sources.
3.Where Cable Tray is used it must be supported by unistrut suspended from hard ceiling by threaded
rod.
4.If mixed media is present, workstation cable, fiber optics, backbone, etc. it is desirable to have these
separated by partitions as space allows.
5.Care must be taken to ensure that cable entering or exiting does not rest on sharp edges. Where this
situation exists, proper safeguards shall be installed.
6.Individual workstation runs leaving this pathway must be supported with appropriate wire managing
devices.
Plastic Raceway
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1.Before this component is used locations must be identified on drawings and approved by designated
CHP representative.
2.To be used in areas where access inside walls is impossible.
3.Must be routed to preserve the aesthetics of the area, (i.e. route in corner and across baseboard to
location, not straight down from ceiling to workstation).
4.Must be sized properly to allow proper space for installed cable.
5.Must be attached to wall using appropriate fasteners. Double-backed adhesive tape will not be
accepted for this purpose.
END OF SECTION
Testing and Documentation
Backbone Copper
All multi-binder backbone cables will be tested for shorts, grounds, continuity and polarity, pair
transpositions and binder transpositions.
Horizontal
1.Horizontal cable will be tested to standards set forth in TIA/EIA 568-B.
2.In addition to the Contractor’s testing, the State shall reserve the right to test or employ an
independent agency to test a minimum of 25% of all installed cables and verify the Contractor’s
results.
Vendor Documentation
The vendor must provide, at a minimum, the following documentation:
A complete set of records resulting from backbone copper and horizontal cable testing shall be
delivered to CHP Project Manager within two weeks of project completion.
Drawings that include as-builts shall be delivered to CHP on reproducible vellum and an electronic
file, Microsoft Visio and Adobe PDF format.
Acceptance Inspection
Within ten business days of completion of cabling project, authorized CHP staff will perform an acceptance
inspection. CHP staff will inspect all areas of cabling project to ensure proper locations, labeling, cleanliness
and thoroughness. CHP staff will also perform testing on a percentage of the cabling to ensure compliance.
END OF DIVISION 4
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State of California | Government Operations Agency
Real Estate Services Division | Asset Management Branch | Real Estate Leasing and Planning Section
707 3rd Street, 5th Floor | West Sacramento, CA 95605 | t 916.375.4099
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EXHIBIT C – ADMINISTRATIVE REQUIREMENTS
PROJECT: Office Quarters PROJECT NO.: 5929
AGENCY: California Highway Patrol LEASE NO.: 5275-001
LOCATION: 610 Spring Road DATE: November 10, 2023
Moorpark, CA 93021
Table of Contents
DIVISION 1 – AUTHORITY AND POLICY REQUIREMENTS .................................................... 2
1.1 GENERAL ................................................................................................................... 2
1.2 FIRE MARSHAL OR AUTHORITY HAVING JURISDICTION ...................................... 2
1.3 ACCESS COMPLIANCE AUTHORITY ....................................................................... 2
DIVISION 2 – PERMITTING AND CONSTRUCTION PROCEDURE ......................................... 4
2.1 RESD LEASE EXHIBIT ‘A’ .......................................................................................... 4
2.2 CONSTRUCTION DRAWINGS ................................................................................... 4
2.3 PLAN REVIEW AND APPROVAL ............................................................................... 4
DIVISION 3 – CBC/ADA ACCESS COMPLIANCE PROCEDURE ............................................ 5
3.1 GENERAL ................................................................................................................... 5
3.2 FEE REQUIREMENT .................................................................................................. 5
3.3 DETERMINATION OF FACILITY GROUP .................................................................. 5
GROUP I: ............................................................................................................................... 5
GROUP II: .............................................................................................................................. 5
3.4 GROUP I FACILITY PROCEDURE ............................................................................. 6
3.5 GROUP II FACILITY PROCEDURE ............................................................................ 7
DIVISION 4 – REFERENCE FORMS ......................................................................................... 8
ACCESS COMPLIANCE FEE CALCULATION – FORM E ...................................................... 8
DVBE PROGRAM CERTIFICATION SHEET – FORM F ......................................................... 9
STATE LEASED BUILDINGS AND FACILITIES VERIFIED REPORT – FORM G ................ 10
PLANNER: Darci Drawbert PHONE: 916.375.4214
EMAIL: darci.drawbert@dgs.ca.gov
Confirmation Statement
I/we have read this Exhibit ‘C’ Administrative Requirements and understand it is incorporated into,
and is part of, this lease. I/we have acknowledged each and every page by placing my/our initials
on this cover sheet.
Initials
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EXHIBIT C – ADMINISTRATIVE REQUIREMENTS
DIVISION 1 – AUTHORITY AND POLICY REQUIREMENTS
1.1 GENERAL
A.The State of California and its governing agencies have mandated that the
Department of General Services (DGS), Real Estate Services Division (RESD)
adhere to all regulations, policies and state statutes for all state agencies leasing
private sector building space.
B.This Exhibit ‘C’ document is a binding part of the lease document and shall function
with Exhibits ‘A’ and ‘B’.
C.The forms contained in Division 4 are for the Lessor’s reference. A separate Lessor’s
forms packet will be provided by RESD for the Lessor’s use. The forms contained in
the “Lessor’s Packet” are to be used by the Lessor to accomplish the processes
required by this document.
D.Federal Americans with Disabilities Act (ADA) and California Building Code (Title 24)
accessibility requirements are combined and noted hereafter as CBC/ADA.
E.Abbreviations: State Fire Marshal (SFM), Division of the State Architect (DSA), Real
Estate Services Division (RESD).
1.2 FIRE MARSHAL OR AUTHORITY HAVING JURISDICTION
A.SB85 authorizes the governing body of a city, county, or city and county fire
department to provide fire protection services and enforce building standards relating
to fire and life/panic safety. This authority encompasses plan review, permits and
construction inspections of State leased facilities. The State Fire Marshal retains
authority over build to suit projects.
B.For projects with no alterations (a change, addition or modification in construction,
change in occupancy or use, or repair to an existing building or facility. Including, but
not limited to remodeling, renovation, rehabilitation, reconstruction, rearrangement in
the plan configuration of walls and full-height partitions), the Lessor is not required to
submit construction documents to the Fire Marshal or Authority having jurisdiction.
C.Per CBC 111.1: No building or structure shall be used or occupied until the building
official has issued a certificate of occupancy.
1.3 ACCESS COMPLIANCE AUTHORITY
A.California law incorporates the Americans with Disabilities Act requirements.
California Government Code provides that buildings shall be made accessible to,
and usable by, persons with disabilities, whether they are leased, rented, contracted,
sublet, or hired by any municipal, county, or State divisions of government, or special
district. California Building Standards Code defines that all State facilities shall meet
the federal Architectural Barriers Acts.
B.These statutes, in addition to the California Building Code, Title 24, generate the
need for a standard process to ensure access compliance with respect to State
leased facilities.
C.The Division of the State Architect (DSA) is charged with the responsibility of
ensuring compliance with the above standards.
D.If at any time during the Design, Construction Document Review, or Construction
Inspection processes, a conflict arises between the State and local authorities, the
Lessor/architect will compile all pertinent information and present the situation to the
RESD Space Planner.
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E.The DSA has delegated a component of the access compliance responsibility to
RESD for leased facilities. Conforming to DSA delegation, RESD is requiring the
Lessor to ensure compliance by utilizing one of the two procedures defined in this
document. Refer to Division 3 (below) for specific requirements and procedures.
F.Public right- of- way access is required for all State leased facilities. If the existing
conditions do not meet the required codes and regulations, the design professional
(Lessor’s architect) must demonstrate and document a diligent effort to request that
the authority (having control) over the public right- of- way, makes the necessary
modifications to secure right-of-way access. All correspondence shall be
documented and provided to the RESD Space Planner for the project file.
End of Division 1
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EXHIBIT C – ADMINISTRATIVE REQUIREMENTS
DIVISION 2 – PERMITTING AND CONSTRUCTION PROCEDURE
2.1 RESD LEASE EXHIBIT ‘A’
Prior to the lease execution, the RESD Space Planner is responsible for the
development and submittal of the lease Exhibit ‘A’ space plan(s) to the client agency for
review and approval. The approved Exhibit ‘A’ plan(s) will reflect the design concept for
the proposed lease within the configuration of the existing building shell. If RESD elects
to use a narrative Facilities Design Program (FDP) in place of the Space Plan, the
Lessor’s architect shall develop the design concept and schematic plans for approval by
the State.
2.2 CONSTRUCTION DRAWINGS
The Exhibit ‘A’ Plan or the Exhibit ‘A’ FDP are design development guidelines only.
Lessor, at Lessor’s sole cost and expense, shall provide all required construction
documents and calculations necessary to obtain a building permit from the local Building
Department and the Fire Marshal or Authority having jurisdiction. The use of Exhibit ‘A’
Plan in lieu of construction documents is not acceptable to the State.
2.3 PLAN REVIEW AND APPROVAL
The Lessor’s architect is required to submit the construction documents to the Local Fire
Marshal or authority having jurisdiction for plan review and approval prior to construction.
All specific technical elements of the construction such as fire alarm and smoke
detection systems, fire sprinklers, construction details of fire assemblies, etc. shall be
included with the construction documents.
End of Division 2
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EXHIBIT C – ADMINISTRATIVE REQUIREMENTS
DIVISION 3 – CBC/ADA ACCESS COMPLIANCE PROCEDURE
3.1 GENERAL
A.In cases where the lessor is in agreement to use the lease paragraph titled
“Accessibility Compliance”, then full compliance with current accessible building
codes and the Americans with Disabilities Act (ADA) is the responsibility of the
lessor, therefore, requirements listed in the remainder of this division would not apply
to this lease.
B.To comply with the accessibility requirements and ensure that the facility has
complied with all accessibility codes and regulations, the Lessor is required to
complete one of the two processes defined below. In each case the RESD Space
Planner will remain the primary contact. The facilities are categorized according to
size as either Group I or Group II projects. Each category has specific requirements
as defined. Group I projects are submitted to RESD and Group II facilities are
submitted to DSA for plan review and approval. The Lessor is required to follow the
procedure of the applicable process and is responsible for the associated costs.
3.2 FEE REQUIREMENT
A.The Lessor is required to submit the project fee to RESD for Group I or directly to the
DSA regional office for Group II facilities. The RESD Space Planner will calculate the
required fee using the CBC/ADA Access Compliance Fee Calculation Form E
(attached) and include this in the Exhibit C lease document.
3.3 DETERMINATION OF FACILITY GROUP
A.The group is determined by the category and the size of the State's net usable
leased area. The respective administrative process is defined in the following
Sections 3.3 (Group I) and 3.4 (Group II). The Group Types are defined below:
GROUP I:
Building Type: Net Usable Square Footage:
Existing Office Buildings Less than 100,000 square feet
Existing Warehouse Buildings Less than 500,000 square feet
Any Building to be Constructed Less than 30,000 square feet
GROUP II:
Building Type: Net Usable Square Footage:
Existing Office Buildings with Alterations 100,000 sq. ft. or greater
Existing Warehouse Buildings with Alterations 500,000 sq. ft. or greater
Any Building to be Constructed 30,000 sq. ft. or greater
Note: Certain Group I projects, at the discretion of the State, may be determined
compatible with Group II process regardless of the building size. The RESD Space
Planner shall inform the Lessor which process applies to this particular project during
lease negotiations.
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3.4 GROUP I FACILITY PROCEDURE
For Group I facilities the Lessor’s architect is required to complete the requirements
outlined in paragraphs A through D below:
A.Accessibility Survey: The Lessor must have an accessibility survey completed prior
to the finalization and approval of the construction documents. The survey must be
completed using the DGS’ Accessibility Checklist for State-Leased Buildings and
Facilities. The following consultants are acceptable:
1.DSA certified accessibility consultants trained for Leased facilities or Certified
Access Specialist (CASp)
https://www.apps2.dgs.ca.gov/DSA/casp/casp_certified_list.aspx
2.ICC Accessibility Inspector/Plans Examiner
https://www.iccsafe.org/search-for-certified-professionals/
3.Architect licensed in the State of California
B.The consultant will survey the facility and site per CCR Title 24, California Building
Code (CBC), and Americans with Disabilities Act (ADA). State agencies are public
entities and shall comply with Title II of the ADA. Exceptions to the code for existing
buildings are not permitted. Access compliance shall apply to exterior areas such as
but not limited to path of travel to and from public transportation and public right-of-
way, parking, passenger drop-off and loading zones, walks and sidewalks, curb
ramps, ramps, and all stairs. Access compliance shall also apply to interior areas
such as but not limited to entrances and exits, lobbies, building common areas,
elevators, access lifts, doors and gates, access to and through all rooms and spaces,
restrooms, signs and identification, counters, waiting, seating areas, assistive
listening systems, telephones, drinking fountains, alarms, and horizontal/vertical
access. Consultants will observe and record all deficiencies, as well as provide
solutions needed to bring facility into compliance with sufficient detail to allow Lessor
or his/her agent to develop a cost estimate for proposed barrier removal. Should all
areas mentioned above not be fully constructed, consultants shall review the
construction documents in addition to the physical evaluation.
C.Fee Payment: The Lessor shall prepare a check payable to the Dept. of General
Services, Real Estate Services Division. Lessor shall enclose a copy of the
CBC/ADA Access Compliance Fee Calculation Form E (attached) as prepared by
the RESD Space Planner, along with payment and mail to DGS, RESD (Include the
project number on the check to RESD).
D.Construction Documents: The Lessor’s Architect will incorporate all items defined in
the accessibility survey into the construction documents. The Lessor shall submit the
completed drawings to RESD for review.
E.Verified Report: Following the completion of construction, the Lessor’s architect is
responsible for verifying that the items outlined in the accessibility survey and
incorporated into the construction documents have been completed. The Verified
Report Form G (attached) shall be signed by the Lessor’s architect. The architect
shall forward the signed Verified Report to RESD Space Planner prior to the final
inspection that will be performed by RESD. The project will not be accepted for
occupancy prior to receipt of this document.
End of Group I Procedure
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3.5 GROUP II FACILITY PROCEDURE
The Lessor is required to submit plans and specifications to the Division of the State
Architect (DSA) for access compliance review and approval. Although the formal
process for access compliance plan review and approval is processed through DSA, the
DGS RESD Space Planner will continue as the project manager. The Lessor’s architect
shall inform RESD of the status of plan review/approval from DSA.
For Group II facilities the Lessor’s architect is required to complete the requirements
outlined in paragraphs A through F below:
Note: See Section 3.3.A. (Group I Facility Procedure) for parameters of survey.
A.Construction Drawings and Specifications: The Lessor is required to retain an
architect licensed in the State of California to design and develop plans and
specifications in accordance with the lease exhibits and applicable codes and
regulations. The Lessor’s architect will incorporate all items defined in the
accessibility survey into the construction documents. The architect is required to
stamp and sign the construction documents.
B.Fee Payment: In accordance with the calculation of fees per the CBC/ADA Access
Compliance Fee Calculation Form E (attached), the Lessor shall prepare a check
payable to the Division of the State Architect. This check along with a copy of the
CBC/ADA Access Compliance Fee Calculation Form E shall be forwarded directly to
the appropriate regional DSA office in the submittal package.
C.Submittal Package: The submittals shall be sent to the appropriate DSA regional
office. The state is divided into four regions, San Francisco Bay Area, Sacramento,
Los Angeles and San Diego. The DSA regional office that will review this project can
be confirmed by calling DSA at (916) 445-8100. The submittal package must be
complete before the DSA accepts the project for review. Proceed to the DSA website
using the link below for instructions on this process:
https://www.dgs.ca.gov/DSA/Services/Page-Content/Division-of-the-State-Architect-
Services-List/Start-Construction-Project-by-Submitting-Plans-for-Review
Upon receipt of the submittal package, a DSA application number is assigned to the
project for tracking purposes. A preliminary review of your submittal is performed
within a few days. Plan review is scheduled after DSA verifies that a complete
submittal package has been received. The Lessor’s architect shall verify the
estimated time for this project review with DSA at submittal. The architect shall make
the necessary adjustments to the overall project schedule accordingly.
D.DSA Plan Approval: Once approval has been granted by DSA, the Lessor is
required to construct the project in compliance with the plans, specifications and
lease exhibits. The Lessor shall provide a copy of DSA’s letter of approval to the
RESD Space Planner. Construction shall not commence until this process has been
completed.
E.Verified Report: Following completion of construction, the Lessor’s architect shall
visit the site to verify that the building and site are in compliance with the DSA
approved plans and specifications. The Verified Report Form G (attached) shall be
completed and signed by the Lessor’s architect. The architect shall forward the
Verified Report to RESD Space Planner prior to the final construction inspection by
RESD. The project will not be accepted for occupancy prior to receipt of this
document.
End of Group II Procedure
End of Division 3
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EXHIBIT C – ADMINISTRATIVE REQUIREMENTS
DIVISION 4 – REFERENCE FORMS
ACCESS COMPLIANCE FEE CALCULATION – FORM E
RELPS Planner: Phil Pacca Date: November 10, 2020
Agency: California Highway Patrol
Address: 610 Spring Road, Moorpark, CA 93021
Project Number: 5929 Project Name: CHP Moorpark
For GROUP I Facilities Send to: For Group II Facilities Send to:
Dept. of General Services DSA Regional Office
Real Estate Services Division See DSA website for office locations:
Asset Management Branch https://www.dgs.ca.gov/DSA/contact
707 3rd Street, Suite 5-305
West Sacramento, CA 95605
New Construction $150/sf -$
GROUP I (Under $5,000,000)Project Value Multiplier Fee
PV X 0.2% of 1st $500,000 =267,150$ 0.002 534$
Remainder of PV x 0.1% =-$ 0.001 -$
Remainder between 2M and 5M x .01%-$ 0.0001 -$
Calculated total =534$
x 10% (QA or $200 Minimum) = Total Fee 200$
GROUP II (Over $5,000,000)Project Value Multiplier Fee
PV x 0.5% of 1st $500,000 -$ 0.005 -$
PV between 500,000 and 2M x .25%-$ 0.0025 -$
PV over 2M x .1%-$ 0.001 -$
Calculated total --$
Total Fee -$
200$ Total Lessor Fee Obligation:
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DIVISION 4 – REFERENCE FORMS
DVBE PROGRAM CERTIFICATION SHEET – FORM F
CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE
PROGRAM CERTIFICATION SHEET
Lessor must complete and sign to certify if DVBE Participation was or was not obtained
LEASE AMOUNT/DVBE CERTIFICATION Project No.:
I hereby certify that the Lease Contract Amount, as defined below, is in the amount of
$ of which $ was awarded to a certified
DVBE firm resulting in % DVBE participation. I understand that the Lease Contract
Amount is the total dollar figure against which the DVBE participation will be evaluated.
Lessor: Date:
Lessor’s Signature: Printed Name:
DEFINITION: Lease contract amount is the total amount of lease costs expended by the Lessor
over the firm term of the lease which are attributable to expenditures by the lessor to make the
leased property sufficient for state occupancy. This typically includes, but is not necessarily
limited to, tenant improvements, extraordinary maintenance, and janitorial services specified in
the lease. In the case of a build-to-suit facility, the total of the construction and off-site
development costs, as well as architectural and engineering costs, would be included.
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DIVISION 4 – REFERNCE FORMS
STATE LEASED BUILDINGS AND FACILITIES VERIFIED REPORT – FORM G
The Architect having general responsible charge of the work of construction on the plans and
specifications, is responsible for the submission of this report to the Department of General Services /
Real Estate Services Division (DGS/RESD) Planner prior to the state tenant taking occupancy.
RESD Project
Info:
Agency: California Highway Patrol RESD Project # 5929
Project Type (Scope of Work): Tenant Improvement Date:
RESD Planner: Phil Pacca Phone:
Facility Info: Building Name: Hours of Operation:
Address: Suite:
City: Zip:
Lessor Contact: Phone:
Contractor: Company Name: License #: Phone:
This report includes all construction work through the date of: month day year
Exterior Work % Compliant Interior Work % Compliant
Parking & Accessible Stalls Accessible Main Entrance
Walks & Sidewalks Doors & Gates
Curb Ramps Information / Reception Counter
Stairways Elevators / Ramps / Lifts
Ramps & Landings Sanitary Facilities / Sinks / Drinking Fountains
Accessible Main Entrance Stairwells / Exits
Wayfinding & Signage Conference / Meeting / Assembly Rooms
Wayfinding & Signage
Fire Alarms
Total Project Percentage
*All items required to be 100% compliant unless Hardship approved by Authorized Jurisdiction
or Mitigation Plan outlined in lease.
List work and percentage to be completed (attach additional pages as necessary):
I declare under penalty of perjury that I have read the above report and know the contents thereof; that
all of the above statements are true and that I know of my own personal knowledge that the work during
the period covered by the report has been performed and materials used and installed, and in every
material respect are in compliance with the duly approved plans and specifications therefore.
Architect: Signature: Date:
Name: Architect #:
Company / Firm: Phone:
Address:
Submit completed forms to the location indicated below:
Department of General Services
Real Estate Services Division
Attn:
707 3rd Street, Suite 5-305
West Sacramento, CA 95605
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