HomeMy WebLinkAboutAGENDA REPORT 1992 1202 CC REG ITEM 08HITEM 8. J--1,
M O P MOORPARK MOP NO. --=-8 __
DATE: 12-2-92 OPERATING PROCEDURE
SUBJECT: CITY COUNCIL COMMITTEES
1. STANDING COMMITTEES
The Council Standing Committees shall be:
Budget and Finance
Community Development
Economic Development/Affordable Housing
Public Works, Facilities and Solid Waste
Transportation and Streets
Each committee shall consist of two Council
members and a designated alternate. One
member of the Budget and Finance Committee
shall be the Mayor or Mayor Pro Tem. This
does not preclude both the Mayor and Mayor
Pro Tem from serving on this committee at
the same time.
2. COMMITTEE APPOINTMENTS
With the approval of the majority of the
members of the City Council, the Mayor shall
make all appointments to Standing Committees
of the City Council, including the
designated alternate. The appointments
shall be made at the first regularly
scheduled meeting in December of each year.
3. ALTERNATES TO COMMITTEES
To avoid potential Brown Act violations of
having more than two City councilmembers
consider an item at the committee level,
each City Councilmember should determine (1)
pursuant to applicable provisions of the
Political Reform Act, if a potential
conflict of interest exists (consult with
the City Attorney if necessary); 2) though
there is no conflict of interest under the
Political Reform Act, there is a desire to
avoid an appearance of conflict; or 3)
otherwise decides not to participate. If a
Councilmember should so determine/decide,
the City Councilmember shall contact the
MOP NO. 8 -PAGE 2
designated alternate to serve in his/her
place for that item. If the City
Councilmember determines/decides not to
continue participating after having been
involved in Committee discussions of a
specific item, he/she should contact the
City Attorney to determine if the alternate
can serve on the Committee for that item.
If an alternate has a conflict or otherwise
is not available, the Mayor shall serve or
request another City Councilmember to serve.
4. AD HOC COMMITTEE
Items shall be assigned to Standing
Committees whenever possible. If not so
assigned, at the Mayor's discretion, an Ad
Hoc Committee shall be formed.
5. ASSIGNED STAFF
Budget and Finance -Deputy City Manager
Community Development -Director of Community
Development
Economic Development/Affordable Housing -
Director of Community Development
Public Works, Facilities and Solid Waste -
Public Works Director
Transportation and Streets -Assistant to the
City Manager
The City Manager may designate an alternate
and/or substitute as determined necessary.
6. MEETING SCHEDULE
Standing Committees shall meet at least once
each month unless the Committee members
determine a meeting is not needed. With the
exception of the Economic
Development/Affordable Housing Committee,
the other Standing Committees shall meet on
a Monday at a time as mutually agreed upon
by the Cammi ttee members. The Economic
Development/Affordable Housing Committee
shall conduct a regularly scheduled monthly
meeting as determined by the Committee
members.
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MOP NO. 8 -PAGE 3
7. AGENDA AND REPORTS OUT OF COMMITTEE.
The assigned staff person to a Council
Committee will prepare an agenda for the
Committee meetings. In addition, the staff
person will provide an annotated agenda to
the full Council within forty-eight ( 48)
hours of the Council Committee meeting
showing the Committee's directed
action/recommendation. These annotated
agendas will not be distributed to
individual Councilmembers, but will be
placed in a binder at the Council desk for
all to read.
The annotated agenda should be annotated to
show: Directed action/recommendation: (a
short phrase or paragraph). Concurrence
with the staff's recordation of Cammi ttee
direction will be completed prior to the
adjournment of the Committee meeting in
order to accurately report to the full
Council via the annotated agenda.
8. COMMITTEE ASSIGNMENTS
The City Manager shall maintain a list of
specific assignments for each Standing
Committee. The list shall be distributed to
the Mayor, City Council and City Staff each
calendar quarter (January, April, July and
October) .
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