HomeMy WebLinkAboutAGENDA REPORT 2025 0806 CC SPC ITEM 09CCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of August 6, 2025
ACTION ADOPTED RESOLUTION NO.
2025-4344. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
C. Consider Approval of Additional Costs for California Highway Patrol Tenant
Improvement Project, Authorizing the City Manager to Execute Funding
Authorizations with the County of Ventura to Construct the Improvements, and
Amending the Fiscal Year (FY) 2025/26 Budget in the Amount of $150,267 from
the Special Projects Fund (3004) to Fund the Improvements. Staff
Recommendation: Adopt Resolution No. 2025-4344, approving additional
California Highway Patrol Tenant Improvements at Moorpark Police Services
Center, authorizing the City Manager to execute funding authorizations with the
County of Ventura to construct the improvements, and amending the FY 2025/26
Budget in the Amount of $150,267 to fund the improvements. (Staff: Jessica
Sandifer, Deputy Parks and Recreation Director) (ROLL CALL VOTE
REQUIRED)
Item: 9.C.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 08/06/2025 Special Meeting
SUBJECT: Consider Approval of Additional Costs for California Highway Patrol
Tenant Improvement Project, Authorizing the City Manager to Execute
Funding Authorizations with the County of Ventura to Construct the
Improvements, and Amending the Fiscal Year (FY) 2025/26 Budget in
the Amount of $150,267 from the Special Projects Fund (3004) to Fund
the Improvements
BACKGROUND AND DISCUSSION
On June 5, 2005, the City entered into a lease with the State of California Department of
General Services (State) that provided for 4,497 square feet of office space in the City’s
Moorpark Police Services Center (MPSC) building for use by the California Highway
Patrol (CHP).
As a part of the lease renewal the CHP is taking over 812 square feet of additional space
that is leased to the Ventura County Sheriff’s Office (VCSO), who is a co-tenant of the
building. This has enabled the CHP to expand its evidence room and make changes to
an existing office space for its use. The CHP, VCSO, and City staff approved the
improvements. The City is financing the tenant improvement project with CHP
reimbursing the City through the new lease agreement.
The City hired the Ventura County General Services Agency (County) to serve as
construction managers for the CHP’s tenant improvement project. In May 2022, the City
Council authorized an expenditure of $49,877.28 for architectural services from the
County to develop design and construction drawings related to the CHP expansion. In
October 2023, the City Council authorized an additional $16,681.58 in expenditures to
the County to additionally design fire suppression and sprinkler system improvements to
be completed as part of the project.
In April 2024, the City approved the cost estimate from the County to construct the
improvements at a cost of $420,897.00, inclusive of construction costs and construction
Item: 9.C.
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Honorable City Council
08/06/2025 Special Meeting
Page 2
management services. An additional 10% in contingency or $42,089.70 was included for
any unforeseen expenses. Construction has been underway since May 2024.
Since the original approval of the funding, CHP has requested to take over 156 square
feet of additional space from VCSO, which has been agreed to by VCSO, and requested
some additional interior improvements related to paint and flooring updates. Additional
funds have not been allocated in the FY 2025/26 budget for these costs. A budget
amendment is needed to facilitate the provision of these services.
The provisions of the lease renewal, which was approved by City Council in April 2024,
require the State to reimburse the City for the design and construction costs, including
any unexpected expenses covered by contingency, upon completion and acceptance by
the State or the State may reimburse the City through a separate lump sum payment.
The City has received confirmation of a funding commitment from the State that they
would reimburse the City for these additional costs. Construction of the CHP expansion
space is anticipated to be completed by Winter 2025.
ENVIRONMENTAL DETERMINATION
The Community Development Director has reviewed this project and found it to be
Categorically Exempt in accordance with Section 15301 (Class 1: Existing Facilities) of
the CEQA Guidelines because there are only minor tenant improvements included within
the lease area and no building square footage is being added to the existing building.
FISCAL IMPACT
Staff is requesting a FY 2025/26 budget amendment in the amount of $150,267 which
includes an additional contingency of $12,548 for unexpected expenses related to the
added office space from the Special Projects Fund (3004) to fund the costs for
construction. The costs, including any unexpected expenses covered by contingency,
will be reimbursed by the State upon completion and acceptance by the State as outlined
in the new lease agreement.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2025-____, approving additional California Highway Patrol Tenant
Improvements at Moorpark Police Services Center, authorizing the City Manager to
execute funding authorizations with the County of Ventura to construct the improvements,
and amending the FY 2025/26 Budget in the Amount of $150,267 to fund the
improvements.
Attachment 1: Draft Resolution No. 2025-____
Attachment 2: County of Ventura Funding Authorizations
3086
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, APPROVING ADDITIONAL
CALIFORNIA HIGHWAY PATROL TENANT
IMPROVEMENTS AT MOORPARK POLICE SERVICES
CENTER, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH THE COUNTY OF
VENTURA TO CONSTRUCT THE IMPROVEMENTS, AND
AMENDING THE FISCAL YEAR 2025/26 BUDGET IN THE
AMOUNT OF $150,267 FROM THE SPECIAL PROJECTS
FUND (3004) FOR CONSTRUCTION SERVICES
WHEREAS, the California Highway Patrol has already been approved to improve
812 square feet of additional space at the Moorpark Police Services Center, which has
been approved by the Ventura County Sheriff’s Office, who serve as co-tenants of the
building; and
WHEREAS, the California Highway Patrol has requested to add an additional 156
square feet of office space to these improvements from the Ventura County Sheriff’s
Office space, who has approved this additional improvement; and
WHEREAS, the City of Moorpark received a construction cost estimate of
$137,718.58, from the County of Ventura for the California Highway Patrol Tenant
Improvement project; and
WHEREAS, the City Council adopted the Operating and Capital Improvement
Budget for Fiscal Year 2025/26 on June 18, 2025; and
WHEREAS, a staff report has been presented to City Council requesting a budget
amendment for Construction Services for California Highway Patrol Tenant Improvement
project at the Moorpark Police Services Center in the amount of $150,267.00, which
includes a contingency or $12,548.00 from the Special Projects Fund (3004); and
WHEREAS, Exhibit A hereof describes said budget amendment and its resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves the additional California Highway
Patrol Tenant Improvement project work at the Moorpark Police Services Center.
SECTION 2. The City Council hereby authorizes the City Manager to execute an
agreement with the County of Ventura to construct the additional California Highway
Patrol Tenant Improvement project work at the Moorpark Police Services Center.
ATTACHMENT 1
3087
Resolution No. 2025-____
Page 2
SECTION 3. A budget amendment in the amount of $150,267.00 from the Special
Projects Fund (3004), as more particularly described in Exhibit A, is hereby approved.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 6th day of August, 2025.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit A – Budget Amendment
3088
Resolution No. 2025-____
Page 3
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
3004-000-00000-33990 150,267.00$
Total 150,267.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
3004-171-C0073-55300 441,356.44$ 150,267.00$ 591,623.44$
-$ -$ -$
-$ -$ -$
-$ -$ -$
-$ -$ -$
Total 441,356.44$ 150,267.00$ 591,623.44$
Fund Title
SPECIAL PROJECTS FUND
EXHIBIT A
BUDGET AMENDMENT FOR
SPECIAL PROJECTS FUND
FY 2025/26
CONSTRUCTION SERVICES FOR CHP TENANT IMPROVEMENT
MOORPARK POLICE SERVICES CENTER
3089
ATTACHMENT 2
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MOD X - IT SERVICES
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