HomeMy WebLinkAboutAGENDA REPORT 2024 0605 CCSA REG ITEM 10GCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of June 5, 2024
ACTION APPROVED STAFF
RECOMMENDATIONS.
BY A. Hurtado.
G. Consider Amendment No. 6 to Agreement with Yunex LLC for Street Light
Maintenance Services, Extending the Agreement to June 30, 2025, Increasing the
Not-to-Exceed Amount by $50,000; and Consider Waiver of City Purchasing
Procedure Pursuant to Moorpark Municipal Code Section 3.04.120. Staff
Recommendation: 1) Authorize staff to waive the purchasing procedures set forth
in Section 3.04.120 of the Moorpark Municipal Code; and 2) Approve Amendment
No. 6 with Yunex LLC, extending the Agreement to June 30, 2025, and increasing
the not-to-exceed amount from $250,000 to $300,000, subject to final language
approval by the City Manager. (Staff: Dan Kim, City Engineer/Public Works
Director)
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, City Engineer/Public Works Director
BY: Igor Leontiy, Management Analyst
DATE: 06/05/2024 Regular Meeting
SUBJECT: Consider Amendment No. 6 to Agreement with Yunex LLC for Street
Light Maintenance Services, Extending the Agreement to June 30,
2025, Increasing the Not-to-Exceed Amount by $50,000; and Consider
Waiver of City Purchasing Procedure Pursuant to Moorpark Municipal
Code Section 3.04.120
BACKGROUND AND DISCUSSION
On July 16, 2019, the City executed an Agreement with Siemens Mobility, Inc. (now
Yunex LLC) for the maintenance of the recently acquired citywide street lights from
Southern California Edison. The original Agreement was for a one-year term, expiring on
June 30, 2020, and included provisions for two (2) one-year renewal options.
Amendments No. 1 and No. 2 were subsequently executed to extend the Agreement to
June 30, 2021, and June 30, 2022, respectively. Amendment No. 3 was executed to
formalize the name change from Siemens Mobility, Inc. to Yunex LLC (Yunex).
On June 20, 2022, and June 9, 2023, the City executed Amendments No. 4 and No. 5 to
the Agreement, extending street light maintenance services through June 30, 2023, and
June 30, 2024, respectively. Amendment No. 5 increased the Agreement’s total not-to-
exceed amount to $250,000 ($50,000 per term for five terms).
For Fiscal Year 2024/25, Yunex has submitted a service rate increase of 4.00%, which
staff finds to be reasonable and acceptable. The Yunex Agreement does not include
additional built-in extensions; however, staff is requesting that the City Council consider
Amendment No. 6 to extend the Agreement for another year to June 30, 2025 and
Item: 10.G.
348
Honorable City Council
06/05/2024 Regular Meeting
Page 2
increase the service rate by 4.00%. This extension for street light maintenance services
will also increase the Agreement’s not-to-exceed amount by an additional $50,000 for a
total not-to-exceed amount of $300,000. Yunex has performed street light maintenance
services for the City from the beginning of the acquisition process, turnover from Southern
California Edison, and the recent street light LED retrofit and conversion. Based on
Yunex’s knowledge of the City’s street lights and citywide inventory of street light assets,
staff recommends that the City Council waive the informal bidding process and continue
Yunex’s street light maintenance service for an additional year.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
Street light maintenance services are funded by the Citywide Lighting and Landscaping
Fund (2300). The recommended budget for Fiscal Year 2024/25 will appropriate expense
line 2300-312-P0006-51210 in the amount of $60,000. This is a $10,000 increase from
years past and reflects the rising costs of services and increases in street light service
requests and knockdowns from incidences related to motor vehicles. Exhibit H of
Amendment No. 6 documents a 4 percent (4%) service rate increase for Fiscal Year
2024/25.
Although the cost for street light maintenance services for Fiscal Year 2024/25 increased
to $60,000, staff is requesting an increase to the Agreement’s not exceed amount by an
additional $50,000. The difference in the contract amount and the service amount for
Fiscal Year 2024/25 is from the remaining balance of the contract amount.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
1. Authorize staff to waive the purchasing procedures set forth in Section 3.04.120 of
the Moorpark Municipal Code; and
2. Approve Amendment No. 6 with Yunex LLC, extending the Agreement to June 30,
2025, and increasing the not-to-exceed amount from $250,000 to $300,000, subject
to final language approval by the City Manager.
Attachment: Draft Amendment No. 6 with Yunex LLC for Street Light Maintenance
Services
349
ATTACHMENT
AMENDMENT NO. 6
AGREEMENT FOR STREET LIGHT MAINTENANCE SERVICES
This Amendment No. 6 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Yunex LLC, a limited liability company (“Contractor”),
for street light maintenance services (“Agreement”), is made and entered into on
___________________________.
RECITALS
WHEREAS, on July 16, 2019, the City and Contractor entered into an Agreement
to have the Contractor provide street light maintenance services; and
WHEREAS, on June 12, 2020, the City and Contractor executed Amendment
No. 1 to the Agreement, extending the term of the Agreement from June 30, 2020, to
June 30, 2021, and increased the compensation for services to be performed by
Contractor from Fifty Thousand Dollars ($50,000.00) to One Hundred Thousand Dollars
($100,000.00); and
WHEREAS, on June 30, 2021, the City and Contractor executed Amendment
No. 2 to the Agreement, extending the term of the Agreement from June 30, 2021, to
June 30, 2022, and increased the compensation for services to be performed by
Contractor from One Hundred Thousand Dollars ($100,000.00) to One Hundred Fifty
Thousand Dollars ($150,000.00); and
WHEREAS, on January 26, 2022, the City and Contractor executed Amendment
No. 3 to the Agreement, changing Contractor’s name from Siemens Mobility, Inc. to
Yunex LLC; and
WHEREAS, on June 20, 2022, the City and Contractor executed Amendment
No. 4 to the Agreement, extending the term of the Agreement from June 30, 2022, to
June 30, 2023, and increased the compensation for services to be performed by
Contractor from One Hundred Fifty Thousand Dollars ($150,000.00) to Two Hundred
Thousand Dollars ($200,000.00); and
WHEREAS, on June 9, 2023, the City and Contractor executed Amendment No.
5 to the Agreement, extending the term of the Agreement from June 30, 2023, to June
30, 2024, and increased the compensation for services to be performed by Contractor
from Two Hundred Thousand Dollars ($200,000.00) to Two Hundred Fifty Thousand
Dollars ($250,000.00); and
WHEREAS, the City and Contractor now desire to amend the Agreement for an
additional period; and
WHEREAS, Contractor has submitted revised pricing, dated April 12, 2024
(Exhibit H), with a request to increase service rates by 4.0% effective July 1, 2024, as
allowed by the agreement; and
350
Amendment No. 6 to Agreement between City of Moorpark and Yunex LLC. Page 2
WHEREAS, the City and Contractor now desire to amend the Agreement to
increase the compensation for services to be performed by Contractor from Two
Hundred Fifty Thousand Dollars ($250,000.00) by a value of Fifty Thousand Dollars
($50,000.00) for a total contract value of Three Hundred Thousand Dollars
($300,000.00), and document said agreement to amend by jointly approving
Amendment No. 6 to the Agreement; and
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 1, TERM, is amended by replacing this section in its entirety as follows:
“The term of this Agreement shall be from the date of execution to
June 30, 2025.”
II. Section 2, SCOPE OF SERVICES, is amended by replacing paragraph three (3)
of the section in its entirety as follows:
“Compensation for the services to be performed by Contractor shall
be in accordance with Exhibit C, Exhibit D, Exhibit F, Exhibit G, and
Exhibit H. Compensation shall not exceed the rates or total contract value
of Three Hundred Thousand Dollars ($300,000.00) as stated in Exhibit C,
Exhibit D, Exhibit F, Exhibit G, and Exhibit H, without a written amendment
to the Agreement executed by both parties. Payment by City to
Contractor shall be in accordance with the provisions of this Agreement.”
III. Section 5, PAYMENT, is amended by replacing paragraphs two (2) and three (3)
of the section in their entirety as follows:
“The City agrees to pay Contractor monthly, in accordance with the
payment rates and terms and schedule of payment as set forth in Exhibit
C, Exhibit D, Exhibit F, Exhibit G, and Exhibit H, based upon actual time
spent on the above tasks. This amount shall not exceed Three Hundred
Thousand Dollars ($300,000.00) for the total term of the Agreement
unless additional payment is approved as provided in this Agreement.
Contractor shall not be compensated for any services rendered in
connection with its performance of this Agreement, unless such additional
services and compensation are authorized, in advance, in a written
amendment to the agreement executed by both parties.”
IV. Remaining Provisions:
Except as revised by this Amendment No. 6, all the provisions of the Agreement
shall remain in full force and effect.
351
Amendment No. 6 to Agreement between City of Moorpark and Yunex LLC. Page 3
In Witness Whereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK YUNEX LLC.
_______________________________ __________________________________
Troy Brown, City Manager Michael Hutchens, Western Operations
Manager
Attest:
_______________________________
__________________________________
Ky Spangler, City Clerk Joshua Ferras, Project Manager
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Page 1 of 1
Yunex LLC
1026 E. Lacy Ave
Anaheim, CA 92805
714.284.0206
714.284.1150 Fax
https://yunextraffic.com
April 12, 2024
Daniel Kim
City Engineer/Public Works Director
City of Moorpark
799 Moorpark Ave
Moorpark, CA 93021
Subject: FY2024/2025 Streetlight Maintenance Contract Extension
Dear Mr. Kim,
This letter shall serve as our official request for a contract rate increase of 4% pursuant to the Consumer
Price Index for the Los Angeles/Long Beach/Anaheim area. A copy of the report is attached for reference.
With this increase, Yunex LLC will continue providing Traffic Signal maintenance services as per the terms
and conditions of the existing agreement (“Agreement between the City of Moorpark and Siemens Mobility,
Inc. for Streetlight Maintenance Services” Dated July 19th, 2019) between Yunex LLC and the City of
Moorpark for an additional year (July 1st 2024 to June 30th 2025). An updated rate sheet is also attached for
your reference.
We feel we have completed another successful and mutually beneficial year with the City of Moorpark. We
thank you for your business and we are looking forward to continuing servicing your needs. Please feel free
to contact me if you have any questions or concerns.
Sincerely,
Yunex LLC
Joshua Ferras
Joshua Ferras
Regional Manager
EXHIBIT H
353
Pricing
UNITS COST TOTAL
PER FIXTURE/MO $0.93 $2,246.77
PER FIXTURE/MO $1.81 TBD
LUMP SUM/MO $0.00 $0.00
PER FIXTURE $123.04
LUMP SUM/QTRLY $931.60 $3,723.40
Hourly Rate - Normal $138.28
Hourly Rate - Normal $146.49
Hourly Rate - Normal $116.01
Hourly Rate - Overtime $175.78
Hourly Rate - Overtime $187.48
Hourly Rate - Overtime $165.24
Hourly Rate - Premium Time $213.27
Hourly Rate - Premium Time $228.50
Hourly Rate - Premium Time $166.32
DESCRIPTION UNITS TOTAL
Hourly Rate $29.30
Hourly Rate $35.15
Hourly Rate $64.45
DESCRIPTION
Percent Mark-Up over Suppliers Invoice
Material Mark-Up
15%
%
Quarterly Streetlight Operation Review (night check)
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
OPERATIONS AND MAINTENANCE
DESCRIPTION
Routine Maintenance (LED)
Call center
Install House Side Shields (material & labor)
Routine Maintenance (HPS)
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Streetlight Maintenance Worker
Foreman
Laborer
Maintenance -(outside contractor's 1 year warranty) not
regular maintenance
Service Truck
Bucket Truck
Crane Truck
Additional Pricing
354
Western Information Office
Bureau of Labor Statistics Geographic Information Western News Release
News Release Information
24-680-SAN
Wednesday, April 10, 2024
Contacts
Technical information:
(415) 625-2270
BLSinfoSF@bls.gov
www.bls.gov/regions/west
Media contact:
(415) 625-2270
Related Links
CPI historical databases
Consumer Price Index, Los Angeles area — March 2024
Area prices were up 0.7 percent over the past month, up 4.0 percent from a year ago
Prices in the Los Angeles area, as measured by the Consumer Price Index for All Urban Consumers (CPI-U), advanced 0.7 percent in March, the U.S. Bureau of Labor Statistics
reported today. (See table A.) Regional Commissioner Chris Rosenlund noted that the March increase was influenced by higher prices for shelter. (Data in this report are not
seasonally adjusted. Accordingly, month-to-month changes may reflect seasonal influences.)
Over the last 12 months, the CPI-U advanced 4.0 percent. (See chart 1 and table A.) Food prices rose 2.9 percent. Energy prices advanced 3.3 percent, largely the result of an
increase in the price of electricity. The index for all items less food and energy rose 4.3 percent over the year. (See table 1.)
View Chart Data
Food
Food prices declined 0.2 percent for the month of March. (See table 1.) Prices for food at home decreased 0.1 percent, with lower prices in three of the six grocery categories.
Prices for food away from home decreased 0.3 percent for the same period.
Over the year, food prices rose 2.9 percent. Prices for food at home increased 2.4 percent since a year ago, led by higher prices for other food at home (4.6 percent) and meats,
poultry, fish, and eggs (4.2 percent). Prices for food away from home increased 3.8 percent.
Energy
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The energy index rose 3.3 percent over the month. The increase was mainly due to higher prices for gasoline (4.5 percent). Prices for electricity rose 2.1 percent, and prices for
natural gas service advanced 0.5 percent for the same period.
Energy prices advanced 3.3 percent over the year, largely due to higher prices for electricity (8.3 percent). Prices paid for gasoline advanced 1.8 percent, while prices for natural
gas service decreased 4.5 percent during the past year.
All items less food and energy
The index for all items less food and energy increased 0.7 percent in March. Higher prices for apparel (3.4 percent) and shelter (0.7 percent) were partially offset by lower prices
for education and communication (-0.5 percent) and medical care (-0.3 percent).
Over the year, the index for all items less food and energy rose 4.3 percent. Components contributing to the increase included shelter (5.6 percent) and medical care (3.1
percent). Partly offsetting the increases were price decreases in new and used motor vehicles (-1.2 percent) and household furnishings and operations (-0.4 percent).
Table A. Los Angeles-Long Beach-Anaheim, CA, CPI-U 1-month and 12-month percent changes, all items index, not seasonally adjusted
Month
2020 2021 2022 2023 2024
1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month 1-month 12-month
January 0.8 3.1 0.2 0.9 1.1 7.5 1.9 5.8 1.0 2.5
February 0.3 3.4 0.4 1.0 0.3 7.4 -0.3 5.1 0.5 3.4
March -0.7 1.9 0.5 2.2 1.5 8.5 0.1 3.7 0.7 4.0
April -0.3 0.7 1.1 3.6 0.5 7.9 0.7 3.8
May 0.4 0.9 0.6 3.9 0.8 8.0 0.1 3.2
June 0.5 1.4 0.6 4.0 1.1 8.6 0.5 2.5
July 0.6 1.9 0.6 3.9 -0.2 7.7 0.0 2.7
August 0.1 2.0 0.2 4.0 0.1 7.6 0.7 3.3
September -0.3 1.2 0.3 4.6 0.5 7.8 0.3 3.2
October 0.2 0.7 0.9 5.4 0.6 7.5 -0.1 2.4
November 0.1 1.0 0.6 6.0 -0.8 6.0 -0.4 2.8
December -0.2 1.5 0.4 6.6 -0.6 4.9 0.0 3.5
The April 2024 Consumer Price Index for the Los Angeles area is scheduled to be released on May 15, 2024.
Technical Note
The Consumer Price Index (CPI) is a measures of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics
publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI-U) which covers approximately 93 percent of the total U.S. population and (2) a CPI for Urban
Wage Earners and Clerical Workers (CPI-W) which covers approximately 29 percent of the total U.S. population. The CPI-U includes, in addition to wage earners and clerical
workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force.
The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that
people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 6,000 housing units and approximately 22,000 retail
establishments—department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase
and use of items are included in the index.
The index measures price changes from a designated reference date; for most of the CPI-U the reference base is 1982-84 equals 100. An increase of 7 percent from the
reference base, for example, is shown as 107.000. Alternatively, that relationship can also be expressed as the price of a base period market basket of goods and services rising
from $100 to $107. For further details see the CPI home page on the Internet at www.bls.gov/cpi and the CPI section of the BLS Handbook of Methods available on the internet
at www.bls.gov/opub/hom/cpi/.
In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the
appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to
substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area
indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of
prices between cities; they only measure the average change in prices for each area since the base period.
The Los Angeles-Long Beach-Anaheim, CA metropolitan area includes Los Angeles and Orange Counties in California.
Information in this release will be made available to sensory impaired individuals upon request. Voice phone: 202-691-5200; Telecommunications Relay Service: 7-1-1.
Table 1. Consumer Price Index for All Urban Consumers (CPI-U): Indexes and percent changes for selected periods
Los Angeles-Long Beach-Anaheim (1982-84=100 unless otherwise noted)
Item and Group
Indexes Percent change from-
Historical
data
Jan.
2024
Feb.
2024
Mar.
2024
Mar.
2023
Jan.
2024
Feb.
2024
Footnotes
(1) Indexes on a December 1977=100 base.
(2)This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator.
(3) Indexes on a December 1982=100 base.
(4) Special index based on a substantially smaller sample.
(5) Indexes on a December 1993=100 base.
(6) Indexes on a December 1997=100 base.
- Data not available
NOTE: Index applies to a month as a whole, not to any specific date.
356