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Home My WebLink AboutAGENDA REPORT 2025 0618 CC REG ITEM 10FCITY OF MOORPARK, CALIFORNIA City Council Meeting of June 18, 2025 ACTION ADOPTED RESOLUTION NO. 2025-4335. (ROLL CALL VOTE: UNANIMOUS) BY A. Hurtado. F. Consider Resolution Establishing a New Capital Improvement Program (CIP) Project (C0082) "Wayfinding Signage Project" and Amending the Fiscal Year 2024/25 Budget by Appropriating $18,745 from the General Fund to CIP C0082. Staff Recommendation: Adopt Resolution No. 2025-4335 establishing a new Capital Improvement Program (CIP) Project (C0082) "Wayfinding Signage Project" and amending the Fiscal Year 2024/25 Budget by appropriating $18,745 from Unallocated Fund Balance in the General Fund to CIP C0082. (Staff: PJ Gagajena, Assistant City Manager) (ROLL CALL VOTE REQUIRED) Item: 10.F. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: PJ Gagajena, Assistant City Manager DATE: 06/18/2025 Regular Meeting SUBJECT: Consider Resolution Establishing a New Capital Improvement Program (CIP) Project (C0082) “Wayfinding Signage Project” and Amending the Fiscal Year 2024/25 Budget by Appropriating $18,745 from the General Fund to CIP C0082 BACKGROUND/DISCUSSION At the City Council retreat on February 8, 2025, the City Council identified signage and placemaking—particularly in the downtown area and throughout the City—as a priority focus. Parking challenges in the downtown corridor were also highlighted as a key concern. Additionally, on August 5, 2024, the City hosted a community workshop related to the High Street Improvement Project. During the workshop, wayfinding signage related to parking was brought up as a topic of concern with several businesses in the downtown area. In anticipation that this would eventually be included on the final City Council goals list and with key businesses and housing projects anticipated to open in Summer 2025, staff issued a Request for Proposals (RFP) on March 7, 2025, seeking a qualified firm to design and implement a comprehensive wayfinding signage program, including public parking signage. The goal of the program is to improve visibility and accessibility of public parking areas to address parking concerns, and help direct residents and visitors to civic facilities and prominent destinations citywide, with particular emphasis on the downtown High Street corridor. Key destinations include all public parking lots in downtown, especially the Metrolink South Parking Lot, Library, Post Office, Active Adult Center and Community Center, and the Ruben Castro Human Services Center. Staff drafted an RFP requesting the development of a location plan, design concepts, fabrication using high-durability materials, and installation of the wayfinding signs. Special attention was given to regulatory compliance, accessibility, aesthetics aligned with City branding, and minimizing disruptions during installation. The RFP was widely distributed and proposals were due on April 1, 2025. The City received five proposals in response. Following the close of the RFP, City staff conducted a comprehensive evaluation of the submitted proposals using several key criteria. These included the proposers’ demonstrated experience with similar municipal wayfinding projects, their compliance with applicable signage regulations, and their ability to design, fabricate and Item: 10.F. 252 Honorable City Council 06/18/2025 Regular Meeting Page 2 install the signs. Staff also assessed the durability and suitability of the proposed materials, the feasibility of the project timeline and overall cost-effectiveness of each proposal. The table below is a summary of the submitted proposals. Wayfinding Signage Project 2025 – Bid Results Company Bid Amount Design Fabrication Installation Dave’s Signs $2,500 Submission incomplete BCT Design Group $72,000 X Tangram Design $85,600 X Signature Signs $127,800 X X X Signlanguage Labs $235,304 X X SigSigns, Inc., dba Signature Signs (Signature Signs), was determined to be the most qualified firm for the project. Their ability to provide in-house design, fabrication, and installation services without relying on subcontractors, combined with their proximity and familiarity with Moorpark offered the best overall value. Their proposed cost is $127,800, which includes $16,300 for design and planning, $74,500 for sign fabrication, $35,800 for installation costs and permitting, and $1,200 for post installation quality assurance. However, it should be noted that the fabrication and installation costs outlined in the proposal are estimates only and will be refined once the signage design, locations, materials, and final quantity have been determined and approved by the City Council. It should also be noted that the designs proposed by Signature Signs in their proposal are for illustrative purposes only. Actual design elements and features will be reviewed and approved by staff and the City Council Ad Hoc Committee on Marketing, once established and appointed, and will ultimately be presented to the City Council for approval at a later date. City Council approval of an Agreement with Signature Signs is not required to initiate the design and planning component of this project, which staff is recommending moving forward with at this time, as the costs are within the City Manager’s signing authority. However, staff is requesting a budget amendment in the amount of $18,745 for these services, which includes a 15% contingency for the $16,300 in design and planning costs. Additionally, staff is requesting establishment of a new Capital Improvement Program (CIP) Project (C0082) for this project. As noted previously, staff will return to the City Council at a later date to fund the fabrication and installation costs once the total project scope has been determined. ENVIRONMENTAL DETERMINATION This action is exempt from the California Environmental Quality Act (CEQA) as it does not constitute a project, as defined by Section 15378 of the State CEQA Guidelines. Therefore, no environmental review is required. FISCAL IMPACT The total estimated cost for design, fabrication and installation of wayfinding signs is $127,800. Funding has not been included in the FY 2024/25 or 2025/26 Operating 253 Honorable City Council 06/18/2025 Regular Meeting Page 3 Budget for this work. Staff is requesting a Budget Amendment of $18,745 from the General Fund to fund the design and planning component of this project. COUNCIL GOAL COMPLIANCE This action supports the City Council Goal 2.8, Develop Citywide Branding and Marketing Program. STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED) Adopt Resolution No. 2025-____ establishing a new Capital Improvement Program (CIP) Project (C0082) “Wayfinding Signage Project” and amending the Fiscal Year 2024/25 Budget by appropriating $18,745 from Unallocated Fund Balance in the General Fund to CIP C0082. Attachment: Draft Resolution No. 2025-____ 254 ATTACHMENT RESOLUTION NO. 2025-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A NEW CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT (C0082) “WAYFINDING SIGNAGE PROJECT” AND AMENDING THE FISCAL YEAR 2024/25 BUDGET APPROPRIATING $18,745 FROM UNALLOCATED FUND BALANCE (1000) TO WAYFINDING SIGNAGE PROJECT (C0082) WHEREAS, on June 19, 2024, the City Council adopted the Operating and Capital Improvement budget for Fiscal Year (FY) 2024/25; and WHEREAS, on June 18, 2025, a staff report was presented to the City Council recommending establishment of a new Capital Improvement Program (CIP) Project (C0082) “Wayfinding Signage Project” to track expenses associated with the design, fabrication and installation of signs; and WHEREAS, on June 18, 2025, a staff report was presented to the City Council requesting a budget amendment to appropriate $18,745 from Unallocated Fund Balance Fund (1000) to the Wayfinding Signage Project (C0082); and WHEREAS, Exhibit “A” attached hereto and made a part hereof, describes said budget amendment and the resulting impact to the line item; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment to appropriate $18,745 from Unallocated Fund Balance Fund (1000) to the Wayfinding Signage Project (C0082), as more particularly described in Exhibit “A”, attached hereto, is hereby approved. 255 Resolution No. 2025-____ Page 2 SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of June, 2025. ________________________________ Chris R. Enegren, Mayor ATTEST: ___________________________________ Ky Spangler, City Clerk Attachment: Exhibit “A” – Budget Amendment 256 FUND BALANCE ALLOCATION: Fund-Account Number Amount 1000-000-00000-33990 2,147,289.83$ Total 2,147,289.83$ EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 1000-611-C0082-55300 -$ 18,745.00$ 18,745.00$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total -$ 18,745.00$ 18,745.00$ Fund Title General Fund (1000) EXHIBIT A BUDGET AMENDMENT FOR GENERAL FUND (1000) FY 2024/25 WAYFINDING SIGNAGE PROJECT (C0082) Resolution No. 2025-____ Page 3 257