HomeMy WebLinkAboutAG RPTS 1998 0121 RDA REGSTATE OF CALIFORNIA)
COUNTY OF VENTURA ) ss
CITY OF MOO RP ARK )
AFFIDAVIT OF POSTING
I, Lisa Pope, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that a notice for a regular meeting of
the Moorpark Redevelopment Agency to be held January 21, 1998, at 7:00 p.m. in the Council
Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was
posted on January 16, 1998, at a conspicuous place at the Moorpark Community Center, 799
Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on January 21, 1998.
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City Council Meeting
REPORT ° °"`Y''` 2-( 199g
MOORPAR , - Rno r,0W<J with
TO: The Honorable City Council BY. a4 +1
Moorpark Redevelopment Agency
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: January 13, 1998 (CC Meeting: 1- 21 -98)
SUBJECT: Consider Selection of an Engineer to Prepare the Design
for a Project to Widen Casey Road
EXECUTIVE SUMMARY
This requests approval of the selection of a Civil Engineering firm
to prepare the design for a project to widen Casey Road west of
Walnut Canyon Road.
DISCUSSION
A. Conceptual Design
In July of 1997 the City Council reviewed and approved a
conceptual design proposed by the Moorpark Unified School
District (MUSD) for Casey Road. That action established certain
street design criteria for this street which is summarized as
follows:
1) curb -to -curb width: 48';
2) right -of -way width:
611;
3) one 12' wide travel lane in each direction;
4) one 12' wide combined parking / Bike Lane in each
direction;
5) a 6k' area between the curb and the right -of -way line (both
sides of the street) to accommodate sidewalks and retaining
walls.
Although the conceptual design submitted by MUSD provided a
suggested alignment, no action was taken with respect to the
alignment of the road or the placement of the right -of -way lines
or the curbs.
B. School District Project
MUSD is in the process of constructing an Elementary School on
property located just west of the Boys and Girls Club. That
project includes the construction of street improvements (street
widening, curb, gutter and sidewalk) along a portion of the south
side of Casey Road. It is the understanding of staff that the
cssey2 000001
Casey Road Design
January 21, 1998
Page 2
scope of work for those proposed street improvements is to
include that portion of the south side of the street along the
frontage of the school property, plus that portion of the south
side of the street adjacent to the Boys and Girls Club Gymnasium.
Said work is to include moving the curb to the south, relocating
the Gym door from the north facade to the west facade and
removing the stairway to the existing door.
The MUSD project calls for the southerly street right -of -way line
along the frontage of the gymnasium, to be moved to the building
facade. This design, which has been approved by the Boys and
Girls Club, will require the Boys and Girls Club to convey
approximately eleven feet (111) of street right -of -way to the
City along this portion of their property. With this action the
street right -of -way in this area will increase from 40' to 511.
An additional 10' will be required to be conveyed by the property
on the north side of the street to attain full -width street
improvements. This future widening is expected to be addressed
as a part of the Specific Plan No. 1 project.
The MUSD project calls for the curb face along the gymnasium
frontage to be located 6 1 north of the building facade, or
street right -of -way line. With these improvements the street
width in this area will increased from the existing 28' to
approximately
371. When the north side improvements are
constructed the curb -to -curb dimension will increase to 481.
The MUSD project calls for the center line and all right -of -way
and improvements east of the gymnasium to transition to the
south. Toward the easterly end of the project almost all of the
required additional 21' of street right -of -way is to be conveyed
by MUSD.
There are no street improvements proposed by MUSD east of the Gym
or at the intersection of Casey Road and Walnut Canyon Road. The
City has previously expressed our concerns regarding this matter
to MUSD officials. As stated above, the curb -to -curb dimension
along the frontage of the gym will be
371. This street width
will sharply transition down to the existing 28' of pavement just
east of the gym.
C. City Project
It is the recommendation of staff that the City proceed with a
project to construct improvements to the south side of Casey Road
between the Gymnasium and Walnut Canyon Road, along the frontage
of the remainder of the Boys and Girls Club property. One
possible funding source for this project would be Community
Development Block Grant (CDBG) funds.
casey2 O V 0 V2
Casey Road Design
January 21, 1998
Page 3
D. Request for Proposals
Staff has prepared and distributed a Request for Proposals (RFP)
for the preparation of the civil engineering design for this
project. The Engineering services requested includes both the
development of alternative conceptual plans and the preparation
of final plans and specifications. It is suggested that design
costs be funded by the Moorpark Redevelopment agency (MRA). A
review of the proposals received is discussed below.
E. Alignment Alternatives
The RFP requires development of a number of alternative
conceptual designs to assist in efforts to determine the final
alignment of the road and the right -of -way requirements. The
three options to be considered are:
1) full 21' take from the north side of the street (take existing
house);
2) partial take form each side of the street (11' for south side
and 10' from north side (eliminates driveway); and
3) full 21' take from the south side (modify Boys and Girls Club
parking lot).
F. Right -of -Way Acquisition
Upon completion of the conceptual designs and selection of the
preferred alternative, the City Council will be asked to
authorize staff to proceed with acquisition of the required
right -of -way.
G. Environmental Clearance
As soon as the scope of the project is clearly defined, staff
will prepare documents required to obtain environmental
clearance. It is believed that this project will be eligible to
receive a National Environmental Protection Act (NEPA) clearance.
H. Left -Turn Lane @ Walnut Canyon Road
It should be noted that if alignment No. 1 (full take from north
side) is selected and acquisition of right -of -way is deferred to
be done by the developer of Specific Plan No. 1, the scope of the
south side widening would be limited to the area immediately east
of the gym. No additional street width would be provided at the
intersection of Casey Road and Walnut Canyon Road. In such case
it would not be possible to add a dedicated left turn lane. If
either of the other two alignment options are selected,
sufficient additional street width will be added to allow for the
addition of a dedicated left -turn lane.
casey2 O K 003
Casey Road Design
January 21, 1998
Page 4
I. On- Street Parking
It should also be noted that none of the above described
alternative alignments for improvements to the east end of Casey
Road will allow for on- street parking. The parking /bike lanes
required by the approved design standard (Section A above) cannot
be provided until the north side improvements are constructed by
the developer of Specific Plan No. 1.
J. Proposals
RFPs were distributed to five (5) civil engineering firms. The
City is in receipt of proposals form two (2) firms. Both firms
are qualified to provide the required services. A review of the
proposals indicate that both firms understand the requirements
set forth in the RFP. The total fee quoted by each firm is as
follows:
Charles Abbott Associates (CAA): $10,600
M3 Civil Inc. $41,050
Staff recommends selection of CAA to provide these services.
K. CDBG Funding
As mentioned above, one possible funding source for this project
is CDBG funds. In order to use this funding source it will be
necessary for staff to seek approval of a revision to the
approved survey area for the use of these funds. If approved,
these funds will be restricted to construction costs only. All
engineering, right -of -way acquisition and other related costs
must be funded from other sources.
L. Budget Amendment
It is recommended that design engineering and other related costs
for this project be funded by the Moorpark Redevelopment Agency.
Attached is a draft Resolution amending the FY 1997/98 MRA Budget
to fund the initial design, right -of -way acquisition and related
costs. The initial amount requested is $15,000.
RECOMMENDATIONS
City Council: Direct the City Engineer (Charles Abbott Associates)
to prepare the design for the Casey Road widening project and
authorize the City Manager to execute necessary contract documents.
MRA (Roll Call vote): Adopt MRA Resolution No. 98- approving an
amendment to the FY 1997/98 Budget to fund certain non - construction
costs for the Casey Road widening project [Account No.
410.801.000.8060.9903: from $0 to $15,000 ($15,000 increase).
cesey2 W0004
RESOLUTION NO. 98 -
A RESOLUTION OF THE MOORPARK REDEVELOPMENT
AGENCY AUTHORIZING A BUDGET AMENDMENT TO
THE FISCAL YEAR 1997/98 ADOPTED BUDGET FOR
THE MOORPARK REDEVELOPMENT AGENCY FUND
FUND 410)
WHEREAS, on June 18, 1997, the Moorpark Redevelopment Agency adopted the MRA
Budget for Fiscal Year 1997/98; and,
WHEREAS, a staff report has been presented to the MRA requesting additional funds for
certain costs related to the Casey Road widening project; and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE MOORPARK REDEVELOPMENT AGENCY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment for an aggregate increased amount of $15,000
as more particularly described in Exhibit "A," is hereby approved.
PASSED AND ADOPTED this 21st day of January, 1998.
Patrick Hunter, Chairman
ATTESTED:
Secretary
Resolution No. 98 -
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
PROJECT ACCOUNT
NUMBER
CURRENT
APPROPRIATION
SUPPLEMENTAL
APPROPRIATION
REDUCTION)
REVISED
APPROPRIATION
Casey Road 400.801.8060.804.9903 0 15,000 15,000
Casey Road
TOTALS: 0 15,000 15,000
SUMMARY OF TRANSFERS IN / (OUT) BY FUND
FUND ACCOUNT
NU14BER
CURRENT
APPROPRIATION
SUPPLEMENTAL
APPROPRIATION
REVISED
APPROPRIATION
0
REDUCTION)
15,000) 15,000) Casey Road 410.801.8060.000.9801
Capital 400.801.8060.000.3992 0 15,000 15,000
Improvement
Fund
TOTALS: 0 0 1 $
00000'x'.
3.
Q
ACCOUNTS
PAYABLE
01/
14/
98
10:
26:
37
WARRANT
DATE
VENDOR
BOFA
BANK
OF
AMERICA
1000
01/
21/
98
MOORPARK
MOSQUIT
277
1001
01/
21/
98
MOORPARK
UNIFIED
281
1002
01/
21/
98
MOORPARK
UNIFIED
281
1003
01/
21/
98
VENTURA
CO
COMMU
517
1004
01/
21/
98
VENTURA
COUNTY
S
522
BANK
OF
AMERICA
r
Disbursements
Journal
DESCRIPTION
AMOUNT
CLAIM
INVOICE
96/
97
PASS
THRU
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7,
558.
88
96/
97
PASS
THRU
11,
513.
81
96/
97
PASS
THRU
31,
281.
83
96/
97
PASS
THRU
T
5,
732.
11
96/
97
PASS
THRU
TAX
881.
42
56,
968.
05
006074
PASS
THRU
006071
PASS
THRU
006072
PASS
THRU
006073
PASS
THRU
006070
PASS
THRU
TOTAL
CITY
OF
MOORPARK
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00
PAGE
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ACCOUNT
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1 v) /"A'
ITEM • Co •
410ORPARKU
REDEVELOPMENT AGENCY
MEETING
REDEVELOPMENT AGENCY AGENDA REPORT
OF
ACTION: R r
TO: The Honorable Agency Board of Directors
Re' ^I'3 °^ 95
FROM: John E. Nowak, Assistant Executive Director
DATE: January 9, 1997 (Agency meeting of 01- 21 -98)
IN RE: Consider Notice of Completion for Demolition at 224 High Street and
Adopt Resolution No. 98- amending the Agency Budget by
appropriating $5,000 for the demolition site.
Discussion: The Redevelopment Agency Board had budgeted for the demolition of the
Agency owned building located at 226 High Street. A total of $6,050.00 was budgeted for
the demolition work. On December 2, 1997 a contract was signed with All Contractors. Inc.
of Moorpark for the demolition of a building, grading of the site and construction of a wood
fence in the amount of $5,795.00. A notice to proceed was issued on December 4, 1997.
Two change orders were approved for the demolition project. The first was for
construction of an additional five (5') feet of wooden fence between the gate and the
adjoining building to the west for better security and aesthetics, in the amount of $175.00.
The second change order was for an additional three (3) loads of decomposed granite in
the total amount of $750.00 which was needed to create grading that would prevent rain
water from flowing into the buildings at 220 and 222 High Street. The per load cost
250.00) was in the initial bid proposal. The final project cost was $6,720.00.
The work required by the contract has been completed and permits have been finalized.
The Agency Board is requested to accept the work as complete and direct the Notice of
Completion be filed which will permit release of retention funds after the required period
of time. The Board is also requested to adopt Resolution No. 98- which will amend
the Agency budget by adding $5,000.00 from the Capital Project Fund to cover the
additional demolition costs and for the construction of a security fence adjoining the
railroad tracks where the building once stood.
Recommendation:
Staff recommends that he Redevelopment Agency Board of Directors:
Accept the work as complete;
2. Direct the Agency Secretary to file a Notice of Completion for the project;
bowls
Notice of Completion - 226 High Street
Meeting of January 21, 1998
Page 02
3. Authorize the release of the retention upon satisfactory clearance of the
thirty -five (35) day lien period; and
4. Adopt Resolution No. 98- amending the Agency Budget by appropriating
5,000 from the Capital Project Fund for the demolition work and
construction of a security fence.
Attachments
111 •
RESOLUTION NUMBER 98 -
RESOLUTION OF THE MOORPARK REDEVELOPMENT AGENCY AMENDING THE
FY 97/98 BUDGET IN THE AMOUNT OF $5,000 FOR DEMOLITION OF THE
IMPROVEMENTS AT 224 HIGH STREET FOR THE MRA AREA 1 CAPITAL
IMPROVEMENT FUND (FUND 410)
WHEREAS, on June 18, 1997, the Moorpark Redevelopment Agency Board
adopted the Agency's Fiscal Year 1997/1998 Budget; and,
WHEREAS, a staff report has been presented to said Board requesting a budget
amendment in the aggregate amount not to exceed of $5,000.00; and,
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impacts to the budget line item(s).
NOW, THEREFORE, THE MOORPARK REDEVELOPMENT AGENCY BOARD DOES
RESOLVE AS FOLLOWS:
A budget amendment in the amount of $5,000.00 as more particularly described
in Exhibit "A' attached hereto is hereby approved.
PASSED, APPROVED AND ADOPTED this 21 st day of January, 1998.
Patrick Hunter
Chairman
ATTEST:
Deborah S. Traffenstedt
Agency Secretary
1111
Resolution 98 -
Exhibd °A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
NUMBER
CURRENT
APPROPRIATION
SUPPLEMENTAL
APPROPRIATION/
REDUCTION
REVISED
APPROPRIATION
410.504.5200.502.9403 6,050.00 5,000.00 11,050.00
410.504.5200.502.9903 450.00 0.00 450.00
TOTALS: 5,000.00
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