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HomeMy WebLinkAboutAGENDA REPORT 2025 0402 CC REG ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of April 2, 2025 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. D. Consider Minutes of City Council Regular Meeting of January 15, 2025. Staff Recommendation: Approve the minutes. (Staff: Ky Spangler, City Clerk) Item: 10.D. MINUTES OF THE CITY COUNCIL OF THE CITY OF MOORPARK Moorpark, California January 15, 2025 A Regular Meeting of the City Council of the City of Moorpark was held on Wednesday, January 15, 2025, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1.CALL TO ORDER: Mayor Enegren called the meeting to order at 6:30 p.m. 2.PLEDGE OF ALLEGIANCE: Councilmember Delgado led the Pledge of Allegiance. 3.ROLL CALL: Present:Councilmembers Barrett, Castro, Delgado, Means, and Mayor Enegren. Absent: None. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Hiromi Dever, Finance Director; Jeremy Laurentowski, Parks and Recreation Director; Daniel Kim, City Engineer/Public Works Director; Doug Spondello, Community Development Director; Andres Peña, Information Systems Technician II; Captain Darin Hendren, Ventura County Sheriff’s Office; and Ky Spangler, City Clerk. 4.PROCLAMATIONS AND COMMENDATIONS: A.Introduction of New Employee, Kent Carpenter, Recreation Coordinator in the Parks, Recreation and Community Services Department. Mayor Enegren introduced new City employee, Kent Carpenter, Recreation Coordinator in the Parks, Recreation, and Community Services Department. B.Introduction of New Employee, Jose Llamas, Code Compliance Officer in the Community Development Department. Mayor Enegren introduced new City employee, Jose Llamas, Code Compliance Officer in the Community Development Department. Item: 10.D. 221 Minutes of the City Council Moorpark, California Page 2 January 15, 2025 5.PUBLIC COMMENT: Robin Spoehr, Moorpark resident, spoke to address the power outages specifically related to the Brennan Circuit, and that this circuit is frequently turned off whenever there are wind events. She noted their power has been shut off four times in the last five weeks for around a total of 100 hours. She expressed the desire for greater attention on the Brennan Circuit. Teri Glazier, spoke regarding the Moorpark Women’s Club, and announced its upcoming 120th anniversary in Moorpark and their fundraising event on March 23 at Wood Ranch Country Club and associated activities. Branden Patterson, new Moorpark resident, spoke to introduce himself and express gratitude to the City, commented on his history as a firefighter, and remarked he is working with Grace Bible Church. Romy Hu, Moorpark resident in Peach Hill, spoke regarding 100 hours being without power, noted four days of school being missed because of closures due to lack of power, expressed public safety concerns due to traffic signals being out, and urged the Council to be the louder voice for residents who Southern California Edison (SCE) does not respond to as individuals. 6.REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the City Council to pull Item 10.F. from the Consent Calendar for individual consideration at the request of Mayor Enegren. 7.ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Barrett reported on December 20 he attended the Moorpark Chamber of Commerce breakfast. Councilmember Barrett reported on January 7 he attended a meeting with the Friends of the Library and spoke regarding their brick fundraising campaign. Councilmember Barrett reported on January 8 he attended the Moorpark Chamber of Commerce Board of Directors meeting. Councilmember Delgado reported on December 19 she attended a meeting of the 2028 Olympic Task Force along with Supervisor Parvin, her staff, and the City’s Economic Development Manager John Bandek. The group is exploring ways to bring those visiting the Olympics out to Moorpark. 222 Minutes of the City Council Moorpark, California Page 3 January 15, 2025 Councilmember Delgado reported on December 20 she attended the Moorpark Chamber of Commerce breakfast along with Mayor Enegren and Councilmember Barrett. Councilmember Delgado reported on December 29 she attended the Chabad Menorah lighting ceremony along with Mayor Enegren and Councilmember Castro. Councilmember Delgado reported on January 8 she attended the Moorpark Chamber of Commerce Board meeting along with Councilmember Barrett. Councilmember Delgado reported on January 9 she attended the Moorpark Young Professionals Group along with Community Development Director Doug Spondello, Economic Development Manager John Bandek and a dozen local young entrepreneurs. Councilmember Delgado reported on January 13 she, along with fellow Councilmembers and City staff, attended a conference call with SCE directors which was unfortunately underwhelming with regard to the responses elected officials were given by Edison. Councilmember Castro reported on December 29 he attended the Chabad Menorah lighting ceremony. Councilmember Castro reported on January 6 he attended the Transportation and Public Works Standing Committee meeting. Councilmember Castro reported on January 13 he participated in the SCE conference call briefing for elected officials. Councilmember Means reported on January 4 he received a tour of the Stephen Schwartzman New York Public Library and the Children’s Library located across the street and commented on those facilities. Councilmember Means reported on January 9 he attended L aw Enforcement Appreciation Day at the Moorpark Police Station and attended various briefings. Councilmember Means reported on January 7 he had a one-on-one meeting with SCE representative Natalie Yanez who unfortunately could only provide disappointing information regarding pending improvements on the Brennan Circuit regarding the timing for completion of covered conductors. He remarked that another Public Safety Power Shutoff (PSPS) event could occur this coming Monday. Councilmember Means reported on January 14 and 15 he attended the SCE conference call updates which were disappointing, and no good answers were provided. 223 Minutes of the City Council Moorpark, California Page 4 January 15, 2025 Mayor Enegren reported on January 20 he attended the Moorpark Chamber of Commerce breakfast. Mayor Enegren reported on December 29 he attended the Chabad Menorah lighting ceremony. Mayor Enegren reported on January 6 he attended the Transportation and Public Works Standing Committee meeting. Mayor Enegren reported on January 14 he attended the SCE conference call, also remarking on the disappointing information provided. Mayor Enegren announced Ventura County Supervisor Janice S. Parvin’s sponsorship of the Battle of the Badges Blood Drive on February 6, 2025, from 1:00 p.m. to 7:00 p.m. at Arroyo Vista Community Park. The Sponsor Code is: VCParvin. Donors will receive a $15 e-gift card of choice. For more information visit RedCrossBlood.Org 8.PUBLIC HEARINGS: None. 9.PRESENTATION/ACTION/DISCUSSION: AT THIS POINT in the meeting, Mayor Enegren announced his recusal from consideration of the item as it involves street improvements along the frontage of High Street; although he has no financial interest in the High Street Depot Project, he has had discussions with the developer about the design and possible future uses and left the dais. The time was 6:55 p.m. A.Consider Plans and Specifications (Specification No. MPK 24-01 and Moorpark Drawing No. 24-ML-11112), Authorization to Advertise for Construction Bids, and Authorization to Request for Proposals for Construction Management Services for the High Street Improvement Project (C0009). Staff Recommendation: 1) Consider, review, and approve the Plans and Specifications for the High Street Improvement Project (C0009), Specification No. MPK 24-01 and Drawing No. 24-ML- 11112, subject to final language by the City Manager and City Engineer/Public Works Director; and 2) Authorize staff to advertise and obtain construction bids for the High Street Improvement Project (C0009), Specification No. MPK 24-01 and Drawing No. 24-ML-11112; and 3)Authorize staff to request proposals for professional services for construction engineering, management, and inspections services for the High Street Improvement Project (C0009), Specification No. MPK 24 -01 and Drawing No. 24-ML-11112. Mr. Kim gave the staff report. 224 Minutes of the City Council Moorpark, California Page 5 January 15, 2025 Questions of staff followed focused on 1) bike lanes, parking, and pedestrian and vehicular mobility with clarification that further striping improvements for parking and bike lanes are easily handled; 2) clarification that the High Street streetscape project contemplated improvements only in front of the High Street Depot development; 3) comment that the Downtown Specific Plan update, which requires completion by summer 2026 per grant funding requirements, will address improvements east of the High Street Depot; 4) whether bike rack design can be changed and possibly consider them as a public art approach; and 5) how the status of the High Street Improvements align with the completion of the High Street Depot, noting that the City is working closely with the developer on timing of improvements. Jasch Janowicz with the Daly Group spoke in response to the timeframe question, stating they anticipate a late May/early June 2025 completion and there will likely be a three to four month overlap while the City completes streetscape improvements and Daly Group will be seeking certificates of occupancy and working with the City to tie in their improvements. He further commented on the significant endeavor to plan and construct these improvements which will enhance public events and will bring vitality to the area. He expressed full support for approval of this agenda item. Discussion followed among the Councilmembers noting support for the project. MOTION: Councilmember Means moved, and Councilmember Delgado seconded a motion to 1) approve the Plans and Specifications for the High Street Improvement Project (C0009) with bike racks not included at this time and design of the bike racks to occur under a separate process; 2) authorize staff to advertise and obtain construction bids for the High Street Improvement Project (C0009), Specification No. MPK 24-01 and Drawing No. 24-ML-11112; and 3) authorize staff to request proposals for professional services for construction engineering, management, and inspections services for the High Street Improvement Project (C0009), Specification No. MPK 24-01 and Drawing No. 24- ML-11112. The motion carried by voice vote 4-0, Mayor Enegren absent. AT THIS POINT in the meeting, Mayor Enegren returned to the dais. The time was 7:40 p.m. B. Consider Options to Increase the Parks and Recreation Maintenance and Improvement District Assessment Revenue. Staff Recommendation: Provide direction to staff. Mr. Laurentowski gave the staff report. Questions of staff followed focused on 1) understanding the difference between anticipated consulting costs for a mailed ballot proceeding versus 225 Minutes of the City Council Moorpark, California Page 6 January 15, 2025 a special tax approach, noting a special tax approach would likely be more costly; 2) it may be a different consultant depending on the option the Council desires to pursue; 3) the initial findings from a preliminary analysis may result in Council not wanting to move forward to the next step in the process; 4) the timing of an election may support a favorable outcome and also impacts when assessments could be collected by the Assessor; 5) it was noted that General Fund would be unable to ever make up the subsidy to the parks maintenance district; 6) it was noted that a direction on the desired method of mailed ballot versus special tax be decided prior to conducting resident surveys to ensure validity of rate and assessment survey results; 7) the recommended first phase in the process is a feasibility analysis through a mailed public opinion survey that would first require preliminary assessment engineering to determine potential assessment rates; 8) information was provided on predictive indicators and margins of error for various survey methods that would be sent out to a random sample of approximately 8,000 parcels with an expected 20% return rate to achieve a 3% margin of error; 9) the first phase of the process is estimated to be between $40,000 and $70,000 prior to a public opinion survey; and 10) information regarding the difference between landscape and lighting districts and a Community Facilities District and whether a Community Facilities District could be an option, noting that there is a risk associated with that approach. There were no speakers. Discussion among the Councilmembers followed regarding giving residents the opportunity to invest in the community through additional assessments resulting in increased costs to ownership but also improving property values; there is a desire to not advocate for a tax; there was reluctance expressed to spend funds on consulting with uncertainty of resident support for an increase in assessments ; it was noted these are not the only options to consider to address the City’s long -term financial sustainability. CONSENSUS: It was the consensus of the City Council to direct staff to solicit Requests for Proposals from consultants for the investigation of options related to the mailed ballot and special parcel tax options, with proposals to include cost breakdowns for the various phases that would be required. C. Consider Appointment of a City Council Ad Hoc Committee to Identify Additional Community Benefits Provided by the Moorpark Chamber of Commerce to the City of Moorpark. Staff Recommendation: Appoint two members of the City Council to serve on an Ad Hoc Committee to identify additional community benefits provided by the Moorpark Chamber of Commerce to the City of Moorpark. Mr. Gagajena gave the staff report. 226 Minutes of the City Council Moorpark, California Page 7 January 15, 2025 There were no speakers. Councilmembers Barrett and Delgado provided disclosures noting they each serve on the Moorpark Chamber of Commerce Executive Committee and noted it would be appropriate for other Councilmembers to be considered for appointment to this ad hoc committee. CONSENSUS: It was the consensus of the City Council to appoint Mayor Enegren and Councilmember Means to serve on the ad hoc committee. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Means moved, and Councilmember Barrett seconded a motion to approve the Consent Calendar with the exception of Item 10.F. that was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2024/25 – January 15, 2025. Staff Recommendation: Approve the warrant register. B. Consider Minutes of the City Council/Successor Agency Regular Meeting of October 2, 2024. Staff Recommendation: Approve the minutes. C. Consider Resolution Amending the Fiscal Year (FY) 2023/24 and 2024/25 Budgets to Reallocate the American Rescue Plan Act of 2021 (ARPA) Funds from Non-Stormwater Municipal Separate Storm Sewer System Major Outfall Screening and Source Investigation Services to Phase 2 City Hall Moving Services. Staff Recommendation: Adopt Resolution No. 2025- 4290, to amend the Fiscal Year 2023/24 and 2024/25 Budgets to Reallocate the American Rescue Plan Act of 2021 (ARPA) Funds from Non-Stormwater Municipal Separate Storm Sewer System Major Outfall Screening and Source Investigation Services to Phase 2 City Hall Moving Services. (ROLL CALL VOTE REQUIRED) D. Consider Resolutions to Initiate Proceedings Related to the Citywide Landscape and Lighting Maintenance Assessment Districts and the Parks and Recreation Maintenance Improvement District for Fiscal Year 2025/26. Staff Recommendation: Adopt Resolution Nos. 2025-4291 and 2025-4292. (ROLL CALL VOTE REQUIRED) E. Consider Resolution Amending the Fiscal Year 2024/25 Budget and Authorizing the Transfer of General Fund and Gas Tax Monies to Cover Fiscal Year 2023/24 Year-End Deficits in Certain Funds for the City’s Landscaping and Lighting Assessment Districts. Staff Recommendation: Adopt Resolution No. 2025-4293. (ROLL CALL VOTE REQUIRED) AT THIS POINT in the meeting, Mayor Enegren announced his recusal from Consent Calendar Item 10.F. for the same reasons as stated for Presentation Item 9.A. and remained on the dais. 227 Minutes of the City Council Moorpark, California Page 8 January 15, 2025 Mayor Pro Tem Delgado led the proceedings. F.Consider Amendment No. 1 to Professional Services Agreement between the City of Moorpark and Stantec Consulting Services, Inc. for Professional Civil Engineering Design Services for the High Street Improvement Project (CIP No. C0009). Staff Recommendation: 1)Approve Amendment No. 1 to Professional Services Agreement between the City of Moorpark and Stantec Consulting Services, Inc., for Professional Engineering Design Services for the High Street Improvement Project (CIP No. C0009), in the amount of $61,278.00; and 2) Authorize the City Manager to execute Amendment No. 1, subject final language approval by the City Manager. MOTION: Councilmember Barrett moved, and Councilmember Means seconded the motion to approve Amendment No. 1 to Professional Services Agreement between the City of Moorpark and Stantec Consulting Services, Inc. and authorize the City Manager to execute the Amendment. The motion carried by voice vote 4-0, Mayor Enegren recused. 11.ORDINANCES: None. 12.CLOSED SESSION: None. 13.ADJOURNMENT: Mayor Enegren adjourned the meeting at 8:52 p.m. Chris R. Enegren, Mayor ATTEST: Ky Spangler, City Clerk 228