HomeMy WebLinkAboutAGENDA REPORT 2025 0507 CC REG ITEM 10HCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of May 7, 2025
ACTION ADOPTED RESOLUTION NO.
2025-4317. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
H. Consider Resolution Amending the Fiscal Year 2024/25 Budget Allocating
$37,975.00 from the General Fund (1000) for Detailed Facility Condition
Assessment for the High Street Arts Center. Staff Recommendation: Adopt
Resolution No. 2025-4317, amending the Fiscal Year 2024/25 Budget to fund
Facility Condition Assessment for High Street Arts Center. (Staff: Jessica
Sandifer, Deputy Parks and Recreation Director) (ROLL CALL VOTE
REQUIRED)
Item: 10.H
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 05/07/2025 Regular Meeting
SUBJECT: Consider Resolution Amending the Fiscal Year 2024/25 Budget
Allocating $37,975.00 from the General Fund (1000) for Detailed
Facility Condition Assessment for the High Street Arts Center
BACKGROUND & DISCUSSION
The High Street Arts Center (HSAC) was purchased by the Moorpark Redevelopment
Agency in 2005 as an investment in economic development efforts on High Street. It was
later transferred to the City when the Redevelopment Agency was dissolved. The City
operated the HSAC as a theater for five years and in 2011, the City contracted with the
Moorpark Foundation for the Arts (Foundation) to operate the HSAC. The Foundation
has continuously operated the HSAC since then.
Prior to the purchase by the Redevelopment Agency, the High Street Arts Center was
renovated by the prior owner in 2001. That renovation mainly consisted of the “front of
house” improvements, which included upgrades to the restrooms, box office, and snack
counter. Over the years, the Foundation has provided technological upgrades to theater
equipment as part of their role as Theater operators, and other minor aesthetic upgrades
have been made as a result of the filming of some Hollywood movies. In 2021, it was
determined that the roof was in significant disrepair and the City had the roof replaced.
Beyond these improvements, no other major upgrades have been completed. As of 2025,
the HSAC is nearly 100 years old, and more repairs and improvements will be needed to
keep it functioning into the future.
The City’s obligations under the Operating Agreement with the Foundation include
providing major maintenance and repairs to the facility roof, electrical, plumbing, HVAC
systems, and building structure. The Foundation is responsible for operation of the HSAC
Item: 10.H.
316
Honorable City Council
05/07/2025 Regular Meeting
Page 2
and all theater related expenses. Additionally, at the June 19, 2024, City Council meeting
the City Council requested an item to discuss the funding of future capital improvements
for the High Street Arts Center, including how major capital improvements are planned,
funded, and implemented.
In order to provide the City Council with a detailed analysis of the condition of the HSAC’s
major operating systems and building components, staff recommends enlisting the
services of a qualified engineering firm. M6 Consulting, Inc has prepared a proposal to
perform a detailed facility condition assessment and generate a report that will identify
the conditions of the major building systems, including the useful service life and provide
recommendations on priority repairs. The information from the report will be used to draft
a comprehensive maintenance plan that can be undertaken and included in the City’s
capital improvement plan to be undertaken over the next five years to bring the major
building systems up to date. The Foundation also plans to fundraise for some additional
theater related improvements at the HSAC and this report can help inform those efforts.
The Agreement with M6 Consulting, Inc. can be signed under the City Manager’s signing
authority, however a budget amendment is needed to fund this work.
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
The cost for the Facility Condition Assessment is $37,975 and staff is recommending a
contingency of $5,000 for any extra testing or studies that might be needed. A budget
amendment is needed from the General Fund (1000) for this work. The current
unallocated Fund Balance for the General Fund is $1,754,940, once the budget
amendment is approved, the unallocated General Fund balance will be $1,716,965.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2025-____, amending the Fiscal Year 2024/25 Budget to fund
Facility Condition Assessment for High Street Arts Center.
Attachment: Resolution No. 2025-_____
317
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2024/25 BUDGET TO ALLOCATE $37,975 FROM
THE GENERAL FUND (1000) FOR A DETAILED FACILITY
CONDITION ASSESSMENT FOR THE HIGH STREET ARTS
CENTER
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2024/25 on June 19, 2024; and
WHEREAS, the City Council requested an item to discuss the funding of future
capital improvements for the High Street Arts Center, including how major capital
improvements are planned, funded, and implemented, and
WHEREAS, a detailed facility condition assessment will identify the conditions of
the major building systems, including the useful service life and provide recommendations
on priority repairs, and
WHEREAS, a staff report has been presented to City Council requesting approval
of a budget amendment in the amount of $37,975.00 from the General Fund (1000) to
fund preparation of a detailed facility condition assessment for the High Street Arts
Center; and
WHEREAS, Exhibit “A” hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the amount of $37,975.00 from the General
Fund (1000), as more particularly described in Exhibit “A,” is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 7th day of May, 2025.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler City Clerk
Attachment: Exhibit “A” – Budget Amendment
ATTACHMENT
318
FUND BALANCE ALLOCATION:
Fund Title Unassigned Fund Bal Revision Amended Balance
GENERAL FUND (1000)1,754,939.83$ (37,975.00)$ 1,716,964.83$
Total 1,754,939.83$ (37,975.00)$ 1,716,964.83$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
1000-171-L0005-51000 1,920.00$ 37,975.00$ 39,895.00$
-$ -$
-$ -$
-$ -$
Total 1,920.00$ 37,975.00$ 39,895.00$
EXHIBIT A
BUDGET AMENDMENT FOR
FACILITY CONDITION ASSESSMENT - HIGH STREET ARTS CENTER
FY 2024/2025
Resolution No. 2025-____
Page 3
319