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HomeMy WebLinkAboutAG RPTS 2006 0603 PR SPC 12:00 p.m.MOORPARK ' 799 Moorpark Avenue Moorpark, California 93021 (805) 517 -6200 CITY OF MOORPARK PARKS AND RECREATION COMMISSION Special Meeting Agenda June 3, 2006 12:00 p.m. NOTICE AND CALL OF A SPECIAL MEETING OF THE PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation Commission of the City of Moorpark is hereby called to be held on June 3, 2006, commencing at 12:00 p.m. Said meeting will convene in the Community Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be for the purpose of considering the following: 1. CALL TO ORDER: 2. ROLL CALL: Commissioners Joseph Catrambone, Thomas Pflaumer, Sandra Thompson, Julie Weisberger, and Chair Mark Van Dam. 3. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of April 2, 2006. Staff Recommendation: Approve as presented. B. Approval of Minutes for the Joint Meeting of the City Council and the Parks and Recreation Commission of April 26, 2006. Staff Recommendation: Approve as presented. C. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. D. Parks Quarterly Report. Staff Recommendation: Receive and file report. 40 PATRICK HUNTER ROSEANN MIKOS CLINT D. HARPER KEITH F. MILLHOUSE JANICE S. PARVIN P&R Commission Meeting June 3, 2006 Page 2 DISCUSSION /ACTION ITEMS: A. Consider Recommendation from the Tierra Reiada Playground Ad Hoc Committee. Staff Recommendation: Provide a design recommendation for Tierra Rejada playground equipment for City Council consideration. (Oral Report) ADJOURNMENT: Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received. A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file in the office of the Administrative Secretary of the Community Services Department and are available for public review. Any questions concerning any Agenda item may be directed to the Community Services Department Secretary, 799 Moorpark Avenue, Moorpark, CA 93021 (805) 517 -6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Community Services' Department at (805) 517- 6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102 - 35.104; ADA Title II). ITEM -3 H PARKS AND RECREATION COMMISSION MINUTES OF THE PARKS AND RECREATION COMMISSION PARK TOUR Moorpark, California April 2, 2006 1. CALL TO ORDER: The meeting was called to order at 10:10 a.m. 2. ROLL CALL: Present: Commissioners Joseph Catrambone, Sandra Thompson, Julie Weisberger, and Chair Mark Van Dam. Commissioner Thomas Pflaumer was absent. Staff present: Mary Lindley, Parks, Recreation, and Community Services Director; Allen Walter, Parks and Facilities Superintendent; and Patty Lemcke, Administrative Assistant. 3. PARK TOUR: The Commission and staff toured the following parks- 1 . Highland's Park Site: The Commission and staff discussed the proposed design of the park. 2. Campus Canyon Park: The Commission and staff discussed the placement of the proposed hand ball wall. Mary Lindley stated that resurfacing the basketball court is on the proposed park improvements for FY 2006/07. 3. Miller Park: Mary Lindley pointed out the table and bench that will be replaced, as well as the newly installed fence at the basketball courts. 4. Monte Vista Park: The Commission and staff discussed ideas for landscaping the lower portion of the park. 000001L P &R Commission Meeting Park Tour April 2, 2006 Page 2 5. Tierra Rejada Park: Mary Lindley stated that the Bocce Ball courts will be upgraded and the shade structure has been eliminated per the recommendation of the Active Adult Center Advisory Committee and the approval of the City Council. 6. AVCP: The Commission and staff discussed future use of the multi- purpose court now that Tri Valley Roller Hockey no longer uses it. Mary Lindley also stated that staff would look into installing poured -in -place surfacing at the first playground, as well as the installation of a concrete walkway from the parking lot to the play area to make a lot fully ADA accessible. 7. Glenwood Park: Mary Lindley stated that she just received the bids for the installation of the climbing wall. The Commission and staff also discussed the placement of the proposed restroom. 8. Poindexter Park: Mary Lindley showed the Commission the area at the front entrance to the park that staff wants to redesign and replant. Commissioner Weisberger stated that she would like to see a plaque installed at the Apricot Grove in the park. Mary Lindley also stated that a third horseshoe pit will be installed when the park's expansion takes place. She stated that a workshop will be held tentively on Saturday, May 6, to gather input from the residents regarding the design of the expansion. MOTION: Chair Van Dam moved to include the installation of a ball wall at Glenwood Park in the proposed park improvements for FY 2006/07. Commissioner Catrambone seconded. The motion was carried 4 -0. Commissioner Pflaumer was absent. 4. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of March 6, 2006. Staff Recommendation: Approve as presented. 000002 P&R Commission Meeting Park Tour April 2, 2006 Page 3 MOTION: Commissioner Weisberger moved to approve the minutes from the Commission's March 6, 2006, meeting. Chair Van Dam seconded. The motion was carried 4 -0. Commissioner Pflaumer was absent. 5. DISCUSSION /ACTION ITEMS: A. Reconsider Name for Park in the Moorpark Highlands Development Project — Tract 5045. Staff Recommendation: Reconsider and recommend a park name for City Council consideration. (Oral report) MOTION: Commissioner Weisberger moved to recommend the name Vista Highlands Park for City Council consideration. Commissioner Catrambone seconded. The motion was carried 3 -1, Commissioner Thompson dissenting. Commissioner Pflaumer was absent. B. Tierra Rejada Park Playground Equipment Ad Hoc Committee Update. (Oral report) Commissioners Thompson and Weisberger gave an oral report. 6. ADJOURNMENT: The meeting was adjourned at 1:15 p.m. APPROVED: MARK VAN DAM, CHAIRMAN Respectfully submitted: Patty Lemcke, Administrative Assistant 000003 ITEM 3• �3 MINUTES OF THE JOINT MEETING OF THE CITY COUNCIL AND PARKS & RECREATION COMMISSION Moorpark, California April 26 2006 A Special Joint Meeting of the Moorpark City Council and Parks & Recreation Commission was held on April 26, 2006, at 7:00 p.m. at the Moorpark Community Center located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Pro Tempore Mikos called the City Council to order at 7:15 p.m. Chair Van Dam called the Parks and Recreation Commission to order at 7:15 p.m. 2. THE PLEDGE OF ALLEGIANCE: Mary Lindley, Parks /Recreation and Community Services Director, led the Pledge of Allegiance. 3. ROLL CALL: City Council: Councilmembers Harper, Millhouse, Parvin, and Mayor Pro Tempore Mikos. Absent: Mayor Hunter. Parks & Recreation Commissioners Catrambone, Pflaumer, Thompson, Weisberger, and Chair Van Dam. Staff Present: Steven Kueny, City Manager; Mary Lindley, Parks /Recreation and Community Services Director; Deborah Traffenstedt, Administrative Services Director /City Clerk; and Maureen Benson, Deputy City Clerk. 4. PUBLIC COMMENT: Scott Reinhardt spoke about the need in 2007 for shared use of the Arroyo Vista field for both of the youth football programs that operate in the City. 000004 Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 2 April 26 2006 5. PRESENTATION /ACTION /DISCUSSION: CONSENSUS: It was the consensus of the City Council and the Parks and Recreation Commission to hear Items 5.A. and 5.13. concurrently. A. Consider Priorities, Goals and Objectives for Fiscal Year 2006/2007. Staff Recommendation: Consider and discuss Priorities, Goals and Objectives for FY 2006/2007. B. Consider Amenities for the Expansion of Poindexter Park. Staff Recommendation: Provide input for the expansion design. Mr. Kueny referred the Council and Commission to stamped page 28 of agenda report 5.A. for discussion of goals and objectives. Dawn Mortara stated it would be beneficial to the community if the City were to sponsor an event on High Street to celebrate the Spanish heritage of Moorpark. CONSENSUS: It was the consensus of the City Council and Parks and Recreation Commission to add a Cultural Heritage Event as a potential objective. The Council and Commission discussed the need for more youth oriented activities in the City and the locations of new facilities at the various existing and proposed parks including a skate park, aquatic facilities, a canine park; and relocation of the Boys and Girls Club to allow for expansion. CONSENSUS: It was the consensus of the City Council and Parks and Recreation Commission to move Potential Objective No. 30, the construction of a ball wall at Campus Canyon Park, to the primary list of objectives. 6. ADJOURNMENT: MOTION: Councilmember Harper moved and Councilmember Parvin seconded a motion to adjourn. The motion carried by voice vote 4 -0, Mayor Hunter absent. The time was 8:20 p.m. 0000115 Minutes of the City Council and Parks & Recreation Commission Moorpark, California Page 3 April 26 2006 MOTION: Commissioner Pflaumer moved and Commissioner Thompson seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 8:20 p.m. Patrick Hunter, Mayor Mark Van Dam, Chair ATTEST: Deborah S. Traffenstedt, City Clerk 000006 ITEM 3• C- CITY OF MOORPARK AGENDA REPORT PARKS AND RECREATION COMMISSION TO: The Parks and Recreation Commission FROM: Mary Lindley, Parks, Recreation, and Community Services Director Prepared By: Stephanie Shaw and Marty Hall, Recreation Coordinators II DATE: May 1, 2006 (Meeting of June 3, 2006) SUBJECT: Quarterly Report on Recreation Programming January, February, March 2006 WINTER EVENTS No events were held during this period. . WINTER CLASSES Class registrations continue to increase. New classes for the winte, season included dance and jewelpt making. The mommy and me programs have increased A popularity, and sports classes including karate, tot sports, and tennis continue to do well. The Away We Grow preschool and extended days are also very successful. Fall Classes Participation Revenue Direct Costs Indirect Costs F/T Staff Overhead Costs Total. Costs Gross ?rot-it/ (Loss) Net Profit / (Loss) Net 1 refit '(Loss) Per Participant 2006 2005 2004 787 $44,237 $27,689 545 $34,285 $21,183 489 $32,605 $18,814 $3,937 $1,969 $4,025 $2,810 $35,651 $25,962 $18,814 $16,548 S13,101 $13,791 $8,586 58,3213 $10.93 SC 15.27 * 1ndicates Ir/ormntic:t :dot �i1 uila.�l.. %nr l 9c7t YE'al' CAMP MOORPARK The winter session of Camp Moorpark was included in the Fall 2005 quarterly report. 000007 ADULT BASKETBALL ' Recrea,jon builds lifelong friencishio3" The `{Winter Basketball League registrations remained steady during ihi> >,!asoii with three nights of play c. -q Monday, Wednesday, and Thursday evenings. This program covers all ._osts when overhead calculation is included. Basketball 2006 2005 2004 Participation 170 180 80 Revenue ' $5,`1100 $6,400 $2,240 Direct Costs $2,110 $1,970 $1,359 Indirect Costs $351 Overhead Costs $100 FT Staff $777 $740 $555 Overhead Costs $713 $612 $232 Total Costs $3,600 $3,322 $2,146 Gross profit/(loss) $2,990 $3,430 $881 Net Profiti(loss) $1,500 $2,078 194 Net Profit/(loss) per particiaant $8.82 $1 ? .54 $1.17 WOMEN'S OVER 30 LEAGUE The women's over basketball season was cancelled due to low enrollment for this sport. Over 30 Women's League 2006 2005 2004 Participation N/A 16 23 Revenue $624 $782 Direct Costs $176 $478 Indirec_ Costs F7 Staff $370 $351 Overhead Costs $100 $100 Tota; Costs $646 $929 Gross ?rofit/(loss) $448 $304 Net Profit/(loss) ($22) ;,$147) Net Profit/(loss) Per Participant JUNIOR BASKETBALL LEAGUE ' Recr�a ±ion nromotes good sportsmanship" The JFL seascn remained steady in overall registrations. During the winter season, the league is divided into two age divisions of 5 -6 and 7 -8 year olds. MBA, was also conducting its main season. All costs were recovered and program continues to be popular. Each participant received a trophy, team photo, and each team had a pizza party at West Coast Pizza. 000008 Junior Basketball Leaque 2006 2005 2004 Partivipation 91 79 116 Revenue $5,369 $4,424 $6,032 Direct Costs $2,120 $1.800 $2,484 Indirecc Costs ,After Dark 2006 F.'f Staff $925 $925 $878 Overhead Costs $504 $504 $644 Total Costs $3,549 $3,229 $3,548 Gross Profit/(loss) $3,249 $2,624 $2,026 Net Profit/(loss) $1820 $1429 $1522 Net Profit/(loss) Per Participant $20.00 $18.08 $13.12 TEEN PROGRAMS `Recreation reduces negative activity in youth" Teen; programming had a slight decrease in its monthly programming due to weather conditions. Activities, including, monthly After Dark, Snowboard Trip, and Skate park were offered during the quarter. The Teen Council continues to meet twice monthly and has beer. active in teen programming for the winter. The Teen Council gave two presentations to stuff on new programs for the fall. AFTER DARK Monthly After Dark dances were held on January 6 and March 3 at the Arroyo Vista Recre2tior. Center and on February 3 at the Boys & Grls Club of Maoroa.rk. Event atter,:iance was lower due to weather conditions. The Jaruary 7 dance had 255 teens atterd, the February 4 dance had 150 teens, and the March 4 da :ice hac 220 teens in .otter -:t cIrce. ,After Dark 2006 2005 _ _ 2004 Parti ipatian 476 810 930 Revenue $2,380 $4,050 $4,695 Direct Costs $2,100 $3,409 $3,500 Indirect Costs HT Staff $1,110 $1,480 $1,480 Overhead Costs $51 $51 $51 Total costs $3,261 $4,940 $5,031 Gross Profit/(loss) $280 $641 $1,195 Net ProfW(loss) ($881) ($890) ($336) Net Profit/(loss) Per Participant ($1.85) ($1.09) ($0.36) Partiz.ipants 476 810 930 PARN;:i AND FACILITY USE `Recraa`im reduces tension and isolation" The ::)ivision processes rentals for Arrovo Vista Recreation '.."enter and 311 neighborhood hark:: Revenua has increased yearly do to long term fatuity rentals (c-Iurch groups) and the c :aclitio .ial fields at Arroyo Vista Community Park. 0000.)9 Parks and Facilities 2006 2005 2004 Parti ;ipation 35,454 _ 32,792 28,565 Revenue 28,330 $25,138 $22,577 {Direct Costs $524 $495 $329 Indirect Ccsts F;'T Staff $2,590 $2,405 $2,035 Overhead Costs $896 $896 $896 'Total Costs $4,010 $3,796 $3,260 Gross Profit/(loss) $27,806 $24,643 $22,248 Net Profit%(toss) $24,320 $21,342 $19,317 Net Profit/(loss) Per Participant STAFF RECOMMENDATION Receive and file report. 000010 ITEM ..__3 e AGENDA REPORT PARKS AND RECREATION COMMISSION CITY OF MOORPARK TO: The Parks and Recreation Commission FROM: Mary Lindley Parks, Recreation, and Community Services Director Prepared By: Allen Walter, Parks and Facilities Superintendent DATE: April 15 (Meeting of June 3, 2006) SUBJECT: Parks Quarterly Report January, February, and March 2006 Arroyo Vista Community Park: Four picnic tables were added to the tennis court pavilion area. The tables were a surplus, ordered when the park was constructed and are the same color and design as the others at the park. The number two gate that allows access to the east end of AVCP was replaced at a cost of $1,800 after a vehicle lost control and damaged the gate beyond repair. The vehicle driver's insurance will be invoiced for all costs incurred. This is the second property damage at AVCP by a speeding vehicle in the past six months. The installed signage (15 mph) and speed bumps appear to not be able to control vehicle speed. Several contacts have been made to school officials and to sports organizations to speak to the students and to persons dropping off children at sports fields to slow their speeds on the access road. The length of the road allows for aggressive speeds, and combined with the curve in the road, it contributes to an unsafe condition for pedestrians and students walking in the roadway. A possible modification to the current speed bumps installed on the AVCP access road is to install additional speed bumps within twelve feet (12') of the existing bumps. One drawback to this proposal though is with the installation of additional speed bumps, emergency services response time (fire, ambulance, and police) will be slowed down. The third outage to the tennis court coin operated lighting timers was discovered. The timer was sent in for repair and is now back in service. Park staff moved timers from the courts used the least amount of time to active courts to maintain as much night play as possible during the repair time. There was a high level of graffiti to the park during the week of February 13. Park staff spent over 18 hours removing graffiti from signs, walls, and hardscapes. Peach Hill Wash areas were also hit. 000011_ Parks Quarterly Report Paget In addition to the graffiti, an ongoing vandalism problem is occurring to the 4x4 fence along the service road. Almost daily, unknown persons are forcing the 4x4 fence top and the post to be broken free, sometimes creating a 16 to 24 foot opening along the road, which allows vehicles to access the turf area. Park staff and AVCP staff are continuing closely to monitor high school students using the area before and after school. School staff has also been advised of the ongoing damage and graffiti the City is experiencing. Poindexter Park: The new property at Poindexter Park is being cleared of dead or damaged trees, which were outlined in a tree study report conducted by the City. Twenty trees were identified for removal. The removed trees are being chipped onsite and the organic material is delivered back to the soil. The planter in front of the park monument sign is being re- landscaped to match the parking lot planter strip installed during the housing development on Gisler Street. The City's budget allows for $2,000 for updating and improving the appearance. Sunridge Landscape has been assigned the project. Completion date is estimated to be May 1". A large dead tree, along the border of the park's new property site and the school, fell during the high winds in February. The tree fell inside the property site avoiding any problems with the school property. Miller Park: A barrier fence was added to the north side of the Miller Park basketball court. The fence was added after a complaint was made of basketballs being "punctured" by the cactus needles on the undeveloped slope side. The cactus was required to remain on the slope as a condition for the park construction, so to retain the cactus and protect players and the basketballs, a protective barrier was installed. College View Park: The second attempt to vandalize or steal money from a court timer occurred at College View Park basketball court. Unknown persons attempted to break the timer pedestal from its foundation to damage the controller or to gain access into the coin box. They were unsuccessful. The first attempt was at AVCP Park tennis courts, which was also unsuccessful. Park staff has modified the securing foundation bolts to reduce or stop further attempts of damage or theft. Park Directional Signs: Six new park directional signs were ordered and installed for Poindexter, Villa Campesina, and Campus Canyon parks that will provide easier access to the parks. All signs ordered will match existing park directional signs already installed. 0000.2 Parks Quarterly Report Page3 Park Roof Repairs: Restroom roof repairs were completed at Poindexter, Campus, Campus Canyon, College View, Peach Hill, Mountain Meadows, and Tierra Rejada parks, as well as Glenwood Park picnic pavilion. The repairs ranged from vandalism to high wind damage. Park Parking Lot Signs: All City parks' parking lots have had all the "No Overnight Parking" signs changed to read "No Parking between 10:00 pm and 6:00 am" to stop confusion as to the parks' actual hours. Park Vandalism Problems: The Community Center park playground had water based paint(s) poured onto all sloped areas on the playground equipment, spreading the paint on all platforms and slides. Two park staff spent three hours removing the paint from the playground and play surface areas. Glenwood Park had the benches and picnic tables graphitized which took two park staff two hours to remove. Villa Campesina Park had the playground, trash cans, and picnic table graffitied and it took one park staff three hours to remove. AVCP had park signs, the 4x4 fence, electric cabinets, and restrooms graffitied, which took two park staff two hours to remove. Poindexter Park had picnic tables and the restroom graffitied, which took one park staff three hours to remove. 000013 ITEM 4.A. Consider Recommendation from the Tierra Reiada Playground Ad Hoc Committee. Staff Recommendation: Provide a design recommendation for Tierra Rejada playground equipment for City Council consideration. Oral Report 000014