HomeMy WebLinkAboutAGENDA REPORT 2024 0619 CCSA REG ITEM 10ICITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 19, 2024
ACTION APPROVED STAFF
RECOMMENDATIONS. (VOICE VOTE: 3-
0, COUNCILMEMBER GROFF AND
MAYOR ENEGREN RECUSED)
BY A. Hurtado.
I. Consider Change Order No. 1 to the Professional Services Agreement with
Stantec Consulting, Inc. for Professional Engineering Design Services for the High
Street Improvement Project (CIP No. C0009). Staff Recommendation: 1) Consider
and approve Change Order #1 to the Professional Services Agreement with
Stantec Consulting Services, Inc. for the High Street Streetscape Improvement
Project (C0009) in the amount of $34,948.00 plus a 10% contingency in the
amount of $3,494.00 for a total not-to-exceed amount of $155,286.00; and 2)
Authorize the City Manager to execute Change Order #1, subject to final language
approval of the City Manager. (Staff: Troy Brown, City Manager) (ROLL CALL
VOTE REQUIRED)
Item: 10.I.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
BY: Troy Brown, City Manager
DATE: 06/19/2024 Regular Meeting
SUBJECT: Consider Change Order No. 1 to the Professional Services Agreement
with Stantec Consulting, Inc. for Professional Engineering Design
Services for the High Street Improvement Project (CIP No. C0009)
BACKGROUND/DISCUSSION
On October 7, 2020, the City Council adopted Resolution No. 2020-3949, approving
Residential Planned Development Permit No. 2018-01 for a residential, mixed-use
development located at 226 High Street, also known as the High Street Depot Project.
Along with the 79 residential units and 13,628 square feet of commercial space, the
proposed development’s landscaping and architecture will enhance and improve public
and private spaces along the south side of High Street, specifically between Moorpark
Avenue and Magnolia Street.
The City’s High Street Improvement Project seeks to extend the private development
improvements of the High Street Depot Project onto the streetscape and public right-of-
way. The streetscape improvements will include landscape enhancements, decorative
flatwork, improved pedestrian facilities, street furnishings, and signage that will be
consistent with the approved design and architecture of the High Street Depot Project.
As part of their design team, the developer for the High Street Depot retained Jensen
Design & Surveying, Inc. (Jensen) for civil engineering design and landscape architecture
services.
On December 7, 2022, with the intention to maintain consistency in engineering design
and streetscape aesthetics, specifically the spaces that serves to benefit both public and
private facilities, the City Council approved a Professional Services Agreement with
Jensen to provide professional engineering design services for the High Street
Improvement Project. Unfortunately, Jensen was unable to execute the Agreement and
did not provide the agreed-upon services to the City.
On May 3, 2023, the City Council approved a contract with Stantec Consulting Services,
Inc. (Stantec) for a total not-to-exceed amount of $116,844.00 to replace Jensen and
Item: 10.I.
589
Honorable City Council
06/19/2024 Regular Meeting
Page 2
provide professional design and engineering services. Stantec’s engineering scope of
work includes:
• Utility Research, Data Gathering, and Investigation
• Topographic and Boundary Survey and Mapping
• Preliminary Design (35%) and Environmental Clearance
• Preparation and Development of Civil and Traffic Plans, Specifications, and
Construction Cost Estimate (PS&E) – 65% and 95% Submittals
• Construction Drawings and Final Specifications (100%)
As the project progressed through the design process, it was determined the streetscape
needed several changes after the project had reached nearly 90% completion.
Landscape design changes are necessary on the south side of High Street to make
changes to the designed sidewalk bulb-outs to maximize pedestrian and vehicle safety,
increase hardscaped paving areas, and increased shrub planting under existing Pepper
Trees located in the right of way. Changes to the design on the north side of High Street
include the addition of brick hardscaping, added planting in bulb-outs, additional irrigation
design work, as well as increased coordination between M6 and the City.
Changes to the electrical designs associated with redesign of the bulb-outs are also
necessary. These changes include:
• Electrical reconfiguration of thirteen (13) existing LS-2 (un-metered) decorative
streetlights.
• Specification of three (3) new LS-2 streetlights that match existing lighting.
• Specification of electric connection to a new irrigation controller(s) for landscaping
within the right of way.
• Specification of new exterior outlets at each streetlight pole, (16 total).
• Specification of new electric connection to LED Rectangular Rapid Flashing
Beacons at the intersections of High Street with Walnut and Bard Streets.
A change order is being requested to facilitate the design change and to ensure timing of
the City’s improvements are kept on track to coordinate timing with the developer’s
completion of the Depot Project.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
Stantec’s approved cost for the High Street Improvement Project was $106,222.00 and
included a 10% contingency for a total not-to-exceed amount of $116,844.00.
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Honorable City Council
06/19/2024 Regular Meeting
Page 3
The total amount of Change Order #1 is $34,948.00. This cost is inclusive of additional
civil design charges ($19,398.00), electrical design charges ($10,000.00), and
landscaping design charges ($5,550.00). Approval of Change Order #1 will bring
Stantec’s total not-to-exceed amount to $155,286.00.
Budget for High Street Improvements, CIP Project No.C0009, is included in the current
budget. Professional services are funded by Account No. 3005-311-C0009-55300, High
Street Streetscape Capital Professional Services. There is sufficient funding within the
project budget to fund Change Order #1. No additional appropriations are requested at
this time.
CITY COUNCIL GOAL COMPLIANCE:
This action is consistent with City Council Strategic Goal 3, Objective 3.15: “Complete the
approved street improvement and streetscape enhancements along the frontage of the
proposed High Street Deport development project.”
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Consider and approve Change Order #1 to the Professional Services Agreement with
Stantec Consulting Services, Inc. for the High Street Streetscape Improvement Project
(C0009) in the amount of $34,948.00 plus a 10% contingency in the amount of
$3,494.00 for a total not-to-exceed amount of $155,286.00; and
2. Authorize the City Manager to execute Change Order #1, subject to final language
approval of the City Manager.
Attachment: Change Order #1
591
AUTHORIZATION FOR ADDITIONAL SERVICES
U:\2042666300\0_framework\6_change_orders\co1\co1_proposal_high_street.docx
Date 22 May 2024
“STANTEC” STANTEC CONSULTING SERVICES
INC.
STANTEC Project # 2042666300
STANTEC Pipeline
#
978612
200 E. Carrillo Street, Ste 101
Santa Barbara CA 93101
Ph: (805) 770-0205 Fx: (805) 966-9801
email: derek.rapp@stantec.com
CLIENT CITY OF MOORPARK, CA Client Project #
799 Moorpark Ave. Moorpark, CA 93021
Ph: Fx:
email:
Project Name
and Location:
High Street Streetscape Change Order # 01
This is authorization for STANTEC to perform additional services on the project as noted above.
A. STANTEC agrees to perform the following additional service(s):
1. Meet with Project Development Team (PDT) to review project details and potential design
refinements concerning additional on-street parking, utility coordination,
hardscape/landscape limits and paths of pedestrian travel.
2. Prepare PDF markup exhibits to inform scoping discussions.
3. Make civil and landscape updates to demolition, grading and plan and profile drawings
resulting from the changes agreed upon by the PDT.
4. Electrical Design associated with street lighting, outdoor electrical outlets, irrigation and
rectangular reflective flashing beacon controllers.
B. CLIENT agrees to compensate STANTEC for such additional services in accordance with the terms
of the initial agreement for additional amount(s) stated below:
Civil - $19,398 (includes future broadband and electrical conduits)
·72 hours x $189 = $13,608
·16 hours x $265 = $4,240
·10% Sub Markup - $1,550
Electrical – $10,000 (includes 18 outlets)
Landscape - $5,550
Total - $34,948
C. All other terms and conditions of the original agreement shall remain in full force and effect.
ATTACHMENT
592
AUTHORIZATION FOR ADDITIONAL SERVICES Page 2
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Effect on Schedule: Landscape and Civil Submittal will be made by 6/14. Electrical submittal will be 7/3.
By signing below, the parties agree and affirm that each has reviewed and understands the provisions set
out above and that each party shall be bound by each and all of said provisions. A copy of this agreement
shall serve and may be relied upon as an original.
STANTEC CONSULTING SERVICES INC. CITY OF MOORPARK, CA
Derek Rapp, TE
Print Name and Title Print Name and Title
Signature Signature
Date Signed: Date Signed:
593
May 29, 2024
Mr. Derek Rapp, Senior Principal
STANTEC
200 E. Carrillo Street, Suite 101
Santa Barbara, CA 93101-2137
re: High Street Depot Public Streetscape Improvements ONLY – City of Moorpark
Proposal for Landscape Architecture ADDITIONAL Services for Street Improvement revisions
Dear Derek,
MJS Design Group respectfully submits the following Additional Services for High Street revisions as agreed
upon with the City of Moorpark Staff and City Manager as well as their outside Consultant m6 Consulting.
High Street Improvement revisions include:
Southside of High Street:
• Hardscape paving limit adjustments - requested by the City
• Curb realignments to reduce bulb-outs and planting areas.
• Additional shrub planting under existing Pepper trees – requested by the City
• Revisions to 100% complete Irrigation Plans.
• Revisions to 100% complete Shrub Plans.
Northside of High Street (NEW SCOPE):
• Brick hardscape added - requested by the City
• Additional shrub planting in bulbouts.
• Additional Irrigation in bulbouts.
• Irrigation sleeving across streets.
• Coordination with Civil Engineer, m6 Consulting and City.
ADDITIONAL SERVICES:
M. Schattinger 4.0 hrs. x $150/hr. = $600
M. Vaughan 9.0 hrs. x $120/hr. = $1,080
B. Ramos 18.0 hrs. x $90/hr. = $1,620
Irrigation Designer Direct Cost = $2,250
TOTAL ADDITIONAL SERVICE FEE REQUEST: $5,550
Sincerely,
MJS Design Group, Inc.
Matt Vaughan, Senior Project Manager
cc: Mark Schattinger, President Masoud Mahmoud, Principal Civil Engineer
MJS m6 Consulting, Inc.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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May 22, 2024
Transmitted via e-mail: derek.rapp@stantec.com
Stantec Consulting Services Inc.
200 East Carrillo Street, Suite 101
Santa Barbara, CA 93101
Attention: Derek Rapp
RE: Professional Electrical Engineering Services Agreement for High Street - Moorpark (the
“Project”), Rev 1.
Dear Derek:
Contained herein are the details outlining Gray Electrical Consulting + Engineering, CORP
(“GECE”) professional electrical engineering services for Stantec Consulting Services Inc.
(“Client”), as discussed per our E-mail correspondence, with attachments, dated April 2, 2024. If
you agree to the provisions set forth below, including EXHIBIT A, GECE GENERAL TERMS AND
CONDITIONS, please have an authorized representative indicate agreement by signing and
dating where indicated, and return a copy to us.
Section 1 Project Description
Electrical Design
Electrical engineering services for the following electrical improvements as per the High Street
Streetscape Improvements in Moorepark, CA. Electrical system drawings will be prepared as a
single set of construction documents, as per the following scope:
• Electrical reconfiguration of thirteen (13) existing LS-2 (un-metered) decorative
streetlights
• Specification of three (3) new LS-2 streetlights that match existing lighting.
• Specification of electric connection to a new irrigation controller(s) for landscaping
within the right of way.
• Specification of new exterior outlets at each streetlight pole, (16 total).
• Specification of new electric connection to a LED Rectangular Rapid Flashing Beacons at
the intersections of High Street with Walnut and Bard Streets
Project Timelines
Our engineering services proposal has been prepared as per the following assumed timelines:
- Electrical Design and Permitting: 4 months from the date of proposal execution.
- Utility Company Coordination: 4 months from the date of proposal execution.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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- Bidding Assistance: Two (2) weeks from the date of bid release.
- Construction Contract Administration: 6 months from the first day of construction.
Deliverables
Our engineering services proposal has been prepared as per the following deliverables for the
site electrical design scope:
- 60% Construction Documents
- 95% Construction Documents, Issued for Initial Plan check.
- 100% Construction Documents, Issued for Permit.
- 100% Construction Documents, Issued for Bidding and Construction.
Items Specifically Excluded
- Design changes such as cost optimization or project phasing after electrical plans have
been substantially developed.
Section 2 Project Costs
Electrical engineering services are being offered as per the fee schedule herein. All referenced
fees are fixed, unless otherwise indicated. Budgetary fees are being offered on a time and
expense, not to exceed basis. Time and expense rates are as outlined in Exhibit A.
Our engineering fees have been determined as per the project's scope, timelines, and
deliverables as outlined herein. It is essential to emphasize that while our budget has been
meticulously prepared, it is subject to extension in the event of unforeseen circumstances, such
as extended timelines, project phasing, or added complexities, which were not previously
assumed.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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2.1.1 Fee Schedule
Contract Fee Schedule
Design Phase Services Total Type
Construction Documents $ 4,300 Fixed
Utility Company Coordination $ 2,000 Fixed
$ 6,300
Construction Phase Services Total Type
Construction Contract Administration $ 1,200 Budget
Total $ 1,200
Additional Services Total Type
Reimbursables $ 500 Budget
Meetings $ 2,000 Fixed
Total $ 2,500
Total Professional Fee $ 10,000
Section 3 Scope of Design Phase Services
3.1.1 Electrical Site Plan. GECE will provide electrical engineering design services to specify
onsite electrical systems including:
a. Preparation of public street lighting design. Engineering services will include
review of and adherence with agency standards, luminaire placement, branch
circuit connection(s) and electric load calculations, photometric analysis, luminaire
specification, and lighting control specification.
b. Line voltage feeders and branch circuits from point of service to load.
Specification shall include voltage drop calculations, short circuit analysis, raceway
and conductor specification, and specification of overcurrent/disconnecting
means.
c. Preparation of Division 26 (Electrical) specifications, including interim outline
specification.
3.1.2 Exclusions.
a. Specification of low voltage cabling and/or fiber.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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b. Actual field measurements of existing site lighting conditions. If required, this
service can be provided under a separate contract.
c. Custom luminaire product design.
3.2.1 Utility Company Coordination and Application Processing
a. Obtain pertinent information to support application filing from the client and the
design team.
b. Preparation of a conceptual utility site plan exhibit identifying utility company
requirements as coordinated and / or estimated for the project. This conceptual
plan shall be utilized for informational purposes only until the utility companies
issue a preliminary design.
c. Review documents as prepared by the design team for conformance with utility
standards, potential conflicts, and / or constraints.
d. Complete all required utility application documents, including authorization forms
and exhibits.
e. Prepare applicable project exhibits to properly coordinate project requirements
with utility providers. The client shall be responsible to provide civil plans,
topographic plans, wire line surveys, etc. as needed to support Utility Company
coordination in a timely manner to avoid delay.
o Provide AutoCAD site plan files, provided by others, into utility company
required layer formats as may be required.
f. Maintain regular contact with utility providers as needed to support the project
application process.
3.3.1 Schedules, Budgets, and Estimates or Opinions of Cost. GECE will prepare an
engineering schedule, budget, and estimate or opinion for the probable cost of the electrical
installation. The client understands and agrees that the engineering schedule, budget, and
estimate or opinion of probable cost is not a guarantee, and is our opinion, intended to be a
guide for the client.
3.4.1 Plan Review
a. Two (2) plan reviews by the authority having jurisdiction as required to permit the
electrical construction documents.
Section 4 Scope of Design Phase Additional Services
4.1.1 Design Phase Project Meetings. Our proposal is inclusive of the following:
a. One (1) project site visit to observe and document existing conditions.
b. 5 virtual consultant coordination meetings.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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Section 5 Scope of Construction Phase Services
5.1.1 Construction Contract Administration. GECE will assist the client and project owner in
administrating the contract for construction. GECE will provide construction phase services as
follows:
a. Review and respond to electrical specific project material and equipment
submittals.
Section 6 General
6.1.1 Electrical plans will be prepared via AutoCAD 2019. Please provide base files in a
consistent format. Deliverables will be electronic PDF files with digital signatures. Hardcopies
and wet signatures will be provided upon request. However, processing and reproduction fees
will apply and are not included in the fixed fee quoted above.
6.1.2 Manufacturer specifications will be required for all specialty equipment requiring line
voltage connection(s). Information will be required during design development.
6.1.3 GECE does not employ licensed electricians and will not remove equipment covers to
observe energized equipment. GECE observations are visual in nature and may not account for
existing conditions or code violations concealed from view and/or discovered during
construction. The building owner shall be responsible to procure the services of a licensed
electrician should in-depth field investigation be required to complete design services or
validate design assumptions made pursuant to engineering visual observation.
6.1.4 It is understood that delays by either the client, project consultants, and / or permitting
agencies, are outside of GECE’s control and may cause delay of electrical system design
deliverables. GECE shall provide prompt and advance notice of any design items that may be of
a critical nature that if not addressed in a timely matter will cause delay of electrical design
deliverables. The client shall be responsible to notify GECE of any significant delays which will
impact the scope of GECE services as defined herein. It is understood that delays caused by
others, and not by GECE, may result in additional engineering services to perform additional
work and / or revise work already completed.
6.1.5 Should the project require either a delayed or escalated design or construction
schedule, proper notification shall be made to GECE. GECE reserves the right to amend this
contract should additional compensation be required to meet the revised schedule.
6.1.6 GECE will provide construction details with respect to electrical systems only. GECE shall
not be responsible for structural design/calculations such as, although not limited to: concrete
equipment pads, concrete luminaire bases, equipment attachment to structure, etc.
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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6.1.7 GECE is not responsible for the specification of grading, painting of exposed electrical
equipment/raceways, patching/repair of existing surfaces (asphalt, concrete, vegetation, etc.).
6.1.8 GECE is not responsible to locate existing underground infrastructure and may require
the site to be USA’ed (Underground Service Alert) or detailed topographic information prior to
the start of services.
A signed and dated copy of this agreement is required prior to the start of work. Please also
provide all pertinent base files, project schedules, budget information, conditions of approval
etc. We look forward to working with you on this exciting project!
Feel free to contact our office should you have any questions.
Kind Regards,
Heather A. Gray, P.E.
President, Principal Electrical Engineer
Gray Electrical Consulting + Engineering, CORP
UNDERSTOOD AND AGREED by STANTEC CONSULTING SERVICES INC.:
______________________________________
Signature
______________________________________
Printed Name
______________________________________
Date
The following documents are attached and incorporated by reference herein:
Exhibit A – GECE General Terms and Conditions
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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EXHIBIT A
General Terms and Conditions
1. Request for Proposal (“RFP”): Fixed fee, scope specific, engineering services proposals are valid for 90 days.
2. Additional Services. Additional services shall apply as noted below. GECE will not proceed with additional services
until a written authorization providing for additional compensation and/or time for project completion, as may be relevant,
is received from the client in writing. Additional services due to the fault of GECE shall not require authorization and will be
done without added fees.
a. Additional services, not within the scope of the project-specific proposal, are identified by GECE or the client
after the fixed fee proposal has been executed.
b. Additional services required to accommodate changes made after the 50% construction document project
phase milestone.
c. Additional services for Ammeter Recordings.
d. Additional Construction phase services in the event GECE supports the project construction above and beyond
the scope of services identified in the project-specific proposal.
e. Drafting services for Electrical Contractor As-Builts.
f. Additional services to expedite the electrical design pursuant to the agreed project design timeline.
g. Additional services to delay the electrical design pursuant to the agreed project design timeline.
3. Omissions. GECE is not responsible for the acts or omissions of the project architect, project consultants, prime
contractor, electrical contractor, subcontractors, material suppliers, or any other person performing work or providing
materials, labor or supplies to the project. Should GECE become aware of any acts, omissions, or inconsistencies, prompt
written notice will be provided.
4. Changes. The client, project architect or any other project team member shall not make changes to the
construction documents issued by GECE without written permission from our office.
5. Current Code. GECE will prepare construction documents under the current codes and standards in effect at the
time this agreement was prepared. The client acknowledges that additional services shall apply should preparation of
construction documents be deferred to or submitted under an alternate code.
6. Compensation. The client agrees to pay GECE the fee for the scope of services identified as outlined in this
proposal. GECE will provide monthly invoices with the percentage of fee due as it corresponds to the percentage of project
completion and hours worked. Payment of the entire invoice is required within 30 days of the invoice date. On amounts not
paid within 30 days of the invoice date, the client shall pay interest from the invoice date until payment is received at a rate
of 5% per month (“Finance Charge”).
7. Time of Payment. Invoices shall be provided by GECE to the client not later than the tenth (10th) day of the month.
If the client identifies any errors in said invoices, or disputes the amount claimed, the client shall notify GECE in writing of
said errors or disputes within ten (10) days of GECE’s issuance of the invoice in question (“disputed invoice”). If no object ion
to an invoice is timely made, it shall be presumed the invoice is correct and accurate for all purposes. If GECE agrees with
the client’s evaluation of a disputed invoice, GECE shall issue a revised invoice. If GECE does not agree with the client’s
evaluation of a disputed invoice, the parties shall proceed with the dispute resolution procedures set forth in this
agreement.
8. Electrical Permit. GECE shall provide technical criteria, written descriptions, and design data for the client’s use in
filing applications for permits from or approvals of governmental authorities having jurisdiction to review or approve the
final design of the project and assist the client in consultations with appropriate authorities.
9. Schedules, Budgets, and Estimates or Opinions of Cost. When included in GECE’s scope of services, schedules or
completion dates, budgets, or estimates of probable cost of construction are prepared based on GECE’s experience and
qualifications and represent GECE’s judgment as a professional generally familiar with the industry. However, GECE has no
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2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
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control over the cost of labor, materials, equipment, or services furnished by others, over the electrical contractor’s
methods of determining prices, or over competitive bidding or market conditions. GECE cannot and does not warrant or
represent that the actual schedules, budgets, or completion dates or actual costs will not vary from the schedules or
completion dates, budgets, or estimates of cost prepared by GECE or proposed, established, or approved by the client.
10. Preparation of Typical Drawings. When included in GECE’s scope of services, the client acknowledges that GECE is
being retained to develop typical drawings and specifications. GECE shall not be liable under any provision for the electrica l
contractor’s misapplication of drawings and specifications produced by GECE, for materials installed not in compliance with
GECE drawings and specifications, or for the negligent acts or omissions of the electrical contractor or subcontractors in th e
construction of the electrical system depicted in said drawings.
11. Client Responsibility. The client shall provide GECE will all project criteria, full information as to the client’s
requirements for the project and the project site; provide or arrange for legal access and make all provisions for GECE to
enter any site where services are needed. Prompt, written notice shall be given to GECE whenever the client observes or
becomes aware of any developments that may affect the scope or timing of GECE services. GECE shall be entitled to rely
upon the information, services, and instructions provided by the client and or the representative of the client.
12. Indemnification. To the fullest extent as permitted by law, the client agrees to defend, indemnify and hold GECE,
its officers, employees, agents, insurers, representatives and consultants, harmless from and against all damages, losses
and judgments of any kind or character arising from claims asserted by third parties, including reasonable attorneys’ fees
and expenses, to the extent same arises out of or is connected to the negligent act, error, or omission of the indemnifying
party or any of the indemnifying party’s officers, directors, members, partners, agents, employees, representatives and
consultants, in the services under this agreement.
13. Limitations of Liability. To the fullest extent permitted by law, the client agrees that the total liability, in aggregate,
of GECE and GECE’s officers, directors, members, partners, agents, employees, and sub consultants to the client, it’s
subsidiary and/or affiliated companies and their respective officers, directors, employees, agents and anyone claiming by,
though, or under the client for any and all injuries, claims, losses, expenses, or damages whatsoever arising out of, resulti ng
from or in any way relating to GECE’s services, this agreement, from any cause or causes, shall be limited to the total
amount of compensation received by GECE.
14. Warranties. GECE does not warranty services rendered. Professional services will be performed consistent with
services provided by professionals practicing in the same or similar locality under similar circumstances. Services rendered
are provided in good faith pursuant to the skill, knowledge, and practice of GECE.
15. Termination or Suspension. Both GECE and the Client retain the right to terminate or suspend this agreement with
seven working days’ notice in writing. All sums outstanding to GECE at the time of termination shall accelerate and become
immediately due and payable. Failure to make payment or payment arrangement as outlined in this agreement is
grounds for suspension and/or termination of the project at the sole discretion of GECE.
16. Hazardous Materials. GECE shall have no responsibility for the discovery, presence, handling, removal, or disposal
of, or exposure of persons to, hazardous materials or toxic substances in any form at the project site.
17. Confidentiality. GECE shall maintain the confidentiality of the project information provided to GECE by the client
and designated by the client as confidential or proprietary, except (1) when such confidential information becomes
generally known to the public through no fault of GECE or (2) when disclosure is required pursuant to applicable
governmental regulations or with an order of a court of competent jurisdiction. The client shall maintain the confidentiality
of the subject matter and terms of this proposal, except to the extent the client may need to share information regarding
this proposal with their attorneys or tax preparers.
18. Alternative Dispute Resolution. In the event of any dispute or default between the parties hereto relating to this
proposal, the parties shall attempt to resolve the controversy or the default by first giving written notice within five (5)
business days of the default to the other party. If the parties cannot agree upon a resolution of the controversy or the
default within fourteen (14) calendar days after having issued the notice, then the parties shall participate in mediation
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G r a y E l e c t r i c a l C o n s u l t i n g + E n g i n e e r i n g , C O R P
2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
9 | P a g e
with a mediator mutually agreeable to the parties. Failure to give notice of default and to participate in mediation shall b e
grounds for the Court to deny awarding attorney’s fees, costs, and damages.
19. Force Majeure. Neither the client nor GECE shall be deemed in default of this agreement to the extent that any
delay or failure in the performance of its obligations results from any cause beyond its reasonable control and without its
negligence.
20. Attorneys’ Fees. If it is necessary for either party to this proposal to institute an action to enforce any right
granted hereunder or to redress the breach of any provision of this proposal, then the prevailing party in such action, in
addition to any other award made by the Court, shall be entitled to its reasonable attorneys’ fees and costs incurred in
prosecuting such action, and the enforcement of any judgment or award entered in such action, all in an amount to be
determined by the Court.
21. Ownership and Copyright of Documents. Documents including but not limited to electrical plans, calculations,
designs, details, notes, images, reports, specifications, and information prepared solely by GECE shall be the intellectual
property of GECE (“GECE Intellectual Property”) and instruments of professional service, intended for this one -time use in
construction of this project. Ownership of such work shall not be transferred without written authorization from GECE.
Reuse or modifications of any such document by the client without GECE written approval shall be the client’s sole risk, and
the client agrees to indemnify and hold GECE harmless from all claims, damages, and expenses, including attorney’s fees,
arising out of such reuse by the client or by others acting through the client.
22. Electronic Files. Copies of documents that may be relied upon by the client are limited to printed copies or copies
delivered in PDF format. Only construction documents that are signed and sealed by GECE shall be approved for bidding
and construction purposes. Files in electronic formats, or other types of information furnished by GECE such as text, data,
or graphics, are provided for the client’s convenience. Any conclusion or information obtained or derived from such
electronic files will be at the user’s sole risk. GECE makes no representation as to the long-term compatibility, usability, or
readability of documents resulting from the use of software application packages, operating systems, or computer
hardware differing from those in use by GECE at the beginning of the project.
23. Reimbursable Expenses. The client shall reimburse GECE for all incidental expenses incurred by GECE at the actual
cost plus the additional fee as outlined in the Engineering Services Rate Schedule included herein. Reimbursable expenses
may include reproduction, postage and handling of drawings and documents, long distance communications, feed paid to
authorities having jurisdiction over the project (i.e., permit or application filing fees, etc.), travel expenses (i.e., auto mobile,
lodging, and meals) and the expense of overtime, double time, and expedited work requiring higher than regular
engineering rates.
24. Engineering Rates. Engineering services offered time and expense are subject to annual adjustments. These
adjustments will occur in the month of January and will be implemented to reflect changes in market conditions, costs, and
other relevant factors incurred by the company.
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G r a y E l e c t r i c a l C o n s u l t i n g + E n g i n e e r i n g , C O R P
2529 Professional Parkway, Suite A -- P.O. Box 368 -- Santa Maria, CA 93456
Tel: (805) 361 - 0525
E-mail: info@GECECORP.com
10 | P a g e
Rate Schedule - 2024 - Engineering Services
Effective Date: January 1, 2024
Engineering
Engineering Advisor $277
Principal/Licensed Electrical Engineer $221
Senior Project Engineer $210
Project Engineer $191
Design and Drafting
Senior Electrical Designer $182
Electrical Designer $161
Senior CAD Support Technician $140
CAD Support Technician $120
Project Management / Project Controls / Administrative
Utility Coordinator $168
Electrical Project Manager $161
Project Controls $138
Equipment / Services
Reproduction, Postage, and Shipping Cost + 16%
Airfare, Lodging, and Travel Expenses Cost + 21%
Subcontracted Services Cost + 32%
Application Filing Fees Cost + 32%
Mileage $0.67 / mile
AutoCAD File Issuance (As Built Purposes), < 30 sheets $95 / sheet
AutoCAD File Issuance (As Built Purposes), > 30 sheets $70 / sheet
Our rates are subject to premiums for overtime, double time, and expedited services.
Furthermore, our pricing structure is subject to annual adjustments every January.
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