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Home My WebLink AboutAGENDA REPORT 2025 1201 PR REG ITEM 07AItem: 7 .A . PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Stephanie Anderson, Recreation Services Manager DATE: 12/01/2025 Regular Meeting SUBJECT: Consider Recreation Programs Cost Recovery Summary for Program Year 2024/25 BACKGROUND On January 18, 2012, the City Council approved the Recreation Programs and Services Cost Recovery Policy (Policy). The Policy was revised in 2016 to include Active Adult Center programs and was renamed “Recreation and Active Adult Programs and Services Cost Recovery Policy.” The purpose of this Policy is to determine the extent to which the General Fund will subsidize programs, provide direction in calculating program fees and establishing revenue sources, establish a process to recover the designated portion of program costs, and to provide a framework for modifying programs that do not meet the minimum cost recovery requirement. The Policy defines costs, income sources, program categories, and recovery levels. Costs are divided into direct costs and indirect costs. Direct costs are those costs which would not exist without the program and include budget line-item costs and part-time staff costs. Indirect costs are those costs which would still largely exist even if a specific program were eliminated. These include full-time staff costs and Recreation Division overhead costs. Income sources may include user fees, vendor fees, grants, advertising fees, and sponsorships. Each program is assigned a program category based on factors including type, purpose, and program structure. Program categories are placed into a recovery level. There are five recovery levels, ranging from level 1 to level 5. Program categories assigned to level 1 are primarily community benefit, and have the highest subsidy. Program categories assigned to level 5 have primarily individual benefit and have the lowest subsidy. The Policy establishes both the minimum and target cost recovery requirements for each program category. Both the minimum and target amounts are noted in the cost recovery summaries in this report. Cost recovery percentages are calculated by first applying program income to direct costs. The recovery percentage for direct costs is calculated by 1 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 2 dividing income by direct costs. To calculate the recovery percentage for indirect costs, the gross revenue must be determined. Gross revenue is determined by subtracting direct costs from the income. If the gross revenue is zero or negative, then 0% of indirect costs have been recovered. If gross revenue is positive, the percent of indirect costs recovered is calculated by dividing the gross revenue by the total indirect costs (full-time staff costs plus overhead costs). Below is the chart showing recovery levels required for each program category. Programs that are unable to meet the minimum cost recovery will be reviewed for consideration of appropriate action, including restructuring or eliminating the program. The City Manager is authorized to exclude individual programs from the requirements of the Policy. The Policy requires annual reporting to the Parks and Recreation Commission and City Council, including whether programs met their cost recovery goals. DISCUSSION This report serves as a financial summary of Recreation Division programs for the program year 2024/25. The seasons included are summer 2024 (June through August), fall 2024 (September through November), winter 2024/25 (December through February), and spring 2025 (March through May). This report includes only those programs operated by the Recreation Division. It does not include Active Adult Center programs or co - sponsored events, such as Country Days, Holiday on High Street, or the Apricot Festival. Included in this report are brief narratives for each program; financial summaries for each program, including comparison figures from the prior two fiscal years; a summary listing of programs based on their status of meeting cost recovery goals; and staff recommended action plans for those programs not meeting their minimum recovery requirement. All figures in this report are rounded to the nearest dollar. It should be noted that full-time staff costs associated with non-recreation related activity (such as assisting other departments with their projects), paid breaks, and annual leave are not included in these calculations. 2 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 3 It should be noted that events are supported by the City’s annual event sponsors. The annual event sponsor program allows the Recreation Division to offer a wide variety of events at a low cost or no fee to the public. 2024 sponsors included the following businesses: Platinum: ProDoc/Kytel and the Eyvinne and Kay Lee Foundation Gold: Ventura County Credit Union, Moorpark Grove, and Lucky Fools Pub Silver: Moorpark Karate & Krav Maga, and 317 Studio Party Props Rentals 2025 sponsors included the following businesses: Gold: Skin and Beauty Bar and ProDoc/Kytel Silver: Ventura County Credit Union, Moorpark Grove, and Lucky Fools Pub Bronze: Moorpark Karate & Krav Maga, and 317 Studio Party Props Rentals COST RECOVERY GOAL SUMMARY Programs Meeting Target Cost Recovery Goal Programs Meeting Minimum Cost Recovery Goal Programs Not Meeting Minimum Cost Recovery Goal Programs Cancelled Due to Weather or Emergencies 3rd of July Fireworks Apricot Slam Pickleball Tournament Camp Moorpark Moorpark Little Learners Academy Youth Basketball League Summer Camp Out Movies in the Park Haunted High Street Breakfast with Santa Holiday Movie Marathon Easter Egg Hunt Moorpark Earth Festival Cinco de Mile Fun Run Skate Nights Teen Coco Loco Luau Teen Cupcake Challenge Teen After Dark Running Club Recreation Classes Adult Softball League Adult Basketball League Adult Soccer League None SUMMARY TABLE While there is no minimum cost recovery requirement for the Recreation Division as a whole, it is useful to consider the overall performance of recreation programs. It should be noted that this table does not include park and facility rentals, programs not subject to the cost recovery policy, unallocated staff costs (such as costs associated with breaks, leave time, and working on projects not associated with recreation programs), or facility costs for hours that facilities are unused. The following table summarizes the Recreation Division programs performance. 3 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 4 4 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 5 RECREATION PROGRAM NARRATIVES AND FINANCIAL SUMMARIES 3RD OF JULY FIREWORKS EXTRAVAGANZA The 2024 Fireworks Extravaganza was held on Wednesday, July 3 from 4:00 to 9:30 p.m. at the Arroyo Vista Community Park (AVCP). This annual Independence Day celebration featured live music by the bands Rhythm Krewe and Acme Time Machine, food vendors, a presentation of the American Flag, and an aerial fireworks display. Tickets were sold online via the Recreation Division’s RecTrac software and professional grade scanners were rented again for the event. The admission fee remained at $8 presale, and $10 at the gate. The $5 per vehicle parking pass was also sold again. Overall, the event ran smoothly . Fireworks Extravaganza Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 9,500 10,000 10,000 Income $98,106 $102,164 $98,980 Direct Costs $85,717 $96,262 $75,111 Indirect Costs $36,953 $29,541 $31,000 F/T Staff $32,925 $25,362 $27,980 Overhead Costs $4,028 $4,179 $3,021 Total Costs $122,671 $125,803 $106,112 Gross Revenue / (Subsidy) $12,389 $5,902 $23,869 Net Revenue / (Subsidy) ($24,564) ($23,639) ($7,132) Cost Recovery Summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered: 34% 0% 25% Minimum Recovery Met: YES SUMMER CAMP OUT The 2024 Summer Camp Out was held on August 3 to 4 at AVCP. The event featured a BBQ dinner and pancake breakfast, craft activities by the Moorpark Library, and s’mores making. Participants brought their own tent and gear for overnight camping in the park. Attendance increased slightly with 190 people registered for the event. The event ran smoothly with positive feedback from attendees. Lucky Fools Pub continues to be a featured sponsor, providing the eggs and sausages for the breakfast. 5 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 6 Summer Camp Out Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Enrollment 190 171 173 Income $2,809 $2,346 $2,175 Direct Costs $2,084 $2,085 $2,140 Indirect Costs $5,087 $4,538 $4,225 F/T Staff $4,455 $3,840 $3,630 Overhead Costs $632 $698 $595 Total Costs $7,171 $6,622 $6,365 Gross Revenue / (Subsidy) $725 $261 $35 Net Revenue / (Subsidy) ($4,362) ($4,276) ($4,190) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 14% 0% 50% Minimum Recovery Met: YES MOVIES IN THE PARK Movies in the Park were screened at dusk at AVCP. Admission to this event is free, supported by revenue from the Annual Event Sponsor Program. The 2024 movie schedule included five screenings: Wedding Singer (75 attendance), Shrek (300 attendance), Trolls Band Together (300 attendance), School of Rock (120 attendance), Five Nights at Freddy’s (60 attendance), and Addams Family (50 attendance). All films were shown on the City’s outdoor theater system which was purchased in 2022. The cost of the theater system is being amortized over six years and will be included in direct cost calculations through 2027. Movies in the Park Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 905 1,100 920 Income $4,209 $3,665 $4,219 Direct Costs $8,103 $6,882 $8,394 Indirect Costs $12,084 $10,620 $11,815 F/T Staff $10,832 $8,525 $10,492 Overhead Costs $1,252 $2,095 $1,323 Total Costs $20,188 $17,501 $20,209 Gross Revenue / (Subsidy) ($3,894) ($3,217) ($4,175) Net Revenue / (Subsidy) ($15,978) ($13,836) ($15,990) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 52% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES 6 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 7 CONCERTS IN THE PARK The 2024 concert series featured a total of four concerts: The Smokin’ Cobras on June 22 (900 attendance), Smith County Band on July 27 (800 attendance), The Kings of 88 on August 24 (900 attendance), and Moorpark Symphony Orchestra on September 28 (500 attendance). All concerts were free of charge and held at the Arroyo Vista Community Park. All concerts started at 6:00 p.m., except the Symphony in September which started at 5:00 p.m. Food was available for purchase at food trucks. Attendees were also able to bring their own picnic dinner and beverages, including beer and wine. This program is included in this report as a matter of information; however, it should be noted that cost recovery no longer applies to the program because is funded out of the Arts Fund rather than the General Fund. Concert in the Park Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 3,100 3,600 1,600 Income $225 $180 $10,650 Direct Costs (paid by Arts Fund) $38,164 $35,165 $21,069 Indirect Costs F/T Staff $11,091 $9,011 $13,492 Overhead Costs $2,027 $2,183 $1,319 Total Costs $51,281 $46,359 $35,880 Gross Revenue / (Subsidy) ($37,930) ($34,985) ($10,419) Net Revenue / (Subsidy) ($51,056) ($45,359) ($25,230) HAUNTED HIGH STREET Haunted High Street was held on Thursday, October 31, 2024 from 4:00 to 7:00 p.m. The event featured Trunk-or-Treat, a carnival with games and attractions, photo opportunities, a costume contest, and food vendors. This year, staff served as disc jockey using the Recreation Division’s sound system. All activities were free to the public, except for the carnival ($5 advance purchase and $10 at the gate). This event relied on community support and included 18 trunks from local businesses and organizations, plus seven trunks from City and other governmental agencies. Craft activities were provided by the Moorpark City Library, and 30 volunteers assisted with the operation of the carnival, including Teen Council members. In addition to the City’s annual event sponsors, sponsorships were received by Bill Gomez Insurance and AYSO. Moorpark Soccer Club also provided many of the volunteers. The event ran smoothly with approximately 4,500 attendees. 7 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 8 Haunted High Street Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 4,500 5,500 4,500 Income $7,216 $5,036 $5,862 Direct Costs $6,260 $10,149 $10,440 Indirect Costs $19,000 $19,753 $15,688 F/T Staff $16,917 $17,150 $13,685 Overhead Costs $2,083 $2,603 $2,003 Total Costs $25,259 $29,901 $26,128 Gross Revenue / (Subsidy) $956 ($5,113) ($4,578) Net Revenue / (Subsidy) ($18,044) ($24,865) ($20,266) Cost Recovery Summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered: 5% 0% 25% Minimum Recovery Met: YES BREAKFAST WITH SANTA Breakfast with Santa was held on December 14 and 15 with two seating times available on each date. The event featured breakfast (pancakes, sausages, eggs, juice, and coffee bar), a reading of the Night Before Christmas, coloring pages, and a photo opportunity with Santa. Each child also received a small gift from Santa. This event is a tradition for many families, and attendees enjoyed the event. Lucky Fools Pub is a featured sponsor, providing the eggs and sausages. The Moorpark Teen Council also supported the event by volunteering as servers in the breakfast room. Breakfast with Santa Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Enrollments 389 363 385 Income $5,056 $4,500 $4,445 Direct Costs $4,701 $4,442 $4,041 Indirect Costs $10,808 $11,107 $9,570 F/T Staff $9,219 $9,372 $8,159 Overhead Costs $1,589 $1,735 $1,411 Total Costs $15,509 $15,548 $13,611 Gross Revenue / (Subsidy) $355 $58 $404 Net Revenue / (Subsidy) ($10,453) ($11,048) ($9,166) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 3% 0% 50% Minimum Recovery Met: YES 8 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 9 HOLIDAY MOVIE MARATHON The Holiday Movie Marathon was held on Saturday, December 21 from 10:00 a.m. to 6:00 p.m. at the High Street Arts Center (HSAC). The event featured six holiday films: Frosty the Snowman, How the Grinch Stole Christmas, A Charlie Brown Christmas, Eight Crazy Nights, Home Alone, and The Santa Clause. Before screening How the Grinch Stole Christmas, the story was read to all of the children in attendance. A variety of activities, including BINGO and trivia, took place during intermissions between other films. Admission to the event was free. Refreshments were sold at the HSAC concessions, with the theater retaining all sales. Holiday Movie Marathon Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance 175 175 Not scheduled Income $240 $29 Direct Costs $222 $56 Indirect Costs $3,523 $3,568 F/T Staff $3,065 $2,958 Overhead Costs $458 $610 Total Costs $3,745 $3,624 Gross Revenue / (Subsidy) $18 ($27) Net Revenue / (Subsidy) ($3,505) ($3,595) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 1% 0% 50% Minimum Recovery Met: YES EASTER EGG HUNT The Easter Egg Hunt was held on Saturday, April 19 from 10:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. The event featured age-specific egg hunts, carnival games, inflatable attractions, a trackless train, a petting zoo, crafts, facepainting, and a photo opportunity with the Easter Bunny. The egg hunts were held on ballfield #2, with other activities located in the open grass area by the ballfield, the west pavilion, and the multi-use court. Admission wristbands were sold for $10 early bird, $12 advance, and $16 at the gate. A total of 687 wristbands were sold, with overall attendance estimated at 1,800. The event ran smoothly. Note: The 2024 Easter Egg Hunt was scheduled for Saturday, March 30 from 10:00 a.m. to 1:00 p.m. at the AVCP. Unfortunately, the event was cancelled due to rain. 9 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 10 Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 29% 0% 50% Minimum Recovery Met: YES MOORPARK EARTH FESTIVAL & COMMUNITY YARD SALE The Moorpark Earth Festival was held on Saturday, May 3 from 9:00 a.m. to 1:00 p.m. at the Arroyo Vista Community Park. Admission was free to the public. This event includes Earth Day components (eco-friendly vendors) and also encompasses the City’s Arbor Day celebration and a Community Yard Sale. This year’s event was moved back to Parking Lot D, which provided for a nicer event venue , but caused parking issues due to the Southern California Lacrosse field rental and last-minute Moorpark Girls Softball tournament. The weather was cold and drizzly, which may have had a negative effect on attendance. The largest component of the event continues to be the Community Yard Sale, which gives residents and organizations an opportunity to purchase a space to sell their gently used goods. A total of 23 sellers registered to participate in the yard sale this year. The event also included three eco-friendly vendors, and booths with giveaways and activities hosted by Waste Management, Moorpark City Library, and West Coast Arborists. The City’s Recreation Division and Active Adult Center also hosted booths. The Recreation booth had information on the Mayor’s Monarch Pledge, had a seed giveaway, and oversaw the distribution of the tree giveaway (the 2025 tree was a crepe myrtle). This year, Cal Fire participated by bringing the Smokey the Bear mascot as well as Captain Cal, their fire safety mascot. Easter Egg Hunt Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 1,800 CXL – RAIN 2,000 Income $10,228 $8,278 Direct Costs $6,496 $7,004 Indirect Costs $12,735 $16,178 F/T Staff $11,314 $14,086 Overhead Costs $1,421 $2,092 Total Costs $19,231 $23,182 Gross Profit / (Loss) $3,732 $1,274 Net Profit / (Loss) ($9,003) ($14,904) 10 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 11 Moorpark Earth Festival Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 500 400 800 Income $1,025 $575 $555 Direct Costs $379 $44 $554 Indirect Costs $8,762 $8,184 $10,000 F/T Staff $7,683 $6,499 $8,579 Overhead Costs $1,079 $1,685 $1,421 Total Costs $9,141 $8,227 $10,554 Gross Revenue / (Subsidy) $646 $531 $1 Net Revenue / (Subsidy) ($8,116) ($7,652) ($9,999) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 7% 0% 50% Minimum Recovery Met: YES APRICOT SLAM PICKLEBALL TOURNAMENT The Apricot Slam was scheduled for April 26 and 27 at the Arroyo Vista Community Park tennis/pickleball courts. The tournament offered divisions for men, women, and coed at the 3.0, 3.5, and 4.0+ levels. Initially, 45 teams had registered, but due to the rescheduling of Saturday games to Sunday due to rain, several teams withdrew, and only 36 teams ended up competing. Despite the cancellation of Saturday games, staff received positive feedback from participants on Sunday. The event title sponsor, Lucky Fools Pub, was pleased with the tournament. Pickleball Tournament Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Teams 36 78 130 Players 72 136 260 Revenue $6,374 $9,688 $12,859 Direct Costs $2,129 $4,179 $6,430 Indirect Costs $3,440 $5,477 $7,837 F/T Staff $2,754 $4,430 $6,873 Overhead Costs $686 $1,047 $964 Total Costs $5,569 $9,656 $14,267 Gross Revenue / (Subsidy) $4,245 $5,509 $6,429 Net Revenue / (Subsidy) $805 $32 ($1,408) Cost Recovery Summary (Category: Tournaments and Competitions) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 100% 100% Minimum Recovery Met: YES 11 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 12 CINCO DE MILE FAMILY FUN RUN The second annual Cinco de Mile Fun Run was held on Sunday, May 4 beginning at 11:00 a.m. at the AVCP recreational trail and west pavilion. The goal was to complete three loops, which approximates a 5K. As participants walked/ran the trail, they were given stickers to play La Loteria. After completing the walk/run, participants enjoyed a lunch sponsored by El Pollo Corona. All participants received a run t -shirt, and prizes were awarded for La Loteria and for all who finished the 5K. Overall the event ran smoothly, with the exception of running out of beans and rice for lunch. Enrollments increased by 30% compared to its first year, showing growing interest in this new event. Cinco de Mile Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 86 65 Not offered Income $2,150 $1,425 Direct Costs $1,256 $1,692 Indirect Costs $3,461 $3,770 F/T Staff $2,801 $3,586 Overhead Costs $660 $184 Total Costs $4,717 $5,462 Gross Revenue / (Subsidy) $894 ($267) Net Revenue / (Subsidy) ($2,567) ($4,037) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 26% 0% 50% Minimum Recovery Met: YES SKATE NIGHTS Skate Nights are held on the Multi-use Court at AVCP. Each Skate Night had a theme and included open skating (roller skates or roller blades), music, contests, and snack sales. Lawn games such as cornhole, spike ball, giant connect 4, and giant Jenga were available for non-skaters. Admission to this event is free. Income for this event was from event sponsorships and snack sales. The 2024/25 Skate Nights were held on Friday nights on June 28 (Sizzlin’ Summer Hits), September 20 (Old School), October 11 (Monster Mash), April 11 (Spring Fling) and May 16 (Music Mash Up). Though one of the Recreation Division’s smaller events, event participants continue to express how much they enjoy them and frequently thank staff at the conclusion of the event. 12 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 13 Skate Night Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Attendance (approx.) 540 200 320 Income $1,607 $1,003 $1,082 Direct Costs $2,257 $1,778 $1,971 Indirect Costs $6,187 $5,026 $7,922 F/T Staff $5,417 $4,295 $6,417 Overhead Costs $770 $731 $1,505 Total Costs $8,444 $6,804 $9,893 Gross Revenue / (Subsidy) ($650) ($775) ($889) Net Revenue / (Subsidy) ($6,837) ($5,801) ($8,811) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 71% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES TEEN EVENTS Coco Loco Luau: The Coco Loco Luau is an event for 6th through 8th graders, and featured water games, a giant water slide, music, shave ice, pizza, and a soda bar. This year’s event was held on Saturday, July 20 from 6:00 -9:00 p.m. at AVCP. Admission was $10 and included all food and activities. Coco Loco Luau Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Participation (Total) 38 50 Not offered Income $910 $602 Direct Costs $1,239 $1,012 Indirect Costs $1,312 $1,432 F/T Staff $1,175 $1,370 Overhead Costs $137 $62 Total Costs $2,551 $2,444 Gross Revenue / (Subsidy) ($329) ($410) Net Revenue / (Subsidy) ($1,641) ($1,842) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 73% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES 13 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 14 Cupcake Challenges: Cupcake Challenges were scheduled for Friday nights from 6:30 to 9:00 p.m. at the Arroyo Vista Recreation Center. The event consisted of teams of up to four bakers baking and decorating cupcakes which are judged based on taste, presentation, and use of the secret ingredient. The entry fee includes use of kitchen equipment, basic cupcake ingredients, and frosting. The entry fee was $25 per team. The event scheduled for November 8 was cancelled due to lack of enrollment. The January 31 event included four teams. Cupcake Challenge Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Participation (Total) 12 40 72 Income $100 $110 $335 Direct Costs $123 $199 $370 Indirect Costs $878 $1,172 $2,180 F/T Staff $588 $891 $1,821 Overhead Costs $290 $281 $359 Total Costs $1,001 $1,371 $2,550 Gross Revenue / (Subsidy) ($23) ($89) ($35) Net Revenue / (Subsidy) ($901) ($1,261) ($2,215) Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 81% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES Moorpark After Dark: Moorpark After Dark was a popular dance event for middle schoolers that was offered through 2006 and was revived in 2024. The 2025 event was held on Friday, May 9 from 6:00 to 9:00 p.m. at the Arroyo Vista Recreation Center and featured music, attractions, games, soda bar/mock-tails, and food. Admission was $15 in advance and $20 at the door and included all food and activities. The Moorpark Teen Council was involved in the pre-planning of the event, as well as running various activities at the event. After Dark Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Participation (Total) 51 42 Not offered Income $820 $735 Direct Costs $1,651 $1,283 Indirect Costs $1,391 $1,504 F/T Staff $1,175 $1,370 Overhead Costs $216 $134 Total Costs $3,042 $2,788 Gross Revenue / (Subsidy) ($831) ($548) Net Revenue / (Subsidy) ($2,222) ($2,053) 14 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 15 Cost Recovery Summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 50% 50% 100% Percent Division Indirect Costs Recovered: 0% 0% 50% Minimum Recovery Met: YES CAMP MOORPARK Camp Moorpark is a day camp program for children ages 5 to 11. The program includes a variety of activities such as sports, games, crafts, STEM, special guests, and themed events. Weekly field trips are also offered in the summer. Camp Moorpark is offered during MUSD fall, winter, spring, and summer breaks, as well as during various student-free days. Structured activities are held from 9:00 a.m. to 3:00 p.m., with extended care available from 7:00 a.m. (summer) or 8:00 a.m. (school year) to 6:00 p.m. Camp is held at the Arroyo Vista Recreation Center and utilizes both the indoor facility and the various amenities available at AVCP. The program allows parents to sign up for full weeks or individual days. After a record breaking average daily attendance for summer camp of 120 in 2023, ADA for summer 2024 fell to 98.1, which is still higher than average. In 2024, an attempt to reinstate the Adventure Camp program for middle school aged children was unsuccessful. The program will be modified based on parent feedback and offered again in summer 2025. Camp Moorpark Financial Summary Summer 2024 Fall 2024 Winter 2024/25 Spring 2025 Total FY 2024/25 Total FY 2023/24 Total FY 2022/23 Average Daily Attendance 98.07 28.40 20.45 35.33 71.48 88.4 73.21 Total Enrollments 4,413 199 225 238 5,075 6,807 5,491 Income $230,179 $11,059 $12,390 $16,268 $269,896 $340,749 $267,915 Direct Costs $146,240 $4,474 $4,675 $5,272 $160,661 $170,514 $150,447 Indirect Costs $73,513 $6,931 $9,883 $10,627 $100,954 $103,183 $78,678 F/T Staff $53,825 $4,743 $6,850 $7,658 $73,076 $75,817 $50,934 Overhead Costs $19,688 $2,188 $3,033 $2,969 $27,878 $27,366 $27,744 Total Costs $219,753 $11,405 $14,558 $15,899 $261,615 $273,697 $229,125 Gross Revenue / (Subsidy) $83,939 $6,585 $7,715 $10,996 $109,235 $170,235 $117,468 Net Revenue / (Subsidy) $10,426 ($346) ($2,168) $369 $8,281 $67,052 $38,790 15 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 16 Cost Recovery Summary (Category: Day Camps) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 50% 75% Minimum Recovery Met: YES CAMP MOORPARK PROGRAM SUMMARY: Summer 2024 - Spring 2025 Annual Registration Fee: $35/$25 (2nd Child) PROGRAM DATES HOURS DAILY FEES* Summer Camp Moorpark 6/17/24 to 8/20/24 7:00 a.m. to 6:00 p.m. $50-$64 Fall Camp Moorpark 10/3/24, 10/4/24, 11/1/24, 11/11/24, and 11/25 to 11/27/24 8:00 a.m. to 6:00 p.m. $50-$64 Winter Camp Moorpark 12/23 to 12/27/24, 12/30/24 to 1/3/25, 1/20/25, and 2/17/25 8:00 a.m. to 6:00 p.m. $50-$64 Spring Camp Moorpark 3/10/25, 4/18/25, 4/21/25, and 3/21 to 3/24/25 8:00 a.m. to 6:00 p.m. $50-$64 Program held at AVRC. CAMP MOORPARK AVERAGE DAILY ATTENDANCE COMPARISON Report Year Summer Adventure Camp Fall Camp Winter Camp Spring Camp 2024/2025 98.07 0.0 28.4 20.5 35.3 2023/2024 120.6 0.0 27.7 29.8 28.3 2022/2023 105.9 0.0 29.9 18.4 19.1 2021/2022 90.9 0.0 25.5 23.9 22.7 2020/2021** 52.71 0.0 17.2 / 30.3*** 13.2 / 14.6*** 22 / 15.25*** 2019/2020 71.3 18.8 27.4 22.5 0**** 2018/2019 64.1 12.7 21.3 19.6 28.1 2017/2018 91.5 19.2 19.2 23.7 29.5 *Sibling and weekly discount factored into lowest fee **Due to state mandated COVID-19 restrictions, maximum capacity was reduced from 120 to 60 ***Average weekly attendance for BASE Camp ****Cancelled due to COVID-19 restrictions RECREATION CLASSES The Recreation Division offers a variety of classes including art, music, baking, dance, STEM, and a wide variety of sports. During the summer, a variety of special interest camps are also offered. Classes are instructed by hourly employees as well as contract instructors. Most classes are held at the Arroyo Vista Recreation Center, except those classes requiring specialized facilities such as golf. The majority of classes offered are for preschool through elementary ages, with more limited offerings for teens and adults. After several years of high enrollment, classes saw a decline in participation this year. Classes with strong enrollment numbers included Kindercamp, one-day workshops (Let’s Bake, Parent’s Nite Out, Saturday Night Science), pickleball classes, youth dance, Tinkergarten, youth golf, and tot sports classes. Classes that had mixed success over the year included Youth Evolution Soccer, art classes, tennis classes, and STEM classes. Classes with low enrollments numbers and/or high cancellation rates included parent and me music classes, karate classes, career academies, and Spanish classes. 16 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 17 Recreation Classes Financial Summary Summer 2024 Fall 2024 Winter 2024/25 Spring 2025 Total FY 2024/25 Total FY 2023/24 Total FY 2022/23 Classes Offered 84 89 72 78 323 361 347 Classes Run 63 60 42 64 229 288 283 Classes Canceled 21 29 30 14 94 73 64 Cancelation Rate 25% 33% 42% 18% 29% 20% 18% Enrollments 650 493 397 580 2120 2445 2398 Income $69,646 $36,098 $25,548 $40,861 $172,153 $186,594 $152,873 Direct Costs $38,021 $21,289 $14,387 $24,798 $98,495 $109,852 $90,679 Indirect Costs $38,258 $22,783 $18,671 $22,457 $102,169 $101,697 $80,333 F/T Staff $30,710 $17,779 $14,547 $17,779 $80,815 $77,341 $60,490 Overhead Costs $7,548 $5,004 $4,124 $4,677 $21,353 $24,356 $19,843 Total Costs $76,279 $44,072 $33,058 $47,255 $200,664 $211,549 $171,011 Gross Revenue / (Subsidy) $31,625 $14,809 $11,161 $16,063 $73,658 $76,742 $62,194 Net Revenue / (Subsidy) ($6,633) ($7,974) ($7,510) ($6,394) ($28,511) ($24,955) ($18,138) Cost Recovery Summary (Category: Recreation Classes) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 72% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: This is the first year since 2019/20 (when many programs were cancelled due to COVID) the program has not met its minimum cost recovery requirement. Although costs decreased slightly this year, income also decreased due to lower enrollment, resulting in a higher subsidy and the program failing to reach minimum recovery by only 3%. To improve enrollment, and subsequently income, staff recommends increasing program promotion, eliminating poorly performing classes, and researching and implementing new and trending class ideas. While staff will focus on increasing enrollment overall, an emphasis on improving winter participation will be made, since winter enrollments declined sharply, and the cancellation rate increased substantially this year . If winter enrollment can be brought up to the same level as other seasons, the Recreation Classes program should meet the minimum cost recovery requirement next year. MOORPARK LITTLE LEARNERS ACADEMY Moorpark Little Learners Academy (MLLA) is a traditional preschool program that prepares students for entry into elementary school. This program features classes for toddlers on Monday and Wednesday or Tuesday and Thursday (Caterpillar Class), a 3-year-old class on Tuesday and Thursday (Butterfly Class), and a 3-year-old class on Monday, Wednesday, and Friday (Bumblebee Class). School hours for Caterpillars are 17 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 18 9:00-11:30 a.m., and for Butterflies and Bumblebees are 9:00 a.m. -1:00 p.m. Classes are held at the Arroyo Vista Recreation Center. The 2024/25 school year started the week of September 9, 2024 and ran through May 22, 2025. Monthly tuition was $295 for Caterpillars, $375 for the Butterflies, and $475 for Bumblebees. Although the total enrollments for the program remained the same as 2023/24, withdrawals throughout the school year resulted in a slightly lower average monthly attendance. However, since registration fees were raised slightly this year (between $15 to $25 per month, depending on the class), income remained consistent with 2023/24. Graduation ceremonies for the 3-year-old classes were held on May 21 and 22, 2025. Denise Dearborn, who has served as the Preschool Director since the City began operating the school in 2019, retired at the end of this year and was recognized at the May 21 graduation ceremony. MLLA Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Annual Enrollments 69 69 56 Average Monthly Attendance 60 63 57 Income $213,806 $213,009 $172,485 Direct Costs $85,636 $86,192 $88,447 Indirect Costs $43,588 $51,594 $41,378 F/T Staff $17,668 $24,664 $16,668 Overhead Costs $25,920 $26,930 $24,710 Total Costs $129,224 $137,786 $129,825 Gross Revenue / (Subsidy) $128,170 $126,817 $84,038 Net Revenue / (Subsidy) $84,582 $75,223 $42,660 Cost Recovery Summary (Category: Recreation Classes) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 100% 75% 100% Minimum Recovery Met: YES YOUTH BASKETBALL LEAGUE The youth basketball league is a co-ed recreational league for youth. Divisions offered included Mites (ages 5-6), Rookie (ages 7-8), Junior (ages 9-10), Minors (ages 11-13), and Majors (ages 13-15). Games are played on Friday evenings (Majors) and Saturdays (all other divisions) at the AVRC Gym. Practices are held for one hour each week. The league relies on volunteer coaches. League fees ranged from $99.00 to $189.00 depending on season 18 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 19 and age division. Fees include a jersey and photos. Medals are given to all players in the Mites and Rookie Divisions. Championship rings and/or medals are giving only to the top teams in the Junior, Minor, and Major’s Divisions. After record breaking enrollment for two consecutive years, participation declined this year, but remained well above historical enrollment. The Girls Training program launched last year was offered again for the Winter 2024/25 season. This program is for girls ages 11-13, and was added to encourage more participation of female athletes. Although the program ran, enrollment was low, declining from 13 last year to only eight this year. Due to the sharp decline in enrollment, the Girls Training program will not be continued. Youth Basketball Financial Summary Summer 2024 Fall 2024 Winter 2024/25 Spring 2025 Girls Basketbal l Total FY 2023/24 Total FY 2023/24 Total FY 2022/23 Enrollments 210 137 246 162 8 763 962 914 Income $29,711 $21,611 $36,621 $24,755 $1,032 $113,730 $121,343 $95,298 Direct Costs $14,441 $10,135 $15,117 $9,774 $381 $49,848 $56,437 $44,711 Indirect Costs $15,158 $14,521 $22,958 $15,449 $1,727 $69,813 $58,768 $45,291 F/T Staff $8,189 $8,189 $15,149 $8,189 $1,228 $40,944 $30,654 $24,819 Overhead Costs $6,969 $6,332 $7,809 $7,260 $499 $28,869 $28,114 $20,472 Total Costs $29,599 $24,656 $38,075 $25,223 $2,108 $119,661 $115,205 $90,002 Gross Revenue / (Subsidy) $15,270 $11,476 $21,504 $14,981 $651 $63,882 $64,906 $50,587 Net Revenue / (Subsidy) $112 ($3,045) ($1,454) ($468) ($1,076) ($5,931) $6,138 $5,296 Cost Recovery Summary (Category: Youth Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 92% 50% 75% Minimum Recovery Met: YES MOORPARK RUNNING CLUB The Moorpark Running Club was offered for four weeks in January at the AVCP Recreational Trail to promote health and fitness through physical activity with the goal of running a distance equivalent to a half-marathon. The program was coached by a volunteer (Scott Mangers, Moorpark High School track coach). The registration fee was $10. Participants were also offered a discount on registration to the annual Groundhog Day run, held at Moorpark High School. Running Club Financial Summary FY 2024/25 FY 2023/24 FY 2022/23 Participation 20 15 14 Income $200 $150 $140 Direct Costs $0 $0 $0 Indirect Costs $523 $613 $1,736 F/T Staff $296 $483 $1,515 Overhead Costs $227 $130 $221 Total Costs $523 $613 $1,736 Gross Revenue / (Subsidy) $200 $150 $140 Net Revenue / (Subsidy) ($323) ($463) ($1,596) 19 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 20 Cost Recovery Summary (Category: Special Interest Group): Recovered Minimum Target Percent Direct Costs Recovered: 100% 50% 100% Percent Division Indirect Costs Recovered: 38% 0% 50% Minimum Recovery Met: YES ADULT SOFTBALL LEAGUES This league offers a Coed division on Wednesday evenings, and a Men’s division on Thursday evenings. All games were held at the AVCP Ballfields. League fees ranged from $425 to $500 per team, based on registration date. Official’s fees are paid directly to officials by the teams. The men’s division ran all three seasons, but the coed division only ran in summer and fall; spring canceled due to lack of enrollment. Despite stagnant enrollment, the program ran smoothly. Adult Softball League Financial Summary Summer 2024 Fall 2024 Spring 2025 Total FY 2024/25 Total FY 2023/24 Total FY 2022/23 Teams 18 10 12 40 44 33 Players 198 110 132 440 616 525 Income $7,590 $4,575 $5,795 $17,960 $18,505 $13,635 Direct Costs $3,408 $1,635 $1,236 $6,279 $10,013 $6,953 Indirect Costs $8,110 $6,636 $7,137 $21,883 $14,046 $14,680 F/T Staff $4,724 $4,724 $4,724 $14,172 $5,220 $8,082 Overhead Costs $3,386 $1,912 $2,413 $7,711 $8,826 $6,598 Total Costs $11,518 $8,271 $8,373 $28,162 $24,059 $21,633 Gross Revenue / (Subsidy) $4,182 $2,940 $4,559 $11,681 $8,492 $6,682 Net Revenue / (Subsidy) ($3,928) ($3,696) ($2,578) ($10,202) ($5,554) ($7,998) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 53% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: The softball league has not been able to meet its minimum cost recovery requirement due to a trend in declining team enrollment that began in FY 2013/14. Recently, the program had been trending upward in recovering overhead costs due to staff ’s efforts to increase league enrollment, reduce costs where feasible, and add more sports programming to defray full-time staff costs. Due largely to turn-over in the 20 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 21 sports coordinator position, participation fell, resulting in a reversal in the upward recovery trend. As prior strategies have not resulted in the program meeting minimum cost recovery, staff will explore alternative income sources, such as a sports league sponsorship program similar to the Annual Event Sponsor program . The idea would be to solicit local business for sponsorships, with benefits such as banners at league facilities and advertisement space in the recreation guide. ADULT BASKETBALL LEAGUES The Adult Basketball League offered open divisions on Monday and Thursday evenings, with games played at the Arroyo Vista Recreation Center Gym. League fees ranged from $375 to $450 per team, based on length of season and registration date. Official’s fees are paid directly to officials by the teams. After an increase in enrollment last year, the program had a sharp decline in enrollment in 2024/25. Although the Monday night division ran all four seasons, the Thursday night division cancelled in Winter and Spring due to lack of enrollment. Most team indicated they moved to other leagues in the area where team fees are less expensive. Adult Basketball League Summe r 2024 Fall 2024 Winter 2024/25 Spring 2025 Total FY 2024/25 Total FY 2023/24 FY 2022/23 Teams 16 10 6 6 38 58 53 Players 112 70 48 48 278 464 540 Income $5,651 $3,898 $2,650 $2,560 $14,759 $18,105 $18,001 Direct Costs $2,009 $1,514 $608 $596 $4,727 $7,048 $5,830 Indirect Costs $6,914 $6,408 $5,132 $5,147 23601 $14,597 $20,486 F/T Staff $3,664 $3,664 $3,664 $3,664 $14,656 $5,824 $13,176 Overhead Costs $3,250 $2,744 $1,468 $1,483 $8,945 $8,773 $7,310 Total Costs $8,923 $7,922 $5,740 $5,743 $28,328 $21,645 $26,316 Gross Revenue / (Subsidy) $3,642 $2,384 $2,042 $1,964 $10,032 $11,057 $12,171 Net Revenue / (Subsidy) ($3,272) ($4,024) ($3,090) ($3,183) ($13,569) ($3,540) ($8,315) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 43% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: The adult basketball league suffers from the same issues as the softball league, and except for last year, has not been able to meet its minimum cost recovery requirement for many years. If enrollment does not improve over the 2025/26 year, staff recommends the same strategy as the softball league. 21 Parks and Recreation Commission 12/01/2025 Regular Meeting Page 22 ADULT SOCCER LEAGUES The Adult Soccer League was offered for three seasons this year. Divisions included Men’s on Wednesday evenings and Coed on Tuesday (summer) or Thursday (Fall and Spring) evenings. Games are played at AVCP Athletic Fields. League fees ranged from $375 to $450 per team, based on registration date. Official’s fees are paid directly to officials by the teams. Adult Soccer Summer 2024 Fall 2024 Spring 2025 Total FY 2024/25 Total FY 2023/24 FY 2022/23 Teams 26 20 12 58 50 44 Players 338 260 156 754 650 660 Income $9,489 $7,996 $4,690 $22,175 $17,274 $15,576 Direct Costs $2,469 $3,262 $1,396 $7,127 $9,082 $7,659 Indirect Costs $9,759 $8,453 $6,678 $24,890 $13,287 $16,443 F/T Staff $4,637 $4,637 $4,637 $13,911 $5,646 $10,603 Overhead Costs $5,122 $3,816 $2,041 $10,979 $7,641 $5,840 Total Costs $12,228 $11,715 $8,074 $32,017 $22,369 $24,102 Gross Revenue / (Subsidy)$7,020 $4,734 $3,294 $15,048 $8,192 $7,917 Net Revenue / (Subsidy)($2,739) ($3,719) ($3,384) ($9,842) ($5,095) ($8,526) Cost Recovery Summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered: 60% 75% 100% Minimum Recovery Met: NO Staff Recommended Action for this Program to Meet Cost Recovery: Although this program did not meet its cost recovery minimum for the third year in a row, indirect cost recovery remained consistent at 60%, up from 48% in 2022/23 when the program was reinstated after a seven-year hiatus. Because enrollment continues to increase for this league, staff recommends continuing efforts to increase league enrollment, reduce costs where feasible, and add more sports programming to continue to help defray full-time staff costs. STAFF RECOMMENDATION Provide feedback on the cost recovery report and direct staff to present the report to the City Council. 22