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HomeMy WebLinkAboutAGENDA REPORT 2024 0717 CCSA REG ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of July 17, 2024 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. B. Consider Minutes of the City Council/Successor Agency Regular Meeting of May 1, 2024. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California May 1, 2024 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on Wednesday, May 1, 2024, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Enegren called the meeting to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE: Rick Lagowski, American Legion Post 502 First Vice President, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Castro, Delgado, Groff, Means, and Mayor Enegren. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer/Public Works Director; Doug Spondello, Community Development Director; Hiromi Dever, Interim Finance Director; Jessica Sandifer, Deputy Parks & Recreation Director; Chris Thompson, Senior Information Systems Administrator; Captain Darin Hendren, Ventura County Sheriff’s Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing the week of April 28 to May 4, 2024, as National Small Business Week. Mayor Enegren presented a Proclamation to Julie Clowes, District Director for the Small Business Administration, recognizing the week of April 28 to May 4, 2024, as National Small Business Week. B. Proclamation Declaring May 2024 as Military Appreciation Month in Moorpark. Mayor Enegren presented a Proclamation to Rick Lagowski, Paul Barron, and James Carpenter from the American Legion Post 502, declaring May 2024 as Military Appreciation Month in the City of Moorpark. Item: 10.B. 159 Minutes of the City Council/Successor Agency Moorpark, California Page 2 May 1, 2024 C. Introduction of New City Employee, Jose Medina, Recreation Program Specialist in the Parks, Recreation and Community Services Department. Mayor Enegren introduced new City employee, Jose Medina, Recreation Program Specialist in the Parks, Recreation and Community Services Department. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.E. from the Consent Calendar for individual consideration upon the request of Councilmember Means. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Means announced the need to depart the meeting at 7:15 p.m. due to a prior obligation. Councilmember Means reported on April 22 he met with a curator at the Huntington Library to learn about how they manage their collection and work with other libraries. Councilmember Means reported on April 23 he attended the opening of the Lucky Fools expansion at 95 High Street. Councilmember Means reported on April 23 he and Councilmember Delgado met with representatives from Kosmont Real Estate Services. Councilmember Means reported on April 26 he attended the Moorpark Chamber of Commerce installation dinner. Councilmember Means reported on April 30 he attended the Boys & Girls Club ribbon cutting to celebrate the new roof donated by Greatway Roofing. Councilmember Castro reported on April 22 he attended the dinner portion of the “Battle of the Badges” event. Councilmember Castro reported on April 23 he attended the grand opening of the Lucky Fools expansion. Councilmember Castro reported on April 26 he attended the Moorpark Chamber of Commerce installation dinner. 160 Minutes of the City Council/Successor Agency Moorpark, California Page 3 May 1, 2024 Councilmember Castro noted that in addition to Military Appreciation Month, May is also Mental Health Awareness Month. Councilmember Groff reported on April 23 he attended the opening of the Lucky Fools expansion at 95 High Street. Councilmember Groff reported on April 26 he attended First 5 “Take 5 and Read to Kids!” kickoff held at California State University Channel Islands. Councilmember Groff reported on April 26 he attended the Moorpark Chamber of Commerce installation dinner. Councilmember Groff reported on April 27 he attended the CoLAB “Spring Fling” (the Ventura County Coalition of Labor, Agriculture, and Business). Councilmember Groff reported on April 27 he attended the performance of Crazy for You at the High Street Arts Center. Councilmember Groff reported on April 29 he participated in the distribution of shoes donated by Operation Warm to the children at Flory Elementary School. Councilmember Groff reported on April 30 he attended the Boys & Girls Club ribbon cutting to celebrate installation of the new roof donated by Greatway Roofing. Councilmember Delgado reported on April 19 she attended the Moorpark Chamber of Commerce breakfast. Councilmember Delgado reported on April 23 she attended the ribbon cutting at 95 High, the new event venue owned by the owners of Lucky Fools Pub, along with Councilmembers Castro, Groff and Means. Councilmember Delgado reported on April 25 she attended the season opening event at the High Street Arts Center where the shows for next season were announced, had live performances, and some wine tasting with Cavaletti Wines. Councilmember Delgado reported on April 26 she attended the Moorpark Chamber of Commerce installation dinner. Councilmember Delgado reported on April 30 she attended the check presentation to the Boys & Girls Club, where a Moorpark family-owned roofing company donated the roof replacement to the gym for the club. Mayor Enegren reported on April 19 he attended the Moorpark Chamber of Commerce breakfast. Mayor Enegren reported on April 30 he attended the Greatway Roofing check presentation to Boys & Girls Club. 161 Minutes of the City Council/Successor Agency Moorpark, California Page 4 May 1, 2024 Mayor Enegren reported on May 1 he attended the Moorpark Chamber of Commerce Government Relations meeting. Mayor Enegren extended an invitation to the Moorpark Earth Festival on Saturday, May 4 from 9:00 a.m. to 1:00 p.m. at Arroyo Vista Community Park to celebrate Earth and Arbor Day with Community Yard Sale booths, eco-friendly vendors, garden giveaways, and more. New this year is a Kids Swap Meet, where kids can bring their gently used toys and clothes to sell or trade. Applications and event information available at the City’s website. Mayor Enegren extended an invitation to sign up now for a family friendly ‘Cinco de Mile’ fun run which will be held on Sunday, May 5 at the Arroyo Vista Park trail. Run or walk the trail, play la loteria, and enjoy a taco plate . For details, visit the City’s website. Mayor Enegren extended an invitation for the Home Run Derby on Saturday, May 18 at Peach Hill Park. Compete for the most home runs, farthest hit, or just join us for a BBQ dinner. Advance registration is required. For details visit the City’s website. Mayor Enegren announced registration for summer recreation programs opens May 6. The Arroyo Vista Recreation Center offers a variety of programs including Camp Moorpark, Adventure Camp, summer specialty camps, sports leagues, classes for all ages, and more. For details visit the City’s website. Mayor Enegren announced the Moorpark Apricot Festival and Art Fair is coming to High Street on Saturday, May 11 from 11:00 a.m. to 5:00 p.m. The event is free to attend. Enjoy art and craft vendors, food trucks, beer, wine, apricot offerings, live music, cultural dance, animal shows and much more. For more information visit the City’s website. Mayor Enegren announced the Moorpark City Council is now accepting applications for appointment to the Moorpark Teen Council for a one -year term beginning on July 1, 2024, and ending on June 30, 2025. Appointed by the Mayor and confirmed by City Council, the Teen Council typically consists of no fewer than seven and no more than 15 members who are Moorpark teens entering 7th to 12th grades in the fall. Selection of members shall be one representative from each grade level from 7th grade to 12th grade and the remaining members as representatives at large. The City Council may appoint up to 16 members if it determines doing so would help meet the goal of having at least one representative from each grade level. All applicants must reside within the city limits of the City of Moorpark and be enrolled in school. Special attention will be given to ensure that all middle schools and high schools in Moorpark have some representation on the Teen Council. Teens appointed to the Teen Council would typically be limited to not serving more than a total of three years on the Teen Council to allow more teens the opportunity to serve as a Teen Council representative. The Teen Council assists the City’s Recreation Division with planning and implementing Teen 162 Minutes of the City Council/Successor Agency Moorpark, California Page 5 May 1, 2024 Programs. The Teen Council will typically meet twice monthly beginning in September 2024 at Arroyo Vista Recreation Center located at 4550 Tierra Rejada Road and will also be asked to volunteer at City of Moorpark special events. Applications will only be accepted during an open annual recruitment and in compliance with the posted instructions for the Teen Council recruitment. Online applications must be submitted no later than Monday, May 27, 2024, by 5:00 p.m. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Amendment No. 3 to Agreement with Kosmont Real Estate Services, Inc. dba Kosmont Realty for Real Estate Advisory and Brokerage Services and Direction Related to Marketing Surplus Properties. Staff Recommendation: 1) Approve Amendment No. 3 to the Agreement with Kosmont Realty Services, Inc. for real estate advisory and brokerage services increasing the amount of the agreement by $60,000 for a total-not- to exceed amount of $144,000, and authorize the City Manager to sign the Agreement and Exclusive Authorization to Sell, subject to final language approval of the City Manager; and 2) Concur with future marketing plan for surplus properties as described in the staff report. Ms. Sandifer gave the staff report. Questions and brief discussion among Councilmembers followed regarding: 1) confirmation that generally, the land sale process becomes a standard process following the expiration of the notice of availability to low -income developers; 2) direction to revise the contract scope to provide a better breakdown between consulting tasks verses brokerage services; 3) confirmation that $81,000 has been spent to date to bring 14 properties to market; it was noted that the budget fo r consultation fees for the six parcels seems high because there are less than half the number of parcels; 4) request that the contract specify what portion of the 6% brokerage fee will be shared with the broker on the purchasing side; 5) request that additional fees charged at 4% for normal business functions be removed; 6) the actual amount that will be expended will depend on a variety of factors including the complexity of the parcel; 7) discussion of consulting versus marketing fees and how those fees would be expended; 8) if the City chose not to renew contract for marketing services what would the timing impact be; 9) it was noted the types of entities or individuals interested in the surplus properties can vary greatly; 10) marketing efforts should be broadened as part of the proposal; 11) to date, the marketing strategy for the properties has been directed by the City; 12) discussion of using onsite signage and multiple listing service (MLS) to market the properties. 163 Minutes of the City Council/Successor Agency Moorpark, California Page 6 May 1, 2024 There were no speakers. AT THIS POINT in the meeting, Councilmember Means left the meeting. The time was 7:17 p.m. Discussion among Councilmembers followed including concerns regarding the marketing efforts that have been performed by Kosmont balanced against their knowledge on the Surplus Land Act and Housing and Community Development processes and service fees in the contract should be removed. There was consensus to continue with Kosmont’s services based the loss of time that could be experienced with direction to staff that the breakdown between marketing and brokerage services should be clarified and refined noting there could be crossover between the brokerage and marketing services, and directing greater outreach to the local community be included. CONSENSUS: It was the consensus of the City Council to take no action and reschedule the Item to a future meeting, date uncertain, following incorporation of Council’s direction into the contract scope of services. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Castro moved, and Councilmember Delgado seconded a motion to approve the Consent Calendar with the exception of Item 10.E. which was pulled for individual consideration. The motion carried by roll call vote 4-0, Councilmember Means absent. A. Consider Warrant Register for Fiscal Year 2023/24 – May 1, 2024. Staff Recommendation: Approve the warrant register. B. Consider Minutes of the City Council/Successor Agency Regular Meeting of April 3, 2024. Staff Recommendation: Approve the minutes. C. Consider Resolution Approving the Preliminary Assessment Engineer’s Report for the Landscaping and Lighting Maintenance Assessment Districts for Fiscal Year 2024/25 and Providing Notice of Public Hearing on June 5, 2024 . Staff Recommendation: 1) Set the Public Hearing date for June 5, 2024; and; 2) Adopt Resolution No. 2024-4236. D. Consider Resolution Approving the Preliminary Assessment Engineer’s Report for the Parks and Recreation Maintenance and Improvement Assessment District for Fiscal Year 2024/25 and Providing Notice of Public Hearing on June 5, 2024. Staff Recommendation: 1) Set the Public Hearing date for June 5, 2024; and 2) Adopt Resolution No. 2024-4237. 164 Minutes of the City Council/Successor Agency Moorpark, California Page 7 May 1, 2024 F. Consider a Resolution Exonerating Surety Bond – Grading & Improvements (Bond No. 4462111) for 3940 Dalaway Drive (APN 505 -0-120-155). Staff Recommendation: 1) Adopt Resolution No. 2024-4239, exonerating Surety Bond – Grading & Improvements (Bond No. 4462111); and 2) Authorize the City Clerk to exonerate the bond as shown in the agenda report and draft resolution. G. Consider a Resolution Reducing Surety Bond - Improvements (Bond No. CMS0271453) and Exonerating Surety Bond – Monumentation (Bond No. PB00579800005) for Toll XX, LP – Tract No. 5463 (Masters). Staff Recommendation: 1) Adopt Resolution No. 2024-4240, Reducing Surety Bond – Improvements (Bond No. CMS0271453) and Exonerating Surety Bond – Monumentation (Bond No. PB00579800005) for Toll XX, LP – Tract No. 5463 (Masters); and 2) Authorize the City Clerk to reduce and exonerate the bonds as shown in the agenda report and draft resolution. H. Consider a Resolution Exonerating Surety Bond – Grading (Bond No. 107311162) and Surety Bond – Performance and Payment (Bond No. 107431090) for 6000 Condor Drive. Staff Recommendation: 1) Adopt Resolution No. 2024-4241, exonerating Surety Bond – Grading (Bond No. 107311162) and Surety Bond – Performance and Payment (Bond No. 107431090) for 6000 Condor Drive; and 2) Authorize the City Clerk to exonerate the bonds as shown in the agenda report and draft resolution. I. Consider Approval of Amendment No. 7 to Agreement with Tyler Technologies, Inc. for Enterprise Permitting System Implementation and Consultation Services, Software and Support Maintenance for Tyler Technologies Products, and Approval of Quote for ExecuTime Implementation Services . Staff Recommendation: Staff recommends the City Council approve each of the following proposals: 1) Approve the Tyler Technologies Amendment No. 7 for EPL Consulting Services, and authorize th e City Manager to sign and execute the attached agreement, subject to final language approval of the City Manager; 2) Approve the Tyler Technologies Maintenance Renewal Addendum, and authorize the City Manager to sign and execute the attached addendum, subject to final language approval of the City Manager; and 3) Approve the Tyler Technologies Quote for ExecuTime Upgrade Services and authorize the City Manager to sign and execute the attached quote, subject to final language approval of the City Manager. The following item was pulled for individual consideration: E. Consider Resolution Accepting the Dedication of a Trail Easement and for the Approval of Final Tract Map No. 6068 (Patriot Professional Plaza) and Making a Determination of Exemption Pursuant to the California Environmental Quality Act in Association Therewith, on the Application of Martin Teitelbaum on Behalf of Patriot Investors, LP. Staff Recommendation: 1) Adopt Resolution No. 2024- 4238 accepting dedication of the trail easement and approving Final Tract Map 165 Minutes of the City Council/Successor Agency Moorpark, California Page 8 May 1, 2024 No. 6068; and 2) Direct the City Clerk to sign and record an acceptance certificate for the trail easement and the attachments thereto with the office of the Ventura County Recorder; and 3) Authorize the Mayor and City Clerk to sign Final Tract Map No. 6068; and 4) Following submittal to the Ventura County Recorder of the trail easement for recordation, direct the City Clerk to record Final Tract Map No. 6068 with the office of the Ventura County Recorder. MOTION: Mayor Enegren moved, and Councilmember Groff seconded a motion to approve Consent Calendar Item 10.E. The motion carried by roll call vote 4-0, Councilmember Means absent. 11. ORDINANCES: A. Consider Ordinance No. 522 Approving the First Amendment to Development Agreement No. 2016-01 Between the City of Moorpark and M.P. Group LLC, Moorpark Homes LLC, and CLP Investment LLC, Allowing the Payment of an In-Lieu Fee for the Project’s Affordable Housing Obligation, Eliminating The On-Site Affordable Housing Obligation, and Making Other Adjustments to the Development Agreement, and Making A Determination Of Exemption Pursuant To The California Environmental Quality Act in Connection Therewith. Staff Recommendation: Waive full reading, declare Ordinance No. 522 read for the second time, and adopted as read. Mr. Ennis read the title of Ordinance No. 522. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING THE FIRST AMENDMENT TO DEVELOPMENT AGREEMENT NO. 2016-01 BETWEEN THE CITY OF MOORPARK AND M.P. GROUP LLC, MOORPARK HOMES LLC, AND CLP INVESTMENT LLC, ALLOWING THE PAYMENT OF AN IN-LIEU FEE FOR THE PROJECT’S AFFORDABLE HOUSING OBLIGATION, ELIMINATING THE ON-SITE AFFORDABLE HOUSING OBLIGATION, AND MAKING OTHER ADJUSTMENTS TO THE DEVELOPMENT AGREEMENT, AND MAKING A DETERMINATION OF EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT IN CONNECTION THEREWITH MOTION: Mayor Enegren moved, and Councilmember Castro seconded a motion to waive full reading, declare Ordinance No. 522, read for the second time, and adopt as read. The motion carried by roll call vote 4-0, Councilmember Means absent. 166 Minutes of the City Council/Successor Agency Moorpark, California Page 9 May 1, 2024 12. CLOSED SESSION: None. 13. ADJOURNMENT: Mayor Enegren adjourned the meeting at 7:46 p.m. Chris R. Enegren, Mayor ATTEST: Ky Spangler, City Clerk 167