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HomeMy WebLinkAboutAG RPTS 1986 0319 PR REG at 0 (0) 0 119 a M PARKS & RFCRFATION COMMISSION AGENDA Wednesday March 19, 1986 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVAL OF MINUTES - February 5,1985 February 19, 198:: 6. BUSINESS ITEMS A. South Village Park Conceptual Design Tom Zanic to discuss the conceptual design of the South Village park located in PC-3. B. Park Site Tract 3963 Elaine Freeman to discuss the conceptual design of the 6 acre park site located in Tract 3963 (Campus Park Area) . C. Grant Analysis Consideration of a possible grant application for park improvements/land aquisition. D. Parks Master Plan Review and analysis of the Parks Master Plan. 7. STAFF UPDATE A. CPRS Materials 8. COMMISSION COMMENTS 9. ADJOURNMENT 1 LIOORPARK ' JAMES D. WEAK STEVEN KUENY Mayor (111:17o:IPI:Nr City Manager THOMAS C. FERGUSON CHERYL J. KANE Mayor Pro Tem City Attorney ALBERT PRIETO RICHARD MORTON Councilmember ' ' Directorof DANNYA. WOOLARD ` ' Community Councilmember Development LETA YANCY-SUTTON R. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V. GILLESPIE City Clerk MEMORANDUM Chief of Police THOMAS P. GENOVESE City Treasurer T O : Parks & Recreation Commission FR OM : Thomas P. Genovese, Administrative Assistant DAT E : March 27, 1986 SUBJECT : Griffin Tract 3963 ` At the regular march 1986 Parks & Recreation Commission meeting the Commission reviewed a proposed park site of a development in the Campus park area. At this meeting several concerns were expressed to the developer regarding the proposed site. Some of the concerns expressed were: Collins Drive fencing Park Size Types of anemities Parking Usable park space Tot Lot equipment/size North boundry park fencing Staff has met with the developer regarding the Commission's concerns. Attached is the conceptual design of the said park with the changes requested by the Commission. 799 Moorpark Avenue Moorpark, California 93021 (805)529-6864 " 11d ' o( xJ . 1 OORPARK I 6 _ e, tl JAMES D. WEAK STEVEN KUENY Mayor C.DaArefrA City Manager THOMAS C. FERGUSON CHERYL J. KANE Mayor Pro Tern CityAttorney ALBERTPRIETO RICHARD MORTON Councilmember DirectorofDANNY A. WOOLARD Community Councilmember Development LETA YANCY-SUTTONR. DENNIS DELZEIT Councilmember City Engineer DORIS D. BANKUS JOHN V. GILLESPIE City Clerk MEMORANDUM Chief of Police THOMAS P. GENOVESE City Treasurer T O : The Parks & Recreation Commission FROM : Thomas P. Genovese, Administrative Assistant DATE : March 13, 1986 SUBJECT : Grant Analysis At the request of the Parks and Recreation Commission,Staff has researched the possible -State and Federal Grants available this calendar year. The following findings have been made: 1. Currently there are no federal grants for which an application could be made. 2. There are two State Grants that may still be applied for this calendar year. A. The Roberti-Z 'berg-Harris Grant has a filing deadline of October 1, 1986. This grant may be used for aquisition or development. it will also require a match of 20% by the City and 10% by private organizations. A reasonable application amount would be approximately $150, 000. Currently this grant is still in legislation and it will not be known for certain if these funds will be available until after July 1, 1986. H. The Regional Competitive Grant (California Park and Recreation Facilities Act of 1984) has a filing deadline of October 1, 1986. This grant can be used for development projects only. It does not require a match funding from the City or any private organizations. A reasonable application amount would be approximately $150, 000. Approximately $624, 000 dollars are available for Ventura County. \799 Moorpark Avenue Moorpark,California 93021 (805)529-6864 Enclosed is information on the two State Grants. Staff will have met with the Grant Committee' before the March 19,1986 Parks and Recreation meeting and will have an oral presentation for the Commission at that time. j a t o URBAN OPEN SPACE AND RECREATION PROGRAM (Roberti-Z'berg-Harris Grants) A state grant program to assist cities, counties, and special districts to acquire and develop park.and recreation areas and facilities ® Slate of California — The Resources Agency DEPARTMENT OF PARKS &'RECREATION • URBAN OPEN AND RECREATION GRANT PROGRAM This local assistance program was launched in 1976, through passage of SB 174 (Roberti). Criteria and matching requirements were revised in 1984. through passage of AB 737 (Harris). The purpose of this state- wide local grant program is to help units of local government acquire and develop recreational lands and facilities, for recreation and open space uses. The annual funding level for the program is set by the legislature and the governor. On two occasions, the program has been financed through statewide park bond issues. Since 1976, the annual funding level has averaged about $18 million. The program has an urban orientation. Urban local governments receive the greatest portion of the available funds. Non-urban local govem- ments may compete on a statewide basis for approximately 15%of the grant funds each year. Urban grant recipients receive "block grants"according to their relative populations; non-urban grant recipients must compete with other non- urban agencies for `need basis" grants. About 2% of the fund is set aside each year for urban agencies to apply for urban "need basis" grants, in addition to their per capita allotments ("block grants"). Beginning July 1, 1986, grants will be on a 70% state/30% local basis. "-- One-third of the local match (10% of the entire project) must come from private sources, unless waived. Currently, state grants are on a 75%state/25%local basis. WHO CAN APPLY This program is open to cities, counties, recreation and park districts, and certain public utility districts in California. WHEN TO APPLY Urban units of local government may apply for their per capita shares ("block grants") beginning July I of each year. Applications for"need basis" grants must be filed by October 1 of each year. Applicants are given several months'notice of the filing deadlines. WHERE TO APPLY Application materials are available from the California Department of Parks and Recreation, Grants Administration Office, P.O. Box 2390, Sacramento, CA 95811. Telephone (916) 445-4441. All applications are submitted to this same address. DISTRIBUTION OF FUNDS "Block grants" and `need basis" grants are distributed throughout the state according to a formula. Of the annually appropriated amount, 69% is distributed to local agencies in the form of "block grants" (per capita shares). Additionally, 14% is awarded to public agencies that are deemed to be heavily urban in nature. The remainder is awarded on a needs basis (statewide competition) to non-urban public agencies. Heavily Urbanized Urbanized PP� -e`O O U O' O Non lsr — Urbanized I NEEDS` BASIS 2% Urbanized REQUIREMENTS I. Projects must meet the most urgent and unmet needs. 2. Projects must be in or adjacent to the most heavily populated areas in each jurisdiction. 3. Projects must conform to applicable general plans of local agencies. 4. Grant funds must supplement, not supplant,local funds. PROJECT ELIGIBILITY Only park, recreation, open space, and historical projects are eligible. Projects may be for land acquisition, new development, rehabilitation, and restoration. Also, after July I, 1986, heavy maintenance and innovative recreation projects will be eligible. Routine maintenance and operation costs are not eligible. APPLICATION REQUIREMENTS * Completed application form from an eligible local agency. * Resolution from the supervising authority of the applying agency. * Certification that the project is consistent with the local general plan- * Evidence of tenure to the project's land. * Pertinent permits, leases, or agreements. * Project site plan and photographs. * Certification of compliance with California Environmental Quality Act requirements. * Cost estimate. * Project location map. OTHER DEPARTMENT GRANT PROGRAMS California Park and Recreation Facilities Act of 1984 grant programs consist of: Regional Competitive; Lakes, Reservoirs, and Waterways;and Historical Preservation. In addition, the department supervises the Off-Highway Vehicle Recreation Grant Program and the federal Land and Water Conservation Fund Grant Program. CONSULTATION You are encouraged to seek advice on the applicability of any of these programs to assist with local government park, recreation, open space, historical, or off-highway vehicle projects. In-office consultation can be arranged, or advice can be obtained by calling the following numbers: General parks and recreation: (916)445-4441 Historic preservation: (916) 322-9608 Off-highway vehicles: (916) 323-9987 * • STATE OF CALIFORNIA—THE RESOURCES AGENCY GEORGE DEUKMEJIAN,Governor DEPARTMENT OF PARKS AND RECREATION ciRT P.O. SO{ 2390 SACRAMENTO 93611 (916)445-4441 July 1, 1985 TO: LOCAL AGENCIES INTERESTED IN STATE DEPARTMENT OF PARKS AND RECREATION GRANT PROGRAMS The State Budget for 1985/86 containing several hundred 1984 Bond Act grants resulting from the first _year competition has been passed and signed by the Governor. Grant recipients will soon receive contracts to sign and return. Now is the time to start preparing your grant project proposals for the 1986/87 fiscal year for the Regional Competitive and Lakes, Reservoirs and Waterways Programs, and the 1985/86 Roberti-Z'berg Needs Basis Program. It is expected that the second round will have about the same level of competition as the previous year -- some 1,100 proposals. All three programs have an October 1, 1985 grant project proposal dead- line. In previous years there was a brief "grace" period for submission of CEOA documents, allowing extra time for applicants to complete their- applications. This year we are requiring complete applications by October 1, 1985. we urge you to not postpone the preparation of your project proposals and to obtain your CEQA clearances or permits before that date. Please review your 1984 Park Bond Procedural Guide for application forms and procedures and the detailed description of what constitutes a complete application. If you need additional copies of the Guide, please let us know. Sincerely, av Russell W. Porter Director of Grants Administration State of California—The Reourcee Agency CHECK ONE IEPARTMENT OF PARKS AND RECREATION • RORERTI-Z'BERG-HARRIS URBAN OPEN-SPACE AND RECREATION PROGRAM Block Great CI APPLICATION FOR LOCAL ASSISTANCE GRANT Need eat.Grant 0 Project Name Amount of Grant Request S Amount of Matching Funds S • Applicant(Agency—address incl.zip code) Estimated Total Project Cart S Source of Matching Funds Applicants'Representative Authorized in Resolution (woe) ) (Name) (Title) (Phone) Person with day-to-day responsibility for project(if different from authorized representative) (type) _ I ) (Name) (Title) (Phone) Description of Project(Brief) land Tenure—Project aces Census tract number in which project is located: owned in fee simple by applicant Senate Dist Assembly Din. (Please Check) available under a year lease (enclosed) Estimate start project Complete project (Please Check) other interest(explain) (Please Check) Date Date I certify met the information contained in this application,including required atteimments,it accurate and that I have reed end understand the important information and assurances on the reverse of this form. Signed Applicant's Authorized Representative as Shown in Resolution Date I hereby certify that the applicant has met, or will meet ell federal,sate or local environmental,public health,relocation,affirmative action,and clearinghouse requirements and all other appropriate codes,law',and regulations prior to the expenditure of the Want funds. 1PublIc Resources Cade 5656(dl. I further certify that the applicant fully understands that the State Department of Parks and Recreation will not mum,any responsibility to ensure compliance with any applicable federal,sate or local coda,laws or regulations,but that the Department may conduct en audit to ensure compliance. (Signed—Legal Counsel) Date DPR 632(Rev. 11/84) (over) • IMPORTANT You may incur costs against the grant only after your project has been approved by the Legislature and the State has received your application signed by your attorney.All State requirements must be met and an agreement signed before any hinds will be disbursed. An audit may be performed before or after final payment GRANT APPLICATION A complete application consists of one each of the following 11 Items. 1. A completed application form signed by the person authorized in your resolution and by your attorney. 2._The resolution from your governing body authorizing the application. 3._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County Clerk's stamp, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the reason why CEQA does not apply.Clearinghouse response is required if you have an EIR or Negative Declaration for the project. 4._A city or county street map showing the project location in sufficient detail to find the site. 5._If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers agreements,permits,etc.) 6._A site plan for development projects. Map of the overall park showing location of project facilities,details of access,water,power and sanitation. , 7._Cost estimate.A detailed estimate of all projects costs. 8._Acquisition map and acquisition schedule listing number of parcels,size and approximate date of acquisition and cost(acquisition projects). 9—A list of all funds,over and above the grant requested,that will be used for the project 10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance. 11. Photos of the project site. Auurances The applicant hereby gives assurances and certifies with respect to the grant that: It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. It will provide and maintain competent and adequate architectural engineering supervision and inspection at the con- struction site to insure that the completed work conforms with the approved plans and specifications;that it will furnish progress reports and such other information as the State may require. It will give the State's authorized representative access to and the right to examine all records, books, papers, or document related to the grant It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved and that the project will be pursued to completion with reasonable diligence. It will not dispose of or encumber its tide or other intrests in the site and facilities without permission from the State Legislature. It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or local laws,rules and/or regulations. • In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds allocated to the capital costs of the project. Stets of California—The Resource.Agency CHECK ONE DEPARTMENT OF PARKS AND RECREATION • ROBERTI-2'BERG-HARRIS URBAN OPEN-SPACE AND RECREATION PROGRAM Block Great 0 APPLICATION FOR LOCAL ASSISTANCE GRANT Need Stab Grant 0 Project Name Amount of Grant Request S_ Amount of Matching Funds $ Applicant(Agency—address incl.zip code) Estimated Total Project Cott S Source of Matching Funds Applicant'Representative Authorized in Resolution (type) I ) (Name) (Title) (Phone) Person with day-to-day responsibility for project(If different from authorized representative) Iwae) l ) (Name) (Tide) (Phone) Description of Project(Brief) • Lend Tenure—Project: acres Census tract number in which project is located: owned in fee simple by applicant Senate Dist. Assembly Dist (Please Check) available under a year lease(enclosed) Estimate start project Complete project (Please Check) other interest(explain) (Please Check) Cate Date I certify that me information contained in this wolitation,including required attachment,,is accurate and Net I have reed and undeniod the important information and assurances on the reverse of this form. Signed Applicant's Authorized Representative as Shown in Resolution Data I hereby certify that the applitpt has met,or will meet, all federal,tun or local environmental,public health,relocation,affirmative action,and clearinghouse requirements and all other appropriate coded,law, and regulations prior t0 the expenditure of the gnat funds. (Public Resources Code 5656 Idl. further certify that the ppllcent fully underaunda that the State Department of Parka and Recreation will not mum*any responsibility to ensure compliance with any applicable federal,state or local co(1a,,laws or regulations,but that the Department may conduct an audit to ensure compliance. 'Signed—Legal Counsel/ Date DPR 632(Rev. 11/84) (over) IMPORTANT You may incur costs against the grant only after your project has been approved by the Legislature and the State has received your application signed by your attorney. All State requirements must be met and an agreement signed before any funds will be disbursed. - An audit may be performed before or after final payment GRANT APPLICATION • A complete application consist of one each of the following 11 items. 1._A completed application form signed by the person authorized in your resolution and by your attorney. 2. The resolution trans your governing body authorizing the application. 3._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County Clerk's stamp, or. if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the reason why CEOA does not apply.Clearinghouse response is required if you have an EIR or Negative Declaration for the project. 4.. A city or county street map showing the project location In sufficient detail to find the site. S. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers agreement,permits,etc) 8_A site plan for development project. Map of the overall park showing location of project facilities, details of access,water,power and sanitation. 7._Cost estimate.A detailed estimate of all projects costs. • 8_Acquisition map and acquisition schedule listing number of parcels,size and approximate date of acquisition and cost(acquisition projects). 9_A list of all funds,over and above the grant requested,that will be used for the project 10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance. 11. Photos of the project site. Assurances The applicant hereby gives assurances and certifies with respect to the grant that: It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. It will provide and maintain competent and adequate architectural engineering supervision and inspection et the con- struction site to insure that the completed work conforms with the approved plans and specifications;that it will furnish progress report and such other information as the State may require. It will give the State's authorized representative access to and the right to examine all records, books. papers, or document related to the grant It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved and that the project will be pursued to completion with reasonable diligence. It will not dispose of or encumber its title or other intrests in the site and facilities without permission from the State Legislature. It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or local laws,rules and/or regulations. In eases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds allocated to the capital costs of the project. Allocation of Funds Sixty-nine percent for annual block grants to urbanized areas: (a) Sixty percent for cities and recreation end park districts in urbanized areas. (b) Forty percent fir urbanized counties and regional park districts. Fourteen percent for annual block grants to heavily urbanized areas: (a) Sixty percent for lage cities. (b) Forty percent fa large counties and regional park districts. Seventeen percent for annual need basis grants (project-by-project, ccmpetltive): - (a) Eighty-elght percent for ronurbanized portions of the state. (b) Twelve percent for urbanized portions, excluding heavily urbanized jurisdictions. PROGRAM CRITERIA The primary intent of this program is to provide recreation opportunities to meet the needs of urban residents. The secondary intent, representing 17 percent of the available funding, is to provide funding support to recreation agencies in nonurbanized areas that heve recreation deficiencies in their most heavily populated areas. Project Requirements Mandatory requirements fa• both block grants and need basis grants ere as follows: 1. Grant funds must supplement and not supplant local funds. 2. Projects must conform to the recreation element of the applicable city or county general plan. 3. Projects must be in or immediately adjacent to the most heavily populated areas of each jurisdiction. 4. Projects must be directed-toward providing fa the meat urgent and irma needs of residents sawed by the Jurisdiction. The following factors, based on existing or - readily obtainable data, must be considered by the applicant in selecting projects that meet urgent and urrnet needs population density, number of persons per household, Income rate, juvenile clinquency rate, unemployment rate, relationship of youth and hens citizens to total population saved, and deficiency in recreation facilities and programs. Eligible Projects The following types of projects will be eligible for finding under this program. In the local project selection process, effort should be made to reassess trban recreation . problems, and inrovative proposals should be considered to solve these problems. Every attempt should be made to achieve the greatest ratio of recreation benefits over project costs. - -4- New Development Development of a park that meets an Identifiable recreation need, or that provides recreation opportunities not now available, will be considered eligible. Facilities may Irclude athletic fields, courts, open playfields, tot-Iota, Indoor facilities, picnic tables, and a variety of other facilities that provide opportunities for active end passive recreation use. New Acquisition Every attempt should be made to develop existing public lads, Including school sites and rights of way, and when feasible, to acquire less-than-fee ownership before acquiring new lards. Acquisition of readily accessible open space seas in highly populated and intensively developed urban areas will be considered eligible. Acquisition may Include rights of way, undeveloped parcels, urban riparian areas, etc., that have potential fa recreation use. Consideration should be given to open space areas with ready access to large numbers of tit immediate population. Acquisition of lands and structures to be converted to recreation use would also be eligible. Rehabilitation Rehabilitation of recreation facilities a sees that are no longer or are only partially serviceable, and that when rehabilitated, will provide additional and expanded recreation opportunities, will be considered eligible. Rehabilitation may include improvement of facilities that are imperative, unsafe, a allow only limited use, as well as improvements to proviob expanded use by the disabled, senior citizens, or other special groups. Additions to Existing Units Addition of lads a facilities to expand recreation opportunities at an existing park would be considered eligible. Additions may include such items as lighting of fields or tennis courts to extend periods of use, construction of a swimming pool in a developed park to proviM an additional recreation opportunity, Cr acquisition of lands to accommodate a new recreation activity. Joint Projects Joirt projects between two Cr more agencies are encouraged. An eligible agency may combine its efforts and funds with a city, courty, or special district to provide urban recreation opportunities (e.g„ bike trails, park-school sites). Facilities developed on school district lands must be available to the general public for a substantial amount of time throughout the year. General public we fa recreational purposes will be considered substantial if the facility Is available after normal school Fours, on weekends, and during ndmol vacation periods. For projects on school lands where public recreation use is less than substantial, grants may be made on a proportional basis. Operation and Maintenance Most reg_la costs, except.administrative equipment, are eligible (see Iriroduction). Ineligible equipment would Include typewriters, addng machines, floor safes, desks, executive chairs, copy machines, etc. -5- Innovative Projects Projects that involve new end Imaginative techniques for meeting specid recreational _. needs, or that appear to be particularly promising in terms of promoting oelf-sufficiency, personal development, and leadership skills of the elderly, handicapped, mentally retarded, and others who have special recreational requirements, are eligible (see Introduction). Ineligible Projects Historic Preservation Projens that ere essentially for acquisition, preservation, reconstruction, or restoration of historic sites or structures will be considered ineligible unless they are In conjunction with a larger recreation area and provide m additional and meaningful recreation experience, or unless the primary use is for a recreation activity other than historic interpretation. - School Facilities Projects located on school properties expressly for educational purposes ere ineligible. Projects Provided by the Private Sector Projects that ae traditionally provided by the private sector or by concessionaires will be considered ineligible unless it can be shown that private entrepreneurs are unavailable to make such provisions, and that the project is based on measurable need. Planning Master planing for park acquisition aid mnstrrtetion will be considered Ineligible. Financing of specific project planning associated with development projects or incidental costs associated with acquisition projects being fended under this program will be allowed up to a reasonable level (normally 15 percent of the grant amount). Other Ineligible Projects Highway beautification and parking for other Chen recreation purposes. Project Criteria -Block and Need Basis Grants The following criteria will be used to determine eligibility of block grant projects, and to evaluate need basis grants projects L Projects involving acquisition and development of park and recreation facilities In urbanized areas are emphasized in this program. Project propoaals immediately adjacent to urbanized Frees that we in accordance with other project criteria may be considered eligible for funding. Projects serving urban recreation needs from outlying locations re normally coral thred inappropriate fa this finding program. 2. Projects serving tie highest population densities in each jurisdiction. -6- • • 3. Projects provl ding for the best while access. Tits will be Judged by the adequacy of public transportation services and the absence of physical harrian (freeways, railroad track., flood control channels,etc.) that might restrict Immediate access.--' 4. Development projects nerving residential areas with the least number of nearby existing developed faciliti ea of the same nature. 5. Acquisition projects aerving residential Brace with the least anourt of nearby existing recreation acreage. 6. Projects meeting the recreational reeds of low-Income families through acquisition and/or development projects. 7. Development projects emphasizing basic facilities rather than elaborate facilities. Basic facilities are defined as the minimum Improvements necessary to enable the public to safely use and enjoy an outdoor recreation area with a minimum amount of maintenance. Elaborate facilities ere defined as overly ornate, over-designed, superfluous, or otherwise excessive ones. Need Basis The criteria listed below will be used in further evaluating need basis grant projects; 1. Grant requests from n appli cart whose project will provide perk and recreation • opportunities will be given higher priority than will requests for minor beautification, non-functional open space, fire or flood control, a other purposes not directly related to traditional recreation systems. 2. Grant requests from public entities that have designated a major organizational unit with a full-time primay responsibility fa development of parks end recreation were and/or facilities will be given higher priority than requests from governmental units that have a primay friction other than parks and recreation. 3. Development grart requests fa proposed facilities that provide opportunities for multiple recreation activities (two a mere separate and distirce activities) will be given a higher priority than grant requests fa projects that provide activities for a single purpcee, or specialized uses that serve only a limited segment of the public. 4. Acquisition grart requests for open space lends In Intensively developed areas will be given higher priority than grant requests for open space lands in seas with lags or numerous undeveloped parcels. 5. Grant requests involving innovative approaches to providng park and recreation services will be given additional consideration. 6. Projects showing a hig`n degree of citizen involvement End support will be given additional cons deration. 7. Caen d-ration will also be given to the Impact of participants from outside the applicant's boundaries. .7- • Fulda available under the category of need bads gran will be dvlbd, as specified In the act. ElghUelght percent of such moneys wW be available to cities, counties, and districts In nen-urbanized areas m a project-by-project basis, Ind on the basis of need. Twelve percent of the finds will be available to urbanized cities end districts, excluding those juai:dating deelRaated as heavily urbanized, on a project-by-project basis, and on the basis of need. In submitting applications fre need basis grants, the followlrg stipulation should be consi dared: A. Need basis grants to affirm, counties, and districts In non-urbanized areas. L Only projects in excess of $10,000 of state grant funds wW be considered. 2. No jurisdwticn will receive in excess of ten percent of the total grant finds available under this portion of the program fa either an Individual project or combination of projects submitted. B. Need basis grants to cities and districts In urbanized areas. L Only projects In excess of$10,000 of state grant finds will be considered. 2. No jurisdiction wilt receive In excess of $100,000 of state grant funds available under this parties of the program fa n indivirbal project a combination of projects submitted. - 3. Projects submitted under this need basis grant must be located in urbanized areas. 4. Consideration will be given to projects from Juaisuhctiorn with a low total assessed valuation and low assessed valuation par capita. Project applications fa need basis grants will be dvidbd Into two groups: large projects of 50 acres of more, end small projects of less than 50 acres. These two groups will be evaluated separately, and finds will be allocated on the basis of the total number and dollar amount of applications received. • • - Sample Rssdlution RESOLUTION NO. RESOLUTION OF THE City Council, Board of Supervisors or District Board APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE ROBERTI-Z'BERG URBAN OPEN-SPACE AND RECREATION PROGRAM For (Projctl WHEREAS, the legislature of the State of California has enacted the Roberti-Z'berg Urban Open-Space and Recreation Program, which provides funds to certain political subdivisions of the State of California for acquiring lands and for developing facilities to meet urban recreation needs; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program, setting up necessary procedures governing application by local agencies under the program;and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of applications prior to submission of said applications to the state;and . WHEREAS, said applications contain a certification that the applicant will comply with all federal, state, and local environmental, public health, relocation, affirmative action, and clearinghouse requirements and all other appropriate codes, laws and regulations prior to the expenditure of the grant funds; and WHEREAS, the project(s) applied for under this program must be of a high priority and satisfy the most urgent park and recreation needs with emphasis on unmet needs in the most heavily populated areas; NOW, THEREFORE, BE IT RESOLVED_that the hereby; CIty Council, Board of Supervisors,or District Board 1. Approves the filing of an application for funding under the Roberti-Z'berg Urban Open-Space and Recreation Program; and 2. Certifies that said agency understands the general provisions of the agreement;and 3. Certifies that said agency has-or will have sufficient funds to operate and maintain the project(s) funded under this program;and 4. Certifies that said agency has or will have available prior to commencement of any work on the project(s) included in this application matching money from a nonstate source;and 5. Certifies that the project(s) included in this application conform to the recreation element of any applicable city or county general plan;and 6. Appoints the as agent of the (Tide—not name)to conduct all negotiations, execute and submit all City. County or District documents including but not limited to applications, agreements, amendments, payment requests, and so on which may be necessary for the completion of the aforementioned project(s); and (over) -21- 7. Appoints (Name or Title) as legal counsel for said agency with authorization to sign the certification on page 1 of application, APPROVED and ADOPTED the day of tg• I, the undersigned, hereby certify that the foregoing Resolution No. , was duly adopted by the ,.by the following roll Ciry Council. Board of Supervisors. or District Board call vote: Ayes: Noes: Absent: Clerk • Park and Recreation Grant Program (California Park and Recreation Facilities Act of 19.84) • V +� 4 1\-rth wS J�. , jpNA� E ,et: �: M T °' S , PROJECT EI : PROPOSAL STATE bF CALIFORNIA THE RESOURCES AGENCY DEPARTMENT OF PARKS AND RECREATION • CALIFORNIA PARK AND RECREATION FACILITIES ACT OF 1984 REGIONAL COMPETITIVE PROJECT PROPOSAL The project proposal offers local park and recreation providers an opportunity to demonstrate that their proposed project merits funding under the Regional Competitive Program. The information to be provided will permit the State to evaluate the projects to determine their value relative to other competing grant projects. In addition to striving for objectivity and uniformity in applying the criteria, the State will make every effort to ensure the equitable distribution of grant funds throughout the State. The selection system consists of three phases: basic eligibility, ranking and tie breaking criteria. The first phase is applied to all applications to determine project eligibility. Projects judged to be eligible will be further considered. Scoring points are applied to ranking criteria. BASIC ELIGIBILITY These two conditions determine the project's eligibility. To be considered for funding, the project must meet the following: 1. As of the annual application filing deadline, the application must be substantially complete. Applications' must be fully complete before the State selects projects to be eligible for funding. A fully complete application includes one each of the following: • Application Form • Site Plan • Resolution • Cost Estimate • Project Proposal • Funding Sources other than • CEQA Documents* Grant Funds • Project Location Map • Permits (operating agreements, etc.) Affecting Project • Evidence of Land Tenure— • Photographs • Map Showing all your Local Parks • The applicant should strive to have made an initial study of environmental impact of the proposed grant project by the time of application. 1 2. The project must meet one or more of the following basic legislative requirements: Check the appropriate item(s) which apply to the project for which you are asking grant funds. An on-site inspection may be made by the State. a. Rehabilitation or restoration of existing facilities. b. Development of facilities to serve urban populations./ c. Development of facilities which increase the grant recipients' revenues by expanding public recreation services.3/ Please explain: d. Stimulation of new jobs. Please explain: • RANKING CRITERIA These criteria provide the ranking for project applications that meet the eligibility requirements above. A point range is assigned to each criterion. Projects will be classified into three categories . . . regional-serving, community-serving, or neighborhood-serving and compete separately within each of the ten regions. The applying agency is to designate on the application the category for its proposed project using its own standards and definitions. The definitions provided below are only a guide. A maximum of 40% of the regional allocation will be allowed each category unless there are insufficient funding requests in any particular category. A project will not necessarily be selected merely because it is the only project in a particular category. If the State determines that there are not enough highly qualified projects to utilize the allocated funds in one category, those funds may be used for projects in another category. CATEGORIES: Check here and on the Application. Neighborhood-serving - serves a neighborhood or elementary school population. Community-serving - serves several neighborhoods. Regional-serving - serves several communities, a major portion of a county or up to several counties (includes locally operated State Park System units) The eligible projects will be scored using the adopted criteria. These criteria include need, use, access, efficiency, jurisdictional capability and stewardship. • Type of Proposal (Please check one) _ Rehabilitation _ Replacement New Development NOTE: Rehabilitation and/or replacement proposals will be judged as though they are creating new recreation opportunities. Please complete the questionnaire accordingly. I. NEED (0 - 45) A. Project Justification Statement 1. What is the unmet need that the project would serve? Why should this particular project be funded? Please explain: B. Deficiencies in similar park/recreation facilities. 1. List the number of existing similar facilities in the applicable service area (neighborhood, community, region) . Include school facilities. Example: 1 tot lot, 2 lighted tennis courts, 2 turfed playfields 2. Estimate the total need for each of the grant requested facilities within the serve areas. Example: 130 baseball teams and only one lighted ball diamond in the city. • • • C. Demand for ic...eation opportunities to be pro' d by the project. 1. What is the total population' of the service area for the park? 2. What percentage of that population will use the project (i.e. 10%)? 3. What percentage of the annual use of your project will come from outside the service area? (See II A) 4. Who will use this project and what groups are represented? (tots, seniors, handicapped, trail riders, etc.) 5. Provide the existing developed' recreation and park acres per thousand population within your jurisdiction (i.e. 4.2 acre/thousand) : G. Provide the existing developed recreation and park acres per thousand for the category you are competing under (i.e. 2 acre/thousand fbr all neighborhood parks) : D. Public support, public participation and local financial effort. 1. Does your project have local public support? Which groups support your project? Please explain: 2. Does your project have public opposition? Please explain: 3. Is there additional assistance on the project (government or private funds, volunteer labor, donation of materials)? Please explain: 4. Are there other funding sources suitable for financing your project? Have you explored these sources? Please explain: * Exclude park acreage not developed or used for recreation. 4 5. Has a local public participation process been incorporated into this project? Please explain: II. USE (0 - 15) A. Potential use when completed (annual visitation) . Estimate total annual visitation (activity days)4/ to the facility(s) proposed for grant funding (total number of times the facility(s). will be used by individuals) . Please explain: B. Availability for use. 1. Give the number of days per week the facility(s) will be open and available to the general public: 2. Give the number of months per year the facility(s) will be open: 3. Give proposed hours of use: 4. Can the grant funded facility(s) be used for activities other than the primary use? Yes: No: Please explain: III. ACCESS (0 - 10) A. Adequacy of physical access to the site. Check all appropriate. More than one access point to project Public transportation services _ Bicycle trails or lanes Horse trails or paths Hiking trails or paths Parking at or adjacent to site Boating access Safe pedestrian access Facilities are accessible to the handicapped Freeways or major roadway access Other (list) Other (list) Other (list) 5 B. Barriers that may restrict access. Flood control channels or rivers in or along project boundaries Railroad tracks Freeway or major roadways Currently not accessible to handicapped _ Only one access point Restrictive use rules _ Other (list) _ Other (list) _ Other (list) None IV. EFFICIENCY (0 - 10) A. Rehabilitation/Replacement Projects Will the project meet any of the following goals? 1. Reduce operation and maintenance cost? Yes: • No: Please explain: 2. Incorporate energy and water saving features? Yes: No: Please explain: 3. Generate additional revenues? Yes: No: Please explain: 4. Offer activities other than the primary use? Yes: No: Please explain: 5. Provide for adaptive use (recycling) of an existing structure or site? Yes: No: Please explain: 6. Involve a cooperative effort with one or more local agencies or non-profit groups? Yes: No: Please explain: 6 B. New Developments 1. For new developments please explain how the goals shown in IV, A, 1-6, will relate to your project. Please Explain: V. JURISDICTIONAL CAPABILITY (0 - 15) A. Ability to initiate and complete grant projects.s/ 1. Have your plans and specifications been prepared? Yes: No: Comments: 2. How soon will project construction start after the funds are appropriated by the Legislature? Please explain: 3. Have you had a previous State Grant? If so please fill out this section. No. of Active No. of Completed Projects Projects!! Roberti-Z'berg (5B174) 1974 Park Bond 1976 Park Bond 1980 Park Bond VI. STEWARDSHIP (0 - 5) • A. Stewardship of the applying agency with regard to the protection and enhancement of its recreation resources. 1. Has your agency converted parkland to other non-park or recreation uses in the past five years? Yes: No: Please explain: 7 • • 2. Has you_ _jency abandoned, neglected or c ad developed parks or recreation areas during the past five years? Yes: i No: Please explain: • TIE BREAKERS The following factors would be used for selection in the event two or more projects receive identical scores. 1. Geographical spread of grant funds. 2. Overall project merit - Overall merit of a project is a qualita- tive determination by experienced evaluators based upon the aggregate of criteria with regard to project timing, concept and setting. FOOTNOTES lAdequate land tenure will consist of fee title without encumbrances that have an adverse effect on the project or a fully executed lease or other interest in the property, with sufficient term to provide benefits commensurate with the type and duration of interest in the land held by the applicant. (See Section 5096.235(C) of the Public Resources Code) . These agreements can only be revocable by mutual consent. 2Urban populations, for purposes of this program, will be defined as all persons residing in urbanized areas, and outside these areas, in all places, incorporated or unincorporated, which have 2,500 or more inhabitants. (Definition U.S. Census Bureau.) 30n1y the actual items or features for which funding is requested will be used as a basis for measuring the increase in revenue. 4Activity days is defined as one person engaging in a recreational activity for any amount of time in one day. Source: Recreation Needs in California, Department of Parks and Recreation, February 1982. 5California Department of Parks and Recreation will use this information along with data on file to determine. scoring for this section. 6A completed project has received 100% of the grants due the recipient. 8 • CALIFORNIA MARK AND RECREATIONAL FACI LITIEL.._:OF 1984 APPLICATION FOR LOCAL ASSISTANCE GRANT Check one: _REGIONAL COMPETITIVE PROGRAM LAKES,RESERVOIRS AND WATERWAYS PROGRAM NON-PROFIT PROGRAM Project Name Amount of Grant Requested $ (Min.Grant$10,000) Estimated Total Project Cost $ Applicant(Agency—address incl.zip code) Project Location: County: Nearest City: Address and Nearest Cross Street: Applicants' Representative Authorized in Resolution (type) (Name) (Title) (Phone) Person with day-to-day responsibility for project(if different from authorized representative) (type) - (Name) (Title) (Phone) Description of Project(Brief) Land Tenure—Project: acres Census tract number in which project is located: owned in fee simple by applicant (Please Check) available under a - year lease (enclosed/ (Please Check) other interest(explain) Check one (Regional Competitive Only): (Please Check) Estimate start project Complete project Neighborhood Park_ Community Park _ date date Regional Park I certify that the information contained in this application,including required attachments,is accurate and that I have read and under- stand the important information and assurances on.the reverse of this form. Signed Applicant's Authorized Representative as Shown in Resolution Date I certify that this project is consistent with the park and recreation plan of the above agency. (Not required for nonprofit projects). Signed Representative of Applicant's Planning Agency Date DPR 644(8/84) (over) Before you incur costs against the grant, you must have your project approved by the Legislature.All State requirements must be met and an agreement signed before any funds will be disbursed. An audit may be performed before or after final payment. GRANT APPLICATION A complete application consists of one each of the following 13 items. 1. A completed application form signed by the person authorized in your resolution and by the representative of your planning agency. 2. The resolution from your governing body authorizing the application(see sample resolution). 3. Completed project proposal. 4._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County Clerk'sstamps, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the reason why CEQA does not apply. 5. A city or county street map showing the project location in sufficient detail to find the site. 6. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers agreements,permits,etc.) 7._A site plan. Map of the overall park showing location of project facilities, details of access, water, power and sanitation. 8. Cost estimate.A detailed estimate of all project cost. 9. A list of all funds,over and above the grant requested,that will be used for the project 10. Copies of any permits,leases,agreements,etc.affecting project lands or operation and maintenance. 11._Photos of the project site. 12. One copy of your Articles of Incorporation or charter (nonprofit organizations only) 13.__A map showing location of all parks in your jurisdiction (if possible indicate facilities at each park) (local governments only) Assurances The applicant hereby gives assurance and certifies with respect to the grant that: It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. It will provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other information as the State may require. It will give the State's authorized representative access to and the right to examine all records, books, papers, or documents related to the grant It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved and that the project will be pursued to completion with reasonable diligence. It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State Legislature. It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or local laws, rules and/or regulations. In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds allocated to the capital costs of the project. • I- uernnI mcra I tit rhnne Anv ne..nem I IuI. • CALIFORNIA"ARK AND RECREATIONAL FACILITIEI,,..,f OF 1984 APPLICATION FOR LOCAL ASSISTANCE GRANT Check one: REGIONAL COMPETITIVE PROGRAM • LAKES,RESERVOIRS AND WATERWATSPROGRAM NON-PROFIT PROGRAM Project Name Amount of Grant Requested $ (Min.Grant$10,000) Estimated Total Project Cost $ Applicant(Agency—address incl. zip code) Project Location: County: Nearest City: Address and Nearest Cross Street: Applicant'Representative Authorized in Resolution (type) (Name) (Title) (Phone) Person with day-to-day responsibility for project(if different from authorized representative) (type) (Name) (Title) (Phone) Description of Project (Brief) Land Tenure—Project: -ores Census tract number in which project is located: (Please Check) owned in fee simple by applicant available under a year lease (enclosed) (Please Check) other interest(explain) Check one (Regional Competitive Only): (Please Check) Estimate start project Complete project Neighborhood Park Community Park date date Regional Park I certify that the information contained in this application,including required attachments, is accurate and that I have read and under- stand the important information and assurances on the reverse of this form. Signed Applicant's Authorized Representative as Shown in Resolution Date I certify that this project is consistent with the park and recreation plan of the above agency. (Not required for non-profit projects). Signed Representative of Applicant's Planning Agency Date DPR 644(8/84) (over) k . Before you incur costs against the grant, you must have your project approved by the Legislature.All State requirements must be met and an agreement signed before any funds will be disbursed. An audit may be performed before or after final payment. GRANT APPLICATION A complete application consists of one each of the following 13 items. 1. A completed application form signed by the person authorized in your resolution and by the representative of your planning agency. 2._ The resolution from your governing body authorizing the application (see sample resolution). 3. Completed project proposal. 4._Environmental Impact Report or Negative Declaration and a copy of Notice of Determination showing County Clerk'sstamps, or, if applicable, a copy of the Notice of Exemption if the project is categorically exempt,or the reason why CEOA does not apply. 5. A city or county street map showing the project location in sufficient detail to find the site. 6. If property to be developed is not owned in fee,evidence of adequate land tenure. (Copies of leases,joint powers agreements,permits,etc.) 7. A site plan. Map of the overall park showing location of project facilities, details of access,water, power and sanitation. B._Cost estimate.A detailed estimate of all project costs. 9. A list of all funds,over and above the grant requested,that will be used for the project. 10._Copies of any permits,leases,agreement,etc.affecting project lands or operation and maintenance. 11._Photos of the project site. 12. One copy of your Articles of Incorporation or charter(nonprofit organizations only) 13.E map showing location of all parks in your jurisdiction (if possible indicate facilities at each park) (local governments only) Assurances The applicant hereby gives assurance and certifies with respect to the grant that: It possesses legal authority to apply for the grant, and to finance, acquire and construct the proposed project;that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. It will provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to insure that the completed work conforms with the approved plans and specifications; that it will furnish progress reports and such other information as the State may require. It will give the State's authorized representative access to and the right to examine all records, books, papers, or documents related to the grant. It will cause work on the project to be commenced within a reasonable time after receipt of notification from the State that funds have been approved and that the project will be pursued to completion with reasonable diligence. It will not dispose of or encumber its title or other interests in the site and facilities without permission from the State Legislature. It will comply where applicable with provisions of the California Environmental Quality Act and any other State,and/or local laws,rules and/or regulations. In cases involving leased property, it agrees to maintain and operate the property and/or facilities acquired or developed for an agreed to period commensurate with the type of project and the proportion of state grant funds and local funds allocated to the capital costs of the project. STATE OF tALIFORAA-BUSINESS, TRANSPOR....._.J AND HOUSING AGENCY GEORGE DEUKMEJIAN, Governor OFFICE OF TRAFFIC SAFETY 7000 FRANKLIN BLVD,SUITE 330 SACRAMENTO,CA 95823 August 28, 1984 Marshall Julian City Manager City of Moorpark P.O. Box 701 Moorpark, CA 93021 Dear Mr. Julian: This office has reviewed your proposal for funding a Traffic Engineering Services and Records System grant project in Fiscal Year 1984-85. The Office of Traffic Safety will not be able to grant your request for assistance this fiscal year. Requests for assis- tance received by this office far exceed the available funds. The major objective of the California Traffic Safety Program is to reduce traffic fatalities and injuries. In meeting this objective, available funds must be used for those activities and in those locations where the highest potential for immediate reduction in accidents exists. Proposals for the 1985-86 fiscal year will be reviewed in the early part of 1985. Should you still have a need for funding assistance, please update your proposal and confirm this need by April 1 , 1985. This office will again give full considera- tion to your request. Sincerely, aadei EDWARD R. . • • PH Program •ooriinator (916) 44 -0:27 ERJ:cs &a : , &-J raj-erg STATE OF CALIFORNIA-BUSINESS, TRANSPORTATION AND HOUSING AGENCY GEORGE DEUKMEJRN, Governor OFFICE OF TRAFFIC SAFETY /6,5- / � o� 7000 FRANKLIN BLVD.,SUITE 330 - ;�reeeo���:.. . SACRAMENTO,CA 95823 y , August 15, 1984 Marshall W. Julian City Manager City of Moorpark P.O. Box 701 Moorpark, CA 93021 Dear Mr. Julian: This office has reviewed your proposal for funding a Comprehensive Traffic Safety grant project in Fiscal Year 1984-85. The Office of Traffic Safety will not be able to grant your request for assistance this fiscal year. Requests for assis- tance received by this office far exceed the available funds. The major objective of the California Traffic Safety Program is to reduce traffic fatalities and injuries. In meeting this objective, available funds must be used for those activities and in those locations where the highest potential for immediate reduction in accidents exists. Proposals for the 1985-86 fiscal year will be reviewed in the early part of 1985. Should you still have a need for funding assistance, please update your proposal and confirm this need by April 1, 1985. This office will again give full considera- tion to your request. Sincerely, D. ARNOLD TROTTER Program Coordinator - (916) 445-9734 DAT:cs RECEIVED AUG 2 0 1984 City of Moorpark