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Home My WebLink AboutAGENDA REPORT 2024 1218 CCSA REG ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of December 18, 2024 ACTION APPROVED STAFF RECOMMENDATION, INCLUDING ADOPTION OF RESOLUTION NO. 2024- 4286. (ROLL CALL VOTE: UNANIMOUS) BY A. Hurtado. D. Consider Budget Amendment from Art In Public Places Fund (2007) to Allocate Funding for Public Art for New Moorpark Library Project (C0056). Staff Recommendation: Adopt Resolution No. 2024-4286 approving Budget Amendment in the amount of $350,000 for public art for the new Moorpark City Library Project (C0056). (Staff: Chris Ball, Senior Management Analyst) (ROLL CALL VOTE REQUIRED) Item: 10.D. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Chris Ball, Senior Management Analyst DATE: 12/18/2024 Regular Meeting SUBJECT: Consider Budget Amendment from Art In Public Places Fund (2007) to Allocate Funding for Public Art for New Moorpark Library Project (C0056) SUMMARY The City Council is being asked to approve a resolution allocating $350,000 from the Art In Public Places Fund (2007) to the New Moorpark Library Project (C0056) to fund interior and exterior public art. BACKGROUND Moorpark Municipal Code Chapter 17.50 establishes the City’s Art in Public Places (AIPP) program, with the goal of balancing the community’s physical growth with revitalization and its cultural and artistic resources. This program requires certain residential, commercial, and industrial development projects to either install public artwork or pay an in-lieu fee. In-lieu fees are collected and maintained in Fund 2007 for use exclusively for the AIPP program. City Council Policy 6.7: Public Art in New City Public Facilities requires that new public facility projects include public art as a feature of the design. The nature of the artwork is to be considered during the project design phase, and the Arts Commission is charged with reviewing the type and placement of the artwork and making a recommendation to the City Council. Funding for public art, in an amount to be approved by the City Council, is to be included in the capital improvement budget for each new public facility, with the AIPP Fund serving as the primary source of funding. Construction of a new Moorpark City Library (Library) has been one of the City Council’s top priorities since 2007. The project stalled for various reasons until 2016 when the City Council adopted a new Strategic Objective in an effort to move the Library forward: “Develop conceptual design proposal for New City Hall and Library including a Civic Item: 10.D. 176 Honorable City Council 12/18/2024 Regular Meeting Page 2 Center master plan”, with the Library as the initial construction phase. Since that time, the City Council approved the Civic Center Master Plan which confirmed the location for the new Library near the corner of High Street and Moorpark Avenue, and selected an “agrarian inspired” architectural style for the building that is reflective of Moorpark’s agricultural history. The Design Development Plans have been completed and on February 27, 2024, the Planning Commission certified the final Program Environmental Impact Report and approved the Conditional Use Permit (CUP) for the project. Construction plans and specifications are currently under review, and the project is anticipated to go out to bid for construction early next year. DISCUSSION Funding for the public art component of the new Library was not included in the Operating and Capital Improvement Projects budget for Fiscal Year (FY) 2024/25. An allocation of $350,000 from Fund 2007 to the project budget is requested to allow staff to move forward with development of public art for the project. This amount is approximately one-and-a- half percent (1.5%) of the building valuation, which is slightly more than the one percent (1%) AIPP contribution obligation for applicable private development projects. During the public outreach campaign for the new Library, there was strong public opinion that a unique component to the children’s area should be installed that would set the library apart from other libraries. Additionally, a sculpture garden adjacent to the courtyard on the north side of the building was included in the design development plans to help distinguish the Library. Staff recommends installing public art at both locations and applying half of the allocation to the interior art project, and the other half to the exterior public art installation. This allocation of $175,000 per location is comparable to funding applied to other City public art projects. Interior Public Art Many modern Libraries include a unique theme within the children’s area that helps identify the Library and set it apart from others. For instance, in Camarillo, a large pirate ship was designed and installed in the children’s area that serves as a both a place to enjoy a book and to interact with other children. Early in the design process for Moorpark’s new Library, a public outreach campaign was completed where staff collected input from the community on various aspects of the Library design. Through that process a nature-based theme was identified for the children’s area. The information that was gathered also supported elements that are reflective of Moorpark’s agricultural history to echo the agrarian-inspired architectural style. In addition, there was a strong opinion that the new Library should have an element that would set Moorpark apart from other libraries. Ultimately, the children’s area was identified as the prime location for a signature, large-scale decorative feature to enhance the space and add an element of wonder and whimsy. The theme has been further refined to focus on elements and imagery associated with the apricot tree. Staff feels that the apricot tree provides an ideal theme for the children’s area that incorporates both the nature-based theme identified during the community 177 Honorable City Council 12/18/2024 Regular Meeting Page 3 outreach and an important aspect of the City’s agricultural heritage, as the “Moorpark” variety of apricot was one of the region’s primary crops during the City’s early days. It is envisioned that the apricot tree theme will be incorporated into children’s area by installing a towering apricot tree in the story time area at the northeast corner of the space, under which children can sit and listen to stories, participate in organized activities, and enjoy self-directed play. This space could be embellished further with thematic seating elements around the tree and graphic elements on the walls. Several support posts in the children’s area could also be decorated with thematic elements, with the overarching goal of creating a welcoming space that will delight children of all ages as well as their parents. Any interior artwork designed for the new Library will need to be designed by a structural engineer, align exactly with certain architectural elements, and most importantly, meet stringent delivery deadlines in order to avoid construction delays. Given the importance of coordinating the children’s area artwork design, fabrication and delivery with the overall Library design and construction, staff sought out a qualified firm with the demonstrated capabilities necessary for the project, rather than go through the typical call-for-artists process. After an extensive search staff identified Studio Y Creations Inc. (Studio Y Creations) as the preferred art studio for these services. Studio Y Creations specializes in creating custom family-friendly themed environments for high-traffic public spaces. The studio is based in Canada, with facilities in Canada and the United States, and their portfolio includes over 1,500 projects worldwide for a variety of organizations including libraries, museums, offices, theme parks and more (additional information at www.studioycreatons.com). Although selecting a company to design and construct artwork deviates from the City’s standard process, Studio Y Creations aligns with the requirements of the AIPP program, whereby they employ ‘artists’ to design their installations and the artwork designed for Moorpark will be an original, one-of-a-kind artwork. On November 19 the Arts Commission unanimously supported the apricot tree theme for the Library children’s area and recommended Studio Y Creations as the preferred studio for the artwork. The image at right shows thematic elements created by Studio Y Creations for a library in Pasco, Washington and is indicative of the studio’s proficiency at making fun, naturalistic elements that enliven public spaces. Staff will work with the Library architect and Studio Y Creations on conceptual design of thematic elements for the children’s area and, following Arts Commission review, bring the final design and artwork contract to the City Council for approval. Woodland themed children’s area by Studio Y Creations. Image Credit: Studio Y Creations 178 Honorable City Council 12/18/2024 Regular Meeting Page 4 Exterior Public Art The New Library Site Plan, as entitled under the CUP, provides a space for exterior public art in a sculpture garden located alongside the walkway and courtyard leading to the Library’s north entrance. Artwork in this location will be visible not only from the exterior northern approach to the building, but also from the interior through floor-to-ceiling windows in the children’s area. The space can accommodate several sculptures as well as vegetation appropriate for the location and incorporates a curved path that winds through the sculpture garden to allow visitors to experience the artwork close up (see Attachment 1). The plan for the sculpture garden is to harness the placemaking potential of the location by installing inspiring permanent art that will help distinguish the new Library and enhance its appeal. This concept is promoted in the Arts Master Plan with Objective 1.1 which recommends that the City “engage creative placemaking techniques that leverage the visual and physical characteristics of Moorpark to distinguish it as a community and as a destination” and identifies the new Library as a location to engage in such efforts. To commission permanent artwork for the sculpture garden, staff intends to follow the established artist selection process and issue a call-for-artists early next year. Later in the spring or early summer, following Arts Commission review and recommendation, the selected artist and conceptual design will be brought to the City Council for consideration. On November 19, the Arts Commission also supported the installation of permanent artwork at the sculpture garden location. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no further environmental review is required. FISCAL IMPACT Funding for public art for the Moorpark City Library Project C0056 was not included in the Operating and Capital Improvement Projects budget for FY 2024/25. A budget amendment allocating $350,000 from AIPP Fund 2007 to Project C0056 is requested to fund public art at the new Moorpark City Library. Total FY 2024/25 budget allocation to Project C0056 is approximately $32M. The current projected fund balance for Fund 2007 is approximately $4.3M. COUNCIL GOAL COMPLIANCE This action is consistent with City Council Goal 1, Objective 6 (1.6): “New Moorpark City Library.” 179 Honorable City Council 12/18/2024 Regular Meeting Page 5 STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2024-____ approving Budget Amendment in the amount of $350,000 for public art for the new Moorpark City Library Project (C0056). Attachment 1: New Moorpark Library Site Plan Attachment 2: Draft Resolution No. 2024-____ 180 Honorable City Council 12/18/2024 Regular Meeting Page 6 New Moorpark Library Site Plan ATTACHMENT 1 181 ATTACHMENT 2 RESOLUTION NO. 2024-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2024/25 BUDGET BY APPROPRIATING $350,000 FROM THE ART IN PUBLIC PLACES FUND (2007) FOR PUBLIC ART FOR THE NEW MOORPARK CITY LIBRARY PROJECT (C0056) WHEREAS, on June 19, 2024, the City Council adopted the Operating and Capital Improvement Budget for Fiscal Year (FY) 2024/25; and WHEREAS, a staff report has been presented to the City Council requesting approval of a budget amendment in the amount of $350,000 from the Art In Public Places Fund (2007) to fund public art for the New Moorpark City Library Project (C0056); and WHEREAS, Exhibit “A”, attached hereto and made a part hereof, describes said budget amendment and the resultant impact to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $350,000 from the Art In Public Places Fund (2007) for public art for the New Moorpark City Library Project (C0056), as more particularly described in Exhibit “A”, attached hereto, is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2024. _____________________________ Chris R. Enegren, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Exhibit A – Budget Amendment 182 Resolution No. 2024-____ Page 2 EXHIBIT A BUDGET AMENDMENT FOR ART IN PUBLIC PLACES FUND (2007) FOR PUBLIC ART FOR THE NEW MOORPARK CITY LIBRARY FY 2024/25 FUND BALANCE ALLOCATION: Fund Title Unassigned Fund Bal Revision Amended Balance Art in Public Places (2007)4,588,416.00$ (350,000.00)$ 4,238,416.00$ Total 4,238,416.00$ EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 2004-171-C0056-55400 4,044,328.00$ 4,044,328.00$ 2007-171-C0056-55500 350,000.00$ 350,000.00$ 2018-171-C0056-55400 8,293,080.00$ 8,293,080.00$ 2800-171-C0056-55200 5,688,798.00$ 5,688,798.00$ 3001-171-C0056-55300 2,473,696.29$ 2,473,696.29$ 3004-171-C0056-55300 138,739.00$ 138,739.00$ 3004-171-C0056-55400 10,314,672.00$ 10,314,672.00$ 3004-171-C0056-55500 1,200,000.00$ 1,200,000.00$ Total 32,153,313.29$ 350,000.00$ 32,503,313.29$ 183