HomeMy WebLinkAboutAGENDA REPORT 2025 1209 LB REG ITEM 07AITEM: 7. A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jessica Sandifer, Deputy Parks and Recreation Director
DATE: 12/9/2025 (Regular Meeting)
SUBJECT: Consider Update to PRCS-12 Moorpark City Library Materials Selection
Policy and Material Reconsideration Form
BACKGROUND/DISCUSSION
The Moorpark City Library policy, PRCS-12, guides Library Materials Selection for the library.
Every year an item is reviewed by the Library Board to consider collection management activities
for the following year.
In 2024, the State of California passed AB 1825 California Freedom to Read Act (The Act).
Among the various provisions of the act is a requirement that all Public Library jurisdictions
maintain a written and publicly accessible collection development policy and requires that the
policy include various provisions. Specifically, The Act requires that the collection development
policy must guide the selection and deselection of library materials. The policy must establish a
process for community members to share their concerns regarding library materials and request
materials be reconsidered for inclusion in the Public Library’s collection. The Collection
Development Policy must acknowledge that the Public Library’s collection meets the broad and
diverse interests of the community and respects both the Public Library’s autonomy and its
specific community needs, that library materials should be provided for the interest, information,
and enlightenment of all people, and should present diverse points of view in the collection as a
whole, the right of the public to receive access to a range of social, political, aesthetic, moral,
and other ideas and experiences and establish that the Public Library serves as a center for
voluntary inquiry and the dissemination of information and ideas. The California State Library is
responsible for reviewing each library’s collection development policy to ensure it meets the
requirements of The Act.
At the November 12, 2025 Library Board meeting, staff presented an updated Policy PRCS-12
intended to meet the requirements of The Act. At that meeting, the Library Board had requested
whether the City Attorney had reviewed the policy and requested that more information and a
form be provided for the Material Reconsideration section of the policy. The City Attorney’s office
has reviewed the policy and made revisions to emphasize that the City’s processes and
decisions are content and viewpoint-neutral, as required by the Act. Revisions were also made
to provide more clarity on the Reconsideration of Materials process including eligibility, the
requirement to fill out a form, and timeframe for response to a request. The City Attorney also
reorganized several sections to improve clarity and readability. The redline version with the City
Attorney’s changes is attached to the staff report, as well as a clean version of the document for
easier reading.
1
Library Board Regular Meeting
12/9/2025
Page 2
The revised policy also includes reference to the form that needs to be filled out for
reconsideration of materials. The form has been attached for review and consideration by the
Library Board. Staff has also confirmed that the form can be made into an online form and
provided on the City’s website, in addition to being able to request a paper copy at the circulation
desk in the library.
STAFF RECOMMENDATION
1.Review revisions to PRCS-12 Moorpark City Library Collection Development policy for
compliance with AB 1825 and recommend approval to the Parks and Recreation Director;
and
2.Review and provide input on Material Reconsideration Form.
Attachment –
1.- PRCS-12 – Moorpark City Library Collection Development Policy Redline
2.- PRCS 12 – Moorpark City Library Collection Development Policy - Clean
3.- Material Reconsideration Form
2
Attachment 1
12853-0001\3192654v1.doc
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PRCS-12: Moorpark City Library Collection Development Policy
1. Mission
The Moorpark City Library (“Library”), operated by the City of Moorpark, provides
information, lifelong learning, inspiration, and enjoyment to people of all ages through
access to reading and technology. This Collection Development Policy (“Policy”),
reviewed by the Moorpark Parks, Recreation, and Community Services Department in
conjunction with the City Attorney’s Office, establishes print and electronic material
collection development, management, selection, de-selection, and reconsideration
guidelines for Library staff. The Library maintains this written and publicly accessible
Policy, which has been adopted and submitted to the State Librarian pursuant to
“California Freedom to Read Act” (newly added Education Code sections 19800-19802)
established under Assembly Bill (“AB”) 1825.
2. General Governing Factors
The library materials selection process is governed by the following considerations:
1. The needs of the individual and community;
2. The individual merits of each work without reference to topic, views, ideas, or
opinions therein;
3. The Library’s existing collection, budget, and services; and
4. Intellectual freedom principles, including those outlined in the American Library
Association’s “Library Bill of Rights,” a copy of which is available at the Moorpark
Library Circulation Desk and City Clerk’s office.
The Library serves as a “center for voluntary inquiry and the dissemination of information
and ideas.” The collection reflects the community’s broad and diverse interests; provides
for the “interest, information and acknowledgement of all people[;]” presents diverse
viewpoints; and respects both the Library’s autonomy and specific community needs.
Finally, the Library acknowledges the public’s right to “receive access to a range of social,
political, aesthetic, moral and other ideas and experiences.” Accordingly, the Library
establishes a process for community members to share concerns about materials and
request reconsideration for inclusion, as discussed below.
3. Principles of Selection
The Library’s selection process is guided by the following principles:
A. The Library aims to obtain and make readily accessible materials, including books,
and other print, non-print, digital or online materials, that fulfill the cultural,
educational, and recreational needs of City residents. The Library shall further
ensure that the collection reflects and is sourced from the diverse backgrounds,
identities, viewpoints, and lived experiences of the Moorpark community, in both
physical and digital formats.
B. The selection criteria for any library material includes, but is not limited to:
• The level of demonstrated or potential interest to the community served
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Deleted: The Library adheres to the …ntellectual freedom ...
Deleted: Further, California State Law, AB 1825 passed in ...
Deleted: fill…ulfill the cultural, educational, and ...
Deleted: the selection of …ny item…ibrary material ...
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• Availability and cost of the material
• The availability of similar material in the existing collection
• The availability of the material elsewhere in the community
• The physical makeup of the material
• Opinions expressed by critics or reviewers regarding artistic or literary
merits or technique, excluding substantive critiques of topics, opinions,
viewpoints, and ideas espoused in the material
• Local interest or demand in, or relevance of the material
C. In selecting materials to reflect the diverse needs and interests of Moorpark
residents, it should be recognized that materials may generate varied responses
in readers. The selection of a wide range of books that reflects diverse ideas and
experiences does not constitute an endorsement of all opinions expressed in the
materials in the collection.
D. Materials shall enhance public access library materials to the extent possible. In
certain circumstances, the Library may limit access based on strictly time, place,
and manner restrictions or where necessary to preserve the safety or security of
such materials for all Library patrons. The Library does not serve as censor of the
reading of any person. The Library recognizes the importance in an open and
democratic society of allowing individuals to form their own opinions on issues and,
therefore, acquires materials that may be deemed controversial in nature.
E. Responsibility for the selection of Library materials by minors rests with their
parents or legal guardians. The selection of materials for the Library will not be
governed by the possibility that these materials may come into the possessions of
minors.
4. Responsibility for Selection
A. Library staff is primarily responsible for selecting library materials, and will consider
recommendations and requests from Moorpark residents or other Library patrons.
B. Library staff shall select materials based on certain objective criteria, and shall
favor inclusiveness and variety to the extent possible.
C. The Moorpark Library City Representative shall be the City Manager or City
Manager designee (“City Representative”), who shall oversee the development of
the Library collection by the City Librarian according to the principles set forth in
this Policy. The City Librarian shall execute best practices in librarianship when
developing the Library collection and shall be responsible for collection
development.
D. The Moorpark City Librarian and City Representative shall present an informational
item to the Library Board on an annual basis identifying suggested allocation of
collection budget resources to various types of materials for the Fiscal Year
beginning July of that same year. Community input and emerging format trends
will be considered during this process. Collection statistics for the prior Fiscal Year
shall be included within the Moorpark City Library Annual Report presented to the
Library Board at the subsequent September meeting. The Library Board will
Deleted: <#>Additional criteria include:¶
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Deleted: diversity of the
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Deleted: some
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being meaningful or significant to others.
Deleted: Library acknowledges the right of the public to
receive access to …
Deleted: other
Deleted: . The Library
Deleted: endorse or agree with
Deleted: Materials shall be made as accessible as
possible to the public.…
Deleted: of a
Deleted: <#>The Library is committed to ensuring that the
collection reflects the diverse backgrounds, identities, and
lived experiences of the Moorpark community, in both
physical and digital formats.¶
Deleted: use
Deleted: <#>The initial responsibility for materials
selection lies with the Library staff working within the area
of service to children, young adults, and adults. The
general public may recommend material for consideration.¶
In making selections, Library staff shall do so in a manner
based on principle rather than opinion, reason rather than
prejudice, and judgment rather than censorship. The spirit
of selection should be inclusive rather than exclusive.
Variety and balance of opinion are sought whenever
possible.¶
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Deleted: that is
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provide suggestions to the City Librarian and City Representative who have final
decision-making authority on collection development.
5. Public Access to Materials in the Library
A. The public has free access to all Library materials consistent with this Policy.
B. No person shall be denied Library resources solely due to personal characteristics,
age, background, or views.
C. All persons have a right to privacy and confidentiality in materials borrowed from
the Library.
D. Decisions on placement of materials within the Library will be made by the City
Librarian based on:
• Assigned Classification
• Format
• Susceptibility to loss or damage
• Rarity or cost
• Digital licensing restrictions or platform availability (for electronic
resources)
E. The Library staff labels materials for placement only, not to predispose the patron
for or against any materials.
F. The Library may not prohibit the circulation, procurement of, or access to, any
materials in the Library due to a particular topic, view, idea, or opinion at issue, in
addition to other grounds outlined under Education Code section 19802.
6. Bindery / Book Mending
Only those materials of local significance or long-term importance to the collections, or
heavily used items will be bound, rebound, or mended as needed.
7. Gifts – Funds
Donations of funds are welcome and must be documented by the City. Donated funds
must be immediately sent to the City of Moorpark Finance Department for deposit and
accounting on the day received or the next business day if received on a weekend or after
5:00 pm. The City Representative reserves the right to make the final decision on use of
donations of funds towards library enhancements.
8. Gifts - Materials
Donations of materials to enrich the collection are welcome. Donated materials are
typically received by the Moorpark Friends of the Library, a non-profit volunteer
community organization that supports the Moorpark Library. Library staff reserves the
right to review all donated materials to determine if any of the materials are to be added
to the collection. If the donated materials do not meet the selection criteria to be added
to the library collection, the materials become the property of the Moorpark Friends of the
Library.
9. Withdrawal of Materials
Deleted: Placement of
Deleted: Public
Deleted: policy
Deleted: Placement
Deleted: . Criteria include
Deleted: .
Deleted: , of
Deleted: and the
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Damaged, worn, obsolete, superseded, or unused items may be withdrawn from the
Library upon the written recommendation of the City Librarian with the written approval of
the City Representative. Withdrawal decisions will consider both print and digital
resources, following professional weeding guidelines (e.g., CREW method).
Weeding and/or disposal of library materials shall be at the discretion of the City
Representative. The City Librarian will make any recommendations regarding resale,
donation, or disposal of weeded material, which will then be approved by the City
Representative prior to undertaking the following procedural options:
A.Materials determined worthy of re-sale or donation shall be offered to the Moorpark
Friends of the Library for the purpose of sale(s) with all proceeds to benefit the
Library. Items that remain unsold are the responsibility of the Moorpark Friends of
the Library who will dispose of the material.
B.If the Moorpark Friends of the Library do not accept the discards worthy of re-sale
or donation, the City, at its sole discretion, shall discard or donate the material to
non-profit, charitable organizations as determined by the City Representative.
C.The City will discard any books determined unworthy of re-sale or donation by the
City representative. The City shall recycle any recyclable materials.
10. Reconsideration of Materials
Moorpark residents and other Moorpark Library cardholders (collectively referred to as
“patrons”) requesting reconsideration (i.e. withdrawal or removal) of materials in the
Library must follow the Library’s formal reconsideration procedure. Patrons requesting
the removal of a library material from the Library collection must complete a “Request for
Reconsideration of Library Materials” form, a copy of which is publicly available at the
Library, as well as on the City of Moorpark website at the following link: (To be added).
Any request for reconsideration will be acknowledged in writing within ten (10) business
day of receipt. The City Librarian will review the material at issue in consultation with the
City Representative or designee, considering the patron’s concerns, circulation data,
professional reviews, and the Library’s objective selection criteria as stated in this Policy.
Consultation with Library staff or subject matter experts may be included as part of the
process.
A formal written response will be issued summarizing the contested material, the
concerns raised, relevant Library Policy, and the review process. The Library’s final
determination regarding retention, relocation, or withdrawal of the material will be issued
no later than thirty (30) business days after the initial request was received. The decision
of the City Librarian shall be final. Once a title has been considered, it will not be reviewed
again for a period of two (2) years.
11. Personnel Policy.
Library employees or contractors, including librarians, shall not be subject to termination,
demotion, discipline, or retaliation for refusing to remove library materials before proper
review in accordance with above-referenced reconsideration policy or making decisions
that the individual believes in good faith are in accordance with AB 1825 requirements.
Deleted: Recommendation
Deleted: made by the City Librarian and
Deleted: Moorpark
Deleted: Books
Deleted: not worthy
Deleted: will be appropriately disposed of
Deleted: as determined by the Moorpark City
Deleted: Any material that can be recycled will be recycled
Deleted: Persons
Deleted: shall be invited to state their objection in writing,
addressed to the Moorpark
Deleted: Librarian.
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Deleted: 1
Deleted:
Deleted: , with the acknowledgement outlining the next steps
and providing a commitment to respond with the results ¶
Deleted: the item’s content,
Deleted: policy
Deleted:
Deleted: policy,
Deleted: , and the
Deleted: decision
Deleted: .¶
6
Attachment 2
12853-0001\3192654v1.doc
PRCS-12: Moorpark City Library Collection Development Policy
1. Mission
The Moorpark City Library (“Library”), operated by the City of Moorpark, provides
information, lifelong learning, inspiration, and enjoyment to people of all ages through
access to reading and technology. This Collection Development Policy (“Policy”),
reviewed by the Moorpark Parks, Recreation, and Community Services Department in
conjunction with the City Attorney’s Office, establishes print and electronic material
collection development, management, selection, de-selection, and reconsideration
guidelines for Library staff. The Library maintains this written and publicly accessible
Policy, which has been adopted and submitted to the State Librarian pursuant to
“California Freedom to Read Act” (newly added Education Code sections 19800-19802)
established under Assembly Bill (“AB”) 1825.
2. General Governing Factors
The library materials selection process is governed by the following considerations:
1. The needs of the individual and community;
2. The individual merits of each work without reference to topic, views, ideas, or
opinions therein;
3. The Library’s existing collection, budget, and services; and
4. Intellectual freedom principles, including those outlined in the American Library
Association’s “Library Bill of Rights,” a copy of which is available at the Moorpark
Library Circulation Desk and City Clerk’s office.
The Library serves as a “center for voluntary inquiry and the dissemination of information
and ideas.” The collection reflects the community’s broad and diverse interests; provides
for the “interest, information and acknowledgement of all people[;]” presents diverse
viewpoints; and respects both the Library’s autonomy and specific community needs.
Finally, the Library acknowledges the public’s right to “receive access to a range of social,
political, aesthetic, moral and other ideas and experiences.” Accordingly, the Library
establishes a process for community members to share concerns about materials and
request reconsideration for inclusion, as discussed below.
3. Principles of Selection
The Library’s selection process is guided by the following principles:
A. The Library aims to obtain and make readily accessible materials, including books,
and other print, non-print, digital or online materials, that fulfill the cultural,
educational, and recreational needs of City residents. The Library shall further
ensure that the collection reflects and is sourced from the diverse backgrounds,
identities, viewpoints, and lived experiences of the Moorpark community, in both
physical and digital formats.
B. The selection criteria for any library material includes, but is not limited to:
• The level of demonstrated or potential interest to the community served
• Availability and cost of the material
7
PRCS-12
Page 2
12853-0001\3192654v1.doc
• The availability of similar material in the existing collection
• The availability of the material elsewhere in the community
• The physical makeup of the material
• Opinions expressed by critics or reviewers regarding artistic or literary
merits or technique, excluding substantive critiques of topics, opinions,
viewpoints, and ideas espoused in the material
• Local interest or demand in, or relevance of the material
C. In selecting materials to reflect the diverse needs and interests of Moorpark
residents, it should be recognized that materials may generate varied responses
in readers. The selection of a wide range of books that reflects diverse ideas and
experiences does not constitute an endorsement of all opinions expressed in the
materials in the collection.
D. Materials shall enhance public access library materials to the extent possible. In
certain circumstances, the Library may limit access based on strictly time, place,
and manner restrictions or where necessary to preserve the safety or security of
such materials for all Library patrons. The Library does not serve as censor of the
reading of any person. The Library recognizes the importance in an open and
democratic society of allowing individuals to form their own opinions on issues and,
therefore, acquires materials that may be deemed controversial in nature.
E. Responsibility for the selection of Library materials by minors rests with their
parents or legal guardians. The selection of materials for the Library will not be
governed by the possibility that these materials may come into the possession of
minors.
4. Responsibility for Selection
A. Library staff is primarily responsible for selecting library materials and will consider
recommendations and requests from Moorpark residents or other Library patrons.
B. Library staff shall select materials based on certain objective criteria and shall favor
inclusiveness and variety to the extent possible.
C. The Moorpark Library City Representative shall be the City Manager or City
Manager designee (“City Representative”), who shall oversee the development of
the Library collection by the City Librarian according to the principles set forth in
this Policy. The City Librarian shall execute best practices in librarianship when
developing the Library collection and shall be responsible for collection
development.
D. The Moorpark City Librarian and City Representative shall present an informational
item to the Library Board on an annual basis identifying suggested allocation of
collection budget resources to various types of materials for the Fiscal Year
beginning July of that same year. Community input and emerging format trends
will be considered during this process. Collection statistics for the prior Fiscal Year
8
PRCS-12
Page 3
12853-0001\3192654v1.doc
shall be included within the Moorpark City Library Annual Report presented to the
Library Board at the subsequent September meeting. The Library Board will
provide suggestions to the City Librarian and City Representative who have final
decision-making authority on collection development.
5. Public Access to Materials in the Library
A. The public has free access to all Library materials consistent with this Policy.
B. No person shall be denied Library resources solely due to personal characteristics,
age, background, or views.
C. All persons have a right to privacy and confidentiality in materials borrowed from
the Library.
D. Decisions on placement of materials within the Library will be made by the City
Librarian based on:
• Assigned Classification
• Format
• Susceptibility to loss or damage
• Rarity or cost
• Digital licensing restrictions or platform availability (for electronic resources)
E. The Library staff labels materials for placement only, not to predispose the patron
for or against any materials.
F. The Library may not prohibit the circulation, procurement of, or access to, any
materials in the Library due to a particular topic, view, idea, or opinion at issue, in
addition to other grounds outlined under Education Code section 19802.
6. Bindery / Book Mending
Only those materials of local significance or long-term importance to the collections, or
heavily used items will be bound, rebound, or mended as needed.
7. Gifts – Funds
Donations of funds are welcome and must be documented by the City. Donated funds
must be immediately sent to the City of Moorpark Finance Department for deposit and
accounting on the day received or the next business day if received on a weekend or after
5:00 pm. The City Representative reserves the right to make the final decision on use of
donations of funds towards library enhancements.
8. Gifts - Materials
Donations of materials to enrich the collection are welcome. Donated materials are
typically received by the Moorpark Friends of the Library, a non-profit volunteer
community organization that supports the Moorpark Library. Library staff reserves the
right to review all donated materials to determine if any of the materials are to be added
to the collection. If the donated materials do not meet the selection criteria to be added
9
PRCS-12
Page 4
12853-0001\3192654v1.doc
to the library collection, the materials become the property of the Moorpark Friends of the
Library.
9. Withdrawal of Materials
Damaged, worn, obsolete, superseded, or unused items may be withdrawn from the
Library upon the written recommendation of the City Librarian with the written approval of
the City Representative. Withdrawal decisions will consider both print and digital
resources, following professional weeding guidelines (e.g., CREW method).
Weeding and/or disposal of library materials shall be at the discretion of the City
Representative. The City Librarian will make any recommendations regarding resale,
donation, or disposal of weeded material, which will then be approved by the City
Representative prior to undertaking the following procedural options:
A. Materials determined worthy of re-sale or donation shall be offered to the Moorpark
Friends of the Library for the purpose of sale(s) with all proceeds to benefit the
Library. Items that remain unsold are the responsibility of the Moorpark Friends of
the Library who will dispose of the material.
B. If the Moorpark Friends of the Library do not accept the discards worthy of re-sale
or donation, the City, at its sole discretion, shall discard or donate the material to
non-profit, charitable organizations as determined by the City Representative.
C. The City will discard any books determined unworthy of re-sale or donation by the
City representative. The City shall recycle any recyclable materials.
10. Reconsideration of Materials
Moorpark residents and other Moorpark Library cardholders (collectively referred to as
“patrons”) requesting reconsideration (i.e. withdrawal or removal) of materials in the
Library must follow the Library’s formal reconsideration procedure. Patrons requesting
the removal of a library material from the Library collection must complete a “Request for
Reconsideration of Library Materials” form, a copy of which is publicly available at the
Library, as well as on the City of Moorpark website at the following link: (To be added)
Any request for reconsideration will be acknowledged in writing within ten (10) business
day of receipt. The City Librarian will review the material at issue in consultation with the
City Representative or designee, considering the patron’s concerns, circulation data,
professional reviews, and the Library’s objective selection criteria as stated in this Policy.
Consultation with Library staff or subject matter experts may be included as part of the
process.
A formal written response will be issued summarizing the contested material, the
concerns raised, relevant Library Policy, and the review process. The Library’s final
determination regarding retention, relocation, or withdrawal of the material will be issued
no later than thirty (30) business days after the initial request was received. The decision
of the City Librarian shall be final. Once a title has been considered, it will not be reviewed
again for a period of two (2) years.
10
PRCS-12
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12853-0001\3192654v1.doc
11. Personnel Policy.
Library employees or contractors, including librarians, shall not be subject to termination,
demotion, discipline, or retaliation for refusing to remove library materials before proper
review in accordance with above-referenced reconsideration policy or making decisions
that the individual believes in good faith are in accordance with AB 1825 requirements.
11
Attachment 3
Moorpark City Library
Request for Reconsideration of Library Materials
This form must be picked up and returned in person or submitted online. Only completed
forms submitted by Moorpark Residents or Moorpark City Library cardholders will be
accepted.
Section 1: Customer Information
Name:___________________________________________________________
Library Card Number: _______________________________________________
Address: _________________________________________________________
Phone: __________________________________________________________
Email: ___________________________________________________________
Section 2: Material Information
Title: ____________________________________________________________
Author / Creator: ___________________________________________________
Format (check one):
[ ] Book [ ] eBook [ ] Audiobook [ ] Magazine
[ ] DVD/Blu-ray [ ] Graphic Novel [ ] Other:
How did you become aware of this material?
[ ] Read/viewed it in full
[ ] Reviewed portions
[ ] Saw it online
[ ] Heard about it from others
[ ] Other:
________________________________________________________________
________________________________________________________________
12
Attachment 3
Section 3: Nature of Your Concern
Please describe specifically what concerns you about the material. (attach additional
pages if needed)(List page numbers, scenes, chapters, or passages.)
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Section 4: Context of Use
What do you believe is the intended audience?
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Have you discussed your concern with a Library staff member?
[ ] Yes (name): [ ] No
What action are you requesting the Library take?
[ ] Reconsider placement
[ ] Reevaluate age designation
[ ] Remove the material
[ ] Other:
Section 5: Supporting Information
Are there reviews or resources you believe the Library should consider?
________________________________________________________________
________________________________________________________________
________________________________________________________________
13
Attachment 3
Section 6: Acknowledgment
By signing, I affirm that I am a Moorpark City Library cardholder, I have reviewed the
material, I understand it remains available during review, and the City Librarian’s decision
is final.
Signature: ____________________ Date: __________
For Library Use Only
Date Received:____________________________________________________
Received By: _____________________________________________________
Review Completed By: ______________________________________________
Decision Sent On: _________________________________________________
Action Taken:
[ ] Retained as is [ ] Reclassified/relocated [ ] Other:
Notes:
14