HomeMy WebLinkAboutAGENDA REPORT 2025 0903 CC REG ITEM 10JCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 3, 2025
ACTION ADOPTED RESOLUTION NO.
2025-4347. (ROLL CALL VOTE:
UNANIMOUS)
BY A. Hurtado.
J. Consider Resolution Amending Fiscal Year 2025/26 Budget to Increase
Appropriations for Fiscal Year 2024/25 Purchase Order Carry Overs. Staff
Recommendation: Adopt Resolution No. 2025-4347. (Staff: Hiromi Dever,
Finance Director) (ROLL CALL VOTE REQUIRED)
Item: 10.J.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Hiromi Dever, Finance Director
BY: Gilbert Punsalan, Budget & Finance Manager
DATE: 09/03/2025 Regular Meeting
SUBJECT: Consider Resolution Amending Fiscal Year 2025/26 Budget to
Increase Appropriations for Fiscal Year 2024/25 Purchase Order Carry
Overs
SUMMARY AND BACKGROUND
Staff is requesting approval of the attached Resolution to increase the Fiscal Year
(FY) 2025/26 Adopted Budget by $120,789.85. This amount is the result of the carry
forward of FY 2024/25 unused purchase orders (PO) for goods and services, not related
to Capital Improvement Projects (CIP) into FY 2025/26.
DISCUSSION
On June 18, 2025, the City Council adopted the FY 2025/26 and FY 2026/27 Operating
and Capital Improvement Projects Budgets. The original FY 2025/26 adopted
appropriation was $87,879,642, which included $44,345,497 for capital acquisitions and
CIPs. Resolution No. 2025-4328 granted the City Manager the authority to amend the
CIP Budget after the FY 2024/25 actual project costs are finalized, so Council approval
to carry over CIP purchase orders is not required, and it is not a part of this action item.
For informational purposes, 33 CIP POs totaling $6,751,439.48 were rolled over into FY
2025/26.
As part of the City’s budgetary control procedures, POs are issued for contractually
agreed upon goods and services, and the committed funds under these POs are
restricted or encumbered for their intended purpose. As annual budget appropriations
lapse concurrent with fiscal year end, so do the corresponding unused amounts under
POs.
Therefore, shortly after final fiscal year payments have been processed, POs for goods
and services unrelated to CIPs should be closed out. The unexpended appropriations
Item: 10.J.
116
Honorable City Council
09/03/2025 Regular Meeting
Page 2
should not be carried forward into the subsequent year unless they relate to goods
purchased yet not received by fiscal year end, and contract services that have not yet
been completed by fiscal year end. The unexpended encumbrances and related
appropriations would then be carried or “rolled over” into the next fiscal year to offset
these future expenses and prevent certain budget line items from exceeding the spending
authority. These roll-over amounts represent incremental appropriations to the previously
adopted FY 2025/26 Budget and should be considered in light of available incremental
funding and established budgets.
The PO carry over is accomplished using the Purchasing Fiscal Year End Process, which
cancels any remaining encumbrance balances in prior year and re-establishes
outstanding encumbrance amounts in the current year. In order for Accounts Payable to
promptly process invoices related to these goods and services in the month of August,
the PO carry-over must have already occurred. The procedure was completed on
August 12, 2025, and it involved 80 POs (Attachment 1) with an aggregate encumbrance
of $6,872,229.33 (CIP - $6,751,439.48 and non-CIP - $120,789.85). The blanket
purchase orders with multi-year contracts are carried over with a balance of $1.00. These
purchase orders are budgeted and will be adjusted to annual contract amount at a later
time; therefore, no budget amendments are required.
Unpaid invoices for goods and services received by June 30, 2025, that have not been
submitted as of the last FY 2024/25 Accounts Payable cycle, will be recorded as accrued
expenditures in FY 2024/25. These accruals will be reversed in FY 2025/26 offsetting
invoices that will be paid against the carried over PO. For those commitments where the
timing of delivery went beyond June 30, 2025, no accruals will be recorded, and these
will be processed as FY 2025/26 expenditures.
Department PO Rollover Amount Explanation
City Manager’s
Office
$3,942.50 • Total Compensation Study delays
Finance $15,495.00 • Broadcasting Equipment
Parks,
Recreation, &
Community
Services
$101,352.35 • Multi-year contract services tennis court
resurfacing and restriping
• Professional services contract for facilities
condition assessment for High Street Arts
Center
• Delay in delivery of concrete picnic tables
TOTAL: $120,789.85 Non- CIP Rollovers
Fund # Fund Description Rollover Amount
1000 General Fund $ 41,917.50
2390 Park Maintenance Fund $ 63,377.35
9000 Internal Services Fund $ 15,495.00
Total Non-CIP Carryover $120,789.85
117
Honorable City Council
09/03/2025 Regular Meeting
Page 3
ENVIRONMENTAL DETERMINATION
This action is exempt from the California Environmental Quality Act (CEQA) as it does
not constitute a project, as defined by Section 15378 of the State CEQA Guidelines.
Therefore, no environmental review is required.
FISCAL IMPACT
The PO carry-over process amended the FY 2025/26 adopted budget by $6,872,229.33.
This amount includes CIP related POs totaling $6,751,439.48, which continuing
appropriations have been previously authorized. A budget amendment of $120,789.85
for Non-CIP items is required to fund these commitments and the impact to various
funds/departments is shown in Attachment 2.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION (ROLL CALL VOTE REQUIRED)
Adopt Resolution No. 2025-____.
Attachment 1: FY 2024/25 Purchase Orders Carried Over to FY 2025/26
Attachment 2: Summary of Fund/Division Fiscal Impact
Attachment 3: Draft Resolution No. 2025-____
118
PO Number Vendor Name Purchase Order Description CIP Non-CIP PO Amount Budget
Amendment
09000014-R8 BJ PALMER & ASSOCIATES Planning, Design, Install For Underground Utilities 9,755.59$ 9,755.59$ 9,755.59$
12000027-R8 QWEST COMMUNICATIONS CO. LLC
Design Relocation Plan For Communications Conduit System On City
Row Along Union Pacific Railroad 6,178.01 6,178.01 6,178.01
12000052-R8 SPRINT COMMUNICATIONS CO. LP Fiber Optic Protection Project 24,722.00 24,722.00 24,722.00
14000061-R8 AECOM TECHNICAL SERVICES INC.
Engineering Design For La Ave Widening Between Moorpark Ave &
Spring Rd 377,845.40 377,845.40 377,845.40
15000052-R8 STANTEC CONSULTING SERVICES, INC.
Civil Engineering Design Services For The Re-Design Of The Princeton
Avenue Improvement Project 245.03 245.03 245.03
15000093-R8 NCM ENGINEERING CORPORATION Engineering Service For Spring Rd Widening Project 62,039.78 62,039.78 62,039.78
1700081-R7 DEMMERS, LINDA Consulting Services For New Moorpark Library 11,187.50 11,187.50 11,187.50
1900064-R5 RIGGS & RIGGS INC Property Appraisal Services 6,500.00 6,500.00
1900090-R5 ARCHITERRA INC.
Professional Design Services For Inclusive Playground At Tierra
Rejada 24,791.12 24,791.12 24,791.12
1900094-R5 PHOENIX CIVIL ENGINEERING INC.Civil Engineering Services For Inclusive Playground At Tierra Rejada 126,936.44 126,936.44 126,936.44
1900106-R5 KOSMONT REAL ESTATE SERVICES Real Estate Advisory & Brokerage Services 52,294.75 52,294.75
1900109-R5 RANCH SYSTEMS INC Water Meter Sensor Installation & Monitoring 5,384.76 5,384.76
2000079-R4 BEACON INTEGRATED PROF RESOURCE Princeton Avenue Right-Of-Way Support Services 2,927.22 2,927.22 2,927.22
2000094-R4 PHOENIX CIVIL ENGINEERING INC.Professional Services For Mwprca 23,128.50 23,128.50
2000108-R4 STANTEC CONSULTING SERVICES, INC.Arroyo Drive Improvements 87,470.16 87,470.16 87,470.16
2000119-R4 RIDECO INC On Demand Rideshare Program 4,078.39 4,078.39
2100019-R3 INTERWEST CONSULTING GROUP INC Contract Planning Services 21,250.00 21,250.00
2100023-R3 CIVIC SOLUTIONS, INC.Contract Planning Services 107,319.50 107,319.50
2100061-R3 M6 CONSULTING INC Prepare Row Dedication 2,680.00 2,680.00
2100093-R3 LPA INC Architectural Design For Library 492,571.21 492,571.21 492,571.21
2100125-R3 STANTEC CONSULTING SERVICES, INC.Princeton Avenue Construction Admin 22,254.11 22,254.11 22,254.11
2100126-R3 FCG CONSULTANTS INC Princeton Avenue Construction Management & Inspect 251.36 251.36 251.36
2100134-R3 COUNTY OF VENTURA Chp Tennant Improvement 442,236.70 442,236.70 442,236.70
2200208-R2 ALTA PLANNING + DESIGN, INC.Arroyo Simi Trail Master Plan 19,952.20 19,952.20 19,952.20
2200214-R2 SECURITY PAVING COMPANY, INC Princeton Avenue Improvment Project 162,022.20 162,022.20 162,022.20
2200254-R2 M6 CONSULTING INC Design Campus Park Restroom And Associated Improvements 1,872.69 1,872.69 1,872.69
2200258-R2 GNA FIRE ELECTRIC INC Fire Protection Systems 1.00 1.00
2200278-R2 HARRIS & ASSOCIATES, INC.Inclusionary Housing Program Services 20,238.75 20,238.75
2200281-R2 KTU&A Parks And Recreation Planning Services 41,230.76 41,230.76
2200283-R2 M6 CONSULTING INC
Design Professional Services For Building Repair Specifications For
High Street Arts Center 9,239.39 9,239.39
2300024-R1 CITY OF THOUSAND OAKS Local Dial-A-Ride Services 1.00 1.00
2300028-R1 PASSPORT LABS INC Parking Citation Processing Services 120.57 120.57
2300030-R1 MULTI W. SYSTEMS INC.Pump And Well System Maintenance And Support Services 1.00 1.00
2300046-R1 HARTZOG & CRABILL, INC.
Traffic Engineering Services To Provide A Traffic Control Device
Analysis For Pedestrian Improvements At Intersection Of Moorpark
Ave And Second St 4,900.00 4,900.00
2300049-R1 ADVANTAGE MAILING LLC Quarterly Brochure Printing 2,880.70 2,880.70
2300075-R1 BALFOUR BEATTY CONSTRUCTION LLC Construction Management For New Library 1,745,592.00 1,745,592.00 1,745,592.00
2300076-R1 P2S LP Building Commissioning Services For New City Library 43,100.00 43,100.00 43,100.00
2300083-R1 GLADWELL GOVERNMENTAL SERVICES, INC Records Management Services 17,150.00 17,150.00
2300087-R1
ALL LANGUAGES INTERPRETING &
TRANSLATING INC Language Interpreting And Translation Services 1,887.86 1,887.86
2300088-R1 QUINN COMPANY Emergency Standby Generator Maintenance Services 1.00 1.00
2300092-R1 SHAW HR CONSULTING, INC.Hr Professional Services - Ip 5,677.50 5,677.50
2300107-R1 HARRIS & ASSOCIATES, INC.Impact Fee Revision 387.50 387.50
2300123-R1 DOERSCHEL, DARREN P.A/V And Broadcast Consulting Services 6,530.00 15,495.00 22,025.00 22,025.00
2300128-R1 TYLER TECHNOLOGIES INC Tyler Epl Support Services 20,000.00 20,000.00
2400015 DURHAM SCHOOL SERVICES, LP Bus Excursion And Charter Bus Transit Services 16,971.91 16,971.91
2400025 LIBRARY SYSTEMS & SERVICES, LLC City Library Operations 6,333.42 6,333.42
2400036 PARKWOOD LANDSCAPE MAINTENANCE INC.Landscape Maintenance Services 1.00 1.00
2400046 CITY OF THOUSAND OAKS Moorpark City Transit Bus Operations For Fy 24/25 177,806.21 177,806.21
2400047 CITY OF THOUSAND OAKS Fixed Route Maintenance Service Fy 24/25 52.05 52.05
2400049 CITY OF THOUSAND OAKS Local Dial-A-Ride Services Fy 24/25 15,848.22 15,848.22
2400061 RINCON CONSULTANTS INC
Non-Stormwater Municipal Separate Storm Sewer System (Ms4)
Major Outfall Screening And Source Investigation Services 121,918.22 121,918.22
2400063 RIDECO INC Mct On Demand 23,576.53 23,576.53
2400066 VENTURA COUNTY IT SERVICES DEPARTMENT Repeater Access 881.96 881.96
2400069 B&H FOTO & ELECTRONICS CORP Microphones For Science Dr. Broadcast 1,937.84 1,937.84 1,937.84
2400071 RLA CONSERVATION LLC Art And Architecture Conservation Services 1.00 1.00
2400073 DATA TICKET INC.Administrative Citation Processing & Adjudication 13,500.00 13,500.00
2400075 DRAPER CONTRACTORS INC Playground Resurfacing Renovation At Community Center Park 11,380.00 11,380.00
2400076 M6 CONSULTING INC Traffic Control Plan Update On High Street 456.00 456.00
2400077 SCI CONSULTING GROUP Cfd Formation 5,575.21 5,575.21
2400081 TRITON TECHNOLOGY SOLUTIONS, INC.Broadcast Systems For Science Dr 5,352.24 5,352.24 5,352.24
2400093 GROUND PENETRATING RADAR SYSTEMS, LLC Ground Penetrating Radar System 4,625.00 4,625.00 4,625.00
2400098 SBVA LLC Amusement Devices Services 1,056.00 1,056.00
CITY OF MOORPARK
FY 2024/25 PURCHASE ORDER CARRIED OVER TO FY 2025/26
ATTACHMENT 1
119
2400105 TENTH ORION REAL ESTATE GROUP INC Broker Services 6,000.00 6,000.00
2400110 M6 CONSULTING INC
New Library Engineering, Land Development Review, And Inspection
Services 43,921.75 43,921.75 43,921.75
2400119 PHOENIX CIVIL ENGINEERING INC.
Design And Construction Management Services For Sewer Repair
And Parking Lot Repaving 65,780.00 65,780.00 65,780.00
2400123 ABM ELECTRICAL & LIGHTING SOLUTIONS, INC.Energy Services 87,558.68 87,558.68 87,558.68
2400124 EVERGREEN SOLUTIONS LLC Total Compensation Study 3,942.50 3,942.50 3,942.50
2400125 HL CONSTRUCTION MANAGEMENT INC.
Cost Estimating Service Tierra Rejada Park Universally Accessible
Playground 1,000.00 1,000.00 1,000.00
2400127 STANTEC CONSULTING SERVICES, INC.High St Improvement - Construction Admin 82,264.50 82,264.50 82,264.50
2400128 M6 CONSULTING INC
Construction Management And Inspection Services For High Street
Improvement Project 296,921.75 296,921.75 296,921.75
2400129 F.S. CONTRACTORS INC Construction Agreement For High Street Improvement Project 2,480,457.00 2,480,457.00 2,480,457.00
2400133 AIRGAP LABS LLC Network Redesign And Ztna Configuration 33,000.00 33,000.00
2400137 DIAL SECURITY Magnetic Door Opener Installation 5,140.00 5,140.00 5,140.00
2400139 FORTECH SOLUTIONS, INC.Audio Visual Services 6,000.00 6,000.00 6,000.00
2400140 OUTDOOR CREATIONS, INC.Dual Stream Trash/Recycle Receptacles 17,803.50 17,803.50
2400142 CALTEC ELECTRIC INC Electrical Installation And Renovation Services At Various Locations 10,246.31 10,246.31
2400145 SCI CONSULTING GROUP Landscape And Lighting District Formation 12,600.00 12,600.00
2400146 OUTDOOR CREATIONS, INC.Concrete Picnic Tables 14,502.35 14,502.35 14,502.35
2400149 M6 CONSULTING INC Facilities Condition Assessment For High Street Arts Center 37,975.00 37,975.00 37,975.00
2400150 PACIFIC TENNIS COURTS, INC Multi-Use Court Resurfacing And Restriping 48,875.00 48,875.00 48,875.00
6,751,439.48$ 942,150.32$ 7,693,589.80$ 6,872,229.33$
120
Account Account Name Original Budget Revision Adjusted Budget
1000-133-00000-51000 HR/RISK - CONTRACTUAL SVC 5,000.00$ 3,942.50$ 8,942.50$
1000-171-L0005-51000 HSAC - CONTRACTUAL SVC 1,950.00 37,975.00 39,925.00
2390-541-R0030-53000 AVCP - PROP MAINT SVC 130,000.00 63,377.35 193,377.35
9000-134-00000-51000 ISD/CABLE - CONTRACTUAL SVC 517,550.00 15,495.00 533,045.00
Grand Total:654,500.00$ 120,789.85 775,289.85$
CITY OF MOORPARK
FY 2024/25 NON-CIP PURCHASE ORDER CARRIED OVER TO FY 2025/26
FISCAL IMPACT BY ACCOUNT
ATTACHMENT 2
121
ATTACHMENT 3
RESOLUTION NO. 2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2025/26 OPERATING AND CAPITAL IMPROVEMENT BUDGET
TO INCREASE APPROPRIATIONS FOR FISCAL YEAR
(FY) 2024/25 PURCHASE ORDER CARRY OVER
WHEREAS, on June 18, 2025, the City Council adopted the Operating and Capital
Improvement Budget for FY 2025/26 and FY 2026/27; and
WHEREAS, a staff report has been presented to the Council requesting approval of
the budget amendment generated by the FY 2024/25 Purchase Order carry over process
completed on August 12, 2025, which resulted in an aggregate increase in appropriations of
$120,789.85; and
WHEREAS, the Purchase Order carry over impacted various funds including, the
General Fund (1000), Park Maintenance District (2390), and Internal Services Fund (9000);
and
WHEREAS, Exhibit “A” hereof describes said budget amendments and the resultant
impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment appropriating and encumbering $120,789.85
for FY 2024/25 Purchase Order carried over to FY 2025/26 as more particularly described in
Exhibit “A”, attached hereto, is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution and shall
cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of September, 2025.
________________________________
Chris R. Enegren, Mayor
ATTEST:
___________________________________
Ky Spangler, City Clerk
Attachment: Exhibit “A” – Budget Amendment
122
Resolution No. 2025-____
Page 2
BUDGET AMENDMENT to
Various City Funds for Fiscal Year 2024/25 Purchase Order
Encumbrances Carried Over to Fiscal Year 2025/26
Fiscal Year 2025/26
FUND ALLOCATION FROM:
Fund Account Number Amount
General Fund 1000-000-00000-33990 41,917.50$
Park Maintenance District 2390-000-00000-33990 63,377.35
Internal Services 9000-000-00000-33990 15,495.00
120,789.85$
DISTRIBUTION OF APPROPRIATION TO EXPENDITURE ACCOUNTS:
Account Number Current Budget Amount Adjusted Budget
1000-133-00000-51000 5,000.00$ 3,942.50$ 8,942.50$
1000-171-L0005-51000 1,950.00 37,975.00 39,925.00
2390-541-R0030-53000 130,000.00 63,377.35 193,377.35
9000-134-00000-51000 517,550.00 15,495.00 533,045.00
654,500.00$ 120,789.85$ 775,289.85$
EXHIBIT A
123