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Home My WebLink AboutAG RPTS 1994 0803 RDA REG ofpPMENT4 ESTABLISHED MARCH 18.18i7 * Next Res. 94-29 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK cq4/PORN �* AGENDA yFCar OF ppQ� WEDNESDAY, AUGUST 3, 1994 7: 00 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2 . ROLL CALL: 3. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: 4. PUBLIC COMMENT: 5. CONSENT CALENDAR: A. Consider Approval of Minutes of the Regular Meeting of the Redevelopment Agency of July 20, 1994 . Staff Recommendation: Approve minutes as processed. 6. ACTION/DISCUSSION: A. Consider Housing Rehabilitation Loan and Grant Program. Staff Recommendation: Receive the report for review, comment and direction to staff, and that the Chairman appoint an ad hoc committee to review the draft outline and monitor the development of the housing program. Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is a Public Hearing or Discussion/Action item. Speakers who wish to address the Agency concerning a Public Hearing or Discussion/Action item must do so during the Public Hearing or Discussion/Action portion of the Agenda for that item. Speaker card must be received by the Agency Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting and for Discussion/Action items prior to the beginning of the first item of the Discussion/Action portion of the Agenda. Speaker Cards for a Public Hearing must be received prior to the beginning of the Public Hearing. A limitation of three minutes shall be imposed upon each Public Comment and Discussion/Action item speaker. Moorpark Redevelopment Agency Agenda August 3 , 1994 Page 2 7 . CLOSED SESSION: A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (pursuant to Government Code Section 54956 .8) Property: APN 511-0-080-19 , 511-0-080-20, 511-0-080-21, 511-0-080-31, and portions of 511-0-080-25 and 511-0-080- 26 (North Side of Los Angeles Avenue and South Side of Poindexter Avenue contiguous to Mission Bell Plaza) Negotiating Parties: City of Moorpark and Ventura Pacific Capital Group Under Negotiation: Terms B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (pursuant to Government Code Section 54956. 8) Property: APN 511-0-050-09 Negotiating Parties: City of Moorpark and Kirk Aikens Under Negotiation: Terms CONFERENCE WITH REAL PROPERTY NEGOTIATOR (pursuant to C. Government Code Section 54956. 8) Property: APN 511-0-050-014 Negotiating Parties: City of Moorpark and John and Stephanie Casillas Under Negotiation: Terms D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (pursuant to Government Code Section 54956. 8) Property: 18 High Street Negotiating Parties: City of Moorpark and Charles Abbott & Associates Under Negotiation: Price and Terms E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (pursuant to Government Code Section 54956. 8) Property: 226 High Street Negotiating Parties: City of Moorpark and Kenneth Moss Under Negotiation: Price and Terms 8. ADJOURNMENT: Copies of each item of business on the agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any agenda item may be directed to the City Clerk/529-6864 . CITY OF MOORPARK ) COUNTY OF VENTURA ) ss STATE OF CALIFORNIA ) I, Lillian E. Hare, duly appointed Secretary of the Redevelopment Agency of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury, that I posted a copy of the Moorpark Redevelopment Agency agenda on July 29, 1994 for the meeting of August 3 , 1994 at the following location: Moorpark Community Center 799 Moorpark Avenue Moorpark, California 93021 Said notice shall remain in place until after the meeting so that it is available for public review for at least 72 hours pursuant to Section 54954 et. seq. of the California Government Code. Atie=0 Lillian re, Secretary J�LOpMEIyTc Dated: November 16, 1994 44 ESTABLISHED * MARCH 18. 19137 r c'41lIFOROV ITE M MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT TO: Chairman and Members of the Moorpark Redevelopment Agency MOORPAW CAUFOOM FROM: Steven G. Hayes, Redevelopment Manager "( V�0/A "AQBWV MKnW DATE: July 22, 1994 (Meeting of 08/03/94) SUBJECT: Housing Rehabilitation Loan and Grant Program AC110N: z BACKGROUND: During the Fiscal Year 1994 -1995 Budget adoption process, it was determined that the Moorpark Redevelopment Agency would be responsible for the development of a Housing Rehabilitation Program. On April 13, 1994, the Budget and Finance Committee reviewed a Report to Council that was received by the City Council /Redevelopment Agency on April 14, 1994 attached). The Budget and Finance Committee (Paul Lawrason, Mayor and Scott Montgomery, Councilmember) recommended a Housing Program along the lines of that recommended by staff with low and very low income resident /owners of property eligible for a $5,000 grant and $10,000 loan with a $15,000 combined cap. The term of the loan portion recommended was 10 years with interest rates based on T -bill (long bond) or fixed at a rate to be determined. It was further recommended that the Affordable Housing Fund Griffin portion be used for generic housing programs and that the Affordable Housing Fund Villa Campesina loan repayment portion be used for the Gisler Field Project. On April 14, 1994, the City Council /Redevelopment Agency received the staff report and preliminary information on funds available and basic criteria as recommended by the Budget and Finance Committee and staff for a Low and Very Low Income Housing Rehabilitation Program. It is suggested that the following approaches to this program be taken: 1. Designate a small target area for proactive contact such as Moorpark Avenue, High Street, or Everett Street; 2. Make the program available as an alternative to code enforcement actions; and 3. Make the program available upon request to those who qualify. DISCUSSION: For discussion purposes, Agency staff has prepared an Outline for the proposed Moorpark Redevelopment Agency Housing Rehabilitation Loan and Grant Program, which is attached for review and comment. This Outline is intended to give an overview of how a program of this nature can be structured and the methodology that is available to: 1) establish target area(s) through a needs assessment survey, 2) establish eligibility to participate in the program, 3) types of programs to be implemented with funds available, and 4) other funding sources. At present, funds have been identified and that are available for this program are: 1) existing and future tax increment revenues, 2 ) 20% of the proceeds from the 1993 bond issue, 3) proceeds from the sale of the housing portion of the Gisler Fields Project, 4) CDBG funds, and 5) the City's Housing Fund. Other funding sources and housing programs will be explored by staff for inclusion into the overall program. Since the Redevelopment Division received this assignment, A. J. Alldredge, Housing Rehabilitation Officer has been closing out his code enforcement files and staff has been gathering information on programs from various cities and housing agencies. Staff has obtained estimation on costs for various types of construction and improvements that may be considered for this program. Information is also being compiled from the County Assessors Records for establishment of target areas. This information will be mapped for presentation. The results of this implementation phase will be to produce a realistic program contained in a single document (guidelines manual) that will include all essential information including eligibility for the program, procedures, forms for the administration of the program, and a procedural manual for the participant. In order to receive as much input as possible, staff suggests that an ad hoc committee be appointed by the Chairman to review the attached draft outline and monitor the development of the housing program. RECOMMENDATION• That the Moorpark Redevelopment Agency receive the report for review, comment and direction to staff, and that the Chairman appoint an ad hoc committee to review the draft outline and monitor the development of the housing program. SGH081- 07/22/94 ITEM-1-1 f City of Moorpark Agenda Report TO: The Honorable City Council /'� /`'' vl FROM: Richard Hare, Deputy City Manager( Steven G. Hayes, Economic Developriw t Manager DATE: April 14, 1994 (CC Mtg. 4/20/94) SUBJECT: Consider Funding and Criteria for Low and Moderate Income Housing Rehabilitation Programs Discussion In accordance with Section 33334.2 of the California Community Redevelopment Law (CCRL) , "Not less than 20 percent of all taxes which are allocated to the Agency pursuant to Section 33670 shall be used by the Agency for the purpose of increasing, improving, and preserving the community's supply of low and moderate income housing available at affordable housing costs ". This 20 percent housing set aside requirement applies to all Agency Bond Proceeds. In response to the requirements of the CCRL, City /Agency staff recommend that a housing program be established for the City of Moorpark. Available Funds The first step in the establishment of such a program is to identify the funds available. At present, the total combined funds for housing programs is approximately $673,000, (MRA $500,000, City Housing Fund $150,000, and CDBG $23,000). The attached (Table 1) spreadsheet shows MRA Funds, (Tax Increment Revenue and Bond Proceeds) received to date, and projected revenues at 20 percent to the year 2000. Housing Programs In addition to the construction of new affordable housing, there are other housing rehabilitation programs which can be made available. Staff reviewed these programs along with the available funding with the Budget and Finance Committee on April 14, 1994. The Committee outlined some guidelines for both types of programs which are presented for the Council's consideration. Moorpark Redevelopment Agency housing funds ($500,000) are currently designated for the Gisler Affordable Housing Project as reserve, but a portion of these funds could be allocated to other housing programs at the Agency's discretion. It is the Committee and staff's recommendation that Community Development Block Grant (CDBG) funding be used for construction related expenditures or grants and not be used for loans. Using these funds for loans would needlessly increase the administrative cost of any loan program. • Specifically, current CDBG and Affordable Housing (Fund 22) monies which are repayments of loans from the Villa Campesina Project ($115,000), should be applied to the Gisler Affordable Housing Project. • Griffin Homes ($166,000) and other sources such as the MRA should be used for generic housing programs (eg. first time home buyer programs). • Housing rehabilitation programs can consist of loans or grants for very low (50% of median income) and low income (80% of median income) owner /residents of housing in the redevelopment project area and loans for moderate income (120% of median income) owner /residents. (see attached Table) • Loans to be limited to $10,000 and grants to $5,000 for very low and low income with a $15,000 combined cap and loans limited to $15,000 for moderate income. • Loans to be for a term of 10 years or less, with monthly amortization, interest to be set at 80% of the Long Bond (30 year Treasury). • Annual review of the loan terms and interest rate applied for new loans and annual reporting to the City Council. Recommendation The Budget and Finance Committee and staff recommend Council adoption of the guidelines proposed above and direct staff to prepare a plan for implementation of a housing rehabilitation program along the proposed guidelines. C: \WPWIN60 \CC.REP \LOANPRGM.WPD TABLE I 20 PERCENT HOUSING SET-ASIDE FUNDS BASE YEAR 1988/1989 TO 1999/2000 INCREASE IN ENTRY FISCAL ASSESSED ASSESSED VALUATION TAX INCREMM(T HOUSING FUNDS NO. YEAR VALUATION OVER BASE YEAR REVENUES AT 1% 20% HOUSING FONDS CONULATIVE 1. 1988/1989 $260,645,252 $0 $0 $0 $0 2.* 1989/1990 $295,844,170 $35,198,918 $0 $0 $0 3. 1990/1991 $325,020,649 $64,375,397 $157,085 $31,417 $31,417 4. 1991/1992 $365,839,369 $105,194,117 $256,431 $51,286 $82,703 5. 1992/1993 $386,703,674 $126,058,422 $1,311,826 $262,365 $345,068 6. 1993/1994 $379,419,965 $118,774,713 $1,187,747 $237,549 $582,618 7. 1994/1995 $398,390,963 $137,745,711 $1,377,457 $275,491 $858,109 8. 1995/1996 $418,310,511 $157,665,259 $1,576,653 $315,331 $1,173,440 9. 1996/1997 $439,226,037 $178,580,785 $1,785,808 $357,162 $1,530,601 10. 1997/1998 $461,187,339 $200,542,087 $2,005,421 $401,084 $1,931,686 11. 1998/1999 $484,246,706 $223,601,454 $2,236,015 $447,203 $2,378,888 12. 1999/2000 $508,459,041 $247,813,789 $2,478,138 $495,628 $2,874,516 1. ( *) PLAN ADOPTION FY 1989/1990 BASED ON 21.88196525 % RATIO OF NOORPARK TOTAL ASSESSED VALUE OF $1,352,000,000. 2. 1990/1991 TO 1992/1993 SHOWS ACTUAL FONDS RECEIVED BY COUNTY. 3. 1993/1994 TO 1999/2000 ARE PROJECTED FUNDS TO BE RECEIVED AT 5.00% WHCIH IS THE PERCENT OF INCREASE PROJECTED FOR THE LIFE OF THE PLAN. TAX ALLOCATION BOND HOUSING --------------------------------------------------- FUNDS: ------------------------------------------------------------------ ----------------------= - - - - -- ----- $1,784,860 TAX INCREMENT NOOSING FUNDS RECEIVED: --------------------------------------------------------------- - - - - -- $345,068 SUB TOTAL FY 1993/94: ------------------------------------------------------------------------------- - - - - -- $2,129,928 PROJECTED TAX INCREMENT HOUSING FUNDS: -------------------------------------------------------------- - - - - -- $2,529,448 TOTAL HOUSING FUNDS TO BE RECEIVED BY AGENCY FY 1999/2000: ------------------------------------------ - - - - -- ----- - - - - -- $4,659,376 (1 0 6932 INCOME LIMITS May 31, 1994 NUMBER OF PERSONS IN FAMILY 1 2 TUOLUMNE Very low income Area median: Lower income 12900 14700 16550 18400 19850 $36,800 Median income 20600 23550 26500 29450 31800 Moderate income 25750 29450 33100 36800 39750 38800 46550 30900 35300 39750 44150 47700 VENTURA 50%, Very low income Area median: gp %Lower income 20250 23150 26050 -28950 31250 $57,900 Median income 27950 31900 35900 39900 43100 1 ?o°)oM ode rate income 40550 48650 46300 55600 52100 57900 62550 24600 30800 27350 34200 29550 62550 69500 75050 YCLO Area median: $43,100 YUBA Area median: $34,200 Very low income Lower income Median income Moderate income Very low income Lower income Median income Moderate income 7 8 21350 22800 24300 34150 36500 38850 42700 45650 48600 51200 54750 58300 33600 35900 38200 46300 49500 52650 67150 71800 76450 80600 86200 91750 15100 24150 17250 19400 21550 23250 25000 26700 28450 30150 27600 34500 31050 34500 37250 40000 42750 45500 36200 41350 38800 46550 43100 51700 46550 55850 50000 53450 56900 59950 64100 68250 11950 19150 13700 21900 15400 17100 18450 '19850 21200 22550 23950 27350 24600 30800 27350 34200 29550 31750 33950 36100 28750 32850 36950 41050 36950 44350 39650 47600 42400 45150 50900 54200 Higher income limits apply to families with more than eight persons. For all income groups, the income limits for families larger than eight persons are determined as follows: for each person in excess of eight, add eight percent of the four - person income limit base to the eight - person limit, and round the answer to the nearest $50. For example, the nine - person very low income limit for Alameda County is $38,700. ($27,650 x .08 = $2,212; $36,500 + $2,212 = $38,712; $38,712 rounded = $38,700.) HUD 5131194 Authority: Section 50093, Health and Safety Code. Reference: Sections 50079.5, 50093, and 50105, Health and Safety Code. ri a 0 w W z H H 0 U z w c� H z w a 0 a w W A w a a a a 0 0 z 0 H H H a H G� x W a 0 z H 0 x . 0 0 a a E z a z a z a 0 a A w a a w a a U z w 0 H z w a 0 a w w A W a �G a a a 0 0 z rn a h TABLE OF CONTENTS SECTION PAGE I. PROGRAM GOALS ......... ............................... 1 II. NEEDS ASSESSMENT ...... ............................... 2 III. DEVELOPMENT OF PROGRAM TYPES 2 IV. FUNDING SOURCES ....... ............................... 3 V. ESTABLISHMENT OF TARGET AND PROGRAM AREAS ............ 3 VI. DEVELOP PROGRAM ADMINISTRATION GUIDELINES ............ 4 EXHIBITS EXHIBIT A ELIGIBLE REHABILITATION WORK EXHIBIT B CONSTRUCTION NEEDS FORM EXHIBIT C CONTRACTORS INFORMATION FORM EXHIBIT D PROCESSING SUMMARY SGH079R3- 07/22/94 (1) PROPOSED OUTLINE FOR MOORPARK REDEVELOPMENT AGENCY HOUSING REHABILITATION PROGRAM SECTION I. PROGRAM GOALS The City of Moorpark acknowledges that there is a need for a community wide strategy to assist low and very low income homeowners to live in decent, safe and sanitary housing. Similarly, there is a necessity to maintain and enhance the viability and character of the community by eliminating deteriorating influences through preservation and rehabilitation. This recognizes the important fact that a well maintained housing stock is among the City's most valuable resources. Obviously, people of very low income (50% of median income or $28,950 for a family of 4) and low income (80% of median income or $39,900 for a family of 4) are the least able financially to afford needed home repairs and improvements. As a normal result of deferred maintenance, deterioration has the opportunity to set -in and, not only can a building become a health and safety hazard to occupants and nearby residents, but it can also detract from the overall appearance of the neighborhood, thus negatively affecting property values. Once a neighborhood starts to decline, a host of social problems usually begin to develop which require added expenses for such services as police, health, fire, code enforcement, etc. For these reasons, it is in the best interest of the general public that the following goals be achieved: 1. To improve the quality of life for low and very low income home owners in Moorpark, by assisting them with necessary and desirable repairs and general property improvements to make their homes decent, safe and sanitary, and to ease overcrowding; and 2. To preserve and increase the supply of the City's low and very low income housing stock by the implementation of various housing programs including loan and grant housing rehabilitation programs.. 1 SECTION II. NEEDS ASSESSMENT 1. The Agency will conduct a survey (needs assessment) of existing housing to determine the number of units needing repair and an estimation of cost of repair for the housing located in the Moorpark Redevelopment Project Area. This will necessitate a survey of all housing units to be conducted by the Housing Rehabilitation Officer. It is proposed that a listing of units and owners be compiled from the County of Ventura Assessors Rolls and units and deficiencies be mapped using assessors parcel map. The information gathered will then be plotted on a demonstration map for review. 2. Prior to the survey, information letters, channel 10, and press releases will be utilized to inform property owners and tenants of the program and request cooperation with the inspections. After the survey has been completed, the needs assessment will be compiled and costs will be estimated for the needed work to be performed and funding sources matched to the needs identified. A sample of the type of work that will be evaluated and considered for the program is attached as Exhibit "A" Eligible Rehabilitation Work. Also a sample form for compiling needed improvements is attached as Exhibit "B ". SECTION III. DEVELOPMENT OF PROGRAM TYPES 1. After the needs assessment has been completed, the staff will match the needs with various programs types established by the Agency. The types of programs that have been discussed are grants, loans and a combination of grants and low interest loans. The amounts and rates are to be determined. There may be other funding sources available which staff will present as an overall assistance program. 2. Other sources of funding and possible categories of assistance may be through various lending institutions. Agency staff has contacted several banks that are interested in participating in some form of housing program with the City /Agency in order to receive credit in the Community Reinvestment Act. The lending institutions are able to assist in the processing of loan 2 applications and administer the loan programs. Staff will evaluate the effectiveness of programs that involve the processing by the various banks. 3. As part of this program, the Agency will need to establish lending criteria for this program and who would be eligible for the various programs and at what level of funding should be made available. SECTION IV. FUNDING SOURCES In accordance with Section 33334.2 of the California Community Redevelopment Law (CCRL), "Not less than 20 percent of all taxes which are allocated to the agency pursuant to Section 33670 shall be used by the agency for the purpose of increasing, improving, and preserving the community's supply of low and moderate income housing available at affordable housing costs ". The Moorpark Redevelopment Agency has set aside the required 20 percent of tax increment revenues for housing purposes. In addition, 20 percent of the 1993 $10,000,000 bond issue has been transferred to the Agency's Housing Fund. To assist in the funding for this program, Agency staff will be exploring all other possible funding sources including federal, state and local funding sources and programs. SECTION V. ESTABLISHMENT OF TARGET AND PROGRAM AREAS At the completion of the above listed tasks, Agency staff will prepare a report on the establishment of a target area or areas in the Moorpark Redevelopment Project Area that will take into consideration; 1) the information provided from the Needs Assessment Survey, 2) cost for improvements necessary to have an impact, and 3) the availability of funds for the various programs established. Through this process, staff will prepare a report that will recommend target area(s) within the Redevelopment Project Area, or conceivably that a target area(s) is unrealistic and that other project involvement criteria should be established. 3 SECTION VI. DEVELOP PROGRAM ADMINISTRATION GUIDELINES There are several ways for the administration of the proposed housing rehabilitation program to be conducted. The Agency can administer the programs with existing staff or there are County and private agencies that for a fee will administer these programs. The Agency can have a bank or lender process the various loans and grants, or staff can also be responsible for this process, or the Agency upon reviewing the report may select a combination of outside and staff administration. The administration responsibilities will also include inspection and approval of the repair work to be performed. Staff will prepare and present a report on the various methods of administering the program which will include the pros and cons for the Agency's review. The program will require that permits be issued and monitored, especially for tracking the progress of construction for payments. The various methods of permit processing and monitoring will also be a part of this administration report. Part of the administration of the permit process will be the development of a contractors list. Attached as Exhibit "C" is the type of information that will be on file for contractors who will be recommended to perform work for this program. The program may be designed to allow the applicants to solicit bid from contractors and submit the bids for approval by the Agency. A sample of the type of processing for this program is shown in Exhibit "D" attached. The above outline is just the start in the preparation of an overall Housing Assistance Program and is presented for discussion purposes only. Agency staff in the near future will request input from the City Council /Redevelopment Agency, appropriate committees, and the public. It is intended that the comprehensive program will be contained in a single implementation manual that will be available to the public. The final product will be a comprehensive and realistic housing program that will be intended to eliminate blight as defined by the California Community Redevelopment Law and help maintain the existing housing stock for the low and very low income families in our community. EXHIBIT "A" ELIGIBLE REHABILITATION WORK A rehabilitation loan should provide for (1) correction of identified health and safety violations for the protection and safety of the household, (2) reestablish the property in a generally good and maintainable condition with necessary facilities (including plumbing, electrical, and heating facilities) in good working order, and (3) facilities arranged and equipped for suitable and desirable living conditions ( which may include room additions to ease overcrowding per HUD standards) commensurate with the type and quality at the property under consideration. In addition to those costs for rehabilitation to make the property conform to the Uniform Building Codes, water and energy conservation modifications should be addressed. Correction of Code violations may be made eligible under the rehabilitation loan program. If there is a health or safety hazard on a unit, it is suggested that the property owner will have priority over a first -come first -serve basis policy. SPECIFIC WO RK MAY INCLUDE - Roof repair or replacement. - Repair of or replacement of heating /cooling, plumbing and electrical systems /components. - Insulation, weatherization, and installation of energy - saving systems or components and water saving devices. - Repair or replacement of structural components, damaged walls, doors, windows, screens, hardware, cabinets, bathroom fixtures, or kitchen fixtures and appliances. - Installation, repair or replacement of concrete walk /patio slabs, and wood patio covers. - Additions and remodeling to ease overcrowding conditions and clutter; adapt dwelling for use by handicap persons; enlarge and /or re- arrange of rooms and spaces for proper access per minimum HUD standards. (Page 1 of 4) Exterior and interior painting. - Replacement of deteriorated floor coverings and counter tops. - Rodent and termite extermination. Correction of dry rot. - Hook up to sanitary sewers. Installation, repair or replacement of fences, driveways, and landscaping. Additional items consistent with livability, etc., and approved by the committee. EXTERIOR APPEARANCE IMPROVEMENTS In recognition that a significant element of the program is to improve the exterior appearance of the property, and to support and encourage neighborhood upgrading, a grant or loan or both may be applied for exterior improvements and repairs. The Redevelopment Manager will review application for eligibility for grant and loan funds based on the following criteria: EXTERIOR PAINTING /STUCCO REPAIR Exterior painting and stucco repair (stucco is only a percentage of grant) to replace weather damaged or dry rotted, faded, scaling, exterior wood (trim and facial wood siding) and deteriorated paint is eligible, but repainting and restuccoing just for a change in color is ineligible. Repair /replacement of deteriorated, hazardous driveway or walks with concrete or asphalt is eligible. New hard - surface installation is eligible to up grade the site or to eliminate an unsightly or hazardous condition. FENCES Repair /replacement of unsightly or hazardous fences is eligible. (Page 2 of 4) NDSCAPING - Installation repair or replacement of landscaping components to eliminate an unsafe or unsightly condition is eligible. Soil imports to assure plant growth and for unsafe or unsightly conditions. Shade tress, shrubs, vines and perennial (annuals or bulbs are ineligible). - Sod, ground covers. Irrigation systems. Shrub beds with rock /bark over black plastic and redwood or rubberized material for borders (concrete or masonry borders are ineligible, unless to repair existing deteriorated materials). OTHER ELIGIBLE COSTS - In addition to the cost of eligible rehabilitation work, the following cost relating to the rehabilitation may also be included in the rehabilitation loan: - Architectural and engineering services - Geologic and soils reports - Blueprints - Appraisal fee - Credit reports - Title reports - Loan processing - Escrow fees - Warehousing fees - Recording fees (Page 3 of 4) Building and other permit fees Termite inspection reports PROPOSED IMPROVEMENTS WILL BE DECLARED INELIGIBLE IF THEY - Are inconsistent with the general intent behind the eligible rehabilitation work which is designed to provide for a safe and decent living environment. Do not make a needed contribution to the basic livability and habitability of the property and are for aesthetic purposes only such as mahogany wood trim with brass fittings. - Unnecessarily exceed existing standards of the neighborhood. EXAMPLES OF INELIGIBLE WORK - Fireplaces, fire pits, barbecues. - Swimming pools, spas, water fountains, saunas. - Brick work /stonework, (unless to repair existing damaged work). - Concrete block walls, (unless to repair damaged work or where retaining walls are necessary). - Replacement of healthy plant material or similar up grade work is ineligible, (unless to eliminate an unsightly or unsafe- condition). (Page 4 of 4) ExH =B =T "B•• CONSTRUCT 2 ON N E E D S F ORM ELECTRICAL KIT. PLUMBING KIT. SINK /STOVE TOP /DISPOSAL /CABINETS LACK OF OR IMPROPER:WC_ LAV_, TUB -SHOWER _K I T SNK_ HOT &COLD WATER FIXTURES_ DRAINAGE SYSTEM., -_ LACK OF OR ADEQUATE:LIGHT &VENTILATION HEATING ROOM & SPACE DIMENSIONS LESS THAN CODE CEILING HEIGHT LESS THAN CODE INADEQUATE ELEICTRICAL SERVICE_WIRING_HAZ_ FAULTY WEATHER PROTECTION INADEQUATE EXITING: STRUCTURAL: STRUCTURAL: MISC: EXHIBIT "C" CONTRACTORS INFORMATION FORM To: Contractors for Bid List Re: Housing Rehabilitation Program Attention: I would like to take this opportunity to inform you of the Housing Rehabilitation Program that is being administered by city staff for the City of Moorpark and the Moorpark Redevelopment Agency. As the Redevelopment Manager, all bid and contracts will be administered through my office. Copies of and the following credentials must be provided: - You must be licensed in the state of California; - bonded; - have a current business permit and /or license with the City of Moorpark; and - covered by workmen's compensation insurance. Please provide your complete and current address, including contact people and other information on the enclosed information sheet, as soon as possible to: Redevelopment Manager City of Moorpark 799 Moorpark Avenue Moorpark Ca 93021 If you have any questions, you may contact my office at (805) 529- 6864, extension 225. (Page 1 of 3) Contractor's Information Company N Company Address City and Zip Code Fed. ID Number Lic. Number or SS Number Contact Person(s) Classification (Page 2 of 3) Date Phone Licensed Work Experience Please describe any licensed contracting work you have done that may be of interest or benefit to the Rehabilitation Program. Provide location and for whom the work was performed, for future reference. Send the desired information as soon as possible. Thank You. Redevelopment Manager City of Moorpark Redevelopment Agency (Page 3 of 3) EXHIBIT "D" CITY OF MOORPARK HOME REHABILITATION PROGRAM PROCESSING SUMMARY I. Intake /Determination of Eligibility by Staff A. Request for information 1. Pull out inquiry file and use Agency adopted income criteria to determine initial eligibility. 2. Render general information and collect all information needed to log inquiry and mail application materials. B. Application Processing 1. Review application and information received. assign a case number. mail an "application r together with list interview. recheck eligibility based on Log the application and Set up an applicant file and eceived" letter to applicant of documents needed for II. Initial Interview /Site Inspection with Homeowner by staff A. Client Interview 1. Explain program and loan eligibility to applicant using interview checklist. 2. Collect all income information and determine eligibility and loan type - Deferred or Amortized. Fill out Deferred Loan paperwork with applicant or if an Amortized Loan explain materials and leave with homeowner to be filled out later. B. Work Write Up 1. Inspect property with homeowner to determine code deficiencies and repairs /improvements for inclusion into work write up. 1 III. Bid Package Preparation By Staff A. Work Write up 1. Prepare work write up outlining scope of work and specifications based upon property inspection notes. Identify all noted code deficiencies. B. Cost /Loan Estimate 1. Prepare preliminary cost estimate for scope of work. C. Contractor List 1. Prepare a list of contractors applicable to work outlined for homeowner. D. Homeowner Approval 1. Obtain homeowner approval of work write up and estimates prior to submitting Amortized loan package and before ordering title reports for Deferred Loan applicants. IV. Financial Review and Loan Processing by Lending source A. Amortized Loan Processing 1. Agency staff shall forward to Lending source a complete loan package including letter of introduction, completed and signed loan application with appropriate supplemental information, employment verification and credit release, fair lending notice, information exchange release and description of proposed rehabilitation work and loan estimate. 2. Lending Source shall obtain credit reports and make recommendation on acceptability of homeowner's credit; obtain property title and appraisal reports; process loan application based on Agency eligibility requirements and lending criteria; and provide applicant and Agency with written notification of approval or disapproval of loan (form letter to be prepared by Agency Staff). V. VI. Lending source will prepare loan documents upon Cities request following the "committee's" loan approval. B. Deferred Loan Processing 1. Agency staff shall forward to lending source a request for title report together with Deed of Trust for the referenced property. 2. Lending source shall obtain Title report and forward to Agency staff. (Deferred Loans require a City /Agency second trust deed position). Lending source shall prepare loan documents upon Agency's request following "committee's" approval. Loan SianingjPreconstruction Conference A. Loan Signing 1. Lending Source upon Agency's request, prepares Deed of Trust, Promissory Note and Notice of Right of Recision, and forwards these documents to the Agency for application endorsement. 2. Agency staff meets notarize documents. to the Lending Sot copies of "Right of three day period in contract. with applicant to sign and Signed documents are forwarded irce. Homeowner retains two Recision" documents and has a which to cancel the loan and B. Preconstruction Conference 1. Simultaneous with the loan signing, Agency staff shall conduct a preconstruction conference with the homeowner applicant wherein Home Rehabilitation Agreements, Proceed Orders, Homeowner /Contractor Contracts are issued, as well as work scheduling, inspection, and payment procedures discussed. Construction Supervision Agency staff shall conduct compliance inspections, to ensure work is being performed according to codes, work write up 3 specifications and is proceeding in a timely and satisfactory manner. Agency staff shall process contractor invoices for progress and final payments. Staff shall obtain all necessary lien releases from contractors and maintain complete documentation in each project file as well as all accounting information as required for Agency audit. 4