HomeMy WebLinkAboutAGENDA REPORT 1997 0903 CC REG ITEM 09ACITY OF MOORPARKC. CALIFORNIA
City Council Mating
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ACTiO ,: -t' ! AGENDA REPORT
CITY OF MOORPARK
BY%
TO: The Honorable City Council
FROM: Mike Lewis, Captain
Moorpark Police Department
Martin R. Cole, Management Analyst 4
Department of Administrative Services
53 • a-9
ITEM q. YA- _-
CITY OF MOORPARK, CALIFORNIA
City ouncil Meeting
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ACTION:
DATE: August 8, 1997 (CC Meeting of August 20, 1997)
SUBJECT: Consider the Reappropriation of Unspent Fiscal Year 96/97
Supplemental Law Enforcement Services Fund Grant Monies in the t
Amount of $34,933.13
BACKGROUND
During Fiscal Year 96/97, the City was awarded $64,578 in Supplemental Law
Enforcement Services Fund ( SLESF) grant monies from the State of California. The
SLESF grant was created by the State to enhance public safety by increasing the level of
service provided by local law enforcement agencies. In accordance with Council direction
provided on October 16, 1996, the monies were originally appropriated for the purchase
of several pieces of equipment, including: a new patrol motorcycle, computer upgrades,
a fax broadcast system, and a fax machine for the Police Resource Center.
The following table summarizes the status of the purchases authorized for the FY 96/97
SLESF grant:
DESCRIPTION ORIGINAL PROJECTED SURPLUS/
BUDGET AMOUNT SPENT DEFICIT
IN FY 96/97
Vehicle Maintenance 500.00 1,099.70 599.70
for Motorcycle)
Phone Usage 2,000.00 0.00 2,000.00
FAX Broadcast Sys)
Motor Fuel 500.00 500.00 0.00
for Motorcycle)
Fax Broadcast 7,400.00 0.00 7,400.00
System
000273
Memorandum to the Honorable City Council
Reappropriation of the FY 96/97 SLESF Grant
August 8, 1997
Page 2
DESCRIPTION ORIGINAL PROJECTED SURPLUS/
BUDGET AMOUNT SPENT DEFICIT
IN FY 96/97
Light Arrow Boards* 1,800.00 0.00 1,800.00
for Police Vehicles)
Patrol Motorcycle 22,078.00 12,100.27 9,977.73
including
training /uniforms)
FAX Machine 5,000.00 0.00 5,000.00
for Resource Center)
Public Outreach 3,800.00 0.00 3,800.00
Enhancement
Equipment
Video Cameras 4,500.00 3,919.71 580.29
or patrol vehicles)
Computer Upgrades 17,000.00 12,025.19 4,974.81
FTOALS: 64,578.00 29,644.87 34,933.13
Please note: The light arrow boards were obtained from the County of Ventura at no cost
to the City.
DISCUSSION
As noted in the above table, staff was able to make several of the purchases contained in
the October, 1996 report. However, as the fiscal year continued, a price of $19,305 for the
fax broadcast system was obtained utilizing the system currently in use in the City of
Oxnard's Police Department as a guide. Due to the significant difference between the
19,305 quote and the $14,400 budget, staff did not pursue the purchase of the fax
machine /broadcast system during FY 96/97.
Fortunately, unlike the great majority of federal and state grants, the SLESF grant does
not have an explicit "timely expenditure" requirement nor a requirement to expend the
grant monies during the year in which they are received. However, staff does not
recommend undue delay in completing purchases with the grant money.
0002'74
Memorandum to the Honorable City Council
Reappropriation of the FY 96/97 SLESF Grant
August 8, 1997
Page 3
DISCUSSION (Continued)
Given the current $34,933 unspent balance from FY 96/97, staff is proposing the following
uses for the balance:
DESCRIPTION BUDGET REQUESTED
FAX Broadcast system 19,305.00
Additional Computer Equipment (including laptop
computers for use in patrol vehicles
15,628.13
TOTAL: 34,933.13
Under this proposal, the FAX broadcast system would be purchased as originally proposed
but placed at the East Valley Sheriffs Station. In this way, the phone lines supporting the
system would be paid indirectly by the County. Monies which were originally designated
for public outreach would be redirected to purchase additional computer equipment for use
by patrol officers.
A more detailed listing of the proposed purchases of computer equipment is attached as
Attachment "A."
RECOMMENDATION ( ROLL CALL VOTE)
That the City Council adopt Resolution 97 - amending the FY 97/98 Budget in the
amount of $34,933.13 for expenses related to the balance of the Fiscal Year 1996/1997
Supplemental Law Enforcement Services Fund grant as held in the General Fund (Fund
100).
0 0275
FF30 -1997 10:04 COMPUTERLAND
COMPUWAVE,
1839 Knoll
Ventura, CA
i
I C.
D ive
93003 -7321
PRICE 'QUOTATION >>>
i
Date: June 30, 1997
Quote f VT- 028286
DELIVER TO: CITY OF MOORPARK
799 MOORPARK AVE
MOORPARK CA
93021
805)529 -6864
i-
P.02
Attachment "A"
805)650 -8808
Page: 1
SP: Scott Rudolph
Quote terms: July 30, 1997
BILL TO: DON REYNOLDS
CITY OF MOORPARK
799 MOORPARK AVE
MOORPARK, CA 93021
805) 529 -6864
Qty Stock Number Description Price Amount
SUB 14347.00
Total 0.00
1 TOSH -A1233 T510CDT P133 16 /2.1GB TFT 1OXC 3355 00 3355.00
1 CPAQ -A0409 COMPAQ LTE538b 16 /2.1GB TFT 3583.00 3583.00
1 CPAQ -F0029 6X MULTIBAY ROM F /LTE 408.00 408.00
2 CPAQ -A0479 ARMADA 5200 IBELP133 16 /1GB CD D 1943.00 3886.00
2 HPCD -D5167 HP SCANJET 5 228.00 456.00
1 329603 EZ -30 SMART PRINTER 140.00- 140.00
1 248914 SIIG SERIAL C D D325 28.00 28.00
1 117879 AUTOCAD LT F/ IN 3.11 255.00 255.00
1 444508 MAPINFO PROF F3.0 CD -ROM 1266.00 1266.00
1 444510 STREET INFO MPS F /WIN MAPINFO 970.00 970.00
i
SALE TOTAL 14347.00
Freight /other 0.00
SUB TOTAL 14347.00
Service Total 0.00
TAX TOTAL 1040.16
QUOTE TOTAL $ 15387.16
Uo ®2'76
JUN 30 197 09:58