HomeMy WebLinkAboutAG RPTS 1993 0908 RDA REGNext Res. 93 -20
REDEVELOPMENT AGENCY
OF THE CITY OF MOORPARK
AGENDA
WEDNESDAY, SEPTEMBER 8, 1993
6:30 P.M.
Moorpark Community Center
1. (CALL TO ORDER:
2. ROLL CALL:
3. ;PUBLIC COMMENT:
4. 'CONSENT CALENDAR (Roll Call Vote):
799 Moorpark Avenue
A. Consider Minutes of the Special Meeting of the Moorpark
Redevelopment Agency of August 18, 1993.
Staff Recommendation: Approve minutes as processed.
B. Consider Proposal by KPMG Peat Marwick for the Review of
the City and Agency Financial Management System. Staff
Recommendation: Approve the proposal submitted by KPMG
Peat Marwick and appropriate $11,000, 50 percent from the
Redevelopment Agency and 50 percent from the City General
Fund reserve.
C. Consider an Appropriation for the Construction of a
Pedestrian Alcove Park on High Street. Staff
Recommendation: Appropriation of $10,000 from the public
portion of the 1993 Redevelopment Agency bond proceeds to
account 70.4.170.903 for the development of a pedestrian
alcove park on High Street.
D. Consider Resolution 93- Rescinding Resolution 90 -11
and Amending the Agency By -Laws by Establishing Regular
Meeting Times for the Agency. Staff Recommendation:
Adopt Resolution No. 93-
E. Consider Approval of Aerial Photographic Services. Staff
Recommendation: 1) Authorize staff to solicit bids for
aerial photographic services; 2) Approve an appropriation
of funds (as noted from the Community Development Fund,
Gas Tax Fund, and the Moorpark Redevelopment Agency Fund)
and Budget Amendment for this project in the amount of
$10,000 to be divided between the Community Development
Department (041- 131 -641 - $4,200) ; the Public Works
Department (003- 142 -641 - $4,200); and the Moorpark
Redevelopment Agency (070 -4- 170 -641 - $1,600).
Moo ark Redevelopment Agency Agenda
Sep mber 8, 1993
Pag 2
5. ACTION /DISCUSSION:
A. Consider Authorizina Aaencv's Chairman to Enter into the
Purchase and Lease of Southern Pacific Railroad
Properties. Staff Recommendation: Moorpark
Redevelopment Agency authorize the Chairman to enter into
various lease agreements for the Southern Pacific
Railroad Properties with various tenants.
6. CLOSED SESSION:
A. Negotiations for Real Property at 675 Moorpark Avenue
(Moss) and 661 Moorpark Avenue (Aikens) pursuant to
Government Code Section 54956.8.
B. Negotiations for Real Property at 18 High Street (Abbott
& Assoc., Moorpark Chamber of Commerce, Moorpark
Melodrama) pursuant to Government Code Section 54956.8.
C. Negotiations for Real Property on the North Side of Los
Angeles Avenue contiguous to Mission Bell Plaza (Ken
MacLeod).
7. ADJOURNMENT:
- -- -------------------------------------------------------------
Any member of the public may address the Redevelopment Agency
duri g the Public Comments portion of the Agenda, unless it is a
Publ c Hearing or Discussion /Action item. Speakers who wish to
addr ss the Redevelopment Agency concerning a Public Hearing or
Disc ssion /Action item must do so during the Public Hearing or
Disc ssion /Action portion of the Agenda for that item. Speaker
Card must be received by the Secretary of the Redevelopment Agency
prio to the Call to Order of the meeting. Speakers will be heard
in tie order that their Speaker Cards are received. A limitation
of 3 minutes shall be imposed upon each speaker.
4 ,ITEM • 8.
Agenda Report - ,pPP( CAL"' „a
City of Moorpark ;y Council Mec,„
9— I 1993
TO: Moorpark Redevelopment Agency ACTION: #. , , '
FROM: Richard Hare, Agency Treasur-
DATE: August 25, 1993 (CC. Mtg. 9/: /93)
SUBJECT: Consider Proposal by KPMG Peat Marwick for
Review of the City and Agency Financial
Management System
Discussion
During the budget process the City Council/Agency discussed the
review of the City's account structure for reporting purposes and
to make the most efficient use of existing staff. To that end,
the staff has requested a proposal from the independent auditors
currently used by the City, KPMG Peat Marwick, to conduct a
review. The attached proposal was submitted by KPMG Peat Marwick
and includes a scope of work which was developed in cooperation
with the staff.
The proposal has been reviewed by the members of the Budget &
Finance Committee (Chairman Paul Lawrason, Boardmember Scott
Montgomery) and the Executive Director, Steven Kueny. Their
comments have been incorporated into the proposal.
Funding
It is proposed by staff that the funding for this study be split
between the Agency and the City. The total cost for the study
will be between $8, 000 and $11, 000. Staff is recommending an
appropriation of 50 percent of the cost to the Finance Department
account #01.4. 116. 642 , with the remaining 50 percent of the cost
appropriated to the Redevelopment account #70.4. 170. 642 .
Recommendation
Staff recommends approval of the proposal submitted by KPMG Peat
Marwick and appropriation of $11, 000, 50 percent from the
Redevelopment Agency and 50 percent from the City General Fund
reserve.
Attachment:
Proposal from KPMG Peat Marwick
August 24, 1993c:\wp03\mra\KPMG
ocvI ' Id•Y)d -t'UM L4ih FLUUk HUD I/MU 1U 91E3055298270 P.02 .
August 23, 1993
Mr. Richard Hare
Deputy City Manager
City of Moorpark
799 Moorpark Avenue
Moorpark, California 93021
Dear Richard:
It was a pleasure to speak with you the other day to discuss the finance/accounting function
of the City of Moorpark("City") and some of your concerns regarding that function and its
ability to meet the needs of the City, the Redevelopment Agency of the City("Agency")and
the Special Assessment District ("District") recently formed. We specifically discussed
performing a limited study of the chart of accounts of the City, Agency and District, the
number and type of funds in each of those entities, and a review of the current staffing level
of the accounting function of the City and its adequacy to meet the current and expected
short-term future needs of these entities. This letter will confirm our understanding of the
engagement. _
KPMG Peat Marwick ("Peat Marwick") will conduct the limited study in accordance with
professional standards established by the American Institute of Certified,Public Accountants
(AICPA) and will include the following procedures concerning the accounting function of the
City:
Chart of Accounts— we will review the current chart of accounts for adequacy of
meeting the accounting, budgeting and reporting needs of the City. We will discuss
the following with senior City management and senior accounting department
management and specifically review:
- The level of detail of the chart of accounts
- The types of informational needs of both internal or external users
the frequency with which certain types of information is requested
the ability to download information from the accounting system to
personal computers for preparation of special reports
— The feasibility of condensing information currently reported in separate funds
into separate line items within the general fund or single special revenue funds
(sec"number of funds"below).
JG 23 '93 11:09
.�... �-+ i..�.J i V•u J f KUI1 L•1 I r 1 r LUUK IU 918055298270 P.03
•
•
Mr. Richard Hare
City of Moorpark,California
August 23, l993
Page 2
- The adequacy of the chart of accounts to meet minimal reporting
requirements.
- The different accounting needs of the City, Agency and District and level of
detail required for both individual reporting (component unit financial
reporting) as well as combined reporting (comprehensive annual financial
reporting).
▪ Number of Funds—we will review the current number and type of funds used by the
City, Agency and District for adequacy of meeting the accounting, budgeting and
reporting needs of the City. We will discuss the following with senior City
management and senior accounting department management and specifically review:
— Those funds minimally required or usually recommended by the State of
California, City Charter,generally accepted accounting principles,regulatory
bodies and/or debt compliance. Those activities of the City, Agency and
District which require special reporting in specific funds will be identified
(c.g. gas tax receipts and expenditures from the State of California arc
required to be reported in a separate Special Revenue Fund).
- The feasibility of condensing information currently reported in separate funds
into separate line items within the general fund or single special revenue funds
(see"chart of accounts"above).
-- The reporting needs of the entities with specific attention to implementation of
Government Accounting Standards Board Statement No. 14, "The Financial
Reporting Entity" ("GASB 14"), which is effective for years beginning after
December 15, 1992(i.e.,the fiscal year beginning July 1, 1993).
• Staffing Level of the Accounting Department—we will review the current staffing of
the accounting department of the City for adequacy of meeting the accounting,
budgeting and reporting needs of the City,Agency and District. We will discuss the
following with senior City management and senior accounting department
• management and specifically review:
— The current organization of the department including lines of reporting and the
responsibilities of the individual departmental personnel.
- Identification of any significant areas where segregation of duties for
purposes of internal accounting or administrative control is not adequate.
- Identification of positions or individual staff members with sufficient training
to assume responsibilities of other departmental personnel on a temporary
basis (e.g.,covering for other staff on vacation or ill). Further, identify those
positions for which no adequate alternative is available when the employee is
ill or on vacation.
- Identify those accounting functions regularly performed by the outside
consultant. Determine the feasibility of bringing those functions"in-house."
AUG 23 '93 11: 10 PAGE nn7
VI,Y GJLJJJ LCJ 117 rr<UPI . 4IH FLUUR 1-UDI I/Pu.. TO 918055298270 P.04 •
Mr.Richard Hare
City of Moorpark, California
August 23, 1993
Page 3
Determine adequacy of current staffing levels taking into account the factors
identified above and the expansion of services in the current and near-term
future periods (e.g., beginning of operations of the Agency and District and
the expected additional accounting and reporting needs of the these entities).
The City, Agency and District agree that all records, documentation, and information we
request in connection with our study will be made available to us, that appropriate
management and accounting department personnel will be available for discussion with
appropriate notice, and that we will have the full cooperation of the personnel of the City,
Agency and District.
Upon completion of our study, a written report will be submitted to the Deputy City Manager
outlining the results of our study with our recommendations concerning the items discussed
above. If requested, we will meet with other City management or Members of the City
Council to report orally on such matters. Because the procedures to be undertaken do not
constitute an audit in accordance with generally accepted auditing standards, therefore, we
will not express an opinion on the study.
We shall attempt to complete the study within three weeks after the beginning of our study
and will issue a draft report within two weeks after that date. We arc prepared to undertake
this work at fees discounted from our standard hourly rates,as follows:
1993 hourly rates
Standard Quoted
hourly hourly
rates rates
Partners $ 310 165
Managers 200 105
Senior Accountant 105 70
Staff 80 50
Based upon our discussions with you, we estimate that total fees for our professional
services including performing the study, preparing the draft and final reports and any oral
reports to City management or City Council Members will range from$8,000 to$10,000. In
addition, expenses, including travel, telephone, postage and typing, printing and
reproduction of the report, arc billed as incurred, alid arc estimated at $1,000. These
t
estimates reflect our anticipation of the necessary partner,management and staff hours, along
with related expenses. Circumstances encountered during the conduct of the engagement that
warrant additional time or expense could cause us to be unable to complete the study within
the above estimates. We will endeavor to notify you of any such circumstances as they arc
assessed. We will submit regular progress billings for services performed and expenses
incurred since the last invoice, usually biweekly.
chin 2 '97 1+ • 11 --
Au-li hkUM 4IH FLUUR HUD1I/MC 1U 918055298270 P.05
V
0, •
Mr. Richard Hare
City of Moorpark, California
August 23
Page 4
We look forward to working with you, other City management and finance/accounting
department personnel. For your convenience in confirming these arrangements,we enclose a
copy of this letter. Please sign and return it to me.
Very truly yours,
KPMG PEAT MARWICK
Thomas W. Snow, Partner
TWS:nst
cc: S. Smith
ACCEITTED:
By:
Title:
Date:
1
TOTAL P.05
ITEM #* ce,
Agenda Report
City of Moorpark
TO: The Redevelopment Agency
,i i.CTION:
FROM:: Richard Hare, Agency Treasur r. � c�
DATA: August 25, 1993 (CC. Mtg. 9/8/93)
SUBJECT: Consider an Appropriation for the Constrruuction
of a Pedestrian Alcove Park along High Street
Disgussion
The .High Street pepper trees have been considered one of the most
attractive attributes of Moorpark. Staff is recommending the
development of a Pedestrian Alcove park along High Street under
sevgral pepper trees, by moving the front property line fence in
front of Anchor Sheet Metal and Eggs West back twelve feet. The
magnolia bushes and hedges growing behind the existing five foot
fenqe would be relocated, if possible, and if not, they would be
replaced with new screening.
It is proposed that the initial work consist of taking out the
existing five foot chain link fence with barb wire, and replacing
it With a new six (6) foot chain link fence. Material would be
addeld to grade the area behind the curb and up to the new chain
link fence.
This initial work would be accomplished in September and would
make, this area available for use by the Chamber of Commerce for
Country Days booths on the first Saturday in October. After
Counjtry Days the area would be seeded and climbing vines would be
planned along the fence to develop an attractive screen.
The construction of the new six (6) foot fence would have to be
contjracted. As much work as possible would be done in -house by
the Community Services Department with reimbursement from the
Redevelopment Agency.
Fondling
The funding for the High Street Pedestrian Alcove park fence,
planit materials, grading and labor would come from the public
portjion of the bond proceeds. The appropriation of $10,000 is
requested for this purpose to be recorded in account
70.4.170.903. All costs incurred by the City on behalf of the
Ageni::y shall be reimbursed from this account.
Reco emendation
Staff recommends appropriation of $10,000 from the public portion
of the 1993 Redevelopment Agency bond proceeds to account
70.4,.170.903 for the development of a Pedestrian Alcove park on
High Street.
AGENDA REPORT
CITY OF MOORPARK
TO: Moorpark Redevelopment Agency 7.1
FROY': Richard Hare, Agency Treasur�
DATE: August 27, 1993 (CC. Mtg. 9/8/93)
SUBZ ECT :
Background
Consider Resolution No. 93- , Resclnaing
Resolution 90 -11, and Amending By -Laws by
Establishing Regular Meeting Times for the Agency
ITEM y ze
9- ts;
The original By -Laws adopted by the Redevelopment Agency of the
Citj of Moorpark, were established in Resolution No. 90 -11, on
April 4, 1990. A meeting time or place for the Agency was not
designated. This Resolution establishes the regular meeting time
and place for the Agency as 7:00 pm,. on the first and third
Wednesday of each month, at 799 Moorpark Avenue, in the Moorpark
Community Center.
Recommendation
Adoption of Resolution No. 93-
August 27, 1993c: \wp;3 \cr,.c.roo:is \Hy:. r
ITEM'y E•
AGENDA REPORT
MOORPARK REDEVELOPMENT AGENCY f .CTION:
TO: The Chairman and Members of the Moorpark Redevelopment Agency
C
FROM: Steven G. Hayes, Economic Development Manage-
DATE: August 30, 1993 (CC Meeting of September 8, 1993)
SUBJECT: Consider Approval of Aerial Photographic Services
OVERVIEW
This requests that the Moorpark Redevelopment Agency authorize staff to
solicit bids for aerial photographic services of which 16% is requested
to be funded by the Agency.
BACKGROUND
In January of 1990, the City awarded a contract for aerial photographic
services for various aerial photography products. These aerial
photographs have proven to be a very useful resource for the Public
Works and Community Development Departments in conducting day -to -day
business.
DISCUSSION
The 1990 aerial photographs of the City of Moorpark are somewhat
outdated. As mentioned above, aerial photographs are useful tools to
assist work performed in the areas of Community Development and Public
Works. In addition, this resource would be useful in areas to be
undertaken for redevelopment efforts. For this reason, if approved, it
is recommended that this cost be shared among the three departments.
ITEM 5 A •
MOORPARK REDEVELOPMENT AGENCY
AGENDA REPORT
TO: The Chairman and Members of the Moorpark Redevelopment Agency
FROM: Steven G. Hayes, Economic Development Manager
46 rv---
DATE: August 23, 1993 (MRA Meeting of 09- 08 -93)
SUBJECT: Authorizing the Agency's Chairman to enter into the Purchase and
Lease of the former VCTC /Southern Pacific Railroad Properties
(High Street Property).
DISCUSSION:
The Moorpark Redevelopment Agency (MRA) has purchased the VCTC owned former
Southern Pacific Railroad Properties during the month of August, 1993.
Since the Agency has and will be entering into lease agreements by means
of the acquisition of the Southern Pacific Railroad Property, the Agency
will need to continue with and enter into new lease agreements with various
existing tenants. The new leases will need to be executed by the Chairman
of the Agnecy.
A copy of the Disclosure of Purchase and Summary of Existing Lease
Agreements as required under Section 33433 of the California Community
Redevelopment Law (CCRL) is attached as Exhibit "A ", and is on file with
the Moorpark Redevelopment Agency.
0;16-140471 071IN4 •
Staff recommends that the Moorpark Redevelopment Agency authorizes the
Chairman to enter into various lease agreements for the former
VCTC /Southern Pacific High Street property with various tenants.
C;
.icil Mec- ,PJ
9--f _199- 3
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MRA /SGH001 /RPT/08/24/93
ITEM •
MOORPARK REDEVELOPMENT AGENCY
AGENDA REPORT
TO: The Chairman and Members of the Moorpark Redevelopment Agency
FROM: Steven G. Hayes, Economic Development Manager
DATE: August 23, 1993 (MRA Meeting of 09- 08 -93)
SUBJECkT: Authorizing the Agency's Chairman to enter into the Purchase and
Lease of the former VCTC /Southern Pacific Railroad Properties
(High Street Property).
DISCUSSION•
The Mo rpark Redevelopment Agency ( MRA ) has purchased the VCTC owned former
Southern Pacific Railroad Properties during the month of August, 1993.
Since the Agency has and will be entering into lease agreements by means
of th' acquisition of the Southern Pacific Railroad Property, the Agency
will n ed to continue with and enter into new lease agreements with various
exist; g tenants. The new leases will need to be executed by the Chairman
of the Agnecy.
A COP4 of the Disclosure of Purchase and Summary of Existing Lease
Agreem nts as required under Section 33433 of the California Community
Redeve opment Law (CCRL) is attached as Exhibit "A ", and is on file with
the Moorpark Redevelopment Agency.
RECOMMENDATION:
Staff recommends that the Moorpark Redevelopment Agency authorizes the
Chairm n to enter into various lease agreements for the former
VCTC /S uthern Pacific High Street property with various tenants.
Crll'"
r;l Moci;r,3
=0
MRA /$GH001 /RPT/08/24/93
EXHIBIT A
PUBLIC NOTICE OF SALE OR LEASE OF PROPERTY
IN ACCORDANCE WITH SECTION 33433
OF THE CALIFORNIA COMMUNITY REDEVELOPMENT LAW
The oorpark Redevelopment Agency (the "Agency "), in accordance with
Secti n 33433 of the California Community Redevelopment Law (CCRL) has
prepa if ed the following information regarding the purchase and lease of the
prope ty known as the VCTC /Southern Pacific Railroad property (the
"Prop rty ") located east and west of Moorpark Avenue abutting the south
side High Street.
The purchase of the Property was financed through a City of Moorpark (the
"City') loan (principal amount of $800,000) to the Agency and proceeds
recei ,4ed from the 1993 Tax Allocation Bond (associated fees of $39,140.39).
The P . perty contains approximately 4.7 acres of vacant and developed land.
The p esent zoning is CPD (Commercial Planned Development), C -2 (General
Comme cial) and M -2 (Limited Industrial) . The General Plan of the City of
Moorp rk has designated this area as C -2 (General Commercial).
The Agency, as part of the purchase of the property, has assumed the
rights, responsibilities and administration of the existing lease
agreements that were by and between the Ventura County Transit Commission
(VCTC) and various tenants. A copy of the sales agreement and all lease
agreeupnts are on file with the Moorpark Redevelopment Agency located at
799 Molorpark Avenue, Moorpark, California.
The Ancy has no immediate plans for the development of this site and will
conti a to maintain the lease agreements with the various tenants. There
may bei some development or expansion of the existing facilities which will
be the responsibility of and at the cost of the individual tenant.
A summ ry of the sales agreement including purchase price, and terms for
the various lease agreements are as follows:
1. Gales of the Southern Pacific Railroad Property.
A. Sales Price: 800,000.00
D. Interest on Property 6/30 - 8/17: 7,466.66
C. Policy of Title Insurance: 1,906.00
Ip. Escrow Fee: 1,350.00
VCTC Reimbursement: 28,418.27
'dotal: 839,140.93
1
2. Existing Lease Agreement.
Leases:
A. #177081 - Egg City - May 19, 1975 $250.00 /month
B. #187180 - Kilmartin & Cano - Feb. 1, 1986 $105.00 /month
C. #185083 - Foster Enterprises - May 1, 1978 $3,200.00 /month *
D. #188055 - S & K Ranch, Inc - Jul. 20, 1978
E. #209368 - Mack - Apr. 4, 1989
Utilities:
A.
#203365 -
Storer Cable - Jun. 13,
1985
B.
#162492
- So.
Cal. Gas - Jan. 20,
1970
C.
#177982
- So.
Cal. Edison -
Sep.
24, 1975
D.
#179118
- So.
Cal. Edison -
Sep.
27, 1976
E.
#155741
- V.
C. Waterworks
#1
F.
#178808
- V.
C. Waterworks
#1
* Pending new lease at reduced rent.
$50.00 /month
$740.00 /month
$10.83 /month
$4.17 /month
Lic. Agreement
Lic. Agreement
Easement Acquisition
Easement Acquisition
There as been no highest and best use analysis prepared since the Agency
is as ming the rights and responsibility of administering the lease
agreem nts established by VCTC and its predecessor, Southern Pacific
Railro d. When the Agency readies to sell or lease the Property or
portio s thereof, for development, a highest and best use analysis will be
prepar d disclosing the values of the Property, including the best and
highest use allowed under the Redevelopment Plan for the City of Moorpark
Project, which Plan is consistent with the City of Moorpark's General Plan.
MRA /SGH003/RPT/08/24/93 2