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Home My WebLink AboutAGENDA REPORT 1988 0907 CC REG ITEM 08I' JOHN PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tern JOHN GALLOWAY Council member CLINT HARPER, Ph.D. Councilmember BERNARDOM. PEREZ Council member MAUREEN W. WALL City Clerk TO: MOORPARK MEMORANDUM The Honorable City Council ITEM <?.I. STEVEN KUENY City Manager CHERYLJ.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police FROM: Community Services Department DATE: September 2, 1988 ~>\ SUBJECT: Country Days This year's Country Days event will take place Saturday, September 17, 1988. Staff has been meeting with the Country Days committee as a representative of the City. The City has been asked to participate as follows: 1. Process necessary encroachment permits with Cal Trans and the City. 2. Provide public utilization and Department. safety funding and of traffic control through the the Ventura County Sheriff's 3. Provide street sweeping service after the parade and event. The requested participation is similar to the City's participation as in prior years. This year's Country Days event will be sponsored by the Moorpark Chamber of Commerce. Mr. Don Moore is this year's chairman. Areas of responsibility will be: 799 Moorpark A venue 1. Chamber shall coordinate all events to be conducted and provide the City a schedule indicating the types and times of all events. 2. Chamber shall provide signage at all locations indicated and approved by the Sheriff's Department. Moorpark, California 93021 (805) 529-6864 The Honorable City Council Page 2 September 2, 1988 3. Chamber shall provide all the necessary operation of Country Days, including but not up and take down of rental barricades, (where applicable), and other apparatus operation of the events and parade. labor limited signage, utilized for the to: Set booths in the 4. Chamber shall meet all conditions set forth by Sheriff's Department as designated on the Attachment A. 5. Chamber shall provide all advertisement, and coordination with business/residents parade route and related activities/events. publicity, mailing effected by the 6. Chamber shall be responsible for all financial obligations for the operation of Country Days, except those specifically identified as the City's responsibility as outlined herein. 7. Chamber shall be entitled to all revenue/proceeds obtained in the operation of Country Days. 8. Chamber shall provide for application of Alcohol Beverage License to the Department of Alcohol Beverage Control for the operation of the sale of alcohol at the Moorpark Country Days Dance. 9. City will provide all traffic control through utilization of the Sheriff's Department. 10. City will provide the barricades necessary for proper traffic control (to be coordinated, set up and taken down by Chamber). 11. City will provide street sweeping services after the parade and event. 12. City will coordinate and obtain the necessary permits from the agencies, including but not limited to California State Transportation Department and City of Moorpark. 13. Chamber shall provide insurance through sponsorship of the event for liability claims in the amount of $1,000,000.00 with the City of Moorpark named as additional insured on the policy. 14. Chamber shall pay for Sheriff's Department services from direct billing from Sheriff's Department as in the past. The parade route will be: 1. Start on Poindexter and travel east to Moorpark Avenue. 2. North on Moorpark Avenue to High Street. 3. East on High Street to Magnolia where it will finish. The Honorable City Council Page 3 September 2, 1988 Barricades will be in place at 5: 30 a. m. High Street, from Moorpark Avenue to Spring Road, Walnut, Bard and Magnolia will be closed from 5:30 a.m. to approximately 4:30 p.m. After 4:30 p.m., only High Street between Walnut and Bard will be closed until midnight for the street dance. POLICE DEPARTMENT CONDITIONS FOR MOORPARK COUNTRY DAYS, SEPTEMBER 17, 1988 PARADE CONDITIONS 1. All permits shall be acquired prior to the time and date of the parade. California Department of Transportation and the City of Moorpark permits shall be issued and conditions listed in said permits, complied with, prior to the start of the parade. 2. The parade will start no later than 10:30 a.m. and end no later that 12:30 p.m. 3. All barricades and detour signs associated with the street festival shall be in place by 6:30 a.m. at the following locations: a. High Street at Spring Road b. High Street at Moorpark Avenue c. Walnut Street south of Charles Street d. Bard Street south of Charles Street e. Magnolia Avenue south of Charles Street 4. All detour signs and barricades along the parade route shall be in place by 10:00 a.m. at the following locations: a. Moorpark Avenue at Los Angeles Avenue b. Poindexter Street at Moorpark Avenue d. Cornett Avenue at Poindexter Street e. McFadden Avenue at Poindexter Street f. Moorpark Avenue south of Charles Street g. Closure of the left turn and right turn lanes on Los Angeles at Moorpark Avenue h. Detour and directional arrows shall be placed for • the re-routing of traffic on Los Angeles Avenue, Spring Road, Moorpark Avenue (S/R 23), Charles Street, and Walnut Canyon Road. 5. The Beer/Wine Garden by the applicants shall operate from 11:30 am to 11:00 pm, Saturday, September 17. The applicant shall provide a fenced area for the sale, and consumption of the Beer and Wine sold at the garden. All consumption of alcoholic beverage must be in the beer/wine garden. Two uniformed security guards are required by the applicant to check for legal age to purchase and to prohibit anyone from leaving the garden with alcoholic beverages. All ABC permits shall be obtained prior to operation. \ Police Conditions, Page two 6. All the listed locations must be manned by monitors by the applicant from 10:00 a.m. to 12:30 p.m. who will provide detour information for motorists. Applicant will remove the barricades when directed to do so by the Police Department. All expenses for monitors will be the responsibility of the Chamber of Commerce. 7. All barricades and cones needed along the parade route will be provided by the City of Moorpark. 8. The parade shall disperse on High Street and Magnolia Avenue. 9. Tow-away/No Parking signs shall be placed: -Both sides of High Street, from Moopark Avenue to Spring Road. -Charles Street, both sides, the full length of the street. All of the locations listed hours prior to the parade p.m., September 17, 1988. shall be posted at least 30 and the signs removed by 4:00 10. State Route 23 will be opened to normal traffic when the Police Department deems it safe to re-open after the parade is on High Street. 11. No alcoholic beverage shall be possessed, consumed, or sold, except inside the approved beer/wine garden. 12. No pyrotechnics, or discharge of firearms shall be allowed during the parade. FESTIVAL CONDITIONS 1. All booth locations and booth activity must have prior approval of the Building and Safety Department of the City of Moorpark. 2. Booth occupants shall be prohibited from entering the area with vehicles after 9:00 a.m. 3. The applicant shall be responsible to secure all barricades, cones and signs at the conclusion of the event and return them to the vendor. 4. No pyrotechnics or discharge of firearms shall be allowed during the festival without prior~ AAl.19 --pe:nn±s,s±Qn of the City of Moorpark./lf~A...J /,/ lvC, ()11./4~ ~-, ~/1,()t(B)(t,) r---t 5. If the California Gunfighters perform at the festival, all firearms will be secured out of view of the public between shows. \ Page Three DANCE CONDITIONS The Country Days Street Dance is scheduled to be held from 6:00 pm to 12:00 am. The location is on High Street, between Bard Street and Walnut Street. The police conditions are as follows: 1. The applicant is responsible to provide three (3) 2. deputy sheriff's to be present at the dance site from 4:00 pm to 1:30 am. The applicant shall also provide four uniformed security guards to be stationed at the beer/wine garden and the dance, and two police explorer scouts to man the barricades on High Street. The cost for the security at the dance is the applicant's. The immediate dance area shall be fenced and gated to control access. 3. Detour signs and barricades shall be erected by the applicant at the dance site and approved by the Sheriff's Department. 4 No alcoholic beverages· shall be allowed at the dance. 5. All fencing and barricades shall be ~ed by the applicant at the conclusion of the dance. 6. All costs for any additional sheriff's personnel that may be· necessary to maintain order at the dance shall be the responsibility of the applicant. 7. The Sheriff's Department may terminate the dance if, in the opinion of the on-site deputies, the public safety is in danger. 1988 COUNTRY DAYS SCHEDULE Aug. 4 Committee Meeting 7:00 Semiconductor Aug. 11 Possible meeting~ to be announced Aug. 19 Large "COUNTRY DAYS" signs in place Sept. 5 Stage show line-up set Banner across High Street Release schedule of events to newspapers Sept. 15 No parking & street closure signs in place Sept. 16 PARTY (last minute planning) Sept. 17 COUNTY DAYS 5:00--7:00 7:00-10:00 8:00-10:00 10:30-12:00 10:30--4:00 4:00--6:00 12:30--4:00 6:00-12:00 12:00--2:00 Put up detour signs & barricades Booth set-up Parade staging PARADE STREET FAIR Remove booths, set-up dance STAGE ENTERTAINMENT STREET DANCE Clean-up I !_;: l ': _'-1 ., ~ ... ~ \ ·"' '\ "' 0 . . -~ t f.-t-, "' . r. ~ ~ ~ ... " ~ ,...'l:_ t ''-0 -. ... ~-.,,,~--. '-. t> ' f ' I • ' { 0 !!. :2 i <: E ,,f I/ /1/'7/Y --~ fi,-.,# ,.. t.! 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