HomeMy WebLinkAboutAGENDA REPORT 2025 0402 CC REG ITEM 09ECITY OF MOORPARK, CALIFORNIA
City Council Meeting
of April 2, 2025
ACTION APPROVED STAFF
RECOMMENDATION. (VOICE VOTE:
UNANIMOUS)
BY A. Hurtado.
E. Consider Agreement between the City of Moorpark and County of Ventura to
Lease Suite 201 in Building B at the Ruben Castro Human Services Center for
Mental Health Services. Staff Recommendation: Approve Agreement between the
City of Moorpark and County of Ventura to lease Suite 201 in Building B at the
Ruben Castro Human Services Center for mental health services and authorize
the City Manager to execute the Lease Agreement, subject to final language
approval of the City Manager. (Staff: PJ Gagajena, Assistant City Manager)
Item: 9.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: PJ Gagajena, Assistant City Manager
DATE: 04/02/2025 Regular Meeting
SUBJECT: Consider Agreement between the City of Moorpark and County of
Ventura to Lease Suite 201 in Building B at the Ruben Castro Human
Services Center for Mental Health Services
BACKGROUND AND DISCUSSION
On July 5, 2023, the City Council reviewed various mental health programs and services as
part of the funding considerations for the American Rescue Plan Act (ARPA). Among the
proposals presented by staff was the establishment of a Mental Health and Wellness
Center. Recognizing its importance, the City Council designated mental health as a high
priority and incorporated it into their Goals for Fiscal Years 2023/24 and 2024/25.
The decision to find a provider was driven by the urgent need for mental health services in
the community, prompted by multiple suicides at the 118/23 freeway interchange, the
lasting mental health effects of the COVID-19 pandemic, and the departure of Interface
Children and Family Services (Interface) in February 2023 from the Ruben Castro Human
Services Center, which is a City-owned facility located at 612 Spring Road. The City
Council considered the benefits of establishing a conveniently located mental health
services center within the City so residents would not have to travel to Simi Valley or
Thousand Oaks. Additionally, the provider could assess community mental health needs
by collecting data and evaluating the necessity of long-term, permanent services.
The City initiated discussions with Ventura County Behavioral Health (VCBH) in August
2023 and spent the next 12 months negotiating key terms to bring mental health services to
Moorpark. During this time, the deadline for utilizing ARPA funds had passed, making it no
longer feasible to subsidize the rental costs as initially considered. As a result, the City
offered VCBH the space vacated by Interface at a designated monthly lease rate. In turn,
VCBH would contract separately with a mental health provider to serve Moorpark residents
at no cost to the City.
Item: 9.E.
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Placing the mental health provider in Suite 201 of Building B at the Ruben Castro Human
Services Center, previously occupied by Interface, was identified as an ideal choice, as the
facility was designed to serve as a “one-stop” resource for residents seeking social
services. The Center is already home to several other service organizations, including
Catholic Charities in Suite 101, the Ventura County Human Services Agency in Suite 301,
and the Children and Families First Commission (First 5 Ventura County) in Suite 401.
Additionally, Ventura County operates the Moorpark Family Medical Clinic in Building A on
the same site.
In September 2024, VCBH issued a Request for Proposals to identify a mental health
provider for Moorpark. The advertisement period to solicit bids closed in October 2024 and
interviews with the top submitters were held in November and December 2024. In January
2025, VCBH selected Aspiranet to deliver outreach, engagement, and mental health
treatment services and finalized terms of the Agreement the following month. Aspiranet, a
nonprofit organization with over 30 years of experience supporting children, youth, and
families in Ventura County, has previously provided mental health services at local schools
in Moorpark.
Aspiranet will offer outreach and engagement services, including screening and referrals to
mental health treatment, for individuals of all ages in Moorpark. Additionally, they will
provide Early and Periodic Screening, Diagnosis, and Treatment of Medi-Cal Specialty
Mental Health Services for children and adults under the age of 21 who meet the criteria,
ensuring care aligns with their mental health needs and treatment goals. VCBH’s
Agreement with Aspiranet was approved by the Ventura County Board of Supervisors on
March 18, 2025. The contract is effective April 1, 2025, through June 30, 2026, with an
option to extend for two (2) additional fiscal year periods of one (1) year each.
Staff recommends that the City enter into a lease agreement with Ventura County to rent
Suite 201 in Building B at the Ruben Castro Human Services Center, allowing Aspiranet to
occupy the space and begin providing mental health services to Moorpark residents.
Under the proposed agreement, Ventura County would lease the space for $2,762.76 per
month ($1.61 per square foot) for a 39-month term, starting April 1, 2025, and ending
June 30, 2028. The lease rate is based on the amount previously paid by Interface, the
former tenant. The 39-month lease term aligns with the initial agreement between VCBH
and Aspiranet, including the option for two additional one-year extensions. Aspiranet will
not move into the space until the City approves the lease agreement with Ventura County.
Aspiranet’s operating hours will be Monday through Thursday from 8:00 a.m. to 6:00 p.m.
and Friday from 8:00 a.m. to 5:00 p.m. The organization will have bilingual clinical staff on-
site, along with a Community Service Coordinator to lead outreach and engagement efforts.
The office space spans 1,716 square feet and includes a conference room, a reception
area with a window, a restroom, a breakroom/kitchen, and four offices/rooms. In line with
agreements for the previous tenant and other tenants in the building, Ventura County will
be responsible for covering the costs of telephone service, cable television, internet,
janitorial services, and routine and annual cleanings within the Suite. The City will provide
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heating, ventilation, and air conditioning (HVAC), electricity, water, sewer services, and
solid waste collection. Additionally, the City will manage common area maintenance,
including landscaping, the parking lot, and the building lobby, as well as cover the monthly
alarm monitoring costs for the lobby and common areas.
As part of the City’s ongoing efforts to raise awareness about mental health services, the
City will actively promote Aspiranet’s offerings across all media platforms, at community
events, and through partnerships with local organizations and residents once the
organization becomes operational.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does not
constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
The lease will generate additional revenue of $5,525.52 for Fiscal Year 2024/25 and an
annual revenue of $33,153.12 thereafter to the General Fund. The Fiscal Year 2024/25
budget includes maintenance costs related to the common area for the Ruben Castro
Human Services Center, and no additional appropriation is required.
COUNCIL GOAL COMPLIANCE
This action is consistent with the following City Council Goal 1, Objective 1.2: “Mental
Health Plan.”
STAFF RECOMMENDATION
Approve Agreement between the City of Moorpark and County of Ventura to lease
Suite 201 in Building B at the Ruben Castro Human Services Center for mental health
services and authorize the City Manager to execute the Lease Agreement, subject to final
language approval of the City Manager.
Attachment: County of Ventura Lease Agreement
187
LEASE AGREEMENT
(612 Spring Road, Building B, Suite 201, Moorpark)
THIS LEASE AGREEMENT, hereinafter called "Agreement", dated for reference
purposes only as of March 19, 2025, is made and entered into by and between
CITY OF MOORPARK
hereinafter called "City", and
COUNTY OF VENTURA
hereinafter called "County".
The parties agree that:
1.PROPERTY LEASED. Effective on the Commencement Date (as
defined below), City rents to County and County rents from City one thousand seven
hundred sixteen (1,716) square feet of office space, hereinafter called "Premises",
located in the building constructed by the City and comprising a part of the Ruben
Castro Human Services Center project (the "Project") in the City of Moorpark,
County of Ventura, and State of California and depicted on Exhibit "A" attached
hereto and made a part hereof by this reference.
2.CONSIDERATION. County shall pay a rental rate of $1.61 per square
foot, which is equal to $2,762.76 per month during the term of this Agreement. Rent
is payable in advance, on the first day of each calendar month during the term of
this Agreement. Rent for any partial month shall be prorated based on the actual
number of calendar days in such partial month.
3.TERM. The term of this Agreement shall be thirty-nine (39) months
and shall commence on April 1, 2025, and terminate on June 30, 2028 (“Term”),
subject to County’s right of Early Termination as more particularly described in
Article 29.
4.HOLDOVER. If County holds possession of the Premises after the
expiration of the Term of this Agreement, or any extension thereof, with consent of
Lessor, either expressed or implied, County shall become a tenant from month to
month at the rental amount paid for the last month of the Term of this Agreement.
Such tenancy will be subject to all of the terms and conditions of this Agreement.
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ATTACHMENT
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5. USE. Premises shall be used for human and social services provided
by County and shall not be used for any other purpose without first obtaining the
written consent of City, which consent the City is under no obligation to give.
County has no agreed upon number of onsite parking spaces and shall have
access to onsite parking spaces in the same manner as the other tenants of the
Project.
6. LIABILITY INSURANCE. County, at its own expense, shall procure
and maintain with respect to the Premises and operations conducted therein
adequate commercial general liability insurance against bodily injury and against
property damage. Said insurance shall have a combined single limit of liability
for bodily injuries and for property damage in an amount of not less than One Million
Dollars ($1,000,000) per occurrence and Two Million Dollars $(2,000,000) annual
aggregate. Notwithstanding anything to the contrary provided in this Agreement,
County shall furnish to City a Certificate of Insurance. Said certificate shall verify:
a. That City is named as an additional insured in said insurance,
b. That said insurance shall not be canceled nor terminated without thirty
(30) days prior written notice given to City, and
c. That such insurance shall be primary insurance, notwithstanding any
"other insurance" clauses to the contrary which may be contained in either County's
or City's insurance contracts.
The insurance coverage shall contain within the contract or by endorsement a
"broad form" of contractual liability coverage, which covers contracts, entered into
by County, including leases. County shall indemnify and hold City harmless from all
third-party claims, losses, liabilities, damages, actions, judgments, costs and
expenses (including, without limitation, attorneys' fees and costs) that exceed the
limits of its liability insurance.
Notwithstanding anything to the contrary in this Section 6, County may elect to
assume, insure or maintain a plan of self-insurance for all or any part of the
insurance required of County under this Section 6 if County delivers to City (a) its
self-insurance plan and (b) a certificate stating that County is the insurer for all
purposes under this Agreement for the particular risk. If County so assumes, insures
or maintains any such plan of self-insurance, no such self-insurance shall diminish
the rights and privileges to which City is otherwise entitled under the terms of this
Agreement when there is a third-party insurer. If County ceases to maintain a plan
of self-insurance with respect to any risk required to be insured against under this
Section 6, County shall give notice thereof to City and shall immediately comply with
the provisions of this Section 6 relating to the policies of insurance required. In
addition, if County elects to self-insure, County in its capacity as insurer shall
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be treated in the same manner as an independent third party insurer would be
treated.
7.SIGNS. County shall have the right to install signs appropriate for the
identification of the Premises in accordance with City Code subject to City Manager
written approval.
8.ALTERATIONS BY COUNTY. City hereby consents that County shall
have the right, at County's sole expense, to make non-structural installations,
modifications and improvements to the Premises. All improvements, installations
and modifications installed by the County during the term of this Agreement shall be
considered personal property of County and County may, at its option, remove any
or all of such items at any time during the term of this Agreement. If County removes
any of such items, County shall restore that portion of the Premises affected by
such removal, normal wear and tear excepted, in accordance with Section 23. All
alterations shall be performed in a good and workmanlike manner. All alterations
shall comply with all laws, rules and regulations imposed by Governmental agencies
having jurisdiction over the Premises, including, without limitation, compliance with
the Americans with Disabilities Act and City Building Codes. All such alterations
shall be performed in a good and workmanlike manner, by duly licensed
contractors. County shall pay for all labor, services and materials utilized in
connection with the making of such modifications and County shall keep the
Premises and the Center free from any liens arising out of any work performed on
Premises, for material furnished to Premises or for obligations incurred by County.
9.UTILITIES AND JANITORIAL. City shall pay for water and sanitary
sewer services, natural gas, electrical and solid waste removal serving the Premises
and shall make payments directly to the utility company furnishing such services.
County shall be responsible for telephone service, cable television, internet, and
janitorial services to the Premises.
10.REPAIRS AND MAINTENANCE. County shall be responsible, at its
sole expense, for the interior maintenance and repair of the Premises, and County
shall keep the Premises in good and safe condition and repair. City shall be
responsible for all other maintenance and repair of the Premises including but not
limited to HVAC, plumbing, electrical and all exterior Premises maintenance and
repair; however, if the need for such maintenance or repair is due to the negligence,
acts or omissions of County or its agents, employees, contractors, guests or
invitees, then County shall be liable for the cost thereof.
11.TAXES AND ASSESSMENTS. This paragraph is deleted by the
consent of the parties.
12.COUNTY'S PERSONAL PROPERTY. City shall have no
responsibility or liability for loss, damage or destruction of any personal property
placed on the Premises by County or its agents, employees, contractors, guests or
invitees.
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13.ENTRY BY CITY. City may enter upon the Premises at all reasonable
times to examine the condition thereof, provided that such right shall not be
exercised in such a manner as to unreasonably interfere with any business
conducted by County on the Premises.
14.COMPLIANCE WITH LAW. County shall not use or permit the use of
the Premises for an illegal or immoral purpose and shall comply with all federal,
state and local laws and ordinances concerning the Premises and use thereof.
15.DISCRIMINATION. County agrees not to discriminate against any
person or class of persons by reason of race, sex, color, creed, or national origin in
the use of the Premises.
16.ASSIGNMENT AND SUBLETTING. This Agreement may not be
assigned to any third party. County shall not have the right to sublet any portion
of the Premises to any third party for any reason.
17.DEFAULT OR BREACH. Except as otherwise provided, at any time
one party to this Agreement is in default or breach in the performance of any of the
terms and conditions of this Agreement, the other party shall give written notice to
remedy such default or breach. If said default or breach is remedied within sixty
(60) days following such notice, then this Agreement shall continue in full force and
effect. If such default or breach is not remedied within sixty (60) days following such
notice, the other party may, at its option, terminate the Agreement. Such
termination shall not be considered a waiver of damages or other remedies
available to either party because of such default or breach. Each term and condition
of this Agreement shall be deemed to be both a covenant and a condition.
18.WAIVER A waiver by either party of any default or breach by the other
party in the performance of any of the covenants, terms, or conditions of this
Agreement shall not constitute or be deemed a waiver of any subsequent or other
default or breach. No term, covenant or condition of this Agreement can be waived
orally or by a course of conduct, but only by a writing signed by the duly authorized
officer or representative of the party to be charged.
19.ACQUIESCENCE. No acquiescence, failure or neglect of any party
hereto to insist on strict performance of any or all of the terms hereof in one instance
shall be considered or constitute a waiver of the right to insist upon strict
performance of the terms hereof in any subsequent instance.
20.PARTIES BOUND AND BENEFITED. The covenants, terms and
conditions herein contained shall apply to and bind the heirs, successors,
executors, administrators, and assigns of all of the parties hereto, and all of the
parties hereto shall be jointly and severally liable hereunder.
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21. HOLD HARMLESS. County agrees to indemnify and defend City and
its officials, officers, agents, employees, contractors and servants, and each of
them. against, and holds them, and each of them, harmless from, all third-party
claims, losses, liabilities, damages, actions, judgments, costs and expenses
(including, without limitation, attorneys' fees and costs) arising out of or in any way
connected with (a) the use or occupancy of the Premises by County its officials,
officers, employees, agents, guests, contractors, or invitees, (b) any work or
other activity conducted by or for the County in, on or about the Premises, or (c) the
negligence, acts or omissions of the County or any of its officials, officers, agents,
employees, contractors, guests or invitees in, on or about the Premises.
22. CONDITION OF PREMISES UPON TERMINATION. Upon
termination of this Agreement for any reason, County shall vacate the Premises and
deliver it to City in good order and condition except for damage caused by ordinary
wear and tear.
23. REMOVAL OF COUNTY'S PERSONAL PROPERTY. At the
expiration, termination or cancellation of this Agreement, the County shall have
removed, at its own expense, all improvements and installations of any kind owned
or placed on the Premises by the County, along with all debris, surplus and
salvage material, and shall leave the Premises in substantially the same condition
as when first occupied by County. If County does not remove, or has not completed
removal of its improvements and installations within seven days after such
expiration, termination or cancellation, title thereto shall vest in the City. City may
thereafter remove or cause to be removed or destroyed such improvements and
installations left on the Premises and in such event, County shall pay the City the
reasonable and actual cost of any such removal, sale or destruction in excess of
any consideration received by City as a result of any such removal, sale or
demolition.
24. ENTIRE AGREEMENT. This Agreement contains the entire
understanding of the parties hereto and no obligations other than those set forth
herein will be recognized.
25. AGREEMENT MODIFICATION. This Agreement may be terminated,
extended, or amended in writing by the mutual consent of the parties hereto. Such
modification may be executed by the Director of the Public Works Agency, or
another representative on behalf of the County, as authorized by the Ventura County
Board of Supervisors, and by the City Manager, as authorized by the City Council.
26. PARTIAL INVALIDITY. If any term, covenant, condition or provision
of this Agreement is found by a court of competent jurisdiction to be invalid, void or
unenforceable, the remainder of the provisions hereof shall remain in full force
and effect and shall in no way be affected, impaired, or invalidated thereby.
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27.ARTICLE HEADINGS. Article headings in this Agreement are for
convenience only and are not intended to be used in interpreting or construing
the terms, covenants and conditions of this Agreement.
28.NOTICES. All notices required under this Agreement, including
change of address, shall be in writing and all notices and payments shall be
made as follows:
A.All payments and notices to City shall be given or mailed to:
City of Moorpark
323 Science Drive
Moorpark, CA ·93021
Attn: City Manager
B.All payments and notices to County shall be given or mailed to:
County of Ventura
800 S Victoria Avenue
Ventura, CA 93009
Attn: Public Works Real Estate Services
29.EARLY TERMINATION. During the Term of this Agreement, County shall
have the right to surrender and quit paying rent for the Premises, with such surrender
effective July 1, 2026, or thereafter, by providing Lessor with written notice at least thirty
(30) days prior to such surrender.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
by their duly authorized representatives as of the date first written above.
CITY:
CITY OF MOORPARK
________________________________ ________________________
By: Troy Brown, City Manager Date
COUNTY:
COUNTY OF VENTURA
_______________________________ _________________________
By: Joan Araujo, Director Date
Central Services
Public Works Agency
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Exhibit A 612 Spring Road, Building B, Suite 201, Moorpark
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612 Spring Road, Building B, Suite 201, Moorpark
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