HomeMy WebLinkAboutAGENDA REPORT 1988 0629 CC ADJ ITEM 11N MOORPARK ITEM ' '
JOHN PATRICK LANE STEVEN KUENY
Mayor oo, .0.;4� City Manager
ELOISE BROWN o°� �10Z CHERYL J. KANE
Mayor Pro Tern City Attorney
JOHN GALLOWAY / PATRICK RICHARDS, A.I.C.P.
Councilmember i1 %1'�. !`�iy Director of
CLINT HARPER, Ph.D. o`�4. .? Community Development
Councilmember �o� R. DENNIS DELZEIT
BERNARDO M. PEREZ °M 5 City Engineer
Councilmember JOHN V. GILLESPIE
MAUREEN W. WALL Chief of Police
City Clerk THOMAS P. GENOVESE
MEMORANDUM City Treasurer
TO: The Honorable City Council
FROM: Patrick J. Richards, Director of Community Development
DATE: June 24, 1988
SUBJECT: HOUSING ELEMENT UPDATE - GENERAL RFP OUTLINE
Background
State law requires the city to update it's Housing Element no later
than July 1 , 1989. Also, the State has mandated that cities use
the Regional Housing Needs Assessment (RHNA) numbers in any
new update.
Staff has contacted several cities regarding their recommendations
for a housing element consultant, contacted three firms that had
previously specialized in Housing Elements, and held a meeting
with one firm. Mr. Ralph Castaneda, Castaneda & Associates,
Tustin, CA will provide a written outline of his proposal within a
few days with an estimated cost of $8,000 - $10,000. He is
providing this information only to aid the Council in making a
decision regarding the update timing.
Discussion
After reviewing this matter there appears to be three basic work
tasks associated with updating the City's Housing Element:
1 . To incorporate the adopted SCAG RHNA (Regional Housing
Needs Analysis) numbers into the rity's housing element;
2. To update the inventory of land suitable for residential
development.
799 Moorpark Avenue Moorpark, California 93021 (805) 529-6864
88226/CH RON I
June 24, 1988
Page 2
3. To create a progress report on how the city has met it's
past Housing Assistance Plan;
Attached is a basic outline of an RFP regarding a housing element
update for Council's review. The above five elements have been
included within the Scope of Work list.
Staff Recommendation
1 . Approve the five elements of the Scope of Work as outlined
above;
2. Appropriate $10,000 from the Community Development Fund
(Fund 41) as part of the 1988/89 Budget; and
3. Authorize the City Manager to sign a contract with Ralph
Castaneda & Associates not to exceed $10,000 with a stipulation
that a draft of the updated Housing Element be submitted to
the State Housing and Communtiy Development Office no later
than August 1, 1988.
Attachment: Draft RFP outline
MOORPARK, CALIFORNIA
City Council Meeting
of h',29..- 1981
ACTION:
By
88226/CHRONI
CITY OF MOORPARK
DEPARTMENT OF COMMUNITY DEVELOPMENT
REQUEST FOR PROPOSAL
Introduction
Background information.
Project Summary
Services necessary and funds available.
Integrated, internally consistent and compatible with all other elements
of the General Plan.
Product format
Innovative and creative approaches.
Scope of Work
1 . Update all tables and charts using the adopted SCAG RHNA
numbers.
2. Update all other tables and charts using the latest available June
22, 1988 data.
3. Update the inventory of land suitable for residential development
of various densities and analyze the relationship of zoning, public
facilities and services to these sites.
4. Update the actual number of housing units in need of rehabilitation
and replacement.
5. Update the special needs assessment.
6. Update the city's population and employment trends and
quantification of existing and projected housing needs for all
income groups for the next five (5) years.
7. Updated and clearly define the housing elements implementation
techniques and responsible agencies or departments within the city.
8. Update the housing element with regards to the affects of Measure
F (a growth limitation ordinance) .
9. Update new financing mechanisms to promote affordable housing.
10. Provide an updated Housing Element which is approved by the State
of California Department of Housing and Community Development
(HCD) .
PJR:crl
Castaneda & Associates Ralph Castaneda,Jr. - Principal
Community Participation • Plan Implementation Housing •City Planning
24 June 1988
Mr. Patrick J. Richards, A.I.C.P.
Director of Community Development
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark,CA 93021
RE: SCOPE-OF-SERVICES AND AGREEMENT FOR UPDATING THE
HOUSING ELEMENT OF THE GENERAL PLAN
Dear Pat:
Enclosed for your review is a copy of the Scope-of-Services and Agreement for
consulting services. I have already signed the agreement. Bill Cunningham will call you
on Thursday regarding the City Council action on this matter. Bill has worked with
Steve Kueny at the City of Walnut.
We look forward to working with the City on this project.
Very truly yours,
CASTANEDA & ASSOCIATES
Ralph Castaneda,Jr.
Principal
RC/kld
14841 YORBA STREET • SUITE 100 • TUSTIN, CA 92680 • (714) 730-3493
662 MARAV!LLA • FALL BROOK, CA 92028 • (619) 723-4511
EXHIBIT A
SCOPE-OF-SERVICES
CITY OF MOORPARK
HOUSING ELEMENT OF THE GENERAL PLAN
CASTANEDA & ASSOCIATES
June 1988
PURPOSE
The Moorpark Housing Element will be prepared to meet the State law requirements.
Attached is the Scope-of-Work that is necessary to meet the informational and policy
requirements of a local housing element prepared pursuant to Article 10.6 of the
Government Code. In addition, Castaneda & Associates will complete several other
work tasks in order to meet Moorpark's special needs in the area of housing in general
and the housing element in particular.
The Scope-of-Work consists of five interrelated Work Tasks, as listed below:
• Planning reconnaissance and analysis
• Assess Moorpark's housing needs
• inventory resources and constraints
• Formulate Housing Element goals, objectives, and policies
• Develop a 5-year housing program (mid 1989 to mid 1994)
WORK TASKS
Task 1 -- Planning Reconnaissance and Analysis
In coordination with City staff, Castaneda & Associates will complete a planning
reconnaissance and analysis consisting of the following:
• Review of all available materials and data, previous plans, EIRs
and studies pertaining to the Housing Element Update.
• Review existing General Plan elements, Redevelopment Plans and
CDBG programs for their relationship to the Housing Element.
• Review background information on existing and potential land use
issues.
• Conduct a site reconnaissance of the City of Moorpark including
the following:
- - Existing land use and development patterns
- - Residential neighborhoods
- - Employment centers
- - Major corridors
1
• Based on the previous work tasks, the issues and opportunities
pertaining to the City of Moorpark will be identified.
• Conduct a study session with the City Council on the planning
• reconnaissance and analysis findings.
Task 2 -- Assess Moorpark's Housing Needs
This assessment of housing needs, pursuant to Government Code requirements, will
include data and analysis on the following factors:
• Housing stock condition (based on a windshield housing condition
survey)
• Existing housing needs for all income levels (e.g., resident
housing needs, share of regional housing needs, based on new
RHNA numbers, special housing needs, and homeless
requirements).
• Projected housing needs for all income levels (e.g., employment
trends and projections, population trends and projections, share
of regional housing needs).
• Opportunities for energy conservation with respect to new
development.
Resident housing needs will be based on the 1986 Housing Element, 1980 Census data
to the extent possible, City, County and State criteria and Moorpark's "share of
regional housing needs." The "share of regional housing needs" will be analyzed for
two time periods: 1983-88 and 1989-1994. Other information on housing,
employment and population characteristics will be obtained from the Ventura County
Environmental Management Agency, State Economic Development Department, State
Department of Finance, the Southern California Association of Governments and other
regional planning agencies. Other information resources available at the office of
Castaneda & Associates will be used as appropriate to the task-at-hand.
To meet the unique needs of the City of Moorpark, Castaneda & Associates will devote
special attention to the work tasks outlined below.
• Update, to the extent possible, all of the population, demographic
and income data, tables and charts contained in the 1986 Housing
Element.
2
• Prepare an updated Housing Needs Assessment.
• Prepare, within the context of the revised Housing Element,
adequate responses to the comments of the State Department of
Housing and Community Development.
• Critique the City's "share of regional need" figures to be
published by SCAG on July 1988. This critique will include the
development of revised figures for Moorpark and the preparation
of the necessary description of "an alternative planning
methodology."
• Update the "inventory of land suitable for residential
development" found on pages 29-33 and Figure 6.
• Complete a windshield survey of physical housing conditions in
selected areas and prepare estimates of rehabilitation and
replacement needs.
• Prepare all of the text, graphics and data necessary to enable
the City to have a housing element in full compliance with State
law.
Work Task 3 -- Inventory Housing Resources and Constraints
This inventory includes a review of the following three factors:
• Inventory of land suitable for residential development (e.g.,
vacant sites, sites having potential for redevelopment as
required by State law; and zoning, public facilities and services
in relation to site availability).
• Inventory of potential and actual governmental constraints (e.g.,
land use controls, building codes and enforcement, site
improvements, fees and processing and permit procedures).
• Inventory of potential and actual non-governmental constraints
(e.g., availability of financing, price of land, cost of
construction).
Previous discussions with the State D/HCD reveal that the land use suitability analysis
(and related program actions) is an area that must be fully addressed in local housing
elements. In addition, the State Attorney General's Office has issued an opinion
pertaining to the requirements for an adequate site availability analysis. Information
3
in the Housing Element will clearly point out the City's land supply in relation to
potential housing production and the practical constraints to future housing
development.
With regard to governmental constraints, a review will be made of the impact of
existing and proposed land use controls on the range and diversity of housing types and
housing costs. This will include existing and proposed property development standards
concerning density, minimum floor areas and lot sizes, and provision for factory built
housing. Through interviews with the appropriate City staff, we will summarize the
current development fee structure, local processing, and permit procedures. In
addition, an update will be prepared of the impact of Measure "F".
Data on non-governmental constraints will be assembled from interviews with local
reactors, financial institutions, contractors/builders, and secondary data sources.
The focus of analysis will be on housing production costs and prevailing prices and
rents.
The data collected and analyzed will be contained in a Technical Appendix of the
revised Housing Element.
Task 4 -- Formulate Goals, Objectives and Policies
This statement on goals, objectives and policies will be prepared in light of various
Statewide policies (as contained in the Roos Bill) and other statutes. A review also
will be conducted on goals and policies contained in the 1986 Housing Element, the
County's most recently adopted Housing Element as well as those included in other
cities adjacent to Moorpark. Goals, policies and objectives for the Housing Element
will be presented in the following areas:
1. Conservation of the existing housing stock.
2. Identification of housing sites.
3. Assist in the development of housing.
4. Remove governmental constraints, if necessary.
5. Promote equal housing opportunities.
4
Task 5 -- Develop a Housing Program for a Five-Year Time Period
Moorpark's Housing Element must include a five-year schedule of actions which
together constitute the housing program. The program must respond to the five
categories listed in Work Task 4. The City's proposed housing programs will be
presented in relation to these five categories. Specific tasks to be accomplished
include the following:
• Develop an inventory of existing and proposed program activities
(e.g., Land Use Element, CDBG, etc.)
• Classify program activities into one or more of the five
categories listed in Work Task 4.
• Prepare a summary matrix indicating status of current actions
for each of the five categories.
• Prepare a clear methodology for the processing of density bonus
requirements.
• Prepare an evaluation of program effectiveness and recommend
alternative strategies, if appropriate. This task will meet the
requirement for a "progress report" in amended Roos Bill
housing elements.
• Interview the appropriate City and County staff to establish
information on agency responsible for implementation, funding
amount and source, time frame for achievement, consistency
with other general plan elements and community goals, and
program-specific quantitative objectives (to the extent
possible).
• Develop a summary matrix for each program activity describing
relation to State-mandated categories, program description, and
other related topics.
• Develop the detailed narrative description of the 5-Year Housing
Program. The narrative and summary matrices will be
incorporated in the Draft Housing Element.
The results of Work Tasks 1-5 will be included in an Administrative Draft Housing
Element. It is anticipated that the detailed housing research statistics will be
incorporated in a Technical Appendix.
5
It is anticipated that the Transmittal Draft report will be reviewed by the Planning
Director, City Manager and City Attorney. The draft then will be revised and
forwarded to the State Department of Housing and Community Development for a
45-day review period.
Castaneda & Associates also will complete the following assignments:
• Coordinate, as needed, with the State Department of Housing and
Community Development during the review period of the City of
Moorpark Housing Element.
• Monitor housing iegisiation which 'elates to the goals,
objectives, policies and programs that may be contained in the
Moorpark's housing element.
TIME SCHEDULE
A draft report, which can be transmitted to the State Department of Housing and
Community Development, will be prepared by the third week of August 1988.
6
CONTRACT FOR CONSULTANT SERVICES
Project Name: Housing Element of the General Plan
Consultant: Castaneda & Associates
Address: 14841 Yorba Street, Suite 100
Tustin, California 92680
THIS PROFESSIONAL SERVICES AGREEMENT is made this day of June,
1O89 hnt een the City of Moorpark. a municipal corporation ("City"), and Castaneda
& Associates ("Consultant").
WHEREAS, the City has determined that a Housing Element of the General Plan
must be prepared pursuant to State law;
WHEREAS, Consultant agrees to prepare a Housing Element for the City
specified in the consultant's Scope of Services (Exhibit "A");
NOW, THEREFORE, the parties in consideration of the mutual covenants recited
below, hereby agree as follows:
SECTION 1. Scope of Services. The Consultant shall furnish the services
specified in Exhibit "A".
SECTION 2. Term. This agreement shall take effect upon the date first written
above and remain in effect until: (1) termination in accordance with Section 10, or
(2) completion of work in accordance with Section 1, whichever occurs first.
SECTION 3. Compensation and Method of Payment. City shall pay the
Consultant a fee not-to-exceed $10,000.00. Invoices shall be submitted monthly and
be accompanied by a work progress statement. Payment will be issued within 30 days
of acceptance of invoice by the Community Development Director.
SECTION 4. Records. It is understood and agreed that all files, records, etc.,
in possession of the Consultant relating to the matters covered by this agreement shall
be the property of the City, and Consultant hereby agrees to deliver the same to the
City upon termination of the agreement.
SECTION 5. Indemnity. It is expressly understood that Consultant is an
independent contractor and that its employees shall not be employees of or have any
contractual relationship with the City.
Consultant shall save and hold City harmless from any and all claims or causes
of action for death or injury to persons, or damage to property resulting from any
acts of the Consultant's employees arising out of the performance of this agreement.
SECTION 6. Assignability of Contract. It is understood and agreed that this
agreement contemplates personal performance by the Consultant as described in
Exhibit "A" and is based upon a determination of its unique personal competence and
experience and upon its specialized personal knowledge. Assignments of any or all
rights, duties or obligations of the Consultant under this agreement will be permitted
only with the express written consent of the City.
SECTION 7. Changes in the Work. The City reserves the right to authorize, in
writing, changes in the scope of services at any time prior to the acceptance of the
work without voiding the agreement. Chances or deviations from the scope of
services shall be made only upon authorization in writing from the City's Community
Development Director. The agreement cost shall be adjusted by negotiation and mutual
agreement for any change order requiring labor, materials, or equipment, over the
above that originally required, or lesser than that originally required. When
agreement is reached as to the adjustment in the work and in the compensation, the
Consultant shall immediately proceed with the work at the agreed cost. The Finance
Director shall certify as to funds availability in the event of any changes in the
compensation.
SECTION 8. Confidentiality. Any reports, information, exhibits, data,
materials, or other work given to, or prepared or assembled by, the Consultant under
this agreement shall be confidential and shall not be made available to any third person
or organization by the Consultant without prior written approval given by the City.
SECTION 9. Equal Employment Opportunity. The Consultant will not
discriminate against any employee or applicant for employment because of race, color,
religion, sex, or national origin. The Consultant will take affirmative action to ensure
that applicants and employees are treated without regard to their race, color,
religion, sex, or national origin. Such provisions will likewise be binding upon each
subcontractor utilized in the performance of this agreement.
SECTION 10. Termination. City may terminate the agreement by giving the
Consultant 30-days written notice. Thereafter, the City shall be liable to the
Consultant only for those fees and costs earned by the Consultant to the date of
termination and which shall be substantiated by an itemized, written statement
submitted to the Community Development Director.
"IN WITNESS WHEREOF, the parties have caused this agreement to be executed on the
date first written above.
ATTEST: CITY OF MOORPARK:
By: By:
City Clerk Mayor
APPROVED AS TO FORM:
By: By: C% j"
r
City Attorney Casta eda : A ;dates / -