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HomeMy WebLinkAboutMIN 2025 0604 CC REGMINUTES OF THE CITY COUNCIL OF THE CITY OF MOORPARK Moorpark, California June 4, 2025 A Regular Meeting of the City Council of the City of Moorpark was held on Wednesday, June 4, 2025, at 6:30 p.m. in the Council Chambers of said City located at 323 Science Drive, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. CALL TO ORDER: Mayor Enegren called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE: Deputy City Clerk Blanca Garza led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Barrett, Castro (arrived at 7:15 p.m.), Delgado and Mayor Enegren. Absent: Councilmember Means. Staff Present: Troy Brown, City Manager, Kevin Ennis, City Attorney; PJ Gagajena, Assistant City Manager; Brian Chong, Assistant to the City Manager; Hiromi Dever, Finance Director; Daniel Kim, City Engineer/Public Works Director; Doug Spondello, Community Development Director; Jessica Sandifer, Deputy Parks & Recreation Director; Stephanie Anderson, Recreation Services Manager, Carolina Tijerino, Human Resources Manager, Chris Ball, Senior Management Analyst; Michelle Woomer, Senior Management Analyst; John Bandek, Economic Development Manager; April Rosser, Management Analyst - Housing; Chris Thompson, Senior Information Systems Administrator; Chief of Police Nick Odenath, Ventura County Sheriffs Office; and Blanca Garza, Deputy City Clerk II. 4. PROCLAMATIONS AND COMMENDATIONS: A. Recognition of Outgoing Teen Council Members. Mayor Enegren presented Certificates of Recognition to Katelyn Craft, Bianca Gagajena, Abe Jeong, Zoey Jeong, Elijah Luekenga, Eve Luekenga, Allison Mendelson, Dylan Montelibano, Charlea Moore, and Michael Stevenson for their service on the 2024/25 Teen Council. Minutes of the City Council Moorpark, California Page 2 June 4, 2025 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the City Council to reorder Item 9.A. to be heard as the last Presentation/Action/Discussion item at the request of Councilmember Castro. CONSENSUS: It was the consensus to adjourn the meeting in memory of Kam Holland at the request of Mayor Enegren. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Barrett reported on May 27 he attended the High Street Streetscape Improvements groundbreaking preparation meeting, noting that staff is communicating with business owners to minimize the construction impacts. Councilmember Barrett reported on May 27 he attended the Tri-County Chamber Alliance meeting. Councilmember Barrett reported on May 28 he attended the City's Budget Workshop meeting. Councilmember Barrett reported on May 29 he attended the Lotus Floor and Home grand opening and ribbon cutting. Councilmember Barrett reported on May 30 he attended opening night of Spamalot at the High Street Arts Theater. Councilmember Barrett reported on June 3 he attended the groundbreaking for the High Street Streetscape Improvement project. Councilmember Barrett reported on June 3 he attended the Moorpark Chamber of Commerce mixer at Mountain Mike's Pizza. Councilmember Barrett reported on June 4 he attended the Moorpark Chamber of Commerce Government Relations Committee meeting. Councilmember Delgado reported on May 26, she, along with Mayor Enegren attended both the Veterans Memorial and Field of Valor event presentations from the Rotary Club of Moorpark and the Moorpark Morning Rotary Club. Councilmember Delgado reported on May 28 she attended the Budget Workshop meeting. Minutes of the City Council Moorpark, California Page 3 June 4, 2025 Councilmember Delgado reported on May 30, she, along with Mayor Enegren and Councilmember Barrett, attended the opening night of Spamalot. Councilmember Delgado reported on June 3 she attended the High Street Streetscape Improvements groundbreaking event. Mayor Enegren reported on May 25 he attended the California Cup Field Hockey Tournament at Moorpark College. Mayor Enegren reported on May 26 he attended the Veterans Memorial and Field of Valor events. Mayor Enegren reported on May 28 he attended the Budget workshop meeting. Mayor Enegren reported on May 29 he attended the ribbon cutting for Lotus Floor and Home's grand opening. Mayor Enegren reported on May 30 he attended a performance of Spamalot. Mayor Enegren reported on June 3 he attended the High Street Streetscape Improvement groundbreaking event. Mayor Enegren reported on June 3 he attended the Moorpark Chamber of Commerce mixer at Mountain Mike's Pizza. Mayor Enegren reported on June 4 he attended the Moorpark Chamber of Commerce Government Relations Committee meeting. Mayor Enegren extended an invitation to sign up now for summer special interest camps at the Arroyo Vista Recreation Center. Camps offered this summer include Lego engineering, movie making, forest adventures, Extreme Nerf, and a variety of sports camps including soccer, basketball, baseball, field hockey, rugby, and tennis. For details and to register, visit the City's website. Mayor Enegren announced Movies in the Park kicks off on Saturday, June 14 with a screening of The Wizard of Oz. The movie will be shown at the Arroyo Vista Community Park starting at 8:15 p.m. Admission is free and food is available for purchase. For details including this summer's schedule, visit the City's website. Mayor Enegren announced the first summer Skate Night on Friday, June 20. Put on your quads or blades and join us for an evening of skating, music, contests, and more. The fun takes place from 6:00 to 8:00 p.m. at the Arroyo Vista Community Park multi -use court. Admission is free! For details visit the City's website. Mayor Enegren announced teens entering 6th through 8th grade can buy tickets now for the annual Coco Loco Luau! Kick off the summer with water attractions, Minutes of the City Council Moorpark, California Page 4 June 4, 2025 games, shave ice, music, and more on Saturday, June 21 at the Arroyo Vista Community Park. For details and ticket information, visit the City's website. Mayor Enegren announced applications are being accepted for appointment to the Moorpark Teen Council for a term beginning September 1, 2025, and ending June 30, 2026. The Teen Council typically consists of between 7 and 15 members who are Moorpark teens entering 7th to 12th grades in the fall. All applicants must reside within the City limits of the City of Moorpark and be enrolled in school. The Teen Council will typically meet twice monthly at Arroyo Vista Recreation Center and will also be asked to volunteer at City of Moorpark special events sponsored by the City's Parks, Recreation, and Community Services Department. Applications must be received by 5:00 p.m. on Monday, June 16. Mayor Enegren announced Ventura County Supervisor Janice S. Parvin is hosting a Blood Drive on June 5, 2025, from 1:00 to 7:00 p.m. at the Arroyo Vista Community Park. The Sponsor Code is: VCParvin. For more information visit redcrossblood.org or ventura.org/Parvin. 8. PUBLIC HEARINGS: A. Consider Final Review of the Assessment Engineer's Report for the Parks and Recreation Maintenance and Improvement Assessment District and Consider Resolution Confirming the Levy Amount and Ordering the Continuation of Assessment for Fiscal Year 2025/26. Staff Recommendation: 1) Open the public hearing, take public testimony, and close the public hearing; and 2) Adopt Resolution No. 2025-4318 Confirming the Levy Amount and Ordering the Continuation of Assessment for Fiscal Year 2025/26. (ROLL CALL VOTE REQUIRED) Ms. Dever gave the staff report. Mayor Enegren opened the public hearing at 6.52 p.m.; having no speakers, the public hearing was closed. MOTION: Mayor Enegren moved, and Councilmember Barrett seconded a motion to adopt Resolution No. 2025-4318 confirming the Levy Amount and Ordering the Continuation of Assessment for Fiscal Year 2025/26. The motion carried by 3-0 roll call vote, Councilmembers Castro and Means absent. B. Consider Final Review of the Assessment Engineer's Report for the Landscaping and Lighting Maintenance Assessment Districts and Consider Resolution Confirming the Levy Amounts and Ordering the Continuation of Assessment for Fiscal Year 2025/26. Staff Recommendation: 1) Open the public hearing, take public testimony, and close the public hearing; and 2) Adopt Resolution No. 2025-4319 confirming the Levy Amounts and Ordering the Continuation of Assessment for Fiscal Year 2025/26. (ROLL CALL VOTE REQUIRED) Minutes of the City Council Moorpark, California Page 5 June 4, 2025 Ms. Dever gave the staff report. Brief questions from Council followed regarding the reason fund balance deficits now exist in the Williams Ranch, Inglewood, and Mountain Meadows Districts (Table 3 in the staff report) to which City Manager Brown responded the deficits are due to costs escalating higher than the CPI. It was remarked that a notable reduction in gas tax revenues has not yet occurred as a result of the increase in electric vehicles. Mayor Enegren opened the public hearing at 7:02 p.m.; having no speakers, the public hearing was closed. MOTION: Councilmember Delgado moved, and Mayor Enegren seconded a motion to adopt Resolution No. 2025-4319 confirming the Levy Amounts and Ordering the Continuation of Assessment for Fiscal Year 2025/26. The motion carried by 3-0 roll call vote, Councilmembers Castro and Means absent. 9. PRESENTATION/ACTION/DISCUSSION: B. Consider Presentations from Applicants and Make Appointments to Fill Two Vacancies on the Library Board for Three -Year Terms Ending June 30, 2028. Staff Recommendation: Hear presentations from applicants and appoint two representatives to the Library Board for three-year terms ending June 30, 2028. Ms. Garza gave the staff report. The City Council heard presentations from Library Board Applicants in the following order: Michelle Barrett, Emily Hickey, and Ola Bateman. AT THIS POINT in the meeting Councilmember Castro arrived. The time was 7:15 p.m. There were no speakers. Following presentations from the applicants, Mayor Enegren solicited nomination from Councilmembers Barrett, Castro, and Delgado who expressed concurrence on applicants Michelle Barrett and Ola Bateman. MOTION: Mayor Enegren moved, and Councilmember Delgado seconded a motion to appoint Michelle Barrett to the Library Board for a three-year term ending June 30, 2028. The motion carried by voice vote 4-0, Councilmember Means absent. MOTION: Mayor Enegren moved, and Councilmember Barrett seconded a motion to appoint Ola Bateman to the Library Board for a three-year term ending June 30, 2028. The motion carried by voice vote 4-0, Councilmember Means absent. Minutes of the City Council Moorpark, California e 6 June 4. 2025 C. Receive a Presentation from the Housing Trust Fund Ventura County and Consider Request for Contribution and an Associated Resolution Amending the Fiscal Year 2024/25 Budget to Allocate $200,000 from the City Affordable Housing Fund (2121). Staff Recommendation: Authorize a one- time $200,000 financial contribution to the Housing Trust Fund Ventura County for Fiscal Year 2024/25 and adopt a resolution amending the Fiscal Year 2024/25 budget to appropriate $200,000 from the City Affordable Housing Fund (2121) for contribution to the Housing Trust Fund Ventura County. (ROLL CALL VOTE REQUIRED) Ms. Rosser introduced Linda Braunschwiger, Chief Executive Officer of the Housing Trust Fund Ventura County, who gave the presentation. Responsive to Council questions, Ms. Braunschweiger stated there is no mathematical formula for a City's contribution request and confirmed each City has been contributing according to their capacity for projects to be developed. It was further confirmed there is no ratio benefit to a city on its contributions because there is no way to guarantee where a project will be located. She noted the Housing Trust Fund is working on finding different ways to fund affordable housing developments. There were no speakers. Discussion followed among Councilmembers on the City's approved Housing Element and the City's Affordable Housing Fund's balance. City Manager Brown noted the Housing Element considers joining or establishment of a local housing trust fund, that additional resources would be needed for the City to be a direct participating lender on projects, and stated the requested contribution would be rapidly replenished by incoming Development Agreement payments as approved projects are constructed. MOTION: Councilmember Barrett moved, and Councilmember Delgado seconded a motion to authorize a one-time $200,000 contribution to the Housing Trust Fund Ventura County and adopt Resolution No. 2025-4321 amending the Fiscal Year 2024/25 budget to appropriate $200,000 from the City Affordable Housing Fund (2121). The motion carried by 4-0 roll call vote, Councilmember Means absent. A. Consider Adoption of a Resolution Appointing PJ Gagajena to the Position of City Manager and Approving the Employment Agreement between the City and PJ Gagajena Effective June 28, 2025, and Superseding Resolution No. 2018-3669. Staff Recommendation: 1) Prior to a motion to adopt the attached Resolution approving the Employment Agreement between the City of Moorpark and PJ Gagajena, the Mayor shall make an oral summary report for compliance with Section 54953(c)(3) of the Government Code as follows: Staff is recommending the City Council approve an Employment Agreement between the City and PJ Gagajena for the position of City Manager. In addition to the benefits described in the City's adopted Minutes of the City Council Moorpark, California Page 7 June 4, 2025 Management Benefits Resolution, following is a summary of the Salary, Benefits, and Severance provisions of the Employment Agreement that are unique to this Agreement: The Term of the Employment Agreement is for two years unless sooner terminated. Employee's salary for the position of City Manager is set Range CM of the City's Salary Plan, with an established hourly rate of $117.79, which is approximately $245,003.20 annually. Employee will be entitled to accrue Annual Leave, in lieu of vacation or sick leave, at a rate of 8.0 hours per pay period with cash out options during certain periods of the year. Employee will accrue administrative leave at a rate of 116 hours per year. Dental and Medical benefits shall be employer provided, with City contributions for annual physical examinations. The City will contribute an amount equal to 2.5% of gross base salary to a deferred compensation program. Employee will make the employee contribution to the CalPERS pension system. The City will provide Employee with a car allowance payment of $515 per month and a cell phone allowance of $70 per month. If City terminates Employee's employment without cause, City shall pay a lump sum severance benefit amount equal to three months of Employee's then applicable base salary if terminated without cause within one year of the Effective date; and an amount equal to six months of his then applicable base salary if terminated without cause from and following the one-year anniversary of the Effective date. 2) Adopt Resolution No. 2025-4320, superseding Resolution No. 2018-3669. (ROLL CALL VOTE REQUIRED) Ms. Tijerino gave the staff report. There were no speakers. Prior to a motion, Mayor Enegren made the following announcement in compliance with Section 54953(c)(3) of the Government Code: "Staff is recommending the City Council approve an Employment Agreement between the City and PJ Gagajena for the position of City Manager. In addition to the benefits described in the City's adopted Management Benefits Resolution, following is a summary of the Salary, Benefits, and Severance provisions of the Employment Agreement that are unique to this Agreement: The Term of the Employment Agreement is for two years unless sooner terminated. Employee's salary for the position of City Manager is set Range CM of the City's Salary Plan, with an established hourly rate of $117.79, which is approximately $245,003.20 annually. Employee will be entitled to accrue Annual Leave, in lieu of vacation or sick leave, at a rate of 8.0 hours per pay period with cash out options during certain periods of the year. Employee will accrue administrative leave at a rate of 116 hours per year. Dental and Medical benefits shall be employer provided, with City contributions for annual physical examinations. The City will contribute an amount equal to 2.5% of gross base salary to a deferred compensation program. Employee will make the employee contribution to the CalPERS pension system. The City will provide Employee with a car allowance Minutes of the City Council Moorpark, California Paae 8 June 4. 2025 payment of $515 per month and a cell phone allowance of $70 per month. If City terminates Employee's employment without cause, City shall pay a lump sum severance benefit amount equal to three months of Employee's then applicable base salary if terminated without cause within one year of the Effective date; and an amount equal to six months of his then applicable base salary if terminated without cause from and following the one-year anniversary of the Effective date." MOTION: Mayor Enegren moved, and Councilmember Barrett seconded a motion to adopt Resolution No. 2025-4320 superseding Resolution No. 2018-3669. The motion carried by 4-0 roll call vote, Councilmember Means absent. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Barrett moved, and Councilmember Delgado seconded a motion to approve the Consent Calendar. The motion carried by 4-0 roll call vote, Councilmember Means absent. A. Consider Warrant Register for Fiscal Year 2024/25 — June 4, 2025. Staff Recommendation: Approve the warrant register. B. Consider Resolution Amending the Authorization of Investment of City Monies in the Ventura Countv Investment Pool Fund and Rescindina Resolution No. 2022-4100. Staff Recommendation: 1) Adopt Resolution No. 2025-4322 Amending the Authorization of Investment of City Monies in the Ventura County Investment Pool Fund; and 2) Delegate signing authority to the City Manager or Assistant City Manager, in absence of the City Manager, to execute the following forms: a. County of Ventura Auditor - Controller Signature Authorization; and b. County of Ventura Auditor - Controller Authorized Signatures for Wire Transfers; and Rescind Resolution No. 2022-4100. (ROLL CALL VOTE REQUIRED) C. Consider Amendment No. 4 to Civic Solutions, Inc. Agreement for Contract Planning Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 4 to the Agreement with Civic Solutions, Inc. subject to final language approval of the City Manager. D. Consider Amendment No. 5 to Chambers Grouo. Inc. Aareement for On - Call Environmental Consulting Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 5 to the Agreement with Chambers Group, Inc., subject to final language approval of the City Manager. E. Consider Amendment No. 1 to Aareement with Durham School Services L.P., for Bus Excursions and Charter Bus Transit Services. Staff Recommendation: Authorize Amendment No. 1 to Agreement with Durham School Services, L.P., and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager. Minutes of the City Council Moorpark, California Page 9 June 4, 2025 F. Consider Award of Agreement to Natural Green Landscape, Inc. for Landscape Maintenance Services in Landscape and Lighting Maintenance Assessment District (LLD) Zone 22. Staff Recommendation: Approve Agreement with Natural Green Landscape, Inc. and authorize the City Manager to execute the Agreement, including future Amendments to extend the term and increase the annual compensation as outlined in the Agreement, subject to final language approval of the City Manager. G. Consider Award of Agreement to Venco Western, Inc. for Landscape Maintenance Services in Landscape and Liahtina Maintenance Assessment District (LLD) Citywide Zones, Zones of Benefit 1-11, and 14, and Miscellaneous City Properties. Staff Recommendation: Approve Agreement with Venco Western, Inc. and authorize the City Manager to execute the Agreement, including future Amendments to extend the term and increase the annual compensation as outlined in the Agreement, subject to final language approval of the City Manager. H. Consider Award of Agreement to Natural Green Landscape, Inc. for Landscape Maintenance Services in Parks. Staff Recommendation: Approve Agreement with Natural Green Landscape, Inc. and authorize the City Manager to execute the Agreement, including future Amendments to extend the term and increase the annual compensation as outlined in the Agreement, subject to final language approval of the City Manager. Consider Resolution to Adopt a Project List to be Funded by Senate Bill 1 (SB1): Road Repair Accountability Act of 2017 (Cycle 9 for Fiscal Year 2025/26). Staff Recommendation: Adopt Resolution No. 2025-4323 and authorize staff to submit the proposed project list online to the California Transportation Commission prior to July 1, 2025. (ROLL CALL VOTE REQUIRED) J. Consider Professional Services Agreement for Handheld Parking Citation Devices, Parking Citation Processing, and Adjudication Services Between the City of Moorpark and Data Ticket, Inc. Staff Recommendation: Approve and award Professional Services Agreement for Handheld Parking Citation Devices, Parking Citation Processing and Adjudication Services to Data Ticket, Inc.; and authorize the City Manager to sign the Agreement, for a total not -to -exceed amount of $95,000, subject to final language approval of the City Manager. K. Consider Public Works Services Aareements with Yunex. LLC for Citvwide Traffic Signal Maintenance Services and Citywide Street Lighting Maintenance Services. Staff Recommendation: 1) Award a Public Works Services Agreement for traffic signal maintenance services to Yunex, LLC and authorize the City Manager to execute the Agreement for an initial total not -to -exceed amount of $400,000 with a term from July 1, 2025, to June 30, 2029, subject to final language approval of the City Manager; and Minutes of the City Council Moorpark, California Page 10 June 4 2025 2) Award a Public Works Services Agreement for street lighting maintenance services to Yunex, LLC and authorize the City Manager to execute the Agreement for an initial not -to -exceed amount of $400,000 with a term from July 1, 2025, to June 30, 2029, subject to final language approval of the City Manager. L. Consider a Resolution Approving an Annual Consumer Price Index Adjustment of 3.00% for Rates in the City Attorney Legal Services Agreement with Richards, Watson & Gershon. Staff Recommendation: Adopt Resolution No. 2025-4324, approving a 3.00% CPI adjustment for rates effective July 1, 2025, in the legal services agreement with Richards, Watson & Gershon. (ROLL CALL VOTE REQUIRED) 11. ORDINANCES: None. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for consideration of Items 12.A, 12.13, and 12.C. on the Agenda. The time was 7.49 p.m. AT THIS POINT in the meeting, Councilmember Delgado announced her recusal from participation in Agenda Item Nos. 12.13, and 12.C. relating to the sale of City properties at 1063-1123 and 1293-1331 Walnut Canyon Road as the party proposing to buy those properties is represented by an agent and broker in the same real estate firm she is affiliated with, and even though she would not gain or lose any money from the transaction, the decision could financially affect the real estate broker in the same firm she works with. A. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency Designated Representatives: PJ Gagajena, Assistant City Manager and Carolina Tijerino, Human Resources Manager Represented Employee Organization: Service Employees International Union, ALF-CIO, CLC, Local 721 B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 1063-1123 Walnut Canyon Road APNs: 511-0-030-250, -260, -270, -280, -290, & -300 Agency Negotiator: Troy Brown, City Manager Negotiation Parties: Ashish Bhagat Under Negotiation: Price and terms for potential sale of the property Minutes of the City Council Moorpark, California Page 11 June 4, 2025 C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Properties: 1293-1331 Walnut Canyon Road APNs 511-0-040-120, -130, and -140 Agency Negotiator: Troy Brown, City Manager Negotiating Parties: Ashish Bhagat Under Negotiation: Price and terms for potential sale of the property Present in closed session for Item 12.A. were Councilmembers Barrett, Castro, Delgado and Mayor Enegren; Troy Brown, City Manager; Kevin Ennis, City Attorney; and Carolina Tijerino, Human Resources Manager. Councilmember Delgado left the meeting following the conclusion of discussion on Item 12.A. Present in closed session for Items 12.B, and 12.C. were Councilmembers Barrett, Castro and Mayor Enegren; Troy Brown, City Manager; and Kevin Ennis, City Attorney. The Council reconvened into open session at 8:47 p.m. Mr. Brown stated Items 12.A, 123, and 12.C. were discussed and there was no action to report. IVOLT51:1i•11 Mayor Enegren adjourned the meeting at 8.47 p.m. in memory of Kam Holland. Chris R. Enegren, Mayor ATTEST: Ky Spon le , Cit Clerk