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HomeMy WebLinkAboutAG RPTS 1999 0602 RDA REG_( ESTABLISHED * MARM IL Mel r?'OFµ 4 MOORPARK REDEVELOPMENT AGENCY REGULAR MEETING AGENDA WEDNESDAY, JUNE 2, 1999 7:00 P.M. Resolution No. 99 -82 Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4. PUBLIC HEARINGS: A. Conduct Public Hearing on Proposed City of Moorpark Redevelopment Agency Operating and Capital Improvements Budgets for Fiscal Year 1999 -2000. Staff Recommendation: 1) Open the public hearing and receive community comments; and 2) Continue the public hearing to a date certain for adoption of the Operating and Capital Improvements Budgets for Fiscal Year 1999/2000. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Action Related to the Removal of the Billboard on Moorpark Avenue and Resolution No. 99- Amending the Redevelopment Agency Budget Related to the Billboard Removal. Staff Recommendation: 1) Adopt Resolution No. 99- amending the Redevelopment Agency budget by appropriating $17,000 from the Agency's reserves; 2) Authorize staff to negotiate with Eller Media for the time removal of the billboard structure located at Moorpark Avenue and the railroad tracks; and 3) Authorize the Executive Director to execute all documents related to the billboard removal. ROLL CALL VOTE REQUIRED Redevelopment Agency Agenda _ June 2, 1999 Page 2 5. PRESENTATION /ACTION /DISCUSSION: (Continued) B. Consider Vote on Park and Recreation Maintenance and Improvement Assessment District Ballot. Staff Recommendation: Authorize the Executive Director to sign the Park and Recreation Maintenance and Improvement Assessment Ballots for Agency owned property on behalf of the Agency and in support of the assessment. 6. CONSENT CALENDAR: A. Consider Bids for the 1999 Asphalt Overlay Project. Staff Recommendation: 1) Adopt Resolution No. 99- approving an amendment to the FY 1998/99 Budget by increasing the appropriation and budget for the subject project from $0 to $235,000 ($235,000 increase). ROLL CALL VOTE REQUIRED 7. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) 8. ADJOURNMENT: ---------------------------------------------------------------------------------------------- Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation /Action /Discussion item. speakers who wish to address the Agency concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or Presentations /Action /Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting and for Presentation /Action /Discussion items prior to the beginning of the first item of the Presentation /Action /Discussion portion of the Agenda. Speaker Cards for a Public Hearing must be received prior to the beginning of the Public Hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action /Discussion items. Copies of each item of business on the agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any agenda item may be directed to the City Clerk at 529 -6864. In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerks Department at (805) 529- 6864. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (CFR 35.102- 35.104 ADA Title II). STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Lisa Pope, declare as follows: That I am the Deputy City Clerk of the City of Moorpark and that a notice for a Regular meeting of the Moorpark Redevelopment Agency to be held June 2, 1999, at 7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on May 28, 1999, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on May 28, 1999. i P DeputyCity' 1 rk Lisa Pope, C e c ESTABLISH * 1saT car OF ' NOTICE OF CONTINUANCE OF PUBLIC HEARING A duly noticed public hearing regarding: Conduct Public Hearing on Proposed City of Moorpark Redevelopment Agency Operating and Capital Improvements Budgets for Fiscal Year 1999-2000 . was held on June 2, 1999, at which time the Moorpark Redevelopment Agency closed the public hearing and continued the item to a Adjourned Redevelopment Agency meeting to be held on June 9, 1999, at 7 : 00 p.m. , in the Community Center located at 799 Moorpark Avenue, Moorpark, California. Dated: June 3, 1999 Deborah S. Traffens e t, Secretary M:\cityclk\adjourned mra 603 1999 it STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK AFFIDAVIT OF POSTING I, Lisa Pope, declare as follows : That I am the Deputy City Clerk of the City of Moorpark and that a Notice of Continuance of Public Hearing regarding: Conduct Public Hearing on Proposed City of Moorpark Redevelopment Agency Operating and Capital Improvements Budgets for Fiscal Year 1999-2000 . continued from June 2, 1999, to June 9, 1999, was posted on June 3, 1999, at a conspicuous location near the place of the meeting: Moorpark Community Center 799 Moorpark Avenue Moorpark, California I declare under penalty of perjury that the foregoing is true and correct. Executed on June 4, 1999. Lisa Pope, Deputy City Clerk 14 (1 ITEM 4-A, mmnmmw� CITY OF NIOORFARK, CALIFORNIA. Redevelopment Agenev 'MegApW. Of .( ACTION: ' MOORPARK REDEVELOPMENT AGENCY`j`` AGENDA REPORT BY: TO: Honorable Board of Directors FROM: John E. Nowak, Assistant Executive Director cJ 1� DATE: 21 May 1999 (Agency Meeting of 06- 02 -99) SUBJECT: Conduct Public Hearing on Proposed City of Moorpark Redevelopment Agency Operating and Capital Improvements Budgets for Fiscal Year 1999 -2000 DISCUSSION: The Executive Director presented his Recommended Fiscal Year 1999/2000 Operating and Capital Improvements Budgets for the City of Moorpark Redevelopment Agency on May 5, 1999 as part of the City's budgets. At this time the Agency Board is requested to conduct a public hearing on the recommended budget to receive community input on the proposed revenues and expenditures. It is also recommended that the Agency Board hold the public hearing on the Agency's budgets in conjunction with the City Council's public hearing on the City's budgets. RECOMMENDATION: (1) Open the public hearing and receive community comments. (2) Continue the public hearing to a date certain for adoption of the Operating and Capital Improvements Budgets for Fiscal Year 1999/2000. 000,06--- TO: FROM: DATE: MOORPARK REDEVELOPMENT AGENDA REPORT Honorable Board of Directors ITEM 5 • A ' { 3 { r -t!: 'ki0' )R ['ARK, CALIFORNIA stet ry ; ,oment Agency Meeting -67 q nd I &Ptecl AGENCY`S `� /Ii John E. Nowak, Assistant Executive DirectorC/ 21 May 1999 (Agency Meeting of 06- 02 -99) SUBJECT: Consider Action Related to the Removal of the Billboard on Moorpark Avenue and Resolution No. 99- Amending the Redevelopment Agency Budget Related to the Billboard Removal. BACKGROUND: The Moorpark Redevelopment Agency has been managing the property on Moorpark Avenue and the railroad tracks which includes the billboard for the Ventura County Transportation Commission (VCTC). In return the Agency has been receiving monthly rent from the media company. The Agency has been working with VCTC to have the billboard removed. DISCUSSION: At its February 17, 1999 meeting the Agency Board approved the offer from the Ventura County Transportation Commission (VCTC) to proceed with having the billboard, located on VCTC property at Moorpark Avenue and the railroad tracks, removed. The VCTC staff has informed the Agency that they are unable to effectuate the removal without payment of fees to Eller Media under State statute. Should the Agency Board desire to proceed with having the billboard removed, it is requested to direct staff to enter into discussions with Eller Media related to the timely removal of the structure. Also, the proposed resolution would amend the Agency budget by adding $17,000 from Agency reserve funds to cover all of the related costs for the removal. The Board is also requested to authorize the Executive Director to execute all documents required to finalize the removal. 0000 A.W Billboard on Moorpark Avenue Meeting of 02 June 1999 Page 02 RECOMMENDATION: (1) Adopt Resolution No. 99- amending the Redevelopment Agency budget by appropriating $17,000 from the Agency's reserves; (2) Authorize staff to negotiate with Eller Media for the time removal of the billboard structure located at Moorpark Avenue and the railroad tracks; (3) Authorize the Executive Director to execute all documents related to the billboard removal. Attached: Resolution 000®0u RESOLUTION NO. 99- A RESOLUTION OF THE CITY OF MOORPARK REDEVELOPMENT AGENCY, CALIFORNIA, AMENDING THE FY 1998/99 BUDGET TO APPROPRIATE RREDEVELOPMENT RESERVE FUNDS FOR COSTS PERTAINING TO REMOVAL OF BILLBOARD FROM MOORPARK AVENUE. WHEREAS, on July 15 1998 the Redevelopment Agency Board of Directors adopted the Budget for Fiscal Year 1998- 1999; and WHEREAS, a staff report has been presented to said Agency describing the removal of the billboard from Moorpark Avenue and the railroad tracks; and WHEREAS, Exhibit "A" hereto describes said budget amendment and resultant impacts to the current budget. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE CITY OF MOORPARK REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $17,000 be appropriated from the Agency's Reserve Fund for costs related to removal of the billboard on Moorpark Avenue, as more particularly described in Exhibit "A" attached hereto and made a part hereof. SECTION 2. The Agency Secretary shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND APPROVED this 2nd day of June 1999. ATTEST: Deborah S. Traffenstedt, Secretary Patrick Hunter, Chairman 000001s RESOLUTION NO. 99- EXHIBIT "A" BUDGET AMENDMENT DETAIL APPROPRIATION FUND ACCOUNT NUMBER AMOUNT MRA Capital Fund 410.000.0000.000.5101 $17,000 BUDGET REVISION CURRENT INCREASE/ REVISED ACCOUNT NUMBER BUDGET (DECREASE) BUDGET 410.510.0000.000.9191 $61,500 $17,000 $78,500 (Other Contractual Services) 60006 MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT 13� , z� ITEM 5• . CITY OF -40O RPARK, CALIFORNIA Redevelopment Agency Meeting of x-91 ACTION: AlL)'�/_l e� ff t TO: The Honorable Redevelopment Agency Boardmembers FROM: Mary K. Lindley, Director of Community Services hc- DATE: May 27, 1999 (CC Meeting of June 2, 1999) SUBJECT: Consider Vote on Park and Recreation Maintenance and Improvement Assessment District Ballot SUMMARY The Redevelopment Agency is being asked to authorize its Executive Director to sign the Agency's Park and Recreation Maintenance and Improvement Assessment District Ballots in support of the park assessment. This action must be taken prior to the close of the Public Hearing on June 16. Unlike the prior Park Maintenance Assessment District (AD 94 -2), public property is not exempt. Under Proposition 218, the City's and the Redevelopment Agency's properties have been included in the proposed assessment. On May 5, the City Council authorized the City Manager to sign its ballots in support of the assessment. The assessment amount for all Redevelopment Agency owned property, combined, is $2,806.05, which equals 71.95 SFE. The City's and Redevelopment Agency's votes will be weighted according to their SFE. The proposed FY 1999/00 Budget will be revised to include the Agency's property assessment amounts for the Parks and Recreation Maintenance and Improvement Assessment, to be funded from the General Fund. RECOMMENDATION Staff recommends that the Redevelopment Agency authorize the Executive Director to sign the Park and Recreation Maintenance and Improvement Assessment Ballots for Agency owned property on behalf of the Agency and in support of the assessment. 00006Ci TO: FROM: DATE: SUBJECT: nT err TQ QTnTT ITEM_ 6AS UTTV OF MOORPARK, CALIFORNIA Redeveinpment Agency Meeting Of 69 -1 - 61? C/ ACTION: f f-___,� CITY OF MOORPARK AGENDA REPORT The Honorable City Council Moorpark Redevelopment Agency Kenneth C. Gilbert, Director of Public Works May 21, 1999 (Council Meeting 6 -2 -99) Consider Bids for the 1999 Asphalt Overlay Project A. Project Scope A summary of the scope of work for the subject project is attached as Exhibit 1. B. Bid Results: Bids for the subject project were received and opened on May 20, 1998. The apparent low bidder is Nye & Nelson, Inc., with a bid of $1,306,148.25. A summary of the bid results is attached as Exhibit 2. It has been determined that the apparent low bidder is qualified to perform the work. Said bidder has confirmed that their bid is valid and that they are prepared to proceed with the construction of the project. C. Fiscal Impact 1. Construction Cost Estimate: The estimated cost of construction is summarized as follows: Description Hid Price Contingency (10 %) Total Major Streets $821,115 $82,112 $903,227 Local Streets $485,034 $48,503 $553,537 Total $1,306,148 $130,615 $1,436,764 Acovrly99_awd 00006 r 1999 Asphalt Overlay May 21, 1999 Page 2 2. Total Project Cost Estimate: The estimated total project costs are summarized as follows: • Construction (with Contingency) $1,436,764 • Design $ 119,061 • Design Support $ 5,000 • Admin & Insp. $ 106,000 TOTAL $1,666,825 3. Funding Sources Summary: Attached as Exhibit 3 is a summary breakdown of the funding sources for the subject project. Major Streets: • Federal STP Grant (Fund 244): The City is in receipt of a Federal Surface Transportation Program(STP) grant in the amount of $663,999. These funds may be applied to only 88.5% of the total construction costs for arterial and collector streets only. In order to fully utilize these funds, the construction costs for the major streets must exceed $750,282. In that the bid amount exceeds this minimum, the total amount of the grant funds will be received. • SLTPP (Fund 246): The amount of the contract exceeding $750,282 is eligible to be partially funded (13.88 %) by a State -Local Transportation Partnership Program (SLTPP) grant. The amount of SLTPP grant funding the Major Streets is $9,832. • LTF (Fund 203): The local share matching funds, plus all non - construction costs and contingencies, are funded by the Local Transportation Fund (Fund 203). Local Streets: • SLTPP (Fund 246): A State -Local Transportation Partnership Program (SLTPP) grant will fund 13.88% of the construction cost of the Local Streets, up to a maximum of $83,280 (portion of construction local streets construction cost to be partially funded by SLTPP grant funds may not exceed $600,000). In that the total construction costs for Local Streets is only $485,034, the total amount of SLTPP funds for Local Streets is only $67,323. • MRA (Fund 400): Certain of the Local Streets are to be partially funded by the MRA. Those streets are listed as follows: 1. Spring Road (north of High Street) 2 Fitch Avenue (see Repair Deposit below) 3. Minor Street 4. Roberts Avenue 5. Harry Street 6. Ruth Avenue 7. Dorothy Avenue Acoverlay99_awd X000 1999 Asphalt Overlay May 21, 1999 Page 3 As mentioned above a small portion of the construction costs for these Local Streets is to be funded by the SLTPP grant. The remainder of the construction costs, plus contingencies and attributable non - construction cost, will be funded by the MRA. • LTF (Fund 203): Certain of the Local Streets are to be partially funded by the Local Transportation Fund (Fund 203). A list of those streets is as follows: 1. Marquette Street 2 Gabbert Road (north of RxR) 3. Mt. Trail Court As mentioned above a small portion of the construction costs for these Local Streets is to be funded by the SLTPP grant. The remainder of the construction costs, plus contingencies and attributable non - construction cost, will be funded by the Fund 203. • Repair Deposit (Fitch Avenue): A portion of the cost of the Fitch Avenue Overlay will be funded by monies paid to the City by the contractor retained by Caltrans to construct the new Caltrans Maintenance Yard and the cul -de -sac at the end of the street. That payment was made in -lieu of constructing repairs required by the City's inspector. The amount of the payment was $3,065. Said amount was deposited into Fund 203 to off -set the work to be constructed by the subject contract. • Grant Deadline: One of the prerequisites of the SLTPP grant is that the construction contract be awarded prior to July 1, 1999. 4. Budget Amendment: It is recommended that the FY 1998/99 Budget be amended to reflect the above suggested funding sources and amounts. Resolutions are attached for this purpose. A summary of the recommended changes is as follows: Item Fund 244: Federal STP Grant Fund 246: SLTPP Grant Fund 203: Local Trans Fund Current Budget Amount ($) 480,000 0 334,477 814,477 Change ($) 183,999 77,154 Revised Total ($) 663,999 77,154 357,730 691,847 618,523 1,433,000 MRA 0 235,000 235,000 Revised Budget 814,477 853,523 1,668,000 D. Schedule It is anticipated that construction should start in late June or early July and be completed by September. Acoverlay99_awd O 0 0 06 �) 1999 Asphalt Overlay May 21, 1999 Page 4 E. DBE Compliance The apparent low bidder, Nye and Nelson, has provided the City with documents which adequately demonstrate that they meet or exceed the Federal grant requirements pertaining to the use of Disadvantaged Business Enterprise (DBE) firms as sub- contractors or suppliers on the project. STAFF RECOMMENDATIONS (ROLL CALL VOTE) A. Moorpark Redevelopment Agency (MRA): Staff recommends that the MRA take the following actions: 1. Adopt Resolution 99 - approving an amendment to the FY 1998/99 Budget by increasing the appropriation and budget for the subject project from $0 to $235,000 ($235,000 increase). B. City of Moorpark: Staff recommends that the City Council take the following actions: 1. Adopt Resolution 99 - approving an amendment to the FY 1998/99 Budget by increasing the appropriation and budget for the subject project as follows: a) Fund 244: from $480,000 to $663,999 ($183,999 increase) ; b) Fund 246: from $0 to $77,154 ($77,154 increase) ; c) Fund 203: from $334,477 to $691,847 ($357,370 increase). 2. Award a contract to Nye & Nelson, Inc. in the amount of $1,306,148.25 for the construction of the subject project. 3. Approve a ten percent (100) contingency for the project and authorize the City Manager to approve additional work, if required, for a cost not to exceed said contingency; and, 4. Authorize the documents. Acoverlay99_awd City Manager to sign necessary contract ®000�Q Exhibit 1: Project Scope Page 1 A. Street Segments Using the findings contained in the City's Pavement Management System, staff (with the assistance of the Engineering Division) developed a list of streets requiring an Asphalt Overlay and /or reconstruction. For reasons related to funding sources (which are discussed below) the streets requiring rehabilitation have been segregated into two groups -- Major Streets and Local Streets. These streets which are included in the subject project are identified on the attached map (Exhibit 1) and listed as follows: • Major Streets 1) Collins: University to Campus Park 2) Campus Park: Marquette to 200' n/o Cambridge 3) Princeton: freeway to Campus Park 4) High St: Spring to Moorpark 5) Spring: L A Ave to Arroyo Bridge 6) Christian Barrett Drive 7) Tierra Rejada Road (E /B lanes e/o Spring) 8) Gabbert Road at Commerce Avenue 9) Portion of Spring Rd. Between Bridge and Peach Hill Rd. • Local Streets: a) Marquette: Marquette Circle to Campus Park Drive b) Spring Rd N/O High St. c) Fitch: Minor to end d) Minor: Flinn to Fitch e) Roberts: East of Harry f) Harry: Dorothy to Sherman g) Ruth: Harry to Millard h) Dorothy: Harry to Millard i) Gabbert: North of Poindexter j) Mt. Trail Street: Walnut Creek to east end B. Rehabilitation Efforts 1. Types of Rehab: The types of pavement rehabilitation to be constructed are generally described as follows: • R &R: Remove & Replace A/C in designated areas; • L: Placement of a one inch (111) leveling course; • F: Placement of reinforcing fabric; • 11A" -311: Construction of an asphalt overlay ranging in thickness from 1 I to 311. Acovrly99_awd � 0f`i()©lam Exhibit 1: Project Scope Page 2 2. Details: Listed below are the subject street segments along with the type of rehabilitation to be constructed and certain background information where required: Major Streets Street Type Remarks 1 Collins Drive R &R;13�"- 3 ";F;L See below 2 Campus Park Drive R &R;2 "- 3 ";F;L See below 3 Princeton Avenue 13AII;F 2% ";F;L 4 High Street 3 ";F;L G Ruth R &R;1 % ";F 5 Spring Rd (n /o bridge) 2M" ; F; L I Gabbert Rd 6 Christian Barrette 3 ":F;:L R &R;2 ";F 7 Tierra Rejada Road 1%";F;L See below. 8 Gabbert Rd (@ Commerce) R &R only R &R patch only 9 Spring Rd N/o Pch Hill 2": F • Local Streets: Street Type Remarks A Marquette R &R;2 ";F;L B Spring Rd (n/o High) R &R; 1 %" ; F; L C Fitch 1 % ";F;L See below D Minor 1 % ";F;L E Roberts 2% ";F;L F Harry R&R;1% ";F;L G Ruth R &R;1 % ";F H Dorothy R &R;1% ";F I Gabbert Rd R &R;2% "- 4 ";F;L See below J Mt. Trail St R &R;2 ";F 3. Grinding: • The edges of every street (at the lip of gutter) will be ground down to allow the overlay to meet the elevation of the existing gutters. • Grinding will also occur at the median curbs to minimize the loss of curb height. • On streets which receive only a 1 %" overlay (i.e. Spring Rd @ New L. A. Ave.), the grinding at the median curb will result in no loss of curb height. • On streets with the thickest overlay (i. e. Campus Park Dr.), it is expected that the grinding will keep the loss of curb height to approximately 1.811. • It is expected that the loss of median curb height on the majority of the streets will be less than 111. 4. Remarks: • Collins Drive: An area of severe cracking just north of west University Drive will be reconstructed. Reconstruction will include removal, replacement and re- compaction of the base material. 0000' A Exhibit 1: Project Scope Page 3 • Campus Park Drive: The type of construction east of Princeton calls for a 3" overlay (with fabric) placed upon a 1" leveling. Due to the need for this added thickness, the entire width of the street in this area will be ground down one inch. • Tierra Rejada Road: Although this roadway was constructed in 1995, cracking has occurred in certain areas. The cracking is the result of settling in an area where it was necessary, for cost savings reasons, to terminate removal efforts of poor soils. The cost of the proposed repairs will be less than the cost of complete removal and replacement of the "poor" soils during the initial construction • Fitch Avenue: The cost of the improvements to the cul- de -sac at the end of Fitch Avenue will be funded by monies paid to the City by the contractor retained by Caltrans to construct the new Caltrans Maintenance Yard. That payment ($3,065 which was placed into Fund 203) was made in -lieu of constructing repairs required by the City's inspection immediately following the construction of the cul -de -sac. • Gabbert Road (north of rail) : Some areas will receive a 4" overlay. Also, a decomposed granite pathway is to be constructed along the east side of the street where possible. • Gabbert Road (@ Commerce) : Distressed areas will be removed and replaced, with no Asphalt Overlay. 000Vial ' ‘.' . - --—— . • di , 1,',1,:c 4 LOCAL STREETS MAJOR STREETS +,, :-.--.A. s_ ' , - --.-- d4, / A. Marquette Street 1. Collins Drive ,,.,,.f,:,......3.,:i:z.,,..,i;,.,;;;:i., ,7:ttinv %,„, B. Spring Road north of High Street 2. Campus Park Drive west of Marquette Street C. Fitch Avenue 3. Princeton Avenue north of the freeway 1:/ 't D. Minor Street 4. High Street(Moorpark Avenue to Spring Road C\ t; (:" ili oi.......44 / E. Roberts Avenue east of Harry Street 5. Spring Road,New Los Angeles Avenue to Bridge F. 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Z-•.„-`7_51,V,t.t.t.%.--,, 1) p P'S.,.,,,,, r.6-.16,4, yi., . <,/ %,%7 ;.., ! 7142,g5t, ,,_.!,,,,-;t LA-4,L.,-,1,......„kif;41:,33,ii.::-,,,, •-,---,;,, \:\ ":-. v , 4V1-170 ..,-.,,,- 1, - ....r.--, A.-F•mpip,. . :% - , ) /_:)15.,,,,,i--a:4.d t, ,, -L:,,,)k...1,...,0A 4 1.,..1„-..... .,„-AL.,.„. mg,. ..••,,,,,—t.,,,,„ _,,___-_,..,3. ,,,,,,....-, 4,%. ,_,I „____-‘, • ,-' ', ::: -,*'7-,..,_•)<',.._ c,..,r-g-al, 41r,-;•._ -;_-_i'itm--;,....,,,,,t.;.,—v.P)-0......„ ... .„, ....0,- "'=.7*i,1:,,-'CY 7-7: 2!›,,, 'A'';:::•j,f ..,,'' 4,,N*Z)f--------'2---'''' ---Ci:i"-i ''''"I''$.:tr'.44,l'',1';'e'.k. r - ------:4,... fr ;//,, ..--ic--- ,a--;.,,,A -..• .,._>f,,.-,.- ‘,,-:,*,. ....„,,,,Irr.„..,ier1.1_,_ 4,„„,7,„;,,,,::„..„:_,L__,.,,,,,,,. TyN__ .A. 1999 A/C Overlay Project CITY OF MOORPARK ... - 0 •P4 Fl i—f. 1,P,....1 City of Moorpark Exhibit 2 Bid Results Page 1 of 2 Asphalt Overly 1998 Vendor 1 Vendor 2 Bid Opening: Name: Engineers Estimate Nye&Nelson,Inc. Silvia Construction,Inc. 20-May-99 Address: 2497 E.Harbor Blvd.,Suite 3 9007 Center Avenue Cit,State: Ventura,CA 93001 Rancho Cucamonga,CA 91730 Tel.No.: (805)654-1682 (909)481-8118 Contact Person: Ruric Nye Joseph Silvia Item Description Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid Local Streets Al Traffic Control 1 LS 5,000.00 5,000.00 15,239.00 15,239.00 32,000.00 32,000.00 A2 Saw Cutting 1,200 LF 2.00 2,400.00 0.30 360.00 1.40 1,680.00 A3 Blue Fire Hyudrant Marker 18 EA 4.00 72.00 8.50 153.00 8.50 153.00 A4 DC Pathway 53 CY 50.00 2,650.00 107.00 5,671.00 210.00 11,130.00 A5 PMB 516 CY 15.00 7,740.00 59.00 30,444.00 92.00 47,472.00 A6 Signing/Striping 1 LS 4,873.00 4,873.00 7,061.00 7,061.00 7,200.00 7,200.00 A7 Adj MH 41 EA 300.00 12,300.00 200.00 8,200.00 170.00 6,970.00 A8 Adj Valve Cover 42 EA 100.00 4,200.00 190.00 7,980.00 144.00 6,048.00 A9 Cold Planing 161,047 SF 0.15 24,157.05 0.20 32,209.40 0.14 22,546.58 A10 A/C Pavement 7,745 Ton 34.01 263,407.45 37.00 286,565.00 40.00 309,800.00 All A/C Fill 1 LS 500.00 500.00 4,840.00 4,840.00 14,700.00 14,700.00 Al2 Fabric 49,956 SY 0.75 37,467.00 0.86 42,962.16 0.79 39,465.24 A13 Weed Control 1 LS 500.00 500.00 1,348.00 1,348.00 5,300.00 5,300.00 A14 Remove A/C&Base 1,036 CY 25.00 25,900.00 33.00 34,188.00 52.00 53,872.00 A15 12"CMP 32 LF 50.00 1,600.00 55.00 1,760.00 216.00 6,912.00 A16 Traffic Loops 6 EA 200.00 1,200.00 210.00 1,260.00 203.00 1,218.00 A17 Earthwork 1 LS 5,000.00 5,000.00 4,792.00 4,792.00 12,400.00 12,400.00 A18 Release 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total Local Streets 398,967.50 485,033.56 578,867.82 Arterial Streets B1 Traffic Control 1 LS 71,800.00 71,800.00 6,901.00 6,901.00 25,000.00 25,000.00 B2 Saw Cutting 760 LF 2.00 1,520.00 0.30 228.00 1.40 1,064.00 B3 Earthwork 1 LS 1,000.00 1,000.00 1,200.00 1,200.00 9,600.00 9,600.00 B4 Blue Fire Hyudrant Marker 27 EA 4.00 108.00 10.00 270.00 8.50 229.50 B5 PMB 144 CY 15.00 2,160.00 60.00 8,640.00 105.00 15,120.00 B6 Signing/Striping 1 LS 26,062.00 26,062.00 15,500.00 15,500.00 15,600.00 15,600.00 B7 Adj MH 55 EA 300.00 16,500.00 190.00 10,450.00 170.00 9,350.00 B8 Adj Valve Cover 55 EA 100.00 5,500.00 180.00 9,900.00 144.00 7,920.00 99 Cold Planing 580,983 SF 0.15 87,147.45 0.18 104,576.94 0.12 69,717.96 B10 NC Pavement 16,447 Ton 34.05 560,020.35 34.00 559,198.00 36.00 592,092.00 B11 A/C Fill 1 LS 2,100.00 2,100.00 8,000.00 8,000.00 15,000.00 15,000.00 B12 Fabric 89,037 SY 0.75 66,777.75 0.75 66,777.75 0.79 70,339.23 B13 Weed Control 1 LS 1,000.00 1,000.00 1,200.00 1,200.00 5,000.00 5,000.00 B14 Remove A/C&Base 253 CY 25.00 6,325.00 44.00 11,132.00 76.00 19,228.00 B15.Traffic Loops 37 EA 200.00 7,400.00 220.00 8,140.00 203.00 7,511.00 B16 Slurry Seal 45 ELT 75.00 3,375.00 200.00 9,000.00 310.00 13,950.00 817 Release1 LS 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total Arterial Streets 858,796.55 821,114.69 876,722.69 Total 1,257,764.05 1,306,148.25 1,455,590.51 000 S City of Moorpark Exhibit 2 Bid Results Page 2 of 2 Asphalt Overly 1998 Vendor3 Vendor 4 Vendor 5 Bid Opening: Name: Granite Construction Co. Berry General Engineering Sully-Miller Contracting Co. 20-May-99 Address: 585 W.Beach Street 4045 N.South Bank Road 3555 Vineyard Avenue Cit,State: Watsonville,CA 95077 Oxnard,CA 93031 Oxnard,CA 93030 Tel.No.: (831)724-1011 (805)485-9826 (805)981-4275 Contact Person: David Watts Dan Berry Ron Salcido Item Description Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid Local Streets Al Traffic Control 1 LS 18,380.25 18,380.25 25,100.00 25,100.00 20,000.00 20,000.00 A2 Saw Cutting 1,200 LF 1.50 1,800.00 2.80 3,360.00 3.65 4,380.00 A3 Blue Fire Hyudrant Marker 18 EA 10.00 180.00 8.50 153.00 11.00 198.00 A4 DC Pathway 53 CY 68.00 3,604.00 148.00 7,844.00 130.00 6,890.00 A5 PMB 516 CY 45.00 23,220.00 75.00 38,700.00 115.00 59,340.00 A6 Signing/Striping 1 LS 7,200.00 7,200.00 7,185.00 7,185.00 10,000.00 10,000.00 A7 Adj MH 41 EA 170.00 6,970.00 185.00 7,585.00 175.00 7,175.00 A8 Adj Valve Cover 42 EA 150.00 6,300.00 156.00 6,552.00 150.00 6,300.00 A9 Cold Planing 161,047 SF 0.25 40,261.75 0.18 28,988.46 0.17 27,377.99 Al0 NC Pavement 7,745 Ton 41.00 317,545.00 36.80 285,016.00 43.50 336,907.50 • All A/C Fill 1 LS 11,000.00 11,000.00 4,910.00 4,910.00 13,000.00 13,000.00 Al2 Fabric 49,956 SY 0.75 37,467.00 1.20 _ 59,947.20 1.05 52,453.80 A13 Weed Control 1 LS 1,425.00 1,425.00 4,235.00 4,235.00 3,500.00 3,500.00 A14 Remove A/C&Base 1,036 CY 24.50 25,382.00 51.00 52,836.00 65.50 67,858.00 A15 12"CMP 32 LF 41.00 1,312.00 113.00 3,616.00 120.00 3,840.00 A16 Traffic Loops 6 EA 200.00 1,200.00 205.00 1,230.00 215.00 1,290.00 A17 Earthwork 1 LS 13,000.00 13,000.00 8,500.00 8,500.00 18,500.00 18,500.00 A18 Release 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total Local Streets 516,248.00 545,758.66 639,011.29 Arterial Streets B1 Traffic Control 1 LS 19,596.46 19,596.46 43,825.00 43,825.00 25,000.00 25,000.00 B2 Saw Cutting 760 LF 2.20 1,672.00 2.80 2,128.00 5.75 4,370.00 B3 Earthwork 1 LS 8,830.00 8,830.00 5,220.00 5,220.00 5,500.00 5,500.00 B4 Blue Fire Hyudrant Marker 27 EA 10.00 270.00 8.50 229.50 11.00 297.00 B5 PMB 144 CY 44.00 6,336.00 75.00 10,800.00 122.00 17,568.00 B6 Signing/Striping 1 LS 15,600.00 15,600.00 15,600.00 15,600.00 23,000.00 23,000.00 B7 Adj MH 55 EA 170.00 9,350.00 228.00 12,540.00 175.00 9,625.00 B8 Adj Valve Cover 55 EA 150.00 8,250.00 179.00 9,845.00 150.00 8,250.00 B9 Cold Planing 580,983 SF 0.23 133,626.09 0.18 104,576.94 0.17 98,767.11 B10 NC Pavement 16,447 Ton 38.00 624,986.00 36.80 605,249.60 37.00 608,539.00 B11 NC Fill 1 LS 16,744.00 16,744.00 6,495.00 6,495.00 18,000.00 18,000.00 B12 Fabric 89,037 SY 0.85 75,681.45 1.20 106,844.40 0.93 82,804.41 B13 Weed Control 1 LS 1,980.00 1,980.00 8,582.00 8,582.00 5,500.00 5,500.00 B14 Remove A/C&Base 253 CY 25.00 6,325.00 51.00 12,903.00 99.50 25,173.50 B15 Traffic Loops 37 EA 200.00 7,400.00 205.00 7,585.00 215.00 7,955.00 B16 Slurry Seal 45 ELT 300.00 13,500.00 309.00 13,905.00 320.00 14,400.00 B17 Release 1 LS 1.00 1.00 1.00 1.00 1.00 1.00 Sub-Total Arterial Streets 950,148.00 966,329.44 954,750.02 Total 1,466.396.00 1,512,088.10 • 1,593,761.31 000016 Exhibit 3 Project Cost Estimate Funding Detail [File # acovrly99 cost3j Item Descriotion Construction Major Streets Federal Grant State Grant Sub -total Plus 10% Contingency Total Major Streets Local Streets Marquette Street Gabbert (n /o Poindexter) Mt Trail (e /o Walnut Creek) 0.57 Spring (n /o High St) Fitch Ave. Minor St. Robert St Harry St Ruth Ave Dorothy 0.43 Sub -total Plus 10% Contingency Plus 10% Contingency Total Local Streets Total Construction Costs Bid Price Contingency Total Total Mon - Construction Design Design Support Construction Engineering Local Funds Fund 203 Fund 400 LTF MRA 86,282 c 61,002 f 147,285 82.112 229,396 238,095 1 vmn Grant Funds 179,616 k Fund 246 Fund 244 SLTPP Fed.STP 6,732 663,999 b 9,832 e 9,832 663,999 « « «< « ««< 9,832 663' 99T 38,374 1. 100,049 o 4,202 o 89,074 o 193,325 o 19,012 n 798 n 16,926 n 36,736 n Total Project Cost 1 691,358 1 234,313 Notes: a: Maximum amount to be applied to Fed Grant b: Amount of Federal Grant: 88.5% of $750,281 c: Local Match 11.5% of $750, 281 d: Amount exceeding Item (a) above : $70,834 e: SLTPP: 13.88% of $70,834 f: Local Match: 86.12% of $70,834 g. Non -MRA: 57% of Total Local Streets h. MRA funded: 43% of Total Local Street Costs 1. 13.88% of Non -MRA funded streets j. 13.88% of MRA funded Streets k. Total MRA funded Streets less SLTPP grant I. Total Non -MRA funded Streets less SLTPP grant g. 30% of cost of Local Streets h. 70% of cost of Local Streets m. $3,065 in lieu fee from Caltrans' contractor placed in Fund 203. n. MRA Share (43%) of Local Streets portion (37%) of all non - construction costs o. All Non - construction costs less MRA share p. Maximum Grant amount: $600,000 x 13.88% = $83,280 77,154 p 663,999 Total 750,181 a 70,834 d 821,115 82,112 903,227 276,469.38 g 208,564.62 h 485,034 6,732 41,771 533,537 1,306,149 130,615 1,436,764 119,061 5,000 106,000 230,061 1,666,825 179,616 k 28,949 j 67,323 238,095 179,616 6,732 «« «< 23,810 17,962 268,637 197,577 67,323 385,380 179,616 77,154 663,999 112,653 17,962 0 0 498,033 197,577 77,154 663,999 100,049 o 4,202 o 89,074 o 193,325 o 19,012 n 798 n 16,926 n 36,736 n Total Project Cost 1 691,358 1 234,313 Notes: a: Maximum amount to be applied to Fed Grant b: Amount of Federal Grant: 88.5% of $750,281 c: Local Match 11.5% of $750, 281 d: Amount exceeding Item (a) above : $70,834 e: SLTPP: 13.88% of $70,834 f: Local Match: 86.12% of $70,834 g. Non -MRA: 57% of Total Local Streets h. MRA funded: 43% of Total Local Street Costs 1. 13.88% of Non -MRA funded streets j. 13.88% of MRA funded Streets k. Total MRA funded Streets less SLTPP grant I. Total Non -MRA funded Streets less SLTPP grant g. 30% of cost of Local Streets h. 70% of cost of Local Streets m. $3,065 in lieu fee from Caltrans' contractor placed in Fund 203. n. MRA Share (43%) of Local Streets portion (37%) of all non - construction costs o. All Non - construction costs less MRA share p. Maximum Grant amount: $600,000 x 13.88% = $83,280 77,154 p 663,999 Total 750,181 a 70,834 d 821,115 82,112 903,227 276,469.38 g 208,564.62 h 485,034 6,732 41,771 533,537 1,306,149 130,615 1,436,764 119,061 5,000 106,000 230,061 1,666,825 RESOLUTION NO. MRA 99 - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 1998/99 ADOPTED BUDGET FOR THE MOORPARK REDEVELOPMENT AGENCY FUND [FUND 4101 WHEREAS, on July 15, 1998, the Moorpark Redevelopment Agency adopted the MRA Budget for Fiscal Year 1998/99; and WHEREAS, a staff report has been presented to the MRA requesting an increase to the amount budgeted for an MRA funded capital improvement project; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the appropriation and budget amount for the 1999 Asphalt Overlay Project is hereby increased from $0 to $235,000 ($235,000 increase) as more particularly described in Exhibit "A." SECTION 2. The City Clerk shall certify to the adoption of this Resolution and shall cause a certified Resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 2nd day of June, 1999. Patrick Hunter, Chairman ATTEST: Deborah S. Traffenstedt, Secretary List of attachments: Exhibit 'A' 000016 Resolution No. 99 - Exhibit "A" ADDITIONAL APPROPRIATIONS FOR PROJECT 8005 (Asphalt Overlay Project) FUND ACCOUNT NUMBER APPROPRIATION REQUEST MRA 410.000.0000.000.5105 $235,000 TOTAL TRANSFERS FROM RESERVES: APPROPRIATION $235,000 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT CURRENT SUBJECT REVISED NUMBER APPROPRIATION APPROPRIATION / APPROPRIATION (REDUCTION) 410.801.8001.808.9903 $0 $235,000 $235,000 TOTALS: $0 $235,000 $235,000 ®0001.:1 RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE AMOUNT OF THE APPROPRIATIONS AND BUDGET FOR THE 1999 ASPHALT OVERLAY PROJECT [FUND 203: LOCAL TRANSPORTATION; FUND 244: FEDERAL GRANTS AND FUND 246: STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM] WHEREAS, on July 17, 1998, the City Council adopted the Budget for Fiscal Year 1998/99; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $479,378; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $618,523, as more particularly described in Exhibit "A," is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 2nd day of June, 1999. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachments: Exhibit 'A': Fiscal Detail 00004'0 ) Resolution No. 99 - Exhibit "A" ADJUSTED APPROPRIATIONS FOR Project 8005 (Asphalt Overlay Project) FUND ACCOUNT NUMBER APPROPRIATION TO ACCOUNT NUMBER REVISED TRANSFER IN / (OUT) Local Transportation REQUEST $(334,477) Fund 203: Local 203.000.0000.000.5105 $357,370 400.801.8005.000.3992 Transpiration Fund $(183,999) $(663,999) State Grants Fund 244: Federal 244.000.0000.000.5105 $183,999 400.801.8005.000.3992 Grants $780,000 $(814,477) $(618,523) Fund 246: SLTPP 246.000.0000.000.5105 $77,154 400.801.8005.000.3992 State Grant $0 $89,000 $89,000 TOTALS: $618,523 SUMMARY OF TRANSFERS IN / (OUT) BY FUND FUND ACCOUNT NUMBER ( All to be applied to #400.801.8005.xxx.xxxx CURRENT TRANSFER IN / (OUT) SUPPLEMENTAL TRANSFER IN / (OUT) REVISED TRANSFER IN / (OUT) Local Transportation 203.801.8005.000.9801 $(334,477) $(357,370) $(691,847) Federal Grants 244.801.8005.000.9801 $(480,000) $(183,999) $(663,999) State Grants 246.801.8005.000.9801 $0 $(77,154) $(77,154) Total $780,000 $(814,477) $(618,523) $(1,433,000) DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT SUBJECT REVISED APPROPRIATION APPROPRIATION APPROPRIATION / (REDUCTION) Design: $34,477 $70,523 $105,000 400.801.8005.802.9102 Construction: $780,000 $459,000 $1,239,000 400.801.8005.804.9903 Construction Engineering $0 $89,000 $89,000 400.801.8005.808.9102 TOTALS: $814,477 $618,523 $1,433,000