HomeMy WebLinkAboutAGENDA REPORT 2025 0305 CC REG ITEM 10DCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of March 5, 2025
ACTION APPROVED STAFF
RECOMMENDATIONS, INCLUDING
ADOPTION OF RESOLUTION NO. 2025-
4303. (ROLL CALL VOTE: 4-0,
COUNCILMEMBER DELGADO ABSENT)
BY A. Hurtado.
D. Consider Request from Rudy Perez Jr. Memorial Foundation to Co-Sponsor
Country Days Parade and Street Fair; and Consider Resolution Amending the
Fiscal year 2024/25 Budget to Allocate $3,500 from the General Fund for Updated
Traffic Control Plans. Staff Recommendation: 1) Authorize the City Manager to
execute Cooperative Services Agreement to co-sponsor the October 4, 2025,
Country Days event, subject to final language approval of the City Manager; and
2) Waive fees for use of City properties and for City-issued permits; and 3) Adopt
Resolution No. 2025-4303, approving budget amendment in the amount of $3,500
for traffic control plans for the Country Days parade route. (Staff: Jessica
Sandifer, Deputy Parks and Recreation Director) (ROLL CALL VOTE
REQUIRED)
Item: 10.D.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 03/05/2025 Regular Meeting
SUBJECT: Consider Request from Rudy Perez Jr. Memorial Foundation to Co-
Sponsor Country Days Parade and Street Fair; and Consider
Resolution Amending the Fiscal Year 2024/25 Budget to Allocate
$3,500 from the General Fund for Updated Traffic Control Plans
BACKGROUND
The Country Days event has been held in Moorpark for over 30 years. The event is
typically held the first Saturday in October and includes a parade and street fair. There
is no admission fee charged to the public.
Historically, the City has worked cooperatively with the Chamber of Commerce
(Chamber) and other organizations to produce the event. In 2024, the Chamber was
unable to organize the street fair and parade. Since the parade is one of the most loved
features of the Country Days event, the Rotary Club of Moorpark Morning decided to step
in and hold a parade only.
DISCUSSION
For 2025, the Rudy Perez Jr. Memorial Foundation (Foundation) has approached the City
to organize the Country Days event since the Chamber is no longer producing it. Similar
to arrangements the City has had with the Chamber, the Foundation has requested that
the City co-sponsor the 2025 Country Days event and waive fees for the parade and
street fair, and use of certain City-owned downtown properties, including the Moorpark
Community Center located at the Civic Center and the vacant City property located at
467 High Street. Additionally, they have requested the City handle certain aspects of the
event as done previously, including the street closures, police services, solid waste
management services, and obtaining the Caltrans encroachment permit for the closure
of Moorpark Avenue (SR23) to facilitate the parade.
Staff has prepared the Cooperative Services Agreement for the event with the same
terms as has been previously agreed to over the years between the City, Chamber of
Item: 10.D.
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Honorable City Council
03/05/2025 Regular Meeting
Page 2
Commerce and other organizations. The agreement details each party’s responsibilities,
the terms for the Foundation’s use of City property, provides certain fee waivers, sets
forth insurance requirements for the Foundation and contracted vendors, and the
requirement to obtain an encroachment permit for the use of High Street and other
affected City rights of way.
For the 2025 event, City staff and the Moorpark Police Department (PD) will be working
with the Foundation to change the route of the parade to avoid crossing over the railroad
tracks on Moorpark Avenue. This change is a safety improvement that the City and
Moorpark PD have been requesting for some time. The City and Moorpark PD will work
with the Foundation on identification and permitting for a new parade route that will be
along Moorpark Avenue/Walnut Canyon, north of the railroad tracks. This will affect the
Caltrans Encroachment Permit that the City obtains for the event. Typically, funds to hire
an engineer to prepare the traffic control plan required for the Caltrans permit are
budgeted in next Fiscal Year. However, due to the changes to the parade route and the
need for a brand-new traffic control plan, which will require additional review time for the
Caltrans permit, staff is requesting a budget amendment for the traffic control plan work
at this time.
The City has traditionally approved the Cooperation Agreement because this event
promotes the City of Moorpark, provides recreational and community involvement
opportunities for Moorpark’s residents, and local businesses benefit from increased
visibility.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no further environmental review is required.
FISCAL IMPACT
The City will absorb overhead costs associated with use of City facilities, City staff time
spent working the event, and issuance of a “no fee” Encroachment Permit. The City will
also absorb $2,800 in overtime costs for Public Works Department staff. The City will pay
for police services (up to $12,500) for the event. Fees waived for use of the Moorpark
Community Center equate to approximately $900.
The Fiscal Year 2025/26 Operating and Capital Improvement Project Budget will include
the above-mentioned costs, services and fee waivers.
Staff is requesting a budget amendment in the amount of $3,500 from Fiscal Year 2024/25
General Fund balance to hire an engineer to prepare traffic control plans for the road
closure for the parade and Caltrans permit review.
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Honorable City Council
03/05/2025 Regular Meeting
Page 2
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic objective.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
1. Authorize the City Manager to execute Cooperative Services Agreement to co-
sponsor the October 4, 2025, Country Days event, subject to final language
approval of the City Manager; and
2. Waive fees for use of City properties and for City-issued permits; and
3. Adopt Resolution No. 2025-____, approving budget amendment in the amount of
$3,500 for traffic control plans for the Country Days parade route.
Attachment 1: Cooperative Services Agreement for 2025 Moorpark Country Days Event
Attachment 2: Draft Resolution No. 2025-____
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COUNTRY DAYS 2025 Page 1 of 10
City of Moorpark
COOPERATIVE SERVICE AGREEMENT
for Moorpark Country Days 2025
THIS AGREEMENT, made and entered into on ____________________,
between the CITY OF MOORPARK, a municipal corporation located in the County of
Ventura, state of California, hereinafter referred to as “CITY” and RUDY PEREZ JR.
MEMORIAL FOUNDATION , a California non-profit corporation, hereinafter referred to as
“FOUNDATION”.
RECITALS:
WHEREAS, FOUNDATION plans to produce the 2025 Moorpark Country Days
event (“Country Days”), to be held on Saturday, October 4, 2025, on High Street in
Moorpark including a parade and street fair; and
WHEREAS, CITY has determined that Country Days is a benefit to the residents
of the City of Moorpark; and
WHEREAS, FOUNDATION has requested, and CITY has agreed, to assist
FOUNDATION and work cooperatively on Country Days.
NOW, THEREFORE, in consideration of the mutual promises, obligations, and
covenants hereinafter contained, the parties hereto agree as follows:
1.Term
The term of this Agreement shall be from the date this Agreement is made and entered,
as first written above, through the conclusion of all activities related to the 2025 Country
Days event unless terminated earlier as described herein.
2. Use of CITY Facilities
FOUNDATION is permitted to use CITY properties including 450 High Street, 467 High
Street, Moorpark Community Center at 799 Moorpark Avenue, City-owned portion of
North Metrolink Parking Lot and the City will work with the Ventura County Transportation
Commission (VCTC) to secure use of the VCTC-owned portion of the North Metrolink
Parking Lot for the event (“Property”). The parade shall take place on Moorpark Avenue
and High Street. The street fair shall be located on High Street (collectively “Event Site”).
Use of CITY Property is subject to the following terms.
A.FOUNDATION shall not make any alterations, additions, or improvements upon
the Property without the prior written consent of CITY.
B.FOUNDATION accepts Property in its existing condition. Immediately preceding
occupancy of the Property, FOUNDATION shall conduct a reasonable
examination of the Property. FOUNDATION shall, upon knowledge or discovery
ATTACHMENT 1
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COUNTRY DAYS 2025 Page 2 of 10
thereof, immediately report problems with the Property to the CITY Representative,
Jessica Sandifer at (805) 517-6225.
C. At the conclusion of Country Days, FOUNDATION shall ensure the Property is left
in the same condition as received by FOUNDATION.
3. Obligations of FOUNDATION
A. LEGAL RESPONSIBILITIES
FOUNDATION shall keep itself informed of local, state and federal laws and
regulations which in any manner affect those employed by it or in any way affect
the performance of its service pursuant to this Agreement. FOUNDATION shall at
all times observe and comply with all such laws and regulations, including but not
limited to the Americans with Disabilities Act, Occupational Safety and Health
Administration laws and regulations, Ventura County Fire Protection District
regulations, and Moorpark Municipal Code sections 17.53 (Noise), 17.40 (Sign
Regulations), and 8.32 (Prohibition of Smoking in Public Places). The CITY, and
its officers and employees, shall not be liable at law or in equity occasioned by
failure of FOUNDATION to comply with this Section.
B. FINANCIAL RESPONSIBILITIES
1. FOUNDATION shall be responsible for all costs associated with Country Days
except those costs specifically included as CITY’s responsibility in Section 4.A.
FOUNDATION agrees to reimburse the CITY for all direct costs incurred by CITY
for Country Days, including but not limited to property damage, police services
(beyond basic police staffing necessary for public safety), insurance costs,
equipment rental, and contracted services. FOUNDATION agrees to pay a two
thousand dollar ($2,000) deposit against said costs to CITY to be provided with
this Agreement, but no later than September 22, 2025.
2. FOUNDATION agrees to provide a detailed financial statement to CITY for
Country Days, including total income and expenditures, within ninety (90) calendar
days of the event.
C. PERMITS
1. FOUNDATION agrees to secure the following permits for Country Days, and
pay any fees associated with said permits.
a. A City of Moorpark encroachment permit. CITY shall waive fees
associated with this permit.
b. City of Moorpark building permit(s) for all temporary structures and
electrical permits for lighting regulated by the National Electric Code. CITY
shall waive fees associated with this permit.
c. County of Ventura Event Organizer Permit for food facilities at a
community event.
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COUNTRY DAYS 2025 Page 3 of 10
d. Ventura County Fire Protection District permits as required, including but
not limited to permits for Places of Assembly and Temporary Structures.
2. FOUNDATION agrees to ensure that vendors and other event participants
secure the following permits.
a. All food vendors must have a current County of Ventura mobile food
facility permit, annual permit, or temporary food facility permit.
b. All vendors (except food vendors) who engage in sales must have a
current Seller’s Permit from the California Department of Tax and Fee
Administration. All vendors must add the event as a sub-location to their
Seller’s Permit.
D. EVENT SITE AND LOGISTICS
1. Sanitation.
a. FOUNDATION shall provide a sufficient number of portable restroom
facilities and hand wash stations for the Event Site. FOUNDATION shall
ensure all portable restroom facilities and hand wash stations are properly
secured and maintained from the time they are set up until the time they are
removed from the Event Site.
b. FOUNDATION shall submit a waste management plan to the CITY no
later than September 22, 2025.
c. No noxious odors shall be generated from any use on the Event Site.
d. Should hazardous waste be generated by, spilled, or encountered at the
Event Site, the event shall immediately be stopped, and FOUNDATION
shall notify the Ventura County Environmental Health Department, the
Ventura County Fire Protection District, the Ventura County Sheriff’s
Department, and the CITY of Moorpark Building Inspector immediately.
Country Days shall not resume until a hazards clearance has been issued
by all of the above named agencies.
e. FOUNDATION must remove any large debris, supplies, or equipment
(with the exception of barricades and traffic control devices) on public
streets or sidewalks within three (3) hours of the conclusion of the event.
FOUNDATION shall clean the entire Event Site within twenty-four (24)
hours of the conclusion of the event. Should FOUNDATION fail to clean
the Event Site within the above stated times, the CITY shall clean the Event
Site and FOUNDATION agrees to reimburse CITY for staff costs for said
cleaning according to the current CITY Staff Billing Rates resolution.
2. Event Site.
a. FOUNDATION shall prepare a site map and submit site map to the CITY
no later than ten (10) calendar days prior to the event date. The site map
must include the location of each vendor booth, temporary structures,
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COUNTRY DAYS 2025 Page 4 of 10
portable restrooms and hand wash stations, and trash and recycle
containers.
b. FOUNDATION must also submit a site plan for the parade, including
parade route and staging area. The site map must be submitted SIX (6)
months prior to the event date and approved by CITY.
c.FOUNDATION shall ensure that curb cuts, sidewalks, doors, windows,
fire hydrants, and parking spaces for persons with disabilities are not
blocked.
d. The Event Site shall have two points of vehicular access for emergency
equipment and for evacuation points. Each access point must be no less
than twenty (20) feet wide and thirteen and one half (13.5) feet vertical
clearance.
e.FOUNDATION shall mark locations for booth spaces and other
equipment at the Event Site. Only chalk or other temporary means of
marking may be used. All materials must be non-toxic. Use of paint for
marking is prohibited. Markings may be made no earlier than one (1)
calendar day before the event date.
f.FOUNDATION shall provide CITY free of charge ten (10) booth spaces in
the street fair. Booth space location shall be as agreed upon mutually by
CITY and FOUNDATION. Police Command Post shall be located at the
Event Site, as mutually agreed upon by CITY and FOUNDATION.
FOUNDATION shall also waive parade entry fees for all CITY parade
entries.
3. Equipment and Temporary Structures.
a.FOUNDATION must supply all equipment and materials necessary for
the event, except for traffic control equipment as described in Section 4.C.1.
b.Generators must meet Ventura County Air Pollution Control District and
California Air Resources Board requirement.
c. Any portable mechanical or electrical equipment used shall be maintained
with an approved spark arrester and muffler.
d.Prior to commencement of the event, FOUNDATION shall install
approved fire extinguishers according to Ventura County Fire Protection
District regulations.
e.FOUNDATION shall ensure that all canopies, tents, and temporary
structures are properly weighted or secured to the ground.
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COUNTRY DAYS 2025 Page 5 of 10
E. EVENT PLANNING AND OPERATION
1. FOUNDATION shall coordinate and manage all components of the Country
Days parade and street fair, except those components specifically assigned to
CITY as described in Section 4.
FOUNDATION’s responsibilities include, but are not limited to: securing sponsors;
securing food vendors, craft vendors, and commercial vendors; securing games
and attractions (mechanical attractions subject to increased insurance requirement
noted in Section F.); securing parade entries; preparing and distributing vendor
and parade applications, confirmations, site maps, and other documents;
coordinating with CITY and other agencies on event plans; notifying nearby
residents via mail regarding the street closure and event; and marketing and
promoting the event.
FOUNDATION must provide CITY with a written list of event activities, including
but not limited to games, attractions, performers, street fair vendors, and parade
entries no less than thirty (30) calendar days before the event. All event activities
must be approved by CITY in writing.
In all marketing and promotions, FOUNDATION shall recognize CITY as event co-
sponsor.
2. FOUNDATION shall provide the appropriate number of staff and/or volunteers
necessary to carry out the planning and operation of the event.
F. INSURANCE
FOUNDATION shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit “A” attached hereto and
made a part of the Agreement.
FOUNDATION shall require all vendors and contractors to secure and maintain a
general liability insurance policy written with a company acceptable to CITY and
authorized to do business in the State of California. Such policy shall provide for
a minimum coverage ofTwo Million Dollars ($2,000,000) for bodily injury or death
of any person or persons in any one occurrence, and Two Million Dollars
($2,000,000) for loss by damage or injury to property in any one occurrence and
shall include automobile coverage. The policy shall contain a provision providing
for a broad form of contractual liability. Policies for food vendors shall include
product liability. The policy or policies shall be written on an occurrence basis.
The policy shall name Contractor as the insured and the City of Moorpark and the
FOUNDATION of Commerce as additional insureds. Contractor shall furnish
evidence of all insurance policies required in the form of a Certificate of Insurance
and additional insured endorsement at the time the Agreement is submitted to City
for signature.
FOUNDATION shall require all mechanical ride operators to secure and maintain
a general liability insurance policy written with a company acceptable to CITY and
authorized to do business in the State of California. Such policy shall provide for
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COUNTRY DAYS 2025 Page 6 of 10
a minimum coverage of Five Million ($5,000,000) for bodily injury or death of any
person or persons in any one occurrence, and Five Million ($5,000,000) for loss by
damage or injury to property in any one occurrence and shall include One Million
($1,000,000) automobile coverage. Policy shall pay out Ten Million ($10,000,000)
in the aggregate. If the FOUNDATION does not also provide similar coverage on
its general liability insurance policy, then mechanical ride operators shall secure
and maintain a general liability insurance policy for a minimum coverage of Ten
Million ($10,000,000) for bodily injury or death of any person or persons in any one
occurrence, and Ten Million ($10,000,000) for loss by damage or injury to property
in any one occurrence. Policy shall pay out Twenty Million ($20,000,000) in the
aggregate.
4.Obligations of CITY
A.FINANCIAL RESPONSIBILITIES AND CITY FEES
1.CITY shall waive permit fees for all CITY issued permits.
2.CITY shall waive rental fees for use of CITY properties.
3.CITY shall waive fees for CITY staff costs associated with Country Days, except
those costs specified in Section 2 of this Agreement.
4.CITY shall pay for costs associated with law enforcement personnel necessary
for public safety and the beer garden.
5. CITY shall provide FOUNDATION with a detailed statement of CITY’s direct
costs within sixty (60) days of the event. If deposit paid is greater than CITY’s
direct costs, CITY shall refund any remaining deposit to FOUNDATION within thirty
(30) calendar days of issuing of statement. If deposit paid is less than CITY’s direct
costs, FOUNDATION agrees to pay the balance due to CITY within thirty (30)
calendar days of issuing of the statement.
B.PERMITS
CITY shall secure an encroachment permit from Caltrans.
C.EVENT SITE AND LOGISTICS
1.CITY shall provide, set up, and take down of CITY owned cones, barricades,
signs, and other traffic control devices for the parade route and street closures at
no cost to FOUNDATION. If traffic control equipment is required beyond what
CITY can provide, FOUNDATION agrees to reimburse CITY for rental use of traffic
control equipment, as described in Section 3.B.1.
2. CITY shall provide staff and police personnel through contract with Ventura
County Sheriff, and/or volunteers to monitor the street closures. FOUNDATION
agrees to also provide volunteers for street closures.
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COUNTRY DAYS 2025 Page 7 of 10
3. CITY shall provide adequate trash and recycle containers for the Event Site.
4.CITY shall maintain trash and recycle containers on High Street during the event
and will provide event site clean-up of sidewalks and incidental trash at the
conclusion of the event. FOUNDATION is responsible to ensure vendors clean up
and remove their own trash to the provided dumpsters.
5. CITY shall install storm water waddles at the Event Site.
6.CITY shall arrange for street sweeping of High Street before and after the event.
D.EVENT PLANNING AND OPERATION
1.CITY shall provide a representative to attend Country Days committee meetings.
2.CITY shall place a one-half page advertisement for County Days in the fall
edition of the recreation guide. Advertisement shall be at no cost to
FOUNDATION. As feasible, CITY shall promote Country Days on CITY social
media and website.
3.CITY shall provide FOUNDATION with an address list for notifying nearby
businesses and residents about the event. List shall be provided at no cost to
FOUNDATION.
5. Termination
FOUNDATION may terminate this Agreement with or without cause at any time prior to
the expiration date by giving fifteen (15) calendar days advance written notice thereof to
the CITY. This Agreement may be terminated with or without cause by CITY by giving
no less than fifteen (15) calendar days written notice of termination. In the event of an
emergency, as determined at sole discretion of CITY, this agreement may be suspended
by CITY at any time with no advance notice.
The CITY, Moorpark Police Department, and Ventura County Fire Protection District
retain the right to terminate Country Days in the event there is a violation of a rule,
condition, or law by the FOUNDATION, or in the event that Country Days become unsafe
due to inclement weather, unruly patrons, or other conditions.
6.Hold Harmless and Indemnification
FOUNDATION shall indemnify, defend and hold harmless CITY, and any and all of its
officers, employees, agents and volunteers (“CITY Indemnitees”) from and against any
and all causes of action, claims, liabilities, obligations, judgments, or damages, including
reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the
FOUNDATION’s performance of its obligations under this Agreement or out of the
operations conducted by The FOUNDATION, including the CITY’s active or passive
negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITY Indemnitees are made a party to any
action, lawsuit, or other adversarial proceeding arising from the FOUNDATION’s
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COUNTRY DAYS 2025 Page 8 of 10
performance of this Agreement, the FOUNDATION shall provide a defense to the CITY
Indemnitees or at the CITY’s option reimburse the CITY Indemnitees their costs of
defense, including reasonable legal counsels’ fees incurred in defense of such claims.
FOUNDATION agrees to obtain executed indemnity agreements with provisions identical
to those set forth in this Section from each and every official, volunteer, vendor, parade
participant, performer, contractor, or subcontractor, or any other person or entity involved
by, for, with, or on behalf of FOUNDATION in the performance of this Agreement. In the
event FOUNDATION fails to obtain such indemnity obligations from others as required
here, FOUNDATION agrees to be fully responsible according to the terms of this Section.
Failure of CITY to monitor compliance with these requirements imposes no additional
obligations on CITY and will in no way act as a waiver of any rights hereunder. This
obligation to indemnify and defend CITY as set forth here is binding on the successors,
assigns, or heirs of FOUNDATION and shall survive the termination of this Agreement or
this Section.
CITY does not and shall not waive any rights that it may have against FOUNDATION by
reason of this Section, because of the acceptance by CITY, or the deposit with CITY, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
7. General Conditions
A. This Agreement constitutes the entire agreement of the parties concerning the
subject matter hereof and all prior agreements or understanding, oral or written,
are hereby merged herein. This Agreement shall not be amended in any way,
except by a writing expressly purporting to be such an amendment, signed and
acknowledged by both of the parties hereto.
B. Neither party shall assign this Agreement, or any of the rights, duties or obligations
hereunder.
C. All written notices required by, or related to this Agreement shall be sent by certified
mail, return receipt requested, postage prepaid and addressed as listed below.
Neither party to this Agreement shall refuse to accept such mail; the parties to this
Agreement shall promptly inform the other party of any change of address. All
notices required by this Agreement are effective on the day of receipt, unless
otherwise indicated herein. The mailing address of each party to this Agreement
is as follows:
TO: City of Moorpark
323 Science Drive
Moorpark, CA 93021
Attn: City Manager
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COUNTRY DAYS 2025 Page 9 of 10
TO: Rudy Perez Jr. Memorial Foundation
887 Patriot Drive, Suite H
Moorpark, CA 93021
Attn: Robert Perez, Chief Executive Officer
D.Should interpretation of this Agreement or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and
shall not be interpreted against either party on the ground that the party prepared
the Agreement or caused it to be prepared.
E.No waiver of any provisions of this Agreement shall be deemed, or shall constitute,
a waiver of any other provision, whether or not similar, nor shall any such waiver
constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding, unless executed in writing by the party making the waiver.
F.Cases involving a dispute between parties may be decided by an arbitrator, if both
sides agree in writing, with costs proportional to the judgment of the arbitrator.
G.This Agreement is made, entered into, and executed in Ventura County, California,
and any action filed in any court or for arbitration for the interpretation, enforcement
or other action of the terms, conditions or covenants, referred to herein, shall be
filed in the applicable court in Ventura County, California.
H.The captions and headings of the various Articles, Paragraphs, and Exhibits of this
Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits
hereof.
I.The person or persons executing this Agreement on behalf of the Contractor
warrants and represents that he/she has the authority to execute this Agreement
on behalf of the Contractor and has the authority to bind Contractor to the
performance of obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day and year first above written:
CITY OF MOORPARK RUDY PEREZ JR MEMORIAL FOUNDATION
BY _________________________ BY ______________________________
Troy Brown, City Manager Robert Perez, Chief Executive Officer
ATTEST:
BY _________________________
Ky Spangler, City Clerk
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COUNTRY DAYS 2025 Page 10 of 10
Attachment A
Insurance Requirements
As a condition precedent of the effectiveness of this Agreement, FOUNDATION shall
procure, and thereafter maintain in full force and effect at FOUNDATION’s sole cost and
expense, the following types and amounts of insurance:
1.A general liability insurance policy written with a company acceptable to CITY and
authorized to do business in the State of California. Such policy shall provide for a
minimum coverage of Two Million Dollars ($2,000,000) for bodily injury or death of any
person or persons in any one occurrence, and Two Million Dollars ($2,000,000) for loss
by damage or injury to property in any one occurrence. The policy shall contain a
provision providing for a broad form of contractual liability, including Product Liability
coverage if food and beverages are dispensed on premises. The policy shall contain a
provision providing for a broad form of contractual liability, including Product Liability
coverage if food and beverages are dispensed on premises. The policy or policies shall
be written on an occurrence basis. The policy shall name FOUNDATION of Commerce
as the insured and the CITY of Moorpark, its officials, employees, and agents and the
Ventura County Transportation Commission as additional insureds. The policy shall also
provide that the CITY shall be notified in writing, at least thirty (30) days prior to any
termination, amendment cancellation or expiration thereof. FOUNDATION shall furnish
CITY evidence of all insurance policies required by this Agreement in the form of a
Certificate of Insurance and additional insured endorsement.
In the event, mechanical ride operators cannot provide the maximum coverage required
under Agreement Section F, then FOUNDATION shall provide for a minimum coverage
of Five Million Dollars ($5,000,000) for bodily injury or death of any person or persons in
any one occurrence, and Five Million Dollars ($5,000,000) for loss by damage or injury to
property in any one occurrence. All other requirements noted above would apply to this
policy.
2.Automobile insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of FOUNDATION arising out
of or in connection with services to be performed under this Agreement, including
coverage for any owned, hired, non-owned, or rented vehicles. Limits are subject to
review, but in no event to be less than One Million Dollars ($1,000,000) per accident.
3.Liquor Liability a minimum of One Million Dollars ($1,000,000) combined single limit
coverage policy per occurrence.
4.Workers Compensation on a state-approved policy form providing statutory benefits
as required by law with employer’s liability limits no less than One Million Dollars
($1,000,000) per accident or disease. A Workers Compensation Insurance Certificate
shall be filed with CITY before beginning work.
489
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2024/25 BUDGET TO ALLOCATE $3,500 FROM THE
GENERAL FUND (1000) FOR TRAFFIC CONTROL PLANS
FOR COUNTRY DAYS PARADE
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2024/25 on June 19, 2024; and
WHEREAS, a staff report has been presented to City Council requesting approval
of a budget amendment in the amount of $3,500 from the General Fund (1000) to fund
preparation of traffic control plans for Country Days parade; and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $3,500 from the General Fund
(1000), as more particularly described in Exhibit “A,” is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 5th day of March, 2025.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler City Clerk
Attachment: Exhibit “A” – Budget Amendment
ATTACHMENT 2
490
FUND BALANCE ALLOCATION:
Fund Title Unassigned Fund Bal Revision Amended Balance
GENERAL FUND (1000)1,701,172.32$ (3,500.00)$ 1,697,672.32$
Total 1,701,172.32$ (3,500.00)$ 1,697,672.32$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
1000-510-E0020-52000 4,000.00$ 3,500.00$ 7,500.00$
-$ -$
-$ -$
-$ -$
Total 4,000.00$ 3,500.00$ 7,500.00$
EXHIBIT A
BUDGET AMENDMENT FOR
TRAFFIC CONTROL PLANS FOR COUNTRY DAYS PARADE
FY 2024/2025
Resolution No. 2025-____
Page 2
491