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Home My WebLink AboutAGENDA REPORT 2025 0416 CC REG ITEM 10ICITY OF MOORPARK, CALIFORNIA City Council Meeting of April 16, 2025 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. I. Consider Amendment No. 3 to Agreement with LPA, Inc. for Additional Dry Utility and Easement Preparation Services for the New Moorpark City Library. Staff Recommendation: Approve Amendment No. 3 to Agreement with LPA, Inc. for additional dry utility easement preparation services for the New Moorpark City Library, and authorize the City Manager to execute the Amendment, subject to final language approval of the City Manager. (Staff: Jeremy Laurentowski, Parks and Recreation Director) Item: 10.I. Item: 10.I. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Jeremy Laurentowski, Parks and Recreation Director BY: Jessica Sandifer, Deputy Parks and Recreation Director DATE: 04/16/2025 Regular Meeting SUBJECT: Consider Amendment No. 3 to Agreement with LPA, Inc. for Additional Dry Utility and Easement Preparation Services for the New Moorpark City Library BACKGROUND & DISCUSSION On December 15, 2021, the City Council approved an agreement with LPA, Inc. (LPA)for architectural services for the new Moorpark City Library for a not-to-exceed amount of $1,675,778. In December 2022, the Agreement was amended in the amount of $133,411 to add services related to preparation of a scope of work for demolition of the old library, relocation of a public sewer line and furniture design services. In July 2024, the agreement was amended in the amount of $77,577 for additional services outside of the original scope of the work that were generated due to requested changes by staff, planning commission input and dry utility services. The current total contract with LPA is $1,885,766. As the project design has progressed, it has been discovered that the gas line that serves the Community Center/Active Adult Center will need to be relocated to allow for construction of the northern driveway and parking lot for the new library. The Architect will engage their dry utility consultant to dialogue with Southern California Gas Company and prepare documentation to facilitate the relocation of the gas line. Additionally, the Ventura County Waterworks District has requested, as a condition of permit issuance, that the fire hydrant and water meters that serve the Library be placed in an easement. The City has requested LPA to assist with the preparation and documentation of the easement. The Agreement Amendment revises the scope of work to include these items and increases the not to exceed cost of the agreement. The term section is being modified to add the references to two new exhibits (G & H) that are being added by the Amendment. No other terms or conditions of the original agreement are being modified. 199 Honorable City Council 04/16/2025 Regular Meeting Page 2 ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no environmental review is required. FISCAL IMPACT There are sufficient funds budgeted in Fiscal Year 2024/25 Capital Improvement Project C0056 to fund the additional services. The total cost for the additional dry utility consultant scope and easement preparation and documentation is $17,394. After approval of the amendment, the total not-to-exceed agreement amount with LPA will be $1,903,160. COUNCIL GOAL COMPLIANCE This action is consistent with City Council Goal 3, Objective 3.11: “Complete construction plans for the City’s new Library.” STAFF RECOMMENDATION Approve Amendment No. 3 to Agreement with LPA, Inc. for additional dry utility easement preparation services for the New Moorpark City Library, and authorize the City Manager to execute the Amendment, subject to final language approval of the City Manager. Attachment: Amendment No. 3 Agreement with LPA, Inc. 200 AMENDMENT NO. 3 DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MOORPARK AND LPA, INC. FOR ARCHITECTURAL DESIGN SERVICES FOR THE NEW MOORPARK CITY LIBRARY This Amendment No. 3 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and LPA, Inc., a California corporation (“Contractor”), for architectural design services (“Agreement”), is made and entered into on ______________________________. RECITALS WHEREAS, on December 22, 2021, the City and Contractor entered into an Agreement to have the Contractor provide architectural design services; and WHEREAS, on February 2, 2023, the City and Contractor amended the Agreement to increase compensation to one million eight hundred eight thousand one hundred eighty-nine dollars ($1,808,189), which included a contingency amount of one hundred fifty-two thousand two hundred fifty-three dollars ($152,253); and WHEREAS, on August 1, 2024, the City and Contractor amended the Agreement to increase compensation to one million eight hundred eighty-five thousand seven hundred sixty-six dollars ($1,885,766) which includes a contingency amount of one hundred fifty-two thousand two hundred fifty-three dollars ($152,253) WHEREAS, the City and Contractor now desire to amend the Agreement to increase the compensation for services to be performed by Contractor from one million eight hundred eighty-five thousand seven hundred sixty-six dollars ($1,885,766) by a value of seventeen thousand three hundred and ninety-four dollars ($17,394) for a total contract value of one million nine hundred three thousand one hundred sixty dollars ($1,903,160), which includes a contingency amount of one hundred fifty-two thousand two hundred fifty-three dollars ($152,253), and document said agreement to amend by jointly approving Amendment No. 3 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I. Section I, TERM, is amended by replacing this section in its entirety as follows: “The term of this Agreement shall be from the date of execution to completion of the work identified in the Scope of Services and in conformance with Exhibits C, D, E, F, G, and H unless this Agreement is terminated or suspended pursuant to this Agreement.” ATTACHMENT 201 Amendment No. 3 to Agreement between City of Moorpark and LPA, Inc. Page 2 II.Section 2, SCOPE OF SERVICES, is amended by replacing this section in its entirety as follows: “City does hereby retain Consultant, as an independent contractor, in a contractual capacity to provide architectural design services, as set forth in Exhibits C, D, E, F, G, and H. In the event there is a conflict between the provisions of Exhibits C, D, E, F, G, and H and this Agreement, the language contained in this Agreement shall take precedence. Consultant shall perform the tasks described and set forth in Exhibits C, D, E, F, G, and H. Compensation for the services to be performed by Consultant shall be on a fixed fee basis in accordance with Exhibits D, E, F, G, and H. Compensation shall not exceed the rates or total contract value one million seven hundred fifty thousand nine hundred seven dollars ($1,750,907) as stated in Exhibits D E, F, G, and H, plus a contingency of one hundred fifty- two thousand two hundred fifty-three dollars ($152,253), for a total contract amount of one million nine hundred three thousand one hundred sixty dollars ($1,903,160), without a written Amendment to the Agreement executed by both parties. Payment by City to Consultant shall be in accordance with the provisions of this Agreement.” III.Section 5, PAYMENT, is amended by replacing the second paragraph as follows: “The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibits C, D, E, F, G, and H on a percentage complete basis. This amount shall not exceed one million seven hundred fifty thousand nine hundred seven dollars ($1,750,907) as stated in Exhibits D E, F, G, and H, plus a contingency of one hundred fifty-two thousand two hundred fifty-three dollars ($152,253), for a total contract amount of one million nine hundred three thousand one hundred sixty dollars ($1,903,160) for the total term of the Agreement unless additional payment is approved as provided in this Agreement.” IV.Remaining Provisions: Except as revised by this Amendment No. 3, all of the provisions of the Agreement shall remain in full force and effect. 202 Amendment No. 3 to Agreement between City of Moorpark and LPA, Inc. Page 3 In Witness Whereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK LPA, INC. _______________________________ _______________________________ Troy Brown City Manager Jon Mills Chief Operating Officer Attest: _______________________________ Ky Spangler City Clerk Attachment: Exhibit G – Task Order 11 Exhibit H – Task Order 12 203 J:\30500\30647\DOCS\101 Contracts_Proposals\01\Client\SOS Proposals\Task 11 - Relocation of Gas Main\TASK 11 - Relocation of Gas Main.docx EXHIBIT G 204 J:\30500\30647\DOCS\101 Contracts_Proposals\01\Client\SOS Proposals\Task 12 - Ventura County Waterworks Easement\TASK 12 - Ventura County Waterworks Easement.docx EXHIBIT H 205