HomeMy WebLinkAboutAG RPTS 2002 0424 RDA JNT PCNOTICE OF CANCELLATION
OF THE
SPECIAL MEETING OF THE CITY COUNCIL
AND THE PLANNING COMMISSION
OF THE CITY OF MOORPARK
NOTICE IS HEREBY GIVEN that the Special Joint Meeting of
the City Council of the City of Moorpark and the Planning
Commission of the City of Moorpark scheduled to be held
Wednesday, April 24, 2002, commencing at 6:30 p.m. at the
Moorpark Community Center, located at 799 Moorpark Avenue,
Moorpark, California, is hereby canceled.
Dated: April 23, 2002.
La -Dell VanDeren
Deputy City Clerk
NOTICE AND CALL OF A
SPECIAL MEETING OF THE CITY COUNCIL
AND THE PLANNING COMMISSION
OF THE CITY OF MOORPARK
TO THE MEMBERS OF THE CITY COUNCIL AND THE PLANNING COMMISSION OF
THE CITY OF MOORPARK:
NOTICE IS HEREBY GIVEN that a Special Meeting of the City Council
and the Planning Commission of the City of Moorpark is hereby called
to be held on Wednesday, April 24, 2002, commencing at 6:30 p.m.
Said meeting will convene in the Community Center located at 799
Moorpark Avenue, Moorpark, California.
Said Special Meeting shall be for the purpose of considering the
following:
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. PUBLIC COMMENT:
5. PRESENTATION /ACTION /DISCUSSION:
A. Consider Goals and Objectives for
Staff Recommendation: Consider
Objectives for FY 2002/2003.
Fiscal Year 2002/2003.
and discuss Goals and
B. Consider Presentation on FEMA Study of Arroyo Simi and
Related Matters. Staff Recommendation: Receive
presentation by Ventura County Flood Control District
(VCFCD) .
THE PLANNING COMMISSION WILL RECESS AFTER ITEM 5.B.
C. Consider Ventura Council of Governments Staffing and
Budget Options. (Continued from City Council Meeting of
April 17, 2002) Staff Recommendation: Direct staff as
deemed appropriate.
City Council and Planning Commission
Special Joint Meeting of April 24, 2002
Page 2
6. ADJOURNMENT:
Dated: April 19, 2002.
Deborah S. Traffenste , City Clerk
----------------------------------------------------------------------------------
Any member of the public may address the Council during the Public Comments
portion of the Agenda, unless it is a Public Hearing or a
Presentation /Action /Discussion item. Speakers who wish to address the Council
concerning a Public Hearing or Presentations /Action /Discussion item must do so
during the Public Hearing or Presentations /Action /Discussion portion of the Agenda
for that item. Speaker cards must be received by the City Clerk for Public Comment
prior to the beginning of the Public Comments portion of the meeting and for
Presentation /Action /Discussion items prior to the beginning of the first item of
the Presentation /Action /Discussion portion of the Agenda. Speaker Cards for a
Public Hearing must be received prior to the beginning of the Public Hearing. A
limitation of three minutes shall be imposed upon each Public Comment and
Presentation /Action /Discussion item speaker. Copies of each item of business on
the agenda are on file in the office of the City Clerk and are available for
public review. Any questions concerning any agenda item may be directed to the
City Clerk at 517 -6223.
In compliance with the Americans with Disabilities Act, if you need assistance to
participate in this meeting, please contact the City Clerk's Department at (805)
517 -6223. (CFR 35.102 - 35.104 ADA Title II)
Item 5A,
Refer to Item 5.11. of the 05/08/02 Meeting.
ITEM 5.B.
B. Consider Presentation on FEMA Study of
Arroyo Simi and Related Matters. Staff
Recommendation: Receive presentation by
Ventura County Flood Control District
(VCFCD) .
THERE IS NO WRITTEN AGENDA REPORT FOR
THIS ITEM AS AN ORAL PRESENTATION WILL BE
GIVEN AT THE MEETING.
i„ .nw fQ
ITEM S 6'
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kim C. Chudoba, Senior Management Analyst K e,
DATE: April 19, 2002 (CC Meeting of 4/24/02)
SUBJECT: CONSIDER VENTURA COUNCIL OF GOVERNMENTS STAFFING AND
BUDGET OPTIONS
BACKGROUND
This item was continued from the April 17, 2002, City Council
Meeting to allow the City Council to obtain more input from the
City /County Managers Group, which met on April 18, 2002. The
City Manager will give an oral report at the April 24, 2002,
City Council Meeting. We will endeavor to provide a written
update to the City Council prior to the April 24 meeting.
DISCUSSION
The Board of Supervisors filed a notice of intent to withdraw
from the Ventura Council of Governments (VCOG) "to encourage and
engage in further discussion with VCOG members on the County's
future role, membership impact, and financial obligation to
VCOG, with a goal of modifying the current JPA accordingly."
The City of Fillmore also filed a notice of intent to withdraw
from VCOG "based upon the inability of VCOG to achieve a
well- defined mission, and a lack of consensus on the part of its
membership to delegate important regional issues to the VCOG."
Membership changes impact the dues schedule.
STAFF RECOMMENDATION
Direct staff as deemed appropriate.
Attachment A:
April
17,
2002,
Agenda
Report with Attachments
Attachment B:
April
15,
2002,
Letter
from Board of Supervisors
Attachment C:
April
15,
2002,
Letter
from City of Fillmore
C/, is n 4
al — �.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Kim C. Chudoba, Senior Management Analyst
DATE: April 8, 2002 (CC Meeting of 4/17/02)
SUBJECT: CONSIDER VENTURA COUNCIL OF GOVERNMENTS STAFFING AND
BUDGET OPTIONS
BACKGROUND
In April 2001, city and county officials attended a workshop on
the future of the Ventura Council of Governments (VCOG).
Attendees voted to retain VCOG with some organizational changes.
In June 2001, VCOG hired a firm to conduct an organizational
study. she firm researched other COG functions and structures,
and surveyed local policy makers.
In October 2001, city and ce :ty officials a *_tended a forum. en
the firm's recor- ine_idations. Attendees vo--ed to consider one
model further.
In December 2001, VCOG adopted the model with a budget for the
rest of the fiscal year. While the exact scope of work and
staffing were not defined, key functions include:
1. Hold quarterly meetings.
2. Work with League of California Cities, California
State Association of Counties, and Urban Counties
Caucus on state and federal legislation.
3. Continue to serve as local task force for integrated
waste management plan.
4. Continue as subregional agency charged with allocating
regional housing needs.
5. Determine benefit and feasibility of obtaining from
state, rather than Southern California Association of
Governments, the authority to determine and allocate
county's regional housing reeds.
6. Pursue written policy for conflict mediation and
resolution for possible adoption.
I: February 2002, VGOG appr3ved a budget adjustment for this
fiscal year, discussed scope of work for next fiscal year, and
inquired about procedures for withdrawal from VCOG.
ATTACHMENT$
C.,... ..,..�
Honorable C.itv Council
r,r11 3, 200, 2
Page
DISCUSSION
On April 25, 20,';2, VCOG will consider various staffing and
budget options, ranging from part -time staff on loan from
members to full -time VCOG employees. Attachment 1 outlines
staffing options, and Attachment 2 illustrates estimated costs.
On March 21, 2002, the City/County managers Group recommended
VCOG select Option 4 (professional services with provision for
work program implementation) or Option 5 (part -time staffing
with VCOG employees) . The managers discussed alternative dues
structures for varying levels of county participation.
On April 2, 2002, the Board of Supervisors "directed a letter be
sent to VCOG showing the Board's intent to withdraw from VCOG
pending potential modifications to the participation in VCOG."
The City of Fillmore is considering withdrawal from VCOG as
well.
Under the Joint Powers Agreement (JPA) , a member may withdraw
from VCOG by filing a written notice with the VCOG Chair not
less than 60 days before the end of the fiscal year. (The
deadline is May 1, 2002.) Withdrawal is effective the last day
of the fiscal year. Alternatively, a member may withdraw from
VCOG at any time if two - thirds of the members approve.
The 2001/2002 VCOG budget is $100,000. Under the JPA, the county
pays one -third of the cost, and the cities pay the remaining
two - thirds (one -half by equal share and one -half by population).
Moorpark's dues are $4,920.
The 2002/2003 VCOG budget options range from $55,200 to
$280,000, with Moorpark's dues varying from $2,716 to $13,766.
If the JPA is amended to calculate the county dues as city dues
(one -half by equal share and one -half by population), Moorpark's
dues will increase $2,053 based on a $120,000 budget.
STAFF RECONMNDATION
Direct staff as deemed appropriate.
Attachment l: Staffing Options
Attachment 2: Estimated Costs
C ,r. `y n - ►.a
IJ a %J.,0040
M
L
VCOG
Staffing and Budget Options
March,, 2002 - Revised
E
Key Contributed
Cz
cz
Meetings
_I.1. Agenda
1.2. Minutes_ inutes
1.3. Notice
1.4 General Coordination
2. Administrative
2.1. FPPC Requirements and Filings
JJ
2.2. Dues and Notice Collection
2... Audit Contract and Assistance - - - --
3. Professional —Ongoing R sponsibiliti
------- es
3.1. Serve as Executive Director
3.2. Response to Misc. Requests
3.3. Act as local task force for Integrated Waste Management Plan
3.4. Act at sub-regional level for RHNA allocations as determined by SCAG
3.5. City / County Manager's Meetings
1.0. Assist VCOG in developing policy level work program
3, 7. 1 -Irepare recommendations for implementation of work
- . ..... program elements
.8. Coordination with County Planning, VCTC, AQMP and LAFCO as needed
3.9- at SLAG meetings and other regional meetings to represent Ventura County as necessary
.3 - .10. - Pre are issue specific work programs, scope projects and co�T&te an4!y!iS�� on behalf of VC
I I Man.
3. Manage / supervise the work of other consultants or member agency staff assigned to
3._12. Coordinate
/complete legislative advocacy work on behall'of VCOG as directed
.4. Professional — Specific Project (Mid-Year 2002 Work Program)
�-4
4. 1. Determine mechanism for VCOG involvement in legislative advocacy on behalf of the County.
Schedule— discussion - o - f VCOG serving as appointed 4geng to secure grants and other funding for open s ace
-4.3. – Pursue written policy for conflict mediation / resolution for possible
4.4. Determine benefits and feasibility of obtaining authority for RHNA determinations at County leveJ______F____
M
L
ATTArHP.1_NT
VCOG Staplpg and Budzet_Options ReN iced — Estimated Costs
Costs' N! 0 ", p a f .
?_:sonne!
Sti!,800 ;
Dues
Hire an experienced local government manager on a', time t 3s
i. �11i7i :Tl!1' ?: f�1r'•� i, ^: `tall n'! Vilr7a "Taff "t)il- 1.o?-•
Continaer.t
Hire an administrative assistant for 10 per week.
•Professional S. ^:ices
Audit
Line Itemr
I Audit
supphes
Emphasis would be on part -time manager as a communications facilitator, and
; Supplies
Off ce Coss
S'_,000
Space
O.H & �lisc.Cos:s
52,000
$) 7 i F)
\ i
598,300 .
i TOTAL
I $124,600
- \ Jlirl: ic; _, 'i.i .' ��'., ..... ....1.., ....: .... _ -.. - �u • .. _ ... .,.
_ _ - }. ^i,d�
'r
�.'.c ,
b`• oatticipatin; a et�•_,�
pftice CJ;i:>
' •U- I
TO iAL
»5.'_110 I.
2 Limited Professional 5ertilees
' Ejt :ntare Basis. .. -.._ ..
._.___ _ ___ .__-- . -.._.
Lute
- C•�)sil}
11 _ - a
k�c ❑tract wit! prof s,ictia! san i:__ , rm(i) as cu!! :n.'. in = _ : <. _Budget.
Personnel
0 j
DI, ...
i.Assumptions.
' . °roiessiuc ! Sc, .:. _
S'3 •;rl)
$3,764
Budget is designed to :over regular administrative duties and ongoing protess!oni! duties
to I Audit
55,000 i
the pow, of makin g reu,mmrnda(ions on irrpiementitior, a \''-O(; wor oro_,ra:n
Supp;ies
j Ienient -, but not 1n• uding c! Jr!lii :at..., tt itl3 +rl :_ :. rC I- , ies or !° u;atit e
10,'nc: Cost-
1,,", ocac",
I_)';1 ii \li.i.:.� :5 :i
52,1)110 !
rOTAL
i 576,500
3. Minimum Part -Time Staff: No Member Aaencv :assistance
E',itimate Basis:
1 2 time employee. Senior staff level position. Consultant expenses issoci,t'e;i with
j approximately 4 -5 discrete projects ; year.
Assumptions:
Base bud -tt (o suopaR quaneri)' it:'.elinQ and ddm!n15lr3tt` . °'nous°k-.epio Additioral as
needed funding Aou!d support consulta-a( costs or et er for anal; sts attd ;ecammenda:tor,
Oil issues.
Line lrems
Costs' N! 0 ", p a f .
?_:sonne!
Sti!,800 ;
Dues
Professional Sen
Hire an experienced local government manager on a', time t 3s
$4,86L
Continaer.t
Hire an administrative assistant for 10 per week.
•Professional S. ^:ices
Audit
Assumptions:
I Audit
supphes
Emphasis would be on part -time manager as a communications facilitator, and
; Supplies
Off ce Coss
S'_,000
Space
O.H & �lisc.Cos:s
52,000
O;H &. iNfisc.
TOTAL
598,300 .
i TOTAL
4. Professional Services With Provision For Work Program Implementation _
Estinrate Basis: Line Items Costs'
i Contract is designed to cover services as above option. Personnel G-
IAssumptions: j Professional Services So3.�?c
In addition, a . ^.et -tc e:_.ed ailov an.. is establish :d to c:, • e: i7 .me ^'3t :Jr _: `A 'r'i Se ti; es is d eed S3S,CC0
1 program elements as directed by VCOG, legislauce advocacy and coordination of reg:ona i Audit 35,000
programs V S::ppkes
I Office Costs
! O H & Xl;sc Costs 33000
TOTAL i 511b,0 +)0
` Dorpar' <.
D -IeS
$5,707
j 5. Part — Time Staffing With VCOG Employees
i Estimate Basis:
j L in Items
j Costs' M ;; O r C a '_-
i
Hire an experienced local government manager on a', time t 3s
Pero ;net
:)� 't:0 � 3
Hire an administrative assistant for 10 per week.
•Professional S. ^:ices
S 0('0 ; $6,130
Assumptions:
I Audit
I 35.000
Emphasis would be on part -time manager as a communications facilitator, and
; Supplies
51,500
representative for VCOG at high priority regional meetings
Space
56,500
O;H &. iNfisc.
34,400 i
i TOTAL
I $124,600
j 6. Full -time VCOG Staffing
Estimate Basis: Line Item r j Costs' p a r k
1 Full time public administration professional Personnel 52:4,001 D u e s
1 Full time administrative assistant `Professional Services j 523.000
Assumptions: I Audit S;.000
$ 13, 776
Emphasis would be on handling as much professional work as possible with employees. j Supplies j 31,500 j
Peak loads or specialized projects might be contracted out. VCOG would need to commit to j Space I 38,51;0
a Ell work program each year to make cost effective use of the ,tafSa -. 0;H & So,i00
TOTAL
Y.I . .. .l �.l. � .. ... � .. .. - � ... 3r
Ai,. Mir, !ill :iii �i at ,: �!'"_'1 : ::. fl:: i.' f. i ti 1' - ...
is
BOARD OF SUPERVISORS
COUNTY OF VENTURA
GOVERNMENT CENTER, HALL OF ADMINISTRATION
800 SOUTH VICTORIA AVENUE, VENTURA, CALIFORNIA 93009
April 15, 2002
Daniel Del Campo, Chair
Ventura Council of Governments
c/o City of Thousand Oaks
2100 Thousand Oaks Boulevard
Thousand Oaks, CA 91362
Re: Notification of Intent to Withdraw from "Ventura Joint Powers Authority"
Agreement for the Ventura County Council of Governments
Dear Mr. Del Campo:
The Board of Supervisors took action on Tuesday, April 2, 2002 to initiate formal action
for the County's withdrawal from the "Ventura Joint Powers Authority" (JPA) agreement
for the Ventura County Council of Governments (VCOG) that was entered into on
October 6, 1992. Pursuant to Section 21 a of the agreement setting forth the process for
withdrawal, please consider this as written notification of the County's intent to
withdraw.
In approving this action, the Board's intent is to encourage and engage in further
discussion with VCOG members on the County's future role, membership impact and
financial obligation to VCOG, with a goal of modifying the current JPA accordingly. We
look forward to this discussion at the next VCOG meeting on April 25 as a part of
agenda item 5 relating to the need for revisions to the JPA.
c rely .
hn K. Flynn, Chair
Board of Supervisors
c: VCOG Members
Board Members
Penny Boehm, Interim VCOG Executive Director
John Johnston, County Executive Officer
Frank Sieh, County Counsel ATTACHMENT v y ,aa
City Managers
` r
4PR.17.2002 2 :07PN
N0.623 P. 212
CITY OF PZLLMORE
CFVTRAL PARK PLAZA
250 Central Avenue
Fillmote, Callfornla 93015 —1907
(805) 524.3701 - FAX (805) 524.5707
April ,
Daniel Del Campo, Chair
Ventura Council of Governments
C/o Bohannon Management Works
1130 Capri Way
Oxnard, CA 93035
Dear Chairman Daniel Del Campo,
Based upon the inability of VCOG to achieve a well - defined mission, and a lack of
consensus on the part of its membership to delegate important regional issues to the
VCOG, the City of Fillmore has detemiined to give notice of Fillmore's intent to
withdraw from VCOG effective June 30, 2002.
This notice is given in accordance with Section 21.a.' of the VCOG Joint Powers
Authority governing agreement dated December 1, 1992 and as amended January 23,
1997,
Sincerely,
Don Gunderson, Mayor
City of Fillmore
C: Fillmore City Council
City of Camarillo, Jan McDonald, VCOG Member
City of Moorpark, Patrick Hunter, VCOG Member
City of Ojai, Steve Olsen, VCOG Member
City of Oxnard, Manuel Lopez, VCOG Member
City of Port Hueneme, Anthony Volante, VCOG Member
City of San Buenaventura, Ray Di Guilio, VCOG Member
City of Santa Paula, Ray Luna, VCOG Member
City of Simi Valley, Bill Davis, VCOG Member
County of Ventura, Steve Bennett, VCOG Member
County of Ventura, John Flynn, VCOG Member
County of Ventura, Kathy Long, VCOG Member
County of Ventura, Judy Mikels, VCOG Member
County of Ventura, Frank Schillo, VCOG Member
Penny Boehm, VCOG Interim Executive Director
ATTACHMENT C �;;;;