HomeMy WebLinkAboutAG RPTS 1994 0307 PR REG PARKS AND RECREATION COMMISSION AGENDA
March 7, 1994
7:00 p.m.
Moorpark Community Center, 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Ginger Stratton, Arlene Butler, Debra Ulis-Judd, Sandra G.
Thompson, and Chair John Hall
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL
PRESENTATIONS:
None.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of the Parks and Recreation Commission Minutes of February 7.
1994 . Staff Recommendation: Approve as presented
B. park Status Report - February. Staff Recommendation: Receive and File the
Report.
C. Update on Rollerhockey Program. Staff Recommendation: Receive and File
the Report.
D. Report on Needed Furnishings for Arroyo Vista Recreation Center. Staff
Recommendation: Receive and File the Report.
8. DISCUSSION/ACTION ITEMS:
A. Report on Summer Concerts in the Park Program. Staff Recommendation:
Receive and File the Report.
B. Report on 1994 CPRS Conference. (Oral Report) Staff Recommendation:
Receive and File the Report.
C. Consider Special Event Report: Mardi Gras (Oral Report) Staff
Recommendation: Receive and File the Report.
D. Report on Annual Park Tour. (Oral Report) Staff Recommenation:
Receive and File the Report.
E. Consider Use of GANN Funds for Arroyo Vista Community Park. Staff
Recommendation: Staff recommends that the Parks and Recreation
Commission consider Option #3 as presented, with sidewalks and play
equipment deleted if the $25,000 for furnishings for the Recreation Center
cannot be refunded to the GANN funds through construction cost savings.
9. COMMENTS FROM COMMISSIONERS:
10. FUTURE AGENDA ITEMS:
Review Design for Home Acres Buffer Zone (April Meeting)
Special Event Report: Teen Dance on March 18, 1994. (April Meeting)
1994-95 Budget Review (April Meeting)
11. ADJOURNMENT:
The next regularly scheduled meeting is April 4, 1994.
Any member of the public may address the Commission during the Public Comments
portion of the Agenda. SPEAKER CARDS MUST BE RECEIVED BY THE
SECRETARY PRIOR TO THE CALL TO ORDER OF THE MEETING. Speakers will
be heard in the order that their Speaker Cards are received. A limitation of 3 minutes
shall be imposed upon each speaker.
* Discussion/Action Items which are judged by the Director of Community
Services to be of high priority.
Copies of the reports or other written documentation relating to each item of business on the
agenda are on file in the office of the Secretary and are available for public review. Any
questions concerning any agenda item may be directed to the Secretary at 529-6864, ext.
227.
City of Moorpark
County of Ventura ) ss.
State of California )
I, Rene Mayfield, Administrative Secretary of the City of
Moorpark, County of Ventura, State of California, do hereby
certify under penalty of perjury that I posted a copy of the
Parks and Recreation Commission Agenda for the meeting to be
held Monday, March 7 , 1994, at the following location:
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA 93021
Said agenda shall remain in place until after the meeting so
it is available for public review for at least 72 hours prior
to the meeting, pursuant to Section 54954 et . seq. of the
California Government Code.
Executed this 4th day of March , 1994, at Moorpark,
California.
0
Rene Mayfield
Administrative cretary
ITEM -7 a
City of Moorpark
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: .
Christine Adams, Director of Community Servic
k5
PREPARED BY: Allen Walter, Maintenance and Operations Supervisor
DATE: March 7, 1994
SUBJECT: Park Status Report for February. 1994
SITE STATUS
Arroyo Vista Comm. Park No outstanding Maintenance Issues
Campus Park No outstanding Maintenance Issues
Campus Canyon Park Ballfield Grading Design Complete - Construction to
begin in March.
Block Wall near soccer field is unstable. Caution tape
used until repairs can be made.
Restroom skylight vandalized.
Community Center Community Center Restroom Painted
Glenwood Park Bulletin board vandalized.
Griffin Park Three electrical plates replaced.
Monte Vista Nature Park Graffiti removed from top wall.
Mountain Meadows Park Men's restroom vandalized.
Peach Hill Park Infield irrigation installed.
Restroom toilet repaired
Tierra Rejada Park No outstanding maintenance issues.
Virginia Colony Park Tire swing removed and standard swings installed.
Other Tree Inventory begun.
High Street Pedestrian Park Construction Started.
RECOMMENDATION
Receive and file the report.
!TEM
City of Moorpark
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Servic=,
DATE: March 7, 1994
SUBJECT: Update on Rollerhockey Program.
BACKGROUND
Per the request of the Commission, this item is being updated at this meeting.
Staff have contacted the School District and Litton regarding use of any parking lot or open
hard court for our rollerhockey class. The District has established a policy regarding
rollerhockey which prohibits all activities involving in-line skating on district property.
Litton has not responded to our request at this writing. At this point in time, staff will be
continuing to use Glenwood Park for the rollerhockey class.
Per the Commission's inquiry as to the feasibility of constructing a rollerhockey facility at
Griffin Park, staff has done the following research that may aid you in your discussion
regarding this issue.
The Park Improvement Fund is comprised of so-called Quimby park in-lieu fees; fees imposed
on new apartments, mobile homes and commercial/industrial projects; park land lease
revenues, park fees on certain residential planned development projects and interest income
on the fund balance.
State legislation gives the City of Moorpark the authority to impose the requirement for land
dedication or collection of in-lieu fees on residential sub-divisions. This is the so-called
Quimby Fees.
In 1983, the City enacted the County's Subdivision Ordinance, including the section on
parkland dedication. In subsequent action the City enacted park fees for apartment and
mobile home projects, and commercial/industrial projects in 1985 and 1988, respectively.
The City Attorney advised the City in 1985 that the City could spend funds on either
community facilities or at a neighborhood park that serves residents of the subdivision from
where the fees are derived.
To insure compliance, the City Council subsequently adopted a policy in which 60% of the
Quimby fees would be used for neighborhood park facilities and 40% for community facilities.
This policy was originally approved by the Council in January, 1986, and reconfirmed on
March 18, 1987.
In February, 1986, the Council approved the concept of five (5) zones for allocating funds as
they were collected. The neighborhood portion (60%) of the fee would have to be spent on
facilities located within that zone. These two actions by the City, i.e., appropriation of funds
by purpose (neighborhood or community facilities) and location (zone) allows the City to
meet the primary requirements of State law pertaining to timely obligation of these fees,
since the use of funds are designated when they are received.
Based on this action, 40% of the funds in the Campus Park zone, could, upon approval of the
City Council, be used at a facility in another zone or area in the City, provided that the use
of the funds were for "community wide" use. The Commission should consider the
appropriateness of using this zone funding for a rollerhockey court at another location in the
community (Arroyo Vista Community Park has been identified as a possible site), specifically
as to the community wide appeal of this park improvement.
If the Commission considers that the Griffin Park location is a more appropriate location for
this improvement, it should also consider the impact on the surrounding neighborhood, as
this type of facility would increase traffic and noise in the surrounding area.
A final consideration should be given to the functional use of this facility and make sure that
the rollerhockey court could serve other recreational interests (such as doubling as a multi-
court basketball facility.
Currently there is a fund balance of $251,377.00 in the Campus Park park development zone.
This represents 100% of the account at present.
Staff is providing this background information of the Park Development Fund and the
Quimby Laws to assist the Commission when they review the Capital Improvement Project
Budget for Fiscal Year 1994-95, for all projects, not just the rollerhockey court.
RECOMMENDATION
Receive and File the Report
"7. r 1)
City of Moorpark
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Christine Adams, Director of Community Servic s
DATE: March 7, 1994 -
SUBJECT: Report on Needed Furnishings for Arroyo Vista Recreation Center.
BACKGROUND
Staff has researched and prepared a list of necessary office equipment and facility furniture and
has presented this list to the Public Works, Facilities, and Solid Waste Committee
(Montgomery and Wozniak) at their meeting of March 2. Their comments, based on their
review, will be forwarded to the City Council on March 16, 1994, along with a staff
recommendation to purchase the needed equipment using the appropriated GANN funds
designated for park improvements at Arroyo Vista Community Park, and to be repaid with
any construction cost savings from the facility.
The listing of equipment and furnishings is attached for your information.
The Commission expressed an interest in soliciting donations from the community for the
furnishings of the Recreation Center. At this late date, office equipment and facility furniture
must be ordered immediately to be in place by May 21. If groups or individuals would like to
purchase and donate any of the items mentioned on the list, the City would certainly
acknowledge this generosity. Financial contributions would go to reimburse the GANN fund
account for the park improvements for Arroyo Vista Community Park.
RECOMMENDATION
Receive and File the Report
Identified Furnishings for Arroyo Vista Recreation Center
OFFICE
Outer office
Two (2) Freestanding worktable with adjustable Keyboard Shelf 500.00
One (1) Standup Computer Station 105.00
Two (2) Three Drawer Mobile Pedestal File 434.00
Two (2) Swivel Tilt Chairs 300.00
SUB TOTAL $1339.00
Inner Office
One (1) High Back Swivel Chair 240.00
One (1) 36' Wide Lateral File Cabinet (2 Drawer) 270.00
Three (3) Plastic Wastebaskets 12.00
SUB TOTAL $522.00
LOBBY
Two (2) Waste Cans 220.00
Four (4) Chairs 1300.00
One (1) Magazine Table 265.00
One (1) Wall Mount Letter Board with 330 letters 160.00
Two (2) Flyer and Magazine Racks 100.00
SUB TOTAL $2045.00
MULTI PURPOSE ROOM (S)
One hundred twenty (150) Folding Chairs 2325.00
Fifteen (15) Banquet Tables 675.00
Fifteen (15) Preschool Chairs 225.00
Five (5) Preschool Tables 350.00
Four (4) 6x12 Floor Mats 1016.00
Two (2) Chair Dolly 360.00
One (1) Table Dolly 135.00
SUBTOTAL $5086.00
KITCHEN
One (1) 25 cubic foot refrigerator 1000.00
SUBTOTAL $1000.00
OFFICE EQUIPMENT NEEDS
Two (2) 14' Color Monitor
Basic Model 564.00
Two (2) Macintosh Quatro 610
Higher Model 8 mg 160 hd 2570.00
Two (2) Phone Modem
#144 320.00
Hewlett Packard 4ML - Laser Printer
Basic Model 966.00
Cables 100.00
Image Writer (for Receipt Writing) 392.00
Apple Remote Access Software 158.00
Photocopier (estimated) 3000.00
SUB TOTAL $8070.00
TOTAL COSTS $18,062.00
Estimated Tax and Shipping 3,500.00
GRAND TOTAL $21,562.00
!FEM EA\
City of Moorpark
AGENDA REPORT
TO: Parks and Recreation Commission
ci, ,, s1,5—
FROM: Christine Adams, Director of Community Service€,
DATE: March 7, 1994
SUBJECT: Report on Summer Concerts in the Park Program.
BACKGROUND
The Achille Levy Foundation has awarded a grant to the City of Moorpark to offer three (3)
summer band concerts in the park during 1994.
Staff is currently contacting other communities who sponsor concerts in the park to obtain
referrals on various bands and musical groups.
The proposed schedule for concerts is as follows:
Sunday, July 10, 1994 6 - 8 p.m.
Sunday, July 24, 1994 6 - 8 p.m.
Sunday, August 7, 1994 6 - 8 p.m.
Sundayust fT,J1994 6 - 8 p.m. *
* This last concert will be scheduled only if funding is available. Staff is pursuing low cost,
high quality entertainment, and if each concert is less than the $2000.00 budgeted, the
savings could be used to fund a fourth concert. The Commission may want to discuss holding
this possible concert in conjunction with the Labor Day in the Park Program.
Staff is hoping to provide an international flavor to the concerts, that is,.scheduling_conc cts
vary in music and culture. Some ideas for concert themes are Jazz, Country Westeni6 Big ,
Boman Concert, Reggae, and a Children's concert.
Urban West Communities has already committed to sponsoring the 50's concert (once again
featuring the Fabulous Chevelles) at the Arroyo Vista Recreation Center Grand Opening on
May 21.
RECOMMENDATION
Receive and File the Report
dill 1 _.
City of Moorpark
AGENDA REPORT
TO: The Parks and Recreation Commission .,���}
FROM: Christine Adams, Director of Community Servicle.��' )
DATE: March 7, 1994
SUBJECT: Consider Use of GANN Funds for Arroyo Vista Community Park.
BACKGROUND
The City currently has an estimated fund balance of $119,III in GANN funds available to
be used for improvements at Arroyo Vista Community Park. The City Council allocated
these funds in the 1993-94 budget. The immediate need at the new park is furniture and
equipment for the Arroyo Vista Recreation Center. Staff is recommending that part of the
GANN funds identified be used for furniture and office equipment, to be repaid with any
construction cost savings attributed to the building. The cost for furniture and office
equipment is estimated to be in the neighborhood of $25,000. Staff has discussed the
furniture and office equipment and related prices with the Public Works, Facilities, and Solid
Waste Committee (Councilmembers Montgomery and Wozniak), who concur with staffs
recommendation.
The softball fields at the park have been graded and are stubbed out for electrical power for
field lighting and other utilities. Sewer lines are also in place for a restroom/concession
building between the ballfields.
After some research, and based on cost estimates provided to the City by the Landscape
Architect for the park, staff has identified the following as a cost guideline for the
Commission to review. These figures are estimates that the Landscape Architect based on
retail prices available, and did not take into consideration any in-house labor, cooperative
agreements with local sports associations, or other means of reducing costs by the City.
Field Lighting - two fields, self installed 120,000
Restroom/Concession Building 50,000
Ballfields 58,000
Players Benches
Backstops
Sideline Fence
Dugout fence
Home plate
Pitching Rubber
Bases
Batrack
Brickdust
Sidewalks 15,000
Play Equipment 10,000
TOTAL 253,000
GANN FUNDS AVAILABLE 119,000
STILL NEEDED 134,000
Staff has identified three options that would reduce these costs. These options identify
different amenities that should be included or delayed at this time. Due to the budget
provided, it will not be possible to immediately include all of the above listed features in the
park without additional funding, even with any volunteer labor.
One option would be to improve both fields and light only one at this time, which would be
a cost reduction of $60,000. Sidewalk costs can be eliminated at present, or could be done
in-house, which would be an additional savings. The exact amount of this cost reduction in
the sidewalk construction is unknown at this time, but staff is estimating a savings of
approximately $7000.00. Design plans for a restroom / concession building (similar to the
facility at Peach Hill) are already the property of the city. This would provide a savings to
the City for the restroom/concession building (a cost reduction of approximately $10,000).
This option would still exceed the estimated $119,000 identified earlier in this report.
A second option would be to design two fields, no lights on either, and reduce other costs
where possible. This option would eliminate the opportunity for the City to expand the adult
softball program to a second location (Peach Hill Park being the only other field that has
lights for night games), and would therefore limit the anticipated generated revenue in the
next year. This option would be within the budget parameters as described.
The third option would be to delay the construction of the restroom and concession facility
indefinitely, which would allow the City to develop two fields, with lights on one field, and
be able to expand and schedule City sponsored softball leagues sooner. With the Recreation
Center operational, those residents using the park for soccer or softball would have access to
the restroom facilities at the building during regular posted operating hours. This has been
done at a number of facilities in other communities, including the Thousand Oaks
Community Park.
Another alternative would be to investigate the interest and willingness on the part of Girl's
Softball to donate some of the labor and materials to the ballfield improvements (such as
brickdust and volunteer labor to install the lights and skin the infields). This concept will be
contingent on the outcome of the cooperation between the City and Girls Softball- on their
work at Mountain Meadows Park ballfield improvements.
Finally, it is uncertain at this time what, if any, construction cost savings are expected
following the completion of the Recreation Center. Though none are foreseen at this time,
any unanticipated construction costs for the Arroyo Vista Recreation Center would most
likely be funded by the $119,000. The Commission should keep this in mind when
deliberating about the potential use of the GANN funding.
The Parks and Recreation Commission should discuss this issue and the various alternatives
and consider formulating a recommendation to the City Council regarding your preference,
other than the possible additional construction costs for the Recreation Center and the center
office equipment and furnishings, as to how the GANN funds should be utilized at Arroyo
Vista Community Park. Staff would recommend that the Commission consider Option #3,
but provide for the City Council a priority listing of all three options for their consideration.
RECOMMENDATION
Staff recommends that the Parks and Recreation Commission consider Option #3 as
presented, with sidewalks and play equipment deleted if the $25,000 for furnishings for
the Recreation Center cannot be refunded to the GANN funds through construction cost
savings.
Option 1
Field Lighting - one field, self installed 60,000
Restroom/Concession Building 40,000
Two (2) Ballfields 35,000
Players Benches
Backstops
Sideline Fence
Dugout fence
•
Home plate
Pitching Rubber
Bases
Batrack
Brickdust
Sidewalks 8,000
Play equipment 18,000
TOTAL 153,000
GANN FUNDS AVAILABLE 119,000
STILL NEEDED 34,000
Option 2
Restroom/Concession Building 40,000
Two (2) Ballfields 35,000
Players Benches
Backstops
Sideline Fence
Dugout fence
Home plate
Pitching Rubber
Bases
Batrack
Brickdust
Sidewalks 8,000
Play Equipment 10,000
TOTAL 93,000
GANN FUNDS AVAILABLE 119,000
AVAILABLE 26,000
Option 3
Field Lighting - one field, self installed 60,011•
Two (2) Ballfields 35,110.
Players Benches
Backstops
Sideline Fence
Dugout fence
Home plate
Pitching Rubber
Bases
Batrack
Brickdust
Sidewalks 8,000
Play Equipment 10,000
TOTAL 113,000
GANN FUNDS AVAILABLE 119,000
AVAILABLE 6,000