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HomeMy WebLinkAboutAG RPTS 1994 0207 PR REG PARKS AND RECREATION COMMISSION AGENDA February 7, 1994 7:00 p.m. Moorpark Community Center, 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Commissioners Ginger Stratton, Arlene Butler, Debra Ulis-Judd, Sandra G. Thompson, and Chair John Hall 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: None. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of January 10, 1994 . Staff Recommendation: Approve as presented B. Park Status Report - January. Staff Recommendation: Receive and File the Report. C. Campus Canyon Ballfield Grading Project - Update. Staff Recommendation: Receive and File the Report. 8. DISCUSSION/ACTION ITEMS: A. Consider Youth Council Guidelines. Staff Recommendation: Review attached guidelines for Youth Council and recommend formation of Youth Council to the City Council. B. Consider Campus Canyon Park Playground Expansion Project. Staff Recommendation: Review design and direct staff as deemed appropriate C. Consider Special Event Report: Teen Dance. Staff Recommendation: Receive and File the Report. D. Consider Proposal for Arroyo Vista Recreation Center Grand Opening Festival. Staff Recommendation: Discuss, modify, approve, and set date for the proposed Arroyo Vista Recreation Center Grand Opening Festival. E. Consider Offering Rollerhockey Classes at Tierra Rejada Park Parking Lot. Staff Recommendation: Concur with closing a section of parking lot at Tierra Rejada Park from 5:00 p.m. - 7:30 p.m. on Tuesdays, beginning in March, for City Rollerhockey Classes. F. Consider Offer from Girl's Softball to Rennovate North Softball Field at Mountain Meadows Park. Staff Recommendation: Receive and File the Report. 9. COMMENTS FROM COMMISSIONERS: 10. FUTURE AGENDA ITEMS: Review Annual Budget for 1994-95 (March Meeting) Report on CPRS Conference (March Meeting) Review Design for Home Acres Buffer Zone (April Meeting) Carl's Jr /Kiwanis Mardi Gras Special Event Report (March Meeting) Report on Annual Park Tour (March Meeting) 11. ADJOURNMENT: The next regularly scheduled meeting is March 7, 1994. Any member of the public may address the Commission during the Public Comments portion of the Agenda. SPEAKER CARDS MUST BE RECEIVED BY THE SECRETARY PRIOR TO THE CALL TO ORDER OF THE MEETING. Speakers will be heard in the order that their Speaker Cards are received. A limitation of 3 minutes shall be imposed upon each speaker. * Discussion/Action Items which are judged by the Director of Community Services to be of high priority. Copies of the reports or other written documentation relating to each item of business on the agenda are on file in the office of the Secretary and are available for public review. Any questions concerning any agenda item may be directed to the Secretary at 529-6864, ext. 227. City of Moorpark ) County of Ventura ) ss . State of California ) I, Rene Mayfield, Administrative Secretary of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the Parks and Recreation Commission Agenda for the meeting to be held Monday. February 7, 1994, at the following location: Moorpark Community Center 799 Moorpark Avenue Moorpark, CA 93021 Said agenda shall remain in place until after the meeting so it is available for public review for at least 72 hours prior to the meeting, pursuant to Section 54954 et . seq. of the California Government Code. Executed this 3rd day of February , 1994 , at Moorpark, California. (..----.) (,—)._) g, / o . R ne May ' eld Administrative Secretary nt City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Christine Adams, Director of Community Servic PREPARED BY: Allen Walter, Maintenance and Operations Supervisor DATE: February 7, 1994 SUBJECT: Park Status Report for January. 1994 SITE STATUS Arroyo Vista Comm. Park Two hundred trees are planted in park and in parking lot. Regraded access road to water wells. Campus Park Park Trees are thinned out. Campus Canyon Park Restroom vandalized Swing repaired. Community Center No outstanding maintenance issues. Glenwood Park No outstanding maintenance issues. Griffin Park Cracked cement blocks in picnic pavillion from earthquake. Park sign repainted. Monte Vista Nature Park Trails are graded. Wood chip covering to be installed. Mountain Meadows Park Trash dumpster enclosure installed. Bollard installed. Soccer goal reset and staked. Peach Hill Park Tree removed from right field of ball diamond. Tierra Rejada Park No outstanding maintenance issues. Virginia Colony Park White picket fence installed and painted. Other Stop signs exiting parks will be installed in the next month. RECOMMENDATION Receive and file the report. EM City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Christine Adams, Director of Community Service DATE: February 7, 1994 SUBJECT: Campus Canyon Ballfield Grading Project - Update. BACKGROUND This capital project was included in the budget for 93-94. The outfield area for the one ball diamond at Campus Canyon Park is not graded level, and in some cases has a 5:1 drop off about 240 feet from home plate. Most standard softball fields have an outfield that extends roughly 260-280 feet from home plate. VCE Services, a civil engineering firm in Camarillo has been contracted to do the land survey and prepare the grading plan. This phase of the project has been completed. Staff will be presenting this project and grading plan to the City Council for additional input and approval. Grading construction would be scheduled to take place in March. RECOMMENDAT ION. Receive and File the Report. r EM __ CITY OF MOORPARK G 7 7 ' 7/ AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Servict DATE: February 7, 1994 SUBJECT: Consider Teen Council Guidelines. BACKGROUND The City Council has determined that one of it's priority goals and objectives for the Community Services Department, is the development of teen recreation programming in the City of Moorpark. Staff has developed a Teen Task Force involving various youth serving agencies within the community, to identify issues and needs for the teenage population in Moorpark and to further identify shared resources between the various agencies which can be coordinated to provide services more efficiently and will reach a larger population of teenagers. The Teen Task Force members are: Commissioners John Hall and Sandra Thompson, Toni Carbone,(Boys and Girls Club), Debi Ryono, (Boys and Girls Club), Christina May, (Planning Commissioner, participating as a private citizen), Del Carbine, (Moorpark Unified School District), Vicki McGowan, (Our Town Teens) Ed Tumbleson,(Ventura County Sheriff) and Kathy Marrujo-Thurman (Moorpark Project Pride). The task force has met twice. The concept of a Teen Council, which was originally discussed at the Parks and Recreation Commission level, was supported by the Teen Task Force. A sample draft of guidelines for a Teen Council was developed by staff and reviewed by the Task Force, who gave additional comments. If a formation of a Teen Council is approved by the City Council, the Teen Council will function in a similar manner to that of the Senior Advisory Committee, that is, the Teen Council would be advisory to staff on program issues only. There would be no formal relationship between the Teen Council and the Parks and Recreation Commission, other than informational reporting, which would be provided to the Commission by staff as needed. Staff is recommending that the formation of a Teen Council take place in the fall of 1994, in order that the first year of the Teen Council get endorsement and support from the Moorpark Unified School District. RECOMMENDATION Review attached guidelines for Teen Council and recommend formation of Teen Council to the City Council. 4 �'T Ell City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission FROM: Christine Adams, Director of Community Service DATE: February 7, 1994 SUBJECT: Consider Camous Canyon Park Playground Exoansior , Project, BACKGROUND The playground at Campus Canyon Park consists of two play apparatus, one standard size climber with swings and one for tiny tots. Several year's ago, it was recommended to expand this play area and add another play structure. This capital improvement project was budgeted for last year, and the project was carried over to this fiscal year. At the park tour on Saturday, January 28, the Commissioners present were divided on the best way to use the allocated funds for this park site. One opinion was to not expand the play area as originally proposed, but to use some of the funds to repair and renovate the existing equipment. Another thought was to install equipment for older children, which provides for more interactive play. Another was to not do anything at all to this play equipment and allow the savings in this park zone to be used for the rollerhockey court at Griffin, which is still a priority with the Commission. Staff has gotten preliminary cost estimates and a conceptual design for a standard play structure at Campus Canyon Park. Staff is seeking input from the Commission prior to spending any more staff time on this project. RECOMMENDATION Review design and direct staff as deemed aooropriate J L , Agenda Report TO: Parks & Recreation Commission FROM: Chris Adams, Director of Community Service Prepared By: SG Shellabarger, Recreation Supervisor DATE: February 7, 1994 SUBJECT: January 28, 1994 Teen Dance A. Event Description The 1994 Winter Teen Dance was held on Friday, January 28 from 10:00-12:00 pm in the Moorpark High School Gym following the basketball game. Open to students with High School or continuation school ID. MUSD provided the facility, the Basketball Boosters ran the snack bar and the City provided DJ, security and janitorial services. Optimists provided chaperones as well as $100. MYAC assisted with publicity and bought tickets to the dance to distribute throughout the school. Chairman John Hall coordinated chaperones and donations as well as many other details of this event. B. Staff, Volunteers & Dignitaries Stephanie Casillas, Recreation Leader Shelly Shellabarger, Recreation Supervisor John Hall, Parks & Recreation Chairman Parks & Recreation Commissioner: Sandi Thompson, Arlene Butler Debra Uliss-Judd Optimists included Kent Tondreau MYAC included Vickie McGowan, Sophie Ptompo, Lonnie Fisher Other volunteers included Connie Volke, John Casillas,Tina Hare C. Attendance There were 150 youths in attendance with 9 chaperones in addition to 2 staff members. Total of 170. 62 kids used coupons. D. Finance EXPENSES: $657.3 2 DJ $255.00 Security $200.00 Custodial $180.00 Staff $ 22. 32 REVENUE: $300.00 TOTAL COST: $ 357.32 E. Comments 1. Though this event was successful, there are elements to consider for future events. A committee should be formed for any future such events. Committee would discuss advertising, location, specifics, security, refreshments, finances, donations, door prizes? etc. 2. Vickie McGowan suggested in the future that we contact the ASB one or two months in advance to paint posters for teen dances. She noted that this was a bad date selection as it was the last day of the semester prior to a 3 day weekend. She indicated that few students attend basketball games and fewer still would be allowed to attend a dance that started at 10 pm. She also suggested another Teen Dance for St. Patrick's Day on 18th March. MYAC would also back a Youth Dance sometime between now and summer. 3. Due to the lateness of this dance, students with curfews were allowed to leave, creating a constant stream of students coming and going, making an exact count difficult. MYAC handed out free tickets which were "recycled" further complicating the count. 4. Many promised chaperones did not arrive, causing long watches without breaks at doors. Some chaperones left their doors without a replacement. 5. The school district was cooperative on this event, and should be commended. Additionally, John Hall worked hard to finalize many aspects of this dance. 6. Optimists donated $100. MYAC donated $200 (in tickets). F. Recommendation Immediately form a committee to look into a High School Dance for St. Patrick's Day on 18 March at the High School as well as set a date for a Junior High Dance (at the Community Center) before the end of the school year. 12)`✓" - - City of Moorpark AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Servicas Prepared by: SG Shellabarger, Recreation Supervisor DATE: February 7, 1994 SUBJECT: Proposal For Arroyo Vista Recreation Center Grand Opening Festival J3ACKGROUND The purpose of this event should be to familiarize as large a segment of the community as possible with the location of Arroyo Vista Recreation Center and to showcase the many features of the buildings. The City Council approved a second Craft Faire, to be held in the spring, as part of the FY 93-94 budget process, based on the success of the Holiday Craft Faire in November. Staff is proposing that this craft Faire be held at Arroyo Vista Community Park in conjunction with the proposed Grand Opening. There is additional funding available from the 10th Anniversary, and the City Council has already directed that some of these funds be used for the grand opening of the Recreation Center. It is proposed that community groups be approached to assist with certain facets, as no money is budgeted to fund this event. With the Arts & Craft Faire income, the event should pay for itself. However, in the event that the number of projected craft vendors is less than expected, the surplus from the 10th Anniversary will pay for the supplies and materials for the day. The City Council has set May 14, as an upcoming Town Hall Meeting. Staff would recommend that the Commission consider recommending May 21 as the Grand Opening date to the City Council. EVENT PROPOSAL Arroyo Vista Recreation Center Grand Opening DATE: TBA (May) LOCATION: Arroyo Vista Community Park and Recreation Center TIME: 9:00 am - 4:00 pm AGE GROUP: Families PROPOSED SCHEDULE OF EVENTS 9:00 am Opening Ceremonies 9:00 am-4:00 pm Youth "Park Your Art" Festival (co-sponsored with MUSD/Throughout the entire facility) 10:00 am-12:00 pm Recreation Class Demonstrations/ Entertainment (Gym) 10:00-4:00 Craft Faire (Both Rooms) 10:00-11:00 Safety Carnival (with Sheriff& Kiwanis/Front Lawn) 10:00 am-12:00 pm Kids Korner Art (with MYAC/Foyer) 1:00 - 4:00 pm Exhibition Basketball Game (Gym) ACTIVITY DETAIL Opening Ceremonies TIME: 9:00 am TARGET AGE GROUP: Everyone The brief ceremony will officially open the center for use by the citizens of Moorpark. Ribbon cutting, a few words by the Mayor and refreshments will begin the day's festivities. Recreation Class Demonstrations / Entertainment TIME: 10:00 am-12:00 pm TARGET AGE GROUP: All ages Recreation classes such as dance, karate, gymnastics, and drama could showcase their skills during the day. Also, the Senior Chorus could perform some musical numbers. ESTIMATED EXPENDITURE: $0.00 ESTIMATED REVENUE: $0.00 "Park Your Art" Festival TIME: 9:00 am - 4:00 pm TARGET AGE GROUP: School Age Children In conjunction with MUSD, the city will invite children to submit artwork in a variety of mediums. Themes can be determined by commission or council. Work will be judged and awards will be given. Donation of a cash prize may be solicited from businesses. By using certificates and existing ribbons and awards, this element can be significantly reduced in cost. ESTIMATED EXPENDITURE: $100.00 Awards $100 ESTIMATED REVENUE: $ 0.00 Craft Faire TIME: 10:00 am-4:00 pm TARGET AGE GROUP: Families Artisans and Crafters will be invited to display their goods. Booth spaces may be rented out a ($35 for the day). Limit vendors to indoor sites but have plans for weather depending outdoor exhibits. Finances are based on a minimum of 50 vendors. The site may hold more. ESTIMATED EXPENDITURE: $ 75.00 Supplies $75 ESTIMATED REVENUE: $1,500.00 Children' Safety Carnival, TIME: 10:0 - 00 a.m. TARGET AGE OUP: Community Yout --- The Moorpark Kiwaii Club is be' proached regarding the co-sponsorship of this event, in conjunction wit s eriff's department. Activities will focus on a safety theme. Visitors woId—fticludèPjuner, the fire and police departments, McGruff the Crime Dog, PA etc. Kisi5 Komer Art TIME: 11:00 am-2:00 p.m. TARGET AGE GROUP: Community Youths Open to the public, this activity would allow young people to create their own masterpieces. Art mediums would include glue painting, edible art, marble painting, sand painting and more. MYAC may be willing to run this activity. ESTIMATED EXPENDITURE: $0.00 ESTIMATED REVENUE: $0.00 Exhibition Basketball Game TIME: 1:00 pm - 4:00 pm TARGET AGE GROUP: Families The planned game could be between service groups or public safety personnel, playing against each other for fun. This would be free to the public and would showcase the new gymnasium. ESTIMATED EXPENDITURE $100.00 Awards $100.00 ESTIMATED REVENUE $ 0.00 PROPOSED BUDGET ESTIMATED EXPENDITURE: Stage Rental $500.00 Advertising $250.00 Filming $150.0. Ceremony Refreshments $111..0 Staff $511.00 Exhibition Basketball $100.0. Youth Park Your Art Festival $101.00 Children's Safety Carnival $ 0.00 Kids Komer Art $ 0.00 Arts & Craft Faire $ 75.00 $1775.00 ESTIMATED REVENUE: Craft Faire Revenue $1500.00 10th Anniversary Surplus $1000.00 RECOMMENDATION: Discuss, modify, approve and recommend date to the City Council for the proposed Arroyo Vista Recreation Center Grand Opening Festival. City of Moorpark AGENDA REPORT TO: Parks and Recreation Commission FROM: Christine Adams, Director of Community Servic , DATE: February 7, 1994 SUBJECT: Consider Offering Rollerhockey Classes at Tierra Rejada Park Parking Lot. BACKGROUND Last year, the Community Services Department began offering rollerhockey and in-line skating classes for youth at Glenwood Park. These classes have been fairly successful and continue to indicate to staff that a future rollerhockey league for children in Moorpark should! be considered. There were no rollerhockey or in-line skating classes held during the winter session of classes this year, due to the winter time change and the lack of lighting at Glenwood Park at night. Staff is preparing to hold rollerhockey classes for the spring, but the instructor, Walt Collins, has informed staff that the program has grown to such an extent that the usable surface at the Glenwood Park basketball court is not large enough to accommodate adequate instruction. After looking at the available city facilities, staff is recommending the use of the west parking lot at Tierra Rejada Park. An area of the lot could be barricaded off by city staff for the time specified, and still retain entry and parking spaces for people using the park for other recreational uses. Staff is also open to any other ideas that the Commission may have that could accommodate this program immediately. RECOMMENDATION Concur with closing a section of parking lot at Tierra Rejada Park from 5:00 p.m. - 7:30 p.m. on Tuesdays, beginning in March, for City Rollerhockey Classes. Attachment ...�--- Mi�lUNTAIN TRA11= STREET �a tew-Psf,�%wrr*-► ,......." IN , , i ii . i -t t,... ,. _ ., .'- %fit✓ - . .«. .._. City of Moorpark AGENDA REPORT TO: The Parks and Recreation Commission Lu FROM: Christine Adams, Director of Community Service DATE: February 7, 1994 SUBJECT: Consider Offer from Girl's Softball to Renovate North, Softball Field at Mountain Meadows Park, BACKGROUND Moorpark Girl's Softball has approached the City and has offered to make improvements to the ballfield at the northeast end of Mountain Meadows Park. These improvements would include skinning the infield, sinking base sleeves, constructing additional fencing, burning foul lines, and rolling out brick dust. Staff is also pursuing the possibility of Girl's Softball constructing dug outs at the southeast field as well. City staff would be involved as far as inspection and consulting. The Girl's Softball organization is estimating that for the work described above, it should take only about two to three weekends of labor by softball parents. Staff has talked with Little League and with AYSO to determine if the proposed improvements at Mountain Meadows Park would limit any practice fields that either group might need. Both have indicated that with the additional space at Arroyo Vista Community Park, practice and playing fields are not needed as much at Mountain Meadows Park. Girl's Softball utilized Mountain Meadows Park, (the one improved field) and two ball diamonds at Mountain Meadows School last year. The improvement of the additional field at the park will allow the girls softball program to expand to meet the needs of the community. This is a good example of our Adopt a Park Program, whereby one group initiates and pays for field improvements which benefit both their organization and the whole community. RECOMMENDATION Receive and File the Report.