HomeMy WebLinkAboutAG RPTS 1986 0319 PR REG at 0 (0) 0 119 a M
PARKS & RFCRFATION COMMISSION
AGENDA
Wednesday March 19, 1986
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF MINUTES - February 5,1985
February 19, 198::
6. BUSINESS ITEMS
A. South Village Park Conceptual Design
Tom Zanic to discuss the conceptual design of the
South Village park located in PC-3.
B. Park Site Tract 3963
Elaine Freeman to discuss the conceptual design of the
6 acre park site located in Tract 3963 (Campus Park Area) .
C. Grant Analysis
Consideration of a possible grant application for park
improvements/land aquisition.
D. Parks Master Plan
Review and analysis of the Parks Master Plan.
7. STAFF UPDATE
A. CPRS Materials
8. COMMISSION COMMENTS
9. ADJOURNMENT 1
LIOORPARK '
JAMES D. WEAK STEVEN KUENY
Mayor (111:17o:IPI:Nr
City Manager
THOMAS C. FERGUSON CHERYL J. KANE
Mayor Pro Tem City Attorney
ALBERT PRIETO RICHARD MORTON
Councilmember ' ' Directorof
DANNYA. WOOLARD ` ' Community
Councilmember Development
LETA YANCY-SUTTON R. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk MEMORANDUM Chief of Police
THOMAS P. GENOVESE
City Treasurer
T O : Parks & Recreation Commission
FR OM : Thomas P. Genovese, Administrative Assistant
DAT E : March 27, 1986
SUBJECT : Griffin Tract 3963 `
At the regular march 1986 Parks & Recreation Commission meeting
the Commission reviewed a proposed park site of a development in
the Campus park area. At this meeting several concerns were expressed
to the developer regarding the proposed site. Some of the concerns
expressed were:
Collins Drive fencing
Park Size
Types of anemities
Parking
Usable park space
Tot Lot equipment/size
North boundry park fencing
Staff has met with the developer regarding the Commission's
concerns. Attached is the conceptual design of the said
park with the changes requested by the Commission.
799 Moorpark Avenue Moorpark, California 93021 (805)529-6864
" 11d ' o( xJ
. 1 OORPARK I 6 _ e, tl
JAMES D. WEAK STEVEN KUENY
Mayor C.DaArefrA
City Manager
THOMAS C. FERGUSON CHERYL J. KANE
Mayor Pro Tern CityAttorney
ALBERTPRIETO RICHARD MORTON
Councilmember DirectorofDANNY A. WOOLARD Community
Councilmember Development
LETA YANCY-SUTTONR. DENNIS DELZEIT
Councilmember City Engineer
DORIS D. BANKUS JOHN V. GILLESPIE
City Clerk MEMORANDUM Chief of Police
THOMAS P. GENOVESE
City Treasurer
T O : The Parks & Recreation Commission
FROM : Thomas P. Genovese, Administrative Assistant
DATE : March 13, 1986
SUBJECT : Grant Analysis
At the request of the Parks and Recreation Commission,Staff
has researched the possible -State and Federal Grants available
this calendar year. The following findings have been made:
1. Currently there are no federal grants for which an
application could be made.
2. There are two State Grants that may still be applied for
this calendar year.
A. The Roberti-Z 'berg-Harris Grant has a filing deadline
of October 1, 1986. This grant may be used for aquisition
or development. it will also require a match of 20%
by the City and 10% by private organizations. A reasonable
application amount would be approximately $150, 000.
Currently this grant is still in legislation and it will
not be known for certain if these funds will be available
until after July 1, 1986.
H. The Regional Competitive Grant (California Park and
Recreation Facilities Act of 1984) has a filing deadline
of October 1, 1986. This grant can be used for
development projects only. It does not require a match
funding from the City or any private organizations. A
reasonable application amount would be approximately
$150, 000. Approximately $624, 000 dollars are available
for Ventura County.
\799 Moorpark Avenue Moorpark,California 93021 (805)529-6864
Enclosed is information on the two State Grants. Staff will
have met with the Grant Committee' before the March 19,1986 Parks
and Recreation meeting and will have an oral presentation
for the Commission at that time.
j
a t o
URBAN
OPEN SPACE
AND RECREATION
PROGRAM
(Roberti-Z'berg-Harris Grants)
A state grant program to assist
cities, counties, and special districts
to acquire and develop
park.and recreation areas and facilities
® Slate of California — The Resources Agency
DEPARTMENT OF PARKS &'RECREATION
•
URBAN OPEN AND RECREATION GRANT PROGRAM
This local assistance program was launched in 1976, through passage of
SB 174 (Roberti). Criteria and matching requirements were revised in
1984. through passage of AB 737 (Harris). The purpose of this state-
wide local grant program is to help units of local government acquire
and develop recreational lands and facilities, for recreation and open
space uses.
The annual funding level for the program is set by the legislature and
the governor. On two occasions, the program has been financed through
statewide park bond issues. Since 1976, the annual funding level has
averaged about $18 million.
The program has an urban orientation. Urban local governments receive
the greatest portion of the available funds. Non-urban local govem-
ments may compete on a statewide basis for approximately 15%of the
grant funds each year.
Urban grant recipients receive "block grants"according to their relative
populations; non-urban grant recipients must compete with other non-
urban agencies for `need basis" grants. About 2% of the fund is set
aside each year for urban agencies to apply for urban "need basis"
grants, in addition to their per capita allotments ("block grants").
Beginning July 1, 1986, grants will be on a 70% state/30% local basis. "--
One-third of the local match (10% of the entire project) must come
from private sources, unless waived. Currently, state grants are on a
75%state/25%local basis.
WHO CAN APPLY
This program is open to cities, counties, recreation and park districts,
and certain public utility districts in California.
WHEN TO APPLY
Urban units of local government may apply for their per capita shares
("block grants") beginning July I of each year. Applications for"need
basis" grants must be filed by October 1 of each year. Applicants are
given several months'notice of the filing deadlines.
WHERE TO APPLY
Application materials are available from the California Department of
Parks and Recreation, Grants Administration Office, P.O. Box 2390,
Sacramento, CA 95811. Telephone (916) 445-4441. All applications
are submitted to this same address.
DISTRIBUTION OF FUNDS
"Block grants" and `need basis" grants are distributed throughout the
state according to a formula. Of the annually appropriated amount,
69% is distributed to local agencies in the form of "block grants"
(per capita shares). Additionally, 14% is awarded to public agencies
that are deemed to be heavily urban in nature. The remainder is
awarded on a needs basis (statewide competition) to non-urban public
agencies.
Heavily Urbanized
Urbanized
PP� -e`O
O
U O'
O
Non lsr
—
Urbanized I NEEDS`
BASIS
2% Urbanized
REQUIREMENTS
I. Projects must meet the most urgent and unmet needs.
2. Projects must be in or adjacent to the most heavily populated
areas in each jurisdiction.
3. Projects must conform to applicable general plans of local agencies.
4. Grant funds must supplement, not supplant,local funds.
PROJECT ELIGIBILITY
Only park, recreation, open space, and historical projects are eligible.
Projects may be for land acquisition, new development, rehabilitation,
and restoration. Also, after July I, 1986, heavy maintenance and
innovative recreation projects will be eligible. Routine maintenance and
operation costs are not eligible.
APPLICATION REQUIREMENTS
* Completed application form from an eligible local agency.
* Resolution from the supervising authority of the applying agency.
* Certification that the project is consistent with the local general plan-
* Evidence of tenure to the project's land.
* Pertinent permits, leases, or agreements.
* Project site plan and photographs.
* Certification of compliance with California Environmental Quality
Act requirements.
* Cost estimate.
* Project location map.
OTHER DEPARTMENT GRANT PROGRAMS
California Park and Recreation Facilities Act of 1984 grant programs
consist of: Regional Competitive; Lakes, Reservoirs, and Waterways;and Historical Preservation. In addition, the department supervises the
Off-Highway Vehicle Recreation Grant Program and the federal Land
and Water Conservation Fund Grant Program.
CONSULTATION
You are encouraged to seek advice on the applicability of any of these
programs to assist with local government park, recreation, open space,
historical, or off-highway vehicle projects. In-office consultation can
be arranged, or advice can be obtained by calling the following numbers:
General parks and recreation: (916)445-4441
Historic preservation: (916) 322-9608
Off-highway vehicles: (916) 323-9987
*
•
STATE OF CALIFORNIA—THE RESOURCES AGENCY GEORGE DEUKMEJIAN,Governor
DEPARTMENT OF PARKS AND RECREATION ciRT
P.O. SO{ 2390
SACRAMENTO 93611
(916)445-4441
July 1, 1985
TO: LOCAL AGENCIES INTERESTED IN STATE DEPARTMENT
OF PARKS AND RECREATION GRANT PROGRAMS
The State Budget for 1985/86 containing several hundred 1984 Bond Act
grants resulting from the first _year competition has been passed and
signed by the Governor. Grant recipients will soon receive contracts
to sign and return.
Now is the time to start preparing your grant project proposals for the
1986/87 fiscal year for the Regional Competitive and Lakes, Reservoirs
and Waterways Programs, and the 1985/86 Roberti-Z'berg Needs Basis Program.
It is expected that the second round will have about the same level of
competition as the previous year -- some 1,100 proposals.
All three programs have an October 1, 1985 grant project proposal dead-
line. In previous years there was a brief "grace" period for submission
of CEOA documents, allowing extra time for applicants to complete their-
applications. This year we are requiring complete applications by
October 1, 1985. we urge you to not postpone the preparation of your
project proposals and to obtain your CEQA clearances or permits before
that date.
Please review your 1984 Park Bond Procedural Guide for application forms
and procedures and the detailed description of what constitutes a complete
application. If you need additional copies of the Guide, please let us
know.
Sincerely,
av
Russell
W. Porter
Director of Grants Administration
State of California—The Reourcee Agency CHECK ONE
IEPARTMENT OF PARKS AND RECREATION •
RORERTI-Z'BERG-HARRIS URBAN OPEN-SPACE AND RECREATION PROGRAM Block Great CI
APPLICATION FOR LOCAL ASSISTANCE GRANT Need eat.Grant 0
Project Name Amount of Grant Request S
Amount of Matching Funds S
•
Applicant(Agency—address incl.zip code) Estimated Total Project Cart S
Source of Matching Funds
Applicants'Representative Authorized in Resolution
(woe) )
(Name) (Title) (Phone)
Person with day-to-day responsibility for project(if different from authorized representative)
(type) _ I )
(Name) (Title) (Phone)
Description of Project(Brief)
land Tenure—Project aces Census tract number in which project is located:
owned in fee simple by applicant Senate Dist Assembly Din.
(Please Check)
available under a year lease (enclosed) Estimate start project Complete project
(Please Check)
other interest(explain)
(Please Check) Date Date
I certify met the information contained in this application,including required atteimments,it accurate and that I have reed end understand
the important information and assurances on the reverse of this form.
Signed
Applicant's Authorized Representative as Shown in Resolution Date
I hereby certify that the applicant has met, or will meet ell federal,sate or local environmental,public health,relocation,affirmative
action,and clearinghouse requirements and all other appropriate codes,law',and regulations prior to the expenditure of the Want funds.
1PublIc Resources Cade 5656(dl.
I further certify that the applicant fully understands that the State Department of Parks and Recreation will not mum,any responsibility
to ensure compliance with any applicable federal,sate or local coda,laws or regulations,but that the Department may conduct en audit to
ensure compliance.
(Signed—Legal Counsel) Date
DPR 632(Rev. 11/84) (over)
•
IMPORTANT
You may incur costs against the grant only after your project has been approved by the Legislature and the State has
received your application signed by your attorney.All State requirements must be met and an agreement signed before
any hinds will be disbursed.
An audit may be performed before or after final payment
GRANT APPLICATION
A complete application consists of one each of the following 11 Items.
1. A completed application form signed by the person authorized in your resolution and by your attorney.
2._The resolution from your governing body authorizing the application.
3._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County
Clerk's stamp, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the
reason why CEQA does not apply.Clearinghouse response is required if you have an EIR or Negative Declaration
for the project.
4._A city or county street map showing the project location in sufficient detail to find the site.
5._If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers
agreements,permits,etc.)
6._A site plan for development projects. Map of the overall park showing location of project facilities,details of
access,water,power and sanitation. ,
7._Cost estimate.A detailed estimate of all projects costs.
8._Acquisition map and acquisition schedule listing number of parcels,size and approximate date of acquisition and
cost(acquisition projects).
9—A list of all funds,over and above the grant requested,that will be used for the project
10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance.
11. Photos of the project site.
Auurances
The applicant hereby gives assurances and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein,and directing and
authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
It will provide and maintain competent and adequate architectural engineering supervision and inspection at the con-
struction site to insure that the completed work conforms with the approved plans and specifications;that it will furnish
progress reports and such other information as the State may require.
It will give the State's authorized representative access to and the right to examine all records, books, papers, or
document related to the grant
It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State
that funds have been approved and that the project will be pursued to completion with reasonable diligence.
It will not dispose of or encumber its tide or other intrests in the site and facilities without permission from the State
Legislature.
It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or
local laws,rules and/or regulations. •
In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project.
Stets of California—The Resource.Agency CHECK ONE
DEPARTMENT OF PARKS AND RECREATION •
ROBERTI-2'BERG-HARRIS URBAN OPEN-SPACE AND RECREATION PROGRAM Block Great 0
APPLICATION FOR LOCAL ASSISTANCE GRANT Need Stab Grant 0
Project Name Amount of Grant Request S_
Amount of Matching Funds $
Applicant(Agency—address incl.zip code) Estimated Total Project Cott S
Source of Matching Funds
Applicant'Representative Authorized in Resolution
(type) I )
(Name) (Title) (Phone)
Person with day-to-day responsibility for project(If different from authorized representative)
Iwae) l )
(Name) (Tide) (Phone)
Description of Project(Brief)
•
Lend Tenure—Project: acres Census tract number in which project is located:
owned in fee simple by applicant Senate Dist. Assembly Dist
(Please Check)
available under a year lease(enclosed) Estimate start project Complete project
(Please Check)
other interest(explain)
(Please Check) Cate Date
I certify that me information contained in this wolitation,including required attachment,,is accurate and Net I have reed and undeniod
the important information and assurances on the reverse of this form.
Signed
Applicant's Authorized Representative as Shown in Resolution Data
I hereby certify that the applitpt has met,or will meet, all federal,tun or local environmental,public health,relocation,affirmative
action,and clearinghouse requirements and all other appropriate coded,law, and regulations prior t0 the expenditure of the gnat funds.
(Public Resources Code 5656 Idl.
further certify that the ppllcent fully underaunda that the State Department of Parka and Recreation will not mum*any responsibility
to ensure compliance with any applicable federal,state or local co(1a,,laws or regulations,but that the Department may conduct an audit to
ensure compliance.
'Signed—Legal Counsel/ Date
DPR 632(Rev. 11/84) (over)
IMPORTANT
You may incur costs against the grant only after your project has been approved by the Legislature and the State has
received your application signed by your attorney. All State requirements must be met and an agreement signed before
any funds will be disbursed. -
An audit may be performed before or after final payment
GRANT APPLICATION
•
A complete application consist of one each of the following 11 items.
1._A completed application form signed by the person authorized in your resolution and by your attorney.
2. The resolution trans your governing body authorizing the application.
3._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County
Clerk's stamp, or. if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the
reason why CEOA does not apply.Clearinghouse response is required if you have an EIR or Negative Declaration
for the project.
4.. A city or county street map showing the project location In sufficient detail to find the site.
S. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers
agreement,permits,etc)
8_A site plan for development project. Map of the overall park showing location of project facilities, details of
access,water,power and sanitation.
7._Cost estimate.A detailed estimate of all projects costs. •
8_Acquisition map and acquisition schedule listing number of parcels,size and approximate date of acquisition and
cost(acquisition projects).
9_A list of all funds,over and above the grant requested,that will be used for the project
10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance.
11. Photos of the project site.
Assurances
The applicant hereby gives assurances and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project; that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein,and directing and
authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
It will provide and maintain competent and adequate architectural engineering supervision and inspection et the con-
struction site to insure that the completed work conforms with the approved plans and specifications;that it will furnish
progress report and such other information as the State may require.
It will give the State's authorized representative access to and the right to examine all records, books. papers, or
document related to the grant
It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State
that funds have been approved and that the project will be pursued to completion with reasonable diligence.
It will not dispose of or encumber its title or other intrests in the site and facilities without permission from the State
Legislature.
It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or
local laws,rules and/or regulations.
In eases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project.
Allocation of Funds
Sixty-nine percent for annual block grants to urbanized areas:
(a) Sixty percent for cities and recreation end park districts in urbanized areas.
(b) Forty percent fir urbanized counties and regional park districts.
Fourteen percent for annual block grants to heavily urbanized areas:
(a) Sixty percent for lage cities.
(b) Forty percent fa large counties and regional park districts.
Seventeen percent for annual need basis grants (project-by-project, ccmpetltive): -
(a) Eighty-elght percent for ronurbanized portions of the state.
(b) Twelve percent for urbanized portions, excluding heavily urbanized jurisdictions.
PROGRAM CRITERIA
The primary intent of this program is to provide recreation opportunities to meet the
needs of urban residents. The secondary intent, representing 17 percent of the available
funding, is to provide funding support to recreation agencies in nonurbanized areas that
heve recreation deficiencies in their most heavily populated areas.
Project Requirements
Mandatory requirements fa• both block grants and need basis grants ere as follows:
1. Grant funds must supplement and not supplant local funds.
2. Projects must conform to the recreation element of the applicable city or county
general plan.
3. Projects must be in or immediately adjacent to the most heavily populated areas of each jurisdiction.
4. Projects must be directed-toward providing fa the meat urgent and irma needs of
residents sawed by the Jurisdiction. The following factors, based on existing or -
readily obtainable data, must be considered by the applicant in selecting projects that
meet urgent and urrnet needs population density, number of persons per household,
Income rate, juvenile clinquency rate, unemployment rate, relationship of youth and
hens citizens to total population saved, and deficiency in recreation facilities and
programs.
Eligible Projects
The following types of projects will be eligible for finding under this program. In the
local project selection process, effort should be made to reassess trban recreation .
problems, and inrovative proposals should be considered to solve these problems. Every
attempt should be made to achieve the greatest ratio of recreation benefits over project
costs. -
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New Development
Development of a park that meets an Identifiable recreation need, or that provides
recreation opportunities not now available, will be considered eligible. Facilities may
Irclude athletic fields, courts, open playfields, tot-Iota, Indoor facilities, picnic tables,
and a variety of other facilities that provide opportunities for active end passive
recreation use.
New Acquisition
Every attempt should be made to develop existing public lads, Including school sites and
rights of way, and when feasible, to acquire less-than-fee ownership before acquiring new
lards. Acquisition of readily accessible open space seas in highly populated and
intensively developed urban areas will be considered eligible. Acquisition may Include
rights of way, undeveloped parcels, urban riparian areas, etc., that have potential fa
recreation use. Consideration should be given to open space areas with ready access to
large numbers of tit immediate population. Acquisition of lands and structures to be
converted to recreation use would also be eligible.
Rehabilitation
Rehabilitation of recreation facilities a sees that are no longer or are only partially
serviceable, and that when rehabilitated, will provide additional and expanded recreation
opportunities, will be considered eligible. Rehabilitation may include improvement of
facilities that are imperative, unsafe, a allow only limited use, as well as improvements
to proviob expanded use by the disabled, senior citizens, or other special groups.
Additions to Existing Units
Addition of lads a facilities to expand recreation opportunities at an existing park would
be considered eligible. Additions may include such items as lighting of fields or tennis
courts to extend periods of use, construction of a swimming pool in a developed park to
proviM an additional recreation opportunity, Cr acquisition of lands to accommodate a
new recreation activity.
Joint Projects
Joirt projects between two Cr more agencies are encouraged. An eligible agency may
combine its efforts and funds with a city, courty, or special district to provide urban
recreation opportunities (e.g„ bike trails, park-school sites). Facilities developed on
school district lands must be available to the general public for a substantial amount of
time throughout the year. General public we fa recreational purposes will be considered
substantial if the facility Is available after normal school Fours, on weekends, and during
ndmol vacation periods.
For projects on school lands where public recreation use is less than substantial, grants
may be made on a proportional basis.
Operation and Maintenance
Most reg_la costs, except.administrative equipment, are eligible (see Iriroduction).
Ineligible equipment would Include typewriters, addng machines, floor safes, desks,
executive chairs, copy machines, etc.
-5-
Innovative Projects
Projects that involve new end Imaginative techniques for meeting specid recreational _.
needs, or that appear to be particularly promising in terms of promoting oelf-sufficiency,
personal development, and leadership skills of the elderly, handicapped, mentally
retarded, and others who have special recreational requirements, are eligible (see
Introduction).
Ineligible Projects
Historic Preservation
Projens that ere essentially for acquisition, preservation, reconstruction, or restoration
of historic sites or structures will be considered ineligible unless they are In conjunction
with a larger recreation area and provide m additional and meaningful recreation
experience, or unless the primary use is for a recreation activity other than historic
interpretation. -
School Facilities
Projects located on school properties expressly for educational purposes ere ineligible.
Projects Provided by the Private Sector
Projects that ae traditionally provided by the private sector or by concessionaires will be
considered ineligible unless it can be shown that private entrepreneurs are unavailable to
make such provisions, and that the project is based on measurable need.
Planning
Master planing for park acquisition aid mnstrrtetion will be considered Ineligible.
Financing of specific project planning associated with development projects or incidental
costs associated with acquisition projects being fended under this program will be allowed
up to a reasonable level (normally 15 percent of the grant amount).
Other Ineligible Projects
Highway beautification and parking for other Chen recreation purposes.
Project Criteria
-Block and Need Basis Grants
The following criteria will be used to determine eligibility of block grant projects, and to
evaluate need basis grants projects
L Projects involving acquisition and development of park and recreation facilities In
urbanized areas are emphasized in this program. Project propoaals immediately
adjacent to urbanized Frees that we in accordance with other project criteria may be
considered eligible for funding. Projects serving urban recreation needs from
outlying locations re normally coral thred inappropriate fa this finding program.
2. Projects serving tie highest population densities in each jurisdiction.
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•
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3. Projects provl ding for the best while access. Tits will be Judged by the adequacy of
public transportation services and the absence of physical harrian (freeways, railroad
track., flood control channels,etc.) that might restrict Immediate access.--'
4. Development projects nerving residential areas with the least number of nearby
existing developed faciliti ea of the same nature.
5. Acquisition projects aerving residential Brace with the least anourt of nearby
existing recreation acreage.
6. Projects meeting the recreational reeds of low-Income families through acquisition
and/or development projects.
7. Development projects emphasizing basic facilities rather than elaborate facilities.
Basic facilities are defined as the minimum Improvements necessary to enable the
public to safely use and enjoy an outdoor recreation area with a minimum amount of
maintenance. Elaborate facilities ere defined as overly ornate, over-designed,
superfluous, or otherwise excessive ones.
Need Basis
The criteria listed below will be used in further evaluating need basis grant projects;
1. Grant requests from n appli cart whose project will provide perk and recreation
• opportunities will be given higher priority than will requests for minor beautification,
non-functional open space, fire or flood control, a other purposes not directly
related to traditional recreation systems.
2. Grant requests from public entities that have designated a major organizational unit
with a full-time primay responsibility fa development of parks end recreation were
and/or facilities will be given higher priority than requests from governmental units
that have a primay friction other than parks and recreation.
3. Development grart requests fa proposed facilities that provide opportunities for
multiple recreation activities (two a mere separate and distirce activities) will be
given a higher priority than grant requests fa projects that provide activities for a
single purpcee, or specialized uses that serve only a limited segment of the public.
4. Acquisition grart requests for open space lends In Intensively developed areas will be
given higher priority than grant requests for open space lands in seas with lags or
numerous undeveloped parcels.
5. Grant requests involving innovative approaches to providng park and recreation
services will be given additional consideration.
6. Projects showing a hig`n degree of citizen involvement End support will be given
additional cons deration.
7. Caen d-ration will also be given to the Impact of participants from outside the
applicant's boundaries.
.7-
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Fulda available under the category of need bads gran will be dvlbd, as specified In the
act. ElghUelght percent of such moneys wW be available to cities, counties, and districts
In nen-urbanized areas m a project-by-project basis, Ind on the basis of need. Twelve
percent of the finds will be available to urbanized cities end districts, excluding those
juai:dating deelRaated as heavily urbanized, on a project-by-project basis, and on the
basis of need.
In submitting applications fre need basis grants, the followlrg stipulation should be
consi dared:
A. Need basis grants to affirm, counties, and districts In non-urbanized areas.
L Only projects in excess of $10,000 of state grant funds wW be considered.
2. No jurisdwticn will receive in excess of ten percent of the total grant finds
available under this portion of the program fa either an Individual project or
combination of projects submitted.
B. Need basis grants to cities and districts In urbanized areas.
L Only projects In excess of$10,000 of state grant finds will be considered.
2. No jurisdiction wilt receive In excess of $100,000 of state grant funds available
under this parties of the program fa n indivirbal project a combination of
projects submitted. -
3. Projects submitted under this need basis grant must be located in urbanized
areas.
4. Consideration will be given to projects from Juaisuhctiorn with a low total
assessed valuation and low assessed valuation par capita.
Project applications fa need basis grants will be dvidbd Into two groups: large projects
of 50 acres of more, end small projects of less than 50 acres. These two groups will be
evaluated separately, and finds will be allocated on the basis of the total number and
dollar amount of applications received.
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Sample Rssdlution
RESOLUTION NO.
RESOLUTION OF THE
City Council, Board of Supervisors or District Board
APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE
ROBERTI-Z'BERG URBAN OPEN-SPACE AND RECREATION PROGRAM
For
(Projctl
WHEREAS, the legislature of the State of California has enacted the Roberti-Z'berg Urban
Open-Space and Recreation Program, which provides funds to certain political subdivisions of the
State of California for acquiring lands and for developing facilities to meet urban recreation needs;
and
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility for the administration of the program, setting up necessary procedures governing
application by local agencies under the program;and
WHEREAS, said procedures established by the State Department of Parks and Recreation
require the applicant to certify by resolution the approval of applications prior to submission of
said applications to the state;and .
WHEREAS, said applications contain a certification that the applicant will comply with all
federal, state, and local environmental, public health, relocation, affirmative action, and
clearinghouse requirements and all other appropriate codes, laws and regulations prior to the
expenditure of the grant funds; and
WHEREAS, the project(s) applied for under this program must be of a high priority and satisfy
the most urgent park and recreation needs with emphasis on unmet needs in the most heavily
populated areas;
NOW, THEREFORE, BE IT RESOLVED_that the hereby;
CIty Council, Board of Supervisors,or District Board
1. Approves the filing of an application for funding under the Roberti-Z'berg Urban Open-Space
and Recreation Program; and
2. Certifies that said agency understands the general provisions of the agreement;and
3. Certifies that said agency has-or will have sufficient funds to operate and maintain the
project(s) funded under this program;and
4. Certifies that said agency has or will have available prior to commencement of any work on the
project(s) included in this application matching money from a nonstate source;and
5. Certifies that the project(s) included in this application conform to the recreation element of
any applicable city or county general plan;and
6. Appoints the as agent of the
(Tide—not name)to conduct all negotiations, execute and submit all
City. County or District
documents including but not limited to applications, agreements, amendments, payment
requests, and so on which may be necessary for the completion of the aforementioned
project(s); and
(over)
-21-
7. Appoints (Name or Title) as legal counsel for said agency
with authorization to sign the certification on page 1 of application,
APPROVED and ADOPTED the day of tg•
I, the undersigned, hereby certify that the foregoing Resolution No. , was duly
adopted by the ,.by the following roll
Ciry Council. Board of Supervisors. or District Board call vote:
Ayes:
Noes:
Absent:
Clerk
•
Park and Recreation
Grant Program
(California Park and Recreation
Facilities Act of 19.84)
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PROPOSAL
STATE bF CALIFORNIA
THE RESOURCES AGENCY
DEPARTMENT OF
PARKS AND RECREATION
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CALIFORNIA PARK AND RECREATION
FACILITIES ACT OF 1984
REGIONAL COMPETITIVE PROJECT PROPOSAL
The project proposal offers local park and recreation providers an opportunity
to demonstrate that their proposed project merits funding under the Regional
Competitive Program. The information to be provided will permit the State to
evaluate the projects to determine their value relative to other competing
grant projects. In addition to striving for objectivity and uniformity in
applying the criteria, the State will make every effort to ensure the
equitable distribution of grant funds throughout the State.
The selection system consists of three phases: basic eligibility, ranking
and tie breaking criteria. The first phase is applied to all applications
to determine project eligibility. Projects judged to be eligible will be
further considered. Scoring points are applied to ranking criteria.
BASIC ELIGIBILITY
These two conditions determine the project's eligibility. To be considered
for funding, the project must meet the following:
1. As of the annual application filing deadline, the application must
be substantially complete. Applications' must be fully complete
before the State selects projects to be eligible for funding. A
fully complete application includes one each of the following:
• Application Form • Site Plan
• Resolution • Cost Estimate
• Project Proposal • Funding Sources other than
• CEQA Documents* Grant Funds
• Project Location Map • Permits (operating agreements,
etc.) Affecting Project
• Evidence of Land Tenure—
• Photographs
• Map Showing all your Local
Parks
• The applicant should strive to have made an initial study of environmental
impact of the proposed grant project by the time of application.
1
2. The project must meet one or more of the following basic legislative
requirements:
Check the appropriate item(s) which apply to the project for which
you are asking grant funds. An on-site inspection may be made by
the State.
a. Rehabilitation or restoration of existing facilities.
b. Development of facilities to serve urban populations./
c. Development of facilities which increase the grant recipients'
revenues by expanding public recreation services.3/
Please explain:
d. Stimulation of new jobs.
Please explain:
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RANKING CRITERIA
These criteria provide the ranking for project applications that meet the
eligibility requirements above. A point range is assigned to each criterion.
Projects will be classified into three categories . . . regional-serving,
community-serving, or neighborhood-serving and compete separately within each
of the ten regions. The applying agency is to designate on the application
the category for its proposed project using its own standards and definitions.
The definitions provided below are only a guide. A maximum of 40% of the
regional allocation will be allowed each category unless there are insufficient
funding requests in any particular category.
A project will not necessarily be selected merely because it is the only
project in a particular category. If the State determines that there are
not enough highly qualified projects to utilize the allocated funds in one
category, those funds may be used for projects in another category.
CATEGORIES: Check here and on the Application.
Neighborhood-serving - serves a neighborhood or elementary school
population.
Community-serving - serves several neighborhoods.
Regional-serving - serves several communities, a major portion of a
county or up to several counties (includes locally operated State
Park System units)
The eligible projects will be scored using the adopted criteria. These
criteria include need, use, access, efficiency, jurisdictional capability
and stewardship.
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Type of Proposal (Please check one)
_ Rehabilitation
_ Replacement
New Development
NOTE: Rehabilitation and/or replacement proposals will be judged as though
they are creating new recreation opportunities. Please complete the
questionnaire accordingly.
I. NEED (0 - 45)
A. Project Justification Statement
1. What is the unmet need that the project would serve? Why
should this particular project be funded? Please explain:
B. Deficiencies in similar park/recreation facilities.
1. List the number of existing similar facilities in the applicable
service area (neighborhood, community, region) . Include school
facilities.
Example: 1 tot lot, 2 lighted tennis courts, 2 turfed playfields
2. Estimate the total need for each of the grant requested facilities
within the serve areas. Example: 130 baseball teams and only
one lighted ball diamond in the city.
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• • C. Demand for ic...eation opportunities to be pro' d by the
project.
1. What is the total population' of the service area for the
park?
2. What percentage of that population will use the project
(i.e. 10%)?
3. What percentage of the annual use of your project will come
from outside the service area? (See II A)
4. Who will use this project and what groups are represented?
(tots, seniors, handicapped, trail riders, etc.)
5. Provide the existing developed' recreation and park acres
per thousand population within your jurisdiction (i.e. 4.2
acre/thousand) :
G. Provide the existing developed recreation and park acres per
thousand for the category you are competing under (i.e. 2
acre/thousand fbr all neighborhood parks) :
D. Public support, public participation and local financial effort.
1. Does your project have local public support? Which groups
support your project? Please explain:
2. Does your project have public opposition? Please explain:
3. Is there additional assistance on the project (government or
private funds, volunteer labor, donation of materials)? Please
explain:
4. Are there other funding sources suitable for financing your
project? Have you explored these sources? Please explain:
* Exclude park acreage not developed or used for recreation.
4
5. Has a local public participation process been incorporated
into this project? Please explain:
II. USE (0 - 15)
A. Potential use when completed (annual visitation) .
Estimate total annual visitation (activity days)4/ to the facility(s)
proposed for grant funding (total number of times the facility(s).
will be used by individuals) . Please explain:
B. Availability for use.
1. Give the number of days per week the facility(s) will be open
and available to the general public:
2. Give the number of months per year the facility(s) will be
open:
3. Give proposed hours of use:
4. Can the grant funded facility(s) be used for activities other
than the primary use? Yes: No: Please explain:
III. ACCESS (0 - 10)
A. Adequacy of physical access to the site. Check all appropriate.
More than one access point to project
Public transportation services
_ Bicycle trails or lanes
Horse trails or paths
Hiking trails or paths
Parking at or adjacent to site
Boating access
Safe pedestrian access
Facilities are accessible to the handicapped
Freeways or major roadway access
Other (list)
Other (list)
Other (list)
5
B. Barriers that may restrict access.
Flood control channels or rivers in or along project
boundaries
Railroad tracks
Freeway or major roadways
Currently not accessible to handicapped
_ Only one access point
Restrictive use rules
_ Other (list)
_ Other (list)
_ Other (list)
None
IV. EFFICIENCY (0 - 10)
A. Rehabilitation/Replacement Projects
Will the project meet any of the following goals?
1. Reduce operation and maintenance cost? Yes: • No: Please
explain:
2. Incorporate energy and water saving features? Yes: No:
Please explain:
3. Generate additional revenues? Yes: No: Please explain:
4. Offer activities other than the primary use? Yes: No:
Please explain:
5. Provide for adaptive use (recycling) of an existing structure
or site? Yes: No: Please explain:
6. Involve a cooperative effort with one or more local agencies
or non-profit groups? Yes: No: Please explain:
6
B. New Developments
1. For new developments please explain how the goals shown in
IV, A, 1-6, will relate to your project. Please Explain:
V. JURISDICTIONAL CAPABILITY (0 - 15)
A. Ability to initiate and complete grant projects.s/
1. Have your plans and specifications been prepared? Yes:
No: Comments:
2. How soon will project construction start after the funds are
appropriated by the Legislature? Please explain:
3. Have you had a previous State Grant? If so please fill out
this section.
No. of Active No. of Completed
Projects Projects!!
Roberti-Z'berg (5B174)
1974 Park Bond
1976 Park Bond
1980 Park Bond
VI. STEWARDSHIP (0 - 5)
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A. Stewardship of the applying agency with regard to the protection
and enhancement of its recreation resources.
1. Has your agency converted parkland to other non-park or
recreation uses in the past five years? Yes: No:
Please explain:
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2. Has you_ _jency abandoned, neglected or c ad developed
parks or recreation areas during the past five years? Yes:
i No: Please explain:
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TIE BREAKERS
The following factors would be used for selection in the event two or more
projects receive identical scores.
1. Geographical spread of grant funds.
2. Overall project merit - Overall merit of a project is a qualita-
tive determination by experienced evaluators based upon the
aggregate of criteria with regard to project timing, concept and
setting.
FOOTNOTES
lAdequate land tenure will consist of fee title without encumbrances that have
an adverse effect on the project or a fully executed lease or other interest
in the property, with sufficient term to provide benefits commensurate with the
type and duration of interest in the land held by the applicant. (See Section
5096.235(C) of the Public Resources Code) . These agreements can only be
revocable by mutual consent.
2Urban populations, for purposes of this program, will be defined as all persons
residing in urbanized areas, and outside these areas, in all places, incorporated
or unincorporated, which have 2,500 or more inhabitants. (Definition U.S. Census
Bureau.)
30n1y the actual items or features for which funding is requested will be used
as a basis for measuring the increase in revenue.
4Activity days is defined as one person engaging in a recreational activity for
any amount of time in one day. Source: Recreation Needs in California,
Department of Parks and Recreation, February 1982.
5California Department of Parks and Recreation will use this information along
with data on file to determine. scoring for this section.
6A completed project has received 100% of the grants due the recipient.
8
•
CALIFORNIA MARK AND RECREATIONAL FACI LITIEL.._:OF 1984
APPLICATION FOR LOCAL ASSISTANCE GRANT
Check one: _REGIONAL COMPETITIVE PROGRAM
LAKES,RESERVOIRS AND WATERWAYS PROGRAM
NON-PROFIT PROGRAM
Project Name Amount of Grant Requested $
(Min.Grant$10,000)
Estimated Total Project Cost $
Applicant(Agency—address incl.zip code) Project Location:
County:
Nearest City:
Address and Nearest Cross Street:
Applicants' Representative Authorized in Resolution
(type)
(Name) (Title) (Phone)
Person with day-to-day responsibility for project(if different from authorized representative)
(type) -
(Name) (Title) (Phone)
Description of Project(Brief)
Land Tenure—Project: acres
Census tract number in which project is located:
owned in fee simple by applicant
(Please Check)
available under a - year lease (enclosed/
(Please Check)
other interest(explain) Check one (Regional Competitive Only):
(Please Check)
Estimate start project Complete project Neighborhood Park_
Community Park _
date date Regional Park
I certify that the information contained in this application,including required attachments,is accurate and that I have read and under-
stand the important information and assurances on.the reverse of this form.
Signed
Applicant's Authorized Representative as Shown in Resolution Date
I certify that this project is consistent with the park and recreation plan of the above agency. (Not required for nonprofit projects).
Signed
Representative of Applicant's Planning Agency Date
DPR 644(8/84) (over)
Before you incur costs against the grant, you must have your project approved by the Legislature.All State requirements
must be met and an agreement signed before any funds will be disbursed.
An audit may be performed before or after final payment.
GRANT APPLICATION
A complete application consists of one each of the following 13 items.
1. A completed application form signed by the person authorized in your resolution and by the representative of
your planning agency.
2. The resolution from your governing body authorizing the application(see sample resolution).
3. Completed project proposal.
4._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County
Clerk'sstamps, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the
reason why CEQA does not apply.
5. A city or county street map showing the project location in sufficient detail to find the site.
6. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers
agreements,permits,etc.)
7._A site plan. Map of the overall park showing location of project facilities, details of access, water, power and
sanitation.
8. Cost estimate.A detailed estimate of all project cost.
9. A list of all funds,over and above the grant requested,that will be used for the project
10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance.
11._Photos of the project site.
12. One copy of your Articles of Incorporation or charter (nonprofit organizations only)
13.__A map showing location of all parks in your jurisdiction (if possible indicate facilities at each park)
(local governments only)
Assurances
The applicant hereby gives assurance and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein,and directing and
authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
It will provide and maintain competent and adequate architectural engineering supervision and inspection at the
construction site to insure that the completed work conforms with the approved plans and specifications; that it will
furnish progress reports and such other information as the State may require.
It will give the State's authorized representative access to and the right to examine all records, books, papers, or
documents related to the grant
It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State
that funds have been approved and that the project will be pursued to completion with reasonable diligence.
It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State
Legislature.
It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or
local laws, rules and/or regulations.
In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project.
• I- uernnI mcra I tit rhnne Anv ne..nem I IuI.
• CALIFORNIA"ARK AND RECREATIONAL FACILITIEI,,..,f OF 1984
APPLICATION FOR LOCAL ASSISTANCE GRANT
Check one: REGIONAL COMPETITIVE PROGRAM
•
LAKES,RESERVOIRS AND WATERWATSPROGRAM
NON-PROFIT PROGRAM
Project Name Amount of Grant Requested $
(Min.Grant$10,000)
Estimated Total Project Cost $
Applicant(Agency—address incl. zip code) Project Location:
County:
Nearest City:
Address and Nearest Cross Street:
Applicant'Representative Authorized in Resolution
(type)
(Name)
(Title) (Phone)
Person with day-to-day responsibility for project(if different from authorized representative)
(type)
(Name)
(Title) (Phone)
Description of Project (Brief)
Land Tenure—Project: -ores Census tract number in which project is located:
(Please Check) owned in fee simple by applicant
available under a year lease (enclosed)
(Please Check)
other interest(explain) Check one (Regional Competitive Only):
(Please Check)
Estimate start project Complete project Neighborhood Park
Community Park
date date Regional Park
I certify that the information contained in this application,including required attachments, is accurate and that I have read and under-
stand
the important information and assurances on the reverse of this form.
Signed
Applicant's Authorized Representative as Shown in Resolution Date
I certify that this project is consistent with the park and recreation plan of the above agency. (Not required for non-profit projects).
Signed
Representative of Applicant's Planning Agency Date
DPR 644(8/84) (over)
k .
Before you incur costs against the grant, you must have your project approved by the Legislature.All State requirements
must be met and an agreement signed before any funds will be disbursed.
An audit may be performed before or after final payment.
GRANT APPLICATION
A complete application consists of one each of the following 13 items.
1. A completed application form signed by the person authorized in your resolution and by the representative of
your planning agency.
2._ The resolution from your governing body authorizing the application (see sample resolution).
3. Completed project proposal.
4._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County
Clerk'sstamps, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the
reason why CEOA does not apply.
5. A city or county street map showing the project location in sufficient detail to find the site.
6. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers
agreements,permits,etc.)
7. A site plan. Map of the overall park showing location of project facilities, details of access,water, power and
sanitation.
B._Cost estimate.A detailed estimate of all project costs.
9. A list of all funds,over and above the grant requested,that will be used for the project.
10._Copies of any permits,leases,agreement,etc.affecting project lands or operation and maintenance.
11._Photos of the project site.
12. One copy of your Articles of Incorporation or charter(nonprofit organizations only)
13.E map showing location of all parks in your jurisdiction (if possible indicate facilities at each park)
(local governments only)
Assurances
The applicant hereby gives assurance and certifies with respect to the grant that:
It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a
resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body,
authorizing the filing of the application, including all understandings and assurances contained therein,and directing and
authorizing the person identified as the official representative of the applicant to act in connection with the application
and to provide such additional information as may be required.
It will provide and maintain competent and adequate architectural engineering supervision and inspection at the
construction site to insure that the completed work conforms with the approved plans and specifications; that it will
furnish progress reports and such other information as the State may require.
It will give the State's authorized representative access to and the right to examine all records, books, papers, or
documents related to the grant.
It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State
that funds have been approved and that the project will be pursued to completion with reasonable diligence.
It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State
Legislature.
It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or
local laws,rules and/or regulations.
In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed
for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds
allocated to the capital costs of the project.
STATE OF tALIFORAA-BUSINESS, TRANSPOR....._.J AND HOUSING AGENCY GEORGE DEUKMEJIAN, Governor
OFFICE OF TRAFFIC SAFETY
7000 FRANKLIN BLVD,SUITE 330
SACRAMENTO,CA 95823
August 28, 1984
Marshall Julian
City Manager
City of Moorpark
P.O. Box 701
Moorpark, CA 93021
Dear Mr. Julian:
This office has reviewed your proposal for funding a Traffic
Engineering Services and Records System grant project in
Fiscal Year 1984-85.
The Office of Traffic Safety will not be able to grant your
request for assistance this fiscal year. Requests for assis-
tance received by this office far exceed the available funds.
The major objective of the California Traffic Safety Program
is to reduce traffic fatalities and injuries. In meeting this
objective, available funds must be used for those activities
and in those locations where the highest potential for
immediate reduction in accidents exists.
Proposals for the 1985-86 fiscal year will be reviewed in the
early part of 1985. Should you still have a need for funding
assistance, please update your proposal and confirm this need
by April 1 , 1985. This office will again give full considera-
tion to your request.
Sincerely,
aadei
EDWARD R. . • • PH
Program •ooriinator
(916) 44 -0:27
ERJ:cs
&a : , &-J
raj-erg
STATE OF CALIFORNIA-BUSINESS, TRANSPORTATION AND HOUSING AGENCY GEORGE DEUKMEJRN, Governor
OFFICE OF TRAFFIC SAFETY /6,5- / � o�
7000 FRANKLIN BLVD.,SUITE 330 - ;�reeeo���:.. .
SACRAMENTO,CA 95823 y ,
August 15, 1984
Marshall W. Julian
City Manager
City of Moorpark
P.O. Box 701
Moorpark, CA 93021
Dear Mr. Julian:
This office has reviewed your proposal for funding a
Comprehensive Traffic Safety grant project in Fiscal Year
1984-85.
The Office of Traffic Safety will not be able to grant your
request for assistance this fiscal year. Requests for assis-
tance received by this office far exceed the available funds.
The major objective of the California Traffic Safety Program
is to reduce traffic fatalities and injuries. In meeting this
objective, available funds must be used for those activities
and in those locations where the highest potential for
immediate reduction in accidents exists.
Proposals for the 1985-86 fiscal year will be reviewed in the
early part of 1985. Should you still have a need for funding
assistance, please update your proposal and confirm this need
by April 1, 1985. This office will again give full considera-
tion to your request.
Sincerely,
D. ARNOLD TROTTER
Program Coordinator -
(916) 445-9734
DAT:cs
RECEIVED
AUG 2 0 1984
City of Moorpark