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Home My WebLink AboutAGENDA REPORT 2025 0604 CC REG ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 4, 2025 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. D. Consider Amendment No. 5 to Chambers Group, Inc. Agreement for On-Call Environmental Consulting Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 5 to the Agreement with Chambers Group, Inc., subject to final language approval of the City Manager. (Staff: Doug Spondello, Community Development Director) Item: 10.D. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Doug Spondello, Community Development Director BY: Jeannine Lugo, Administrative Specialist DATE: 06/04/2025 Regular Meeting SUBJECT: Consider Amendment No. 5 to Chambers Group, Inc. Agreement for On-Call Environmental Consulting Services BACKGROUND Following a Request for Proposals and competitive bid process, the City of Moorpark entered into a Professional Services Agreement with Chambers Group, Inc. (Chambers Group) for On-Call Environmental Consulting Services on August 1, 2019, for a total contract value of $100,000 and expiration of June 30, 2021. On January 15, 2020, the City Council authorized Amendment No. 1 to the Agreement with Chambers Group to increase the not-to-exceed amount to $175,000, and the Agreement was executed on February 3, 2020. On September 16, 2020, the City Council authorized Amendment No. 2 to increase the not-to-exceed amount of the agreement from $175,000 to $400,000, and the Agreement was executed on September 28, 2020. On July 29, 2021, the City and consultant executed Amendment No. 3 retroactively modifying the Term of the Agreement to June 30, 2021 to continue in effect until terminated. On April 6, 2022, the City Council authorized Amendment No. 4 revising the Scope of Services to specify the $400,000 not to exceed contract value only be applicable to services on City projects, and the agreement was executed April 28, 2022. Item: 10.D. 196 Honorable City Council 06/04/2025 Regular Meeting Page 2 DISCUSSION Staff received a request to amend the agreement billing rates on April 28, 2025. This is the first request to increase billing rates since the agreement was executed in 2019. The proposed amendment will increase billing rates an average of 30% and has added new staff titles to the billable rates. These changes will be applicable to both City projects and private developer projects. To date, the City has only used Chambers Group environmental services for private development projects. When these projects are reviewed, the services are expensed to the corresponding developer project deposit account and assessed a 15% Administrative Fee, which is retained as revenue. In the event a deposit does not fully cover the expenses incurred, staff will request additional funds prior to payment of the invoice and continuing work on the development project. Having received the request and asserting staff’s desire to continue using the on-call environmental consulting services, staff recommends the City Council approve Amendment No. 5 to the Chambers Group agreement. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no further environmental review is required. FISCAL IMPACT There are no direct fiscal impacts associated with this request. Staff is not requesting additional funds for cost of services related to City projects and cost of services for developer projects will continue to be directly offset by developer project deposits. COUNCIL GOAL COMPLIANCE This action does not support a current strategic directive. STAFF RECOMMENDATION Authorize the City Manager to sign Amendment No. 5 to the Agreement with Chambers Group, Inc., subject to final language approval of the City Manager. Attachment: Amendment No. 5 to Chambers Group, Inc. Agreement 197 AMENDMENT NO. 5 TO AGREEMENT BETWEEN THE CITY OF MOORPARK AND CHAMBERS GROUP, INC. FOR ON-CALL ENVIRONMENTAL CONSULTING SERVICES This Amendment No. 5 to the Agreement between the City of Moorpark, a municipal corporation (“City”), and Chambers Group, Inc., an S corporation (“Consultant”), for on-call environmental consulting services (“Agreement”), is made and entered into on _________________________. RECITALS WHEREAS, on August 1, 2019, the City and Consultant entered into an Agreement to have the Consultant provide on-call environmental services; and WHEREAS, on February 3, 2020, the City and Consultant executed Amendment No. 1 to the Agreement to increase the compensation for services to be performed by the Consultant from one hundred thousand dollars ($100,000.00) by a value of seventy- five thousand dollars ($75,000.00) for a total value of one hundred and seventy-five thousand dollars ($175,000.00); and WHEREAS, on September 28, 2020, the City and Consultant executed Amendment No. 2 to the Agreement to increase the compensation for services to be performed by the Consultant from one hundred and seventy-five thousand dollars ($175,000.00) by a value of two hundred and twenty-five thousand dollars ($225,000.00) for a total value of four hundred thousand dollars ($400,000.00); and WHEREAS, on July 29, 2021, the City and Consultant executed Amendment No. 3 to the Agreement to modify the Term of the Agreement to continue in effect until terminated or suspended pursuant to the agreement; and WHEREAS, on April 6, 2022, the City and Consultant executed Amendment No. 4 to update the Scope of Services, specifying the not to exceed total contract value of four hundred thousand dollars ($400,000.00) to be in relation to services provided for City projects, and excluding services provided for private development projects; and WHEREAS, Consultant has requested, and City has agreed, to amend the Agreement to revise the billing rates set forth in Exhibit C, and document said agreement to amend by jointly approving Amendment No. 5 to the Agreement. NOW, THEREFORE, it is mutually agreed by and between the parties to the Agreement as follows: I.Section 2, SCOPE OF SERVICES, is amended by replacing the cost proposal set forth in Page 20 of Exhibit C in its entirety, with the revised billing rates set forth in Exhibit C-1, attached hereto and incorporated herein by reference. II.Section 18, NOTICE, is amended by replacing this section in its entirety as follows: ATTACHMENT 198 Amendment No. 5 to Agreement between City of Moorpark and Chambers Group, Inc. Page 2 “Any notice to be given pursuant to this Agreement shall be in writing, and all such notices and any other document to be delivered shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the party for whom intended as follows: To: City Manager City of Moorpark 323 Science Drive Moorpark, CA 93021 To: Mike McEntee Chambers Group, Inc. 3151 Airway Ave, Suite F208 Costa Mesa, CA 92626 Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the third (3rd) day after deposit in the United States mail.” III.Remaining Provisions: Except as revised by this Amendment No. 5, all of the provisions of the Agreement shall remain in full force and effect. In Witness Whereof, the parties hereto have caused this Amendment to be executed the day and year first above written. CITY OF MOORPARK CHAMBERS GROUP, INC. _______________________________ _______________________________ Troy Brown City Manager Mike McEntee Chief Operating Officer Attest: _______________________________ Ky Spangler City Clerk 199 2025 Billing Rates Effective January 2025 STAFF. Charges for all professional, technical, and administrative personnel directly charging time to the project will be calculated and billed on the basis of the following staff category hourly “Billing Rates.” Billing Rates include fringe benefits, burden, and fee. Staff Title Rate Staff Title Rate Senior Director $260.00 Director $231.00 Project Manager 4 $221.00 Senior GIS/ GIS Technician 4 $174.00 Program Manager/ Project Manager 3 $200.00 Project GIS/ GIS Technician 3 $145.00 Staff Project Manager 2 $168.00 Staff GIS Technician/ GIS Technician 2 $133.00 Project Manager 1 $152.00 Assistant GIS/ GIS Technician 1 $123.00 Director Environmental Planner / Planner 7 $224.00 Director Cultural Resources Specialist / Specialist 7 $224.00 Managing Environmental Planner / Planner 6 $199.00 Managing Cultural Resources Specialist / Specialist 6 $199.00 Senior Environmental Planner / Planner 5 $189.00 Senior Cultural Resources Specialist / Specialist 5 $189.00 Project Environmental Planner / Planner 4 $166.00 Project Cultural Resources Specialist / Specialist 4 $166.00 Staff Environmental Planner / Planner 3 $141.00 Staff Cultural Resources Specialist / Specialist 3 $141.00 Environmental Planner / Planner 2 $128.00 Cultural Resources Specialist / Specialist $128.00 Assistant Environmental Planner / Planner 1 $116.00 Assistant Cultural Resources Specialist/ Specialist 1 $116.00 Director Biologist / Biologist & Botanist 7 $224.00 Technical Editor $120.00 Managing Biologist/ Biologist & Botanist 6 $199.00 Project Controls Specialist $112.00 Senior Biologist/ Biologist & Botanist 5 $189.00 Word Processor $95.00 Project Biologist/ Biologist & Botanist 4 $166.00 Clerical/Technician $79.00 Staff Biologist/ Biologist & Botanist 3 $141.00 Biologist/ Biologist & Botanist 2 $128.00 Assistant Biologist/ Biologist & Botanist 1 $116.00 Restoration Construction Superintendent $117.00 Project Restoration Specialist/ Restoration Specialist 3 $88.00 Foreman / QAL $100.00 Staff Restoration/Restoration Specialist 2 $66.00 Crew Lead $80.00 Assistant Restoration Specialist / Restoration Specialist 1 $58.00 All outside services carry a 10% markup EXHIBIT C-1 200