HomeMy WebLinkAboutAGENDA REPORT 2025 0903 CC REG ITEM 10MCITY OF MOORPARK, CALIFORNIA
City Council Meeting
of September 3, 2025
ACTION APPROVED STAFF
RECOMMENDATIONS.
BY A. Hurtado.
M. Consider Acceptance of Public Improvements, Authorization of Release of Project
Bonds in Accordance with the Contract Provisions for the Princeton Avenue
Improvement Project (CIP Project No. C0020), Specification No. MPK 21-03,
Federal Aid No. HSIPL-5436(018), and Authorization to File Notice of Completion.
Staff Recommendation: 1) Accept completion of the Princeton Avenue
Improvement Project (CIP No. C0020), Specification No. MPK 21-03, Federal Aid
No. HSIPL-5436(018); and 2) Authorize the City Clerk to file the Notice of
Completion with the Ventura County Recorder’s Office; and 3) Authorize the City
Clerk to exonerate the Faithful Performance and Material Suppliers and Laborers
Bonds, Bond No. 30134657, one year after the date of recordation of the Notice of
Completion. (Staff: Daniel Kim, City Engineer/Public Works Director)
Item: 10.M.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Daniel Kim, City Engineer/Public Works Director
DATE: 09/03/2025 Regular Meeting
SUBJECT: Consider Acceptance of Public Improvements, Authorization of
Release of Project Bonds in Accordance with the Contract
Provisions for the Princeton Avenue Improvement Project (CIP
Project No. C0020), Specification No. MPK 21-03, Federal Aid No.
HSIPL-5436(018), and Authorization to File Notice of Completion
SUMMARY
On February 16, 2022, the City Council awarded a construction contract to Security
Paving Company, Inc. (Security Paving) in the amount of $14,161,334.00, plus a 15%
project contingency amount of $2,124,200.00, for a total contract amount of
$16,285,534.00 for the Princeton Avenue Improvement Project. The completed project
scope of work includes widening of the roadway and construction of two vehicle travel
lanes, dual left-turn lane, Class II bikeways, sidewalks, curb and gutter, retaining wall
structures, storm drainage infrastructure, landscape and irrigation improvements, and
utility relocations.
Final inspection for the project is complete and the work performed by Security Paving
has been accepted by the Public Works Director. It is staff’s determination that Security
Paving has executed 100% of the construction contract and that it is now appropriate for
the City Council to accept the Princeton Avenue Improvement Project as complete.
BACKGROUND
On July 1, 2009, the City Council approved the conceptual design for the Princeton
Avenue Improvement Project and directed staff to proceed with the completion of the
plans, specifications, cost estimates, and acquisition of the required right-of-way and
construction easements for the widening of the roadway and construction of two vehicle
travel lanes, dual left-turn lane, Class II bikeways, sidewalks, curb and gutter, retaining
wall structures, storm drainage infrastructure, landscape and irrigation improvements,
and utility relocations.
Item: 10.M.
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Honorable City Council
09/03/2025 Regular Meeting
Page 2
In 2010, the City was awarded $900,000 in federal funds from the Highway Safety
Improvement Program (HSIP) for the construction of the improvements on Princeton
Avenue. The Federal Highway Administration (FHWA) is the federal agency that is
involved in the federal funding and has delegated its authority to the State of California
Department of Transportation (Caltrans) Office of Local Assistance. Caltrans has the
responsibility to ensure that local agencies are administering the federal aid program
and are in conformance with the applicable federal requirements, including the following
FHWA project milestones for the Princeton Avenue Improvement Project.
• June 12, 2018: National Environmental Policy Act (NEPA) Compliance and
Determination that the project has no significant impacts on the environment.
• December 10, 2020: Caltrans Office of Permits approved the City’s Encroachment
Permit No. 07-18-N-MC-2457 for the construction of the Princeton Avenue
improvements within State right-of-way.
• January 7, 2021: Caltrans Office of Permits approved the City’s Encroachment
Permit Rider No. 07-18-N-RD-3216 for acceptance of the Hazardous Waste reports
associated with construction of the Princeton Avenue improvements within State
right-of-way.
• August 5, 2021: Obtained NEPA Re-Validation for a minor scope change to the
project to include a pedestrian sidewalk along the north side of Princeton Avenue.
• August 12, 2021: Right-of-Way Certification was granted by Caltrans.
• November 18, 2021: Project Authorization to Proceed granted by the FHWA. FHWA
obligates $900,000 of federal HSIP and $200,000 of federal Surface Transportation
Program (STP) funds for the project. Federal Project Authorization to Proceed
provides clearance for the City to advertise the project for construction contracts.
On October 6, 2021, the City Council approved the Plans and Specifications for the
Princeton Avenue Improvement Project and authorized staff to advertise the project to
obtain construction bids and a Request for Proposals for Construction Management and
Inspection Services.
DISCUSSION
On February 16, 2022, the City Council awarded a construction contract to Security
Paving Company, Inc. in the amount of $14,161,334.00, plus a 15% project contingency
amount of $2,124,200.00, for a total contract amount of $16,285,534.00. Immediately
after the contract award, staff coordinated with AT&T California, Charter/Spectrum
Communications, Crown Castle Network, Southern California Edison, and Southern
California Gas Company for the relocation of all utility infrastructure within the public
right-of-way. This utility relocation effort was to prepare Princeton Avenue for the
roadway widening and improvements.
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Honorable City Council
09/03/2025 Regular Meeting
Page 3
Staff issued a Notice to Proceed with an effective start date of August 1, 2022. The
project was originally scheduled to be completed on February 5, 2024. However, the
project encountered many weather-related delays. Additionally, Security Paving
assisted the City with replacing several street light fixtures and sections of the retaining
wall that were damaged by the public, which extended the duration of the project.
Final inspection for the project is complete and the work performed by Security Paving
has been accepted by the Public Works Director. It is staff’s determination that Security
Paving has executed 100% of the construction contract and that it is now appropriate for
the City Council to accept the Princeton Avenue Improvement Project as complete. The
following is a summary of the total construction cost for the project.
Consultant/Contractor Scope of Work Total Cost Contract
Security Paving
Company, Inc.
Civil Construction
Contractor $16,129,912.82 $16,285,534.00
Stantec Consulting
Services, Inc.
Construction
Administration $200,180.90 $222,435.00
FCG Consultants, Inc.
Construction
Management and
Inspection Services
$1,967,232.29 $1,967,483.65
Earth Systems Pacific
Geotechnical
Construction Testing and
Observation
$77,000.00 $77,000.00
Total $18,374,326.01 $18,552,452.65
As previously mentioned, the City was awarded federal funds from FWHA’s Highway
Safety Improvement and Surface Transportation Programs. City staff also secured
additional federal funds for the project and a reimbursement agreement with Ventura
County Waterworks District No. 1 for the construction of a new water main line along
Princeton Avenue. The following table provides a summary of reimbursements to the
City for the project.
Agency Reimbursement Description Amount
FHWA (Federal) Highway Safety Improvement Program $1,000,000.00
FHWA (Federal) Surface Transportation Program $200,000.00
FHWA (Federal) Highway Improvement Program $456,976.00
County Waterworks Water Line Construction $787,407.16
Total $2,444,383.16
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Honorable City Council
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As part of project completion and acceptance, the City Clerk will file a Notice of
Completion with the County Recorder’s Office. In accordance with the Contract
Documents, the Faithful Performance and Material Suppliers and Laborers Bonds
(Bond No. 30134657), in the amount of $14,161,334.00, will be exonerated by the City
Clerk’s Office one year after the date of recordation of the Notice of Completion.
ENVIRONMENTAL DETERMINATION
The California Environmental Quality Act (CEQA) does not apply to activities that will
not result in a direct or reasonably foreseeable indirect physical change in the
environment or is otherwise not considered a project as defined by CEQA Statute
§21065 and CEQA State Guidelines § 15060(c)(3) and § 15378. The acceptance of a
project and filing a Notice of Completion meets the above-mentioned criteria and is not
subject to CEQA. No additional environmental review is required.
FISCAL IMPACT
None.
COUNCIL GOAL COMPLIANCE
This action does not support a current strategic directive.
STAFF RECOMMENDATION
1.Accept completion of the Princeton Avenue Improvement Project (CIP No.
C0020), Specification No. MPK 21-03, Federal Aid No. HSIPL-5436(018); and
2.Authorize the City Clerk to file the Notice of Completion with the Ventura County
Recorder’s Office; and
3.Authorize the City Clerk to exonerate the Faithful Performance and Material
Suppliers and Laborers Bonds, Bond No. 30134657, one year after the date of
recordation of the Notice of Completion.
Attachment: Notice of Completion
139
Updated: March, 2025 (address change)
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
323 Science Drive
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a)acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
1.The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the
property hereinafter described:
2.The full name of the owner is: City of Moorpark
3.The full address of the owner is: 323 Science Drive, Moorpark, California 93021
4.The nature of the interest or estate of the owner is: In fee, public right-of-way
5.The owner retained a contractor to perform a work of improvement as follows:
Princeton Avenue Improvement Project
The name and address of the contractor, if any, for such work of improvement was:
Security Paving Company, Inc., 3075 Townsgate Road, Suite 200, Westlake Village, CA 91361
The date of the contract was: March 14, 2022
6.The name and address of the surety, if any, was:
Western Surety Company, City of Sioux Falls, South Dakota
7.The name and address of the construction lender, if any, for such work of improvement was:
None
8.The property on which the work of improvement was constructed is in the City of Moorpark, County of
Ventura, State of California, and is described as follows: Princeton Avenue
9.The street address of said property is: Princeton Avenue
10.Date labor ceased on the work of improvement: July 18, 2025
11.The work of improvement was completed on: July 18, 2025
Dated: Signed:
PJ Gagajena, City Manager, City of Moorpark, 323 Science Drive, Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on , 202_, at Moorpark, California.
Signed:__________________________________________________________________________________
PJ Gagajena, City Manager, City of Moorpark, 323 Science Drive, Moorpark, California 93021
ATTACHMENT
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