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HomeMy WebLinkAboutAGENDA REPORT 2025 0702 CC REG ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of July 2, 2025 ACTION APPROVED STAFF RECOMMENDATION. BY A. Hurtado. B. Consider Minutes of the City Council Regular Meeting of March 5, 2025. Staff Recommendation: Approve the minutes. (Ky Spangler, City Clerk) Item: 10.B. MINUTES OF THE CITY COUNCIL OF THE CITY OF MOORPARK Moorpark, California March 5, 2025 A Regular Meeting of the City Council of the City of Moorpark was held on Wednesday, March 5, 2025, at 6:30 p.m. in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Enegren called the meeting to order at 6:31 p.m. 2. PLEDGE OF ALLEGIANCE: City Attorney Kevin Ennis led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Barrett, Castro, Means, and Mayor Enegren. Absent: Councilmember Delgado. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Hiromi Dever, Finance Director; Daniel Kim, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Doug Spondello, Community Development Director; Jessica Sandifer, Deputy Parks and Recreation Director; Michelle Woomer, Senior Management Analyst; Philip Neumann, Senior Planner; Chris Thompson, Senior Information Systems Administrator; Captain Darin Hendren, Ventura County Sheriff’s Office; and Ky Spangler, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: A. Introduction of New Employee, Blake Erickson, Assistant Planner in the Community Development Department. Mayor Enegren introduced new City employee, Blake Erickson, Assistant Planner in the Community Development Department. B. Proclamation Declaring March 2025 as Women’s History Month. Mayor Enegren presented Vicki Tymczyszyn, President of the Moorpark Women’s Club, with a Proclamation declaring March 2025 as Women’s History Month. Item: 10.B. 179 Minutes of the City Council Moorpark, California Page 2 March 5, 2025 5. PUBLIC COMMENT: Lori Preciado, representing the Moorpark Friends of the Library spoke to announce the Library Brick fundraiser, $250 per brick with sales continuing for one year, and $30 commemorative brick can also be purchased, with 3,500 bricks to sell. She also provided information on additional events. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Castro reported on February 20 he attended the 2025 Ventura County Economic Forecast, and noted many City staff members were present. Councilmember Castro reported on February 27 he attended the Ventura County Housing Trust Fund annual public meeting. Councilmember Castro reported on February 28 he attended the Center for Economic and Social Justice conference. Councilmember Castro reported on March 3 he attended the Transportation and Public Works standing committee meeting, along with Mayor Enegren. Councilmember Barrett reported on February 20 he attended the California Lutheran University Ventura County Economic Forecast. Councilmember Barrett reported on February 26 he attended the Joint Special Meeting with the Planning Commission on new housing laws. Councilmember Barrett reported on March 4 he attended the Moorpark Chamber of Commerce mixer sponsored by the YMCA. Councilmember Barrett reported on March 5 he attended the Moorpark Chamber Government Relations meeting where the Chamber brings together a wide variety of agencies and representatives. Mayor Enegren reported on February 25 he attended the Moorpark Chamber of Commerce Momentum and Impact Dinner at M on High Street. Mayor Enegren reported on February 26 he attended the Joint Meeting with the Planning Commission to receive a presentation on new housing laws. Mayor Enegren reported on February 28 he participated in Read Across America at Mountain Meadows Elementary school. 180 Minutes of the City Council Moorpark, California Page 3 March 5, 2025 Mayor Enegren reported on March 1 he attended the memorial service for Mayor Fred Thomas of Simi Valley. Mayor Enegren reported on March 3 he attended the Transportation Public Works Standing Committee meeting, along with Dr. Castro. Mayor Enegren reported on March 5 he attended the Moorpark Chamber of Commerce Government Relations meeting. Mayor Enegren announced registration is now open for the 2025 State of the City on Thursday, April 10, from 3-5 p.m. at the High Street Arts Center. This free event is your chance to hear about the big moments from last year and what is ahead for Moorpark’s future. Save your spot today at discovermoorpark.com. Mayor Enegren announced registration for spring recreation programs is now open. The Arroyo Vista Recreation Center offers a variety of programs including recreation classes, sports leagues, day camps, and more. For program details and registration information, visit the City’s website. Mayor Enegren announced the Apricot Slam Pickleball Tournament on April 26 and 27 at Arroyo Vista Community Park. Divisions for all skill levels are available for men’s, women’s, mixed doubles, and senior. Sign up now as early bird pricing ends March 14. Tournament details and registration information is available at the City’s website. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation by Moorpark College President Dr. Julius Sokenu. Staff Recommendation: Receive and file presentation. Mr. Brown introduced Dr. Julius Sokenu, Moorpark College President, who gave the presentation. Dr. Sokenu introduced colleagues in attendance: John Forbes, Vice President of Academic Affairs; Robert Cabral, Dean of the Physical Sciences & Career Education Department; and Elizabeth David Dean of the Arts, Media, and Communication Studies Department. The Councilmembers and Mayor expressed thanks for the presentation and offered remarks about the value that Moorpark College brings to the community. Dr. Sokenu provided an update on the Amphitheater planned for the campus. There were no speakers. 181 Minutes of the City Council Moorpark, California Page 4 March 5, 2025 CONSENSUS: It was the consensus of the City Council to receive and file the presentation. B. Consider Presentation by Southern California Edison on Public Safety Power Shutoffs. Staff Recommendation: Receive and file presentation. Mr. Brown introduced Natalie Yanez, Government Relations Manager, who gave the presentation. Responsive to Council questions and comments Ms. Yanez spoke regarding: plans for an additional weather station and the timetable to add covered conductor for the Brennan circuit. She noted seven miles of covered conductor have been completed, an additional two miles of covered conductor have been delayed due to bird nesting, and completion of segmentation of the Peach Hill area is still approximately an 18-month process. Ms. Yanez explained how the weather station installation, to be placed near the Brennan circuit, will directly impact Moorpark citizens by providing real time data, allowing better information for localized decisions. Efforts to increase segmentation is also being worked on. Further questions and discussions included partnership with 211 and food banks to support residents during PSPS events; how will SCE communicate with cities and municipalities when its outward facing customer communications fail; confirmation that there are no means to identify where the bare wire copper exists; circuit information is publicly available and is updated on a regular basis; how are circuits prioritized and reliability reports are reviewed to identify to the worst performing circuits in conjunction with other data points to make decisions on grid hardening and upgrade prioritization; thresholds for deenergization were reduced in response to the January windstorms and resulting fires; what incentive does SCE have to follow through with grid hardening and how are project timeframes determined; and how traffic signal lights can be addressed with lengthy deenergization. Jeanette Shear, Moorpark resident, spoke regarding the Brennan circuit, expressed frustration with lengthy outages and receiving no credit or compensation for losses, and that there is no alternative because it is a monopoly. Romy Hu, Moorpark resident, spoke regarding her home and her mother’s home, commenting that there have been more outages than represented, and remarked that consistently losing power without receiving any credit is unacceptable. Nathan Jones, Moorpark resident, and former SCE employee, spoke to express frustration about the Brennan circuit and the amount of time needed to rectify the issue and there are ways to provide segmentation for that circuit. 182 Minutes of the City Council Moorpark, California Page 5 March 5, 2025 Councilmembers commented on SCE’s failure to fulfill prior promises to complete retrofits and improvements and people are being asked to pay for something they did not receive; the customer programs that SCE offers do not truly bring help to those in need and SCE needs to consider structural changes to ensure that is rectified; Council requested better communication options for residents to reduce impacts to City staff during these events; SCE should proactively work with community-serving entities to reduce power shut off impacts; the Council expressed desire for more information on the projects in Moorpark and requested further information and clarification on the circuit maps that serve Moorpark. Request for Southern California Edison to return with updated reliability numbers for 2024 and explanation of Moorpark circuits. CONSENSUS: It was the consensus of the City Council to receive and file the presentation. C. Consider Award of Contract to FS Contractors, Inc. for Construction of the High Street Improvement Project; Consider Design Professional Services Agreement with Stantec Consulting Services, Inc. for Professional Civil Engineering Design and Construction Administration Services; Consider Professional Services Agreement with m6 Consulting, Inc. for Construction Management and Inspection Services; Consider Reallocating $445,650 of Remaining Tax Allocation Bonds; Consider Resolution Amending the Fiscal Year 2024/25 Budget to Fully Fund the Construction of the High Street Improvement Project (C0009); and Making a Determination of Exemption in Connection Therewith Pursuant to the California Environmental Quality Act. Staff Recommendation: 1) Award a construction contract for the High Street Improvement Project (C0009) to FS Contractors, Inc. and authorize the City Manager to execute the Construction Contract in the amount of $2,254,961.00, plus a 10% project contingency amount of $225,496.00, for a total contract amount of $2,480,457.00, subject to final language approval of the City Manager; and 2) Award a Professional Services Agreement for Construction Administration Services for the High Street Improvement Project (C0009) to Stantec Consulting Services, Inc.; authorize the City Manager to approve additional work not to exceed ten percent (10%) of the amount of the Agreement; and authorize the City Manager to execute the Agreement in the amount of $96,931.30, subject to final language approval of the City Manager; and 3) Waive the City’s purchasing requirements, pursuant to Resolution No. 2019-3829; award a Professional Services Agreement for Construction Management and Inspection Services for the High Street Improvement Project (C0009) to m6 Consulting, Inc.; authorize the City Manager to approve additional work not to exceed ten percent (10%) of the amount of the Agreement; and authorize the City Manager to execute the Agreement in the amount of $369,800.00, subject to final language approval of the City Manager; and 4) Reappropriate $445,650 from the bond funds, Fund 3005, towards the construction of the High Street 183 Minutes of the City Council Moorpark, California Page 6 March 5, 2025 Improvement Project; and 5) Adopt Resolution No. 2025-4302 amending the Fiscal Year 2024/25 Budget to fund the High Street Improvement Project and making a determination of exemption in association therewith pursuant to CEQA, as described in the staff report. (ROLL CALL VOTE REQUIRED) AT THIS POINT in the meeting, Mayor Enegren announced his recusal from consideration of the item as it involves street improvements along the frontage of the High Street Depot Project; although he has no financial interest in the project, he has had discussions with the developer about the design and possible future uses and left the dais. The time was 8:33 p.m. Mr. Kim gave the staff report and provided a PowerPoint presentation. Questions among City Councilmembers included the timing of project completion in order to not conflict with Country Days in October 2025, and confirmation that other funding sources were identified to reallocate funds to fully fund the project. There were no speakers. MOTION: Councilmember Barrett moved, and Councilmember Castro seconded a motion to 1) award contract for the High Street Improvement Project (C0009) to FS Contractors, Inc. in the amount of $2,480,457.00; 2) award a Professional Services Agreement to Stantec Consulting Services, Inc. in the amount of $96,931.30; 3) waive the City’s purchasing requirements and award a Professional Services Agreement for Construction Management and Inspection Services to m6 Consulting, Inc., in the amount of $369,800.00; 4) reappropriate funds in the amount of $445,650 towards the construction of the High Street Improvement Project; and 5) adopt Resolution No. 2025-4302 and making a determination of exemption in association therewith pursuant to CEQA. The motion carried by roll call vote of 3-0, Mayor Enegren and Councilmember Delgado absent. AT THIS POINT in the meeting Mayor Enegren returned to the dais. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Means moved, and Councilmember Barrett seconded a motion to approve the Consent Calendar. The motion carried by roll call vote of 4-0, Councilmember Delgado absent. A. Consider Warrant Register for Fiscal Year 2024/25 – March 5, 2025. Staff Recommendation: Approve the warrant register. B. Consider Minutes of City Council Regular Meeting of November 20, 2024. Staff Recommendation: Approve the minutes. 184 Minutes of the City Council Moorpark, California Page 7 March 5, 2025 C. Consider Amendment No. 5 to Agreement Between the City of Moorpark and Passport Labs, Inc., for Parking Citation Processing Services, Extending the Agreement Term from March 30, 2025, to June 30, 2025. Staff Recommendation: Approve Amendment No. 5 to Agreement with Passport Labs, Inc. for Parking Citation Processing Services extending the term from March 30, 2025, to June 30, 2025; and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager. D. Consider Request from Rudy Perez Jr. Memorial Foundation to Co-Sponsor Country Days Parade and Street Fair; and Consider Resolution Amending the Fiscal year 2024/25 Budget to Allocate $3,500 from the General Fund for Updated Traffic Control Plans. Staff Recommendation: 1) Authorize the City Manager to execute Cooperative Services Agreement to co-sponsor the October 4, 2025, Country Days event, subject to final language approval of the City Manager; and 2) Waive fees for use of City properties and for City-issued permits; and 3) Adopt Resolution No. 2025-4303, approving budget amendment in the amount of $3,500 for traffic control plans for the Country Days parade route. (ROLL CALL VOTE REQUIRED) E. Consider Authorizing Recordation of the Notice of Completion for the City Hall Tenant Improvement Project and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Authorize the City Clerk to file the Notice of Completion; and 2) Authorize release of the Performance Bond and Payment Bond (Number 4532418) as outlined in the agenda report. F. Consider Amendment No. 2 to Agreement with M6 Consulting, Inc. for Construction Management Services for Tenant Improvements at 323 Science Drive. Staff Recommendation: Approve Amendment No. 2 to Agreement with m6 Consulting, Inc., for additional construction management services for the City Hall Tenant Improvement project in the amount of $13,425; and authorize the City Manager to execute the Agreement subject to final language approval of the City Manager. G. Receive Report of Annual Development Agreement Review, Established in Connection with Residential Planned Development No. 2021-01 (Beltramo Ranch), Located at 11930 Los Angeles Avenue, on the Application of Nancy Johns on behalf of KB HOME Greater Los Angeles, Inc. Staff Recommendation: 1) Receive the Community Development Director’s report and recommendation that, on the basis of substantial evidence, the Developer has complied in good faith with the terms and conditions of the agreement; and 2) Deem the 2025 annual review process for this project complete. H. Receive the City of Moorpark 2024 General Plan Annual Progress Report Including the Housing Element Progress Report. Staff Recommendation: Receive and file the report. 185 Minutes of the City Council Moorpark, California Page 8 March 5, 2025 I. Consider Annual Comprehensive Financial Report (ACFR) and Other Audit Reports for Fiscal Year Ended (FYE) June 30, 2024. Staff Recommendation: Accept and file the Annual Comprehensive Financial Report and additional auditor reports for fiscal year ending June 30, 2024. (ROLL CALL VOTE REQUIRED) 11. ORDINANCES: A. Consider Ordinance No. 525 Amending Sections 10.04.030 and 10.04.190 of Chapter 4 (Traffic Code) of Title 10 (Vehicles and Traffic) of the Moorpark Municipal Code to add the new Daylighting Parking Law as a Parking Violation Subject to City Parking Penalties and to Identify Parking Violations as Subject to City Parking Penalties and Administrative Charges Rather than as Infractions. Staff Recommendation: Waive full reading, declare Ordinance No. 525 read for the second time and adopted as read. (ROLL CALL VOTE REQUIRED) Mr. Ennis read the title of Ordinance No. 525. AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING SECTIONS 10.04.030 AND 10.04.190 OF CHAPTER 4 (TRAFFIC CODE) OF TITLE 10 (VEHICLES AND TRAFFIC) OF THE MOORPARK MUNICIPAL CODE TO ADD THE NEW DAYLIGHTING PARKING LAW AS A PARKING VIOLATION SUBJECT TO CITY PARKING PENALTIES AND TO IDENTIFY PARKING VIOLATIONS AS SUBJECT TO CITY PARKING PENALTIES AND ADMINISTRATIVE CHARGES RATHER THAN AS INFRACTIONS. MOTION: Mayor Enegren moved, and Councilmember Means seconded a motion waive full reading, declare Ordinance No. 525 read for the second time and adopted as read. The motion carried by roll call vote 4-0, Councilmember Delgado absent. B. Consider Ordinance No. 526 Amending Section 2.04.020, Meetings–Place and Chapter 2.04.070–Appointments to Boards and Commissions; of Chapter 2.04, City Council; of Title 2, Administration and Personnel; of the Moorpark Municipal Code: Staff Recommendation: Waive full reading, declare Ordinance No. 526 read for the second time and adopted as read. (ROLL CALL VOTE REQUIRED) 186 Minutes of the City Council Moorpark, California Page 9 March 5, 2025 AN ORDINANCE OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING SECTIONS 2.04.020, MEETINGS—PLACE AND CHAPTER 2.04.070- APPOINTMENTS TO BOARDS AND COMMISSIONS; OF CHAPTER 2.04, CITY COUNCIL; OF TITLE 2, ADMINISTRATION AND PERSONNEL; OF THE MOORPARK MUNICIPAL CODE. MOTION: Mayor Enegren moved, and Councilmember Means seconded a motion waive full reading, declare Ordinance No. 526 read for the second time and adopted as read. The motion carried by roll call vote 4-0, Councilmember Delgado absent. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for consideration of Item 12.A. on the agenda. The time was 8:52 p.m. A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Paragraph (1) of subdivision (b) of Government Code Section 54957 Title: City Attorney Present in closed session were Councilmembers Barrett, Castro, Means, and Mayor Enegren; Troy Brown, City Manager; and Kevin Ennis, City Attorney. The Council reconvened into open session at 9:11 p.m. Mr. Brown reported Item 12.A. was discussed and there was no action to report. 13. ADJOURNMENT: Mayor Enegren adjourned the meeting at 9:11 p.m. Chris R. Enegren, Mayor ATTEST: Ky Spangler, City Clerk 187