HomeMy WebLinkAboutAG RPTS 2004 0505 RDA REG' -( ESTABLISHED
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Resolution No. 2004 -138
MOORPARK REDEVELOPMENT AGENCY
REGULAR MEETING AGENDA
WEDNESDAY, MAY 5, 2004
7:00 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. ROLL CALL:
3 . PUBLIC COMMENT:
4. PRESENTATION /ACTION /DISCUSSION:
A. Consider Resolution Directing Agency Staff to Begin
Preparation of an Amendment to the Redevelopment Plan to
Restore Eminent Domain Authority with Restrictions as
Provided by City Ordinance No. 111 and Direct the
Preparation of an Initial Study. Staff Recommendation:
Adopt Resolution No. 2004- (Staff: Hugh Riley)
5. CONSENT CALENDAR:
A. Consider Approval of Minutes of Special Meeting of April
21, 2004.
Consider Approval of Minutes of Regular Meeting of April
21, 2004.
Staff Recommendation: Approve minutes.
Redevelopment Agency Agenda
May 5, 2004
Page 2
5. CONSENT CALENDAR: (continued)
B. Consider Awarding a Contract for the Civic Center Driveway
Modification Project (Project 8053) and the Adoption of
Resolution Amending Fiscal Year 2003/04 Budget to Fully
Fund the Project. Staff Recommendation: 1) Approve the
award of a construction contract to Lee Construction
Company for the construction of the subject project; and
2) Adopt Resolution No. 2004-, amending the FY 2003/04
Budget for this project. ROLL CALL VOTE REQUIRED (Staff:
Kenneth Gilbert)
6. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision
(b) of Section 54956.9 of the Government Code: (Number of
cases to be discussed - 4)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of
Section 54956.9 of the Government Code: (Number of cases
to be discussed - 4)
C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Pursuant to Subdivision (a) of Section 54956.9 of the
Government Code)
Mission Bell Plaza Phase II, LLC, a California limited
partnership vs. Redevelopment Agency of the City of
Moorpark (Case No. SCO28906)
7. ADJOURNMENT:
Any member of e pub-1-3c-may a ress the Agency uring the Publ3.c Comments portion of e
Agenda, unless it is a Public Hearing or a Presentation /Action /Discussion item. Speakers
who wish to address the Agency concerning a Public Hearing or Presentations /Action/
Discussion item must do so during the Public Hearing or Presentations /Action /Discussion
portion of the Agenda for that item. Speaker cards must be received by the City Clerk for
Public Comments prior to the beginning of the Public Comments portion of the meeting and
for Presentation /Action /Discussion items prior to the beginning of the first item of the
Presentation /Action /Discussion portion of the Agenda. Speaker Cards for a Public Hearing
must be received prior to the beginning of the Public Hearing. A limitation of three
minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item
speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing
item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open
Public Hearings and Presentation /Action7Discussion items. Copies of each item of business
on the agenda are on file in the office of the City Clerk and are available for public
review. Any questions concerning any agenda item may be directed to the City Clerk at (805)
517 -6223.
In compliance with the Americans with Disabilities Act, if you need special assistance to
review an agenda or participate in this meeting, including auxiliary aids or services,
please contact the City Clerk's Department at (805) 517 -6223. Upon request, the agenda can
be made available in appropriate alternative formats to persons with a disability. Any
request for disability- related modification or accommodation should be made at least 48
hours prior to the scheduled meeting to assist the City staff in assuring reasonable
arrangements can be made to provide accessibility to the meeting (28 CFR 35.102 - 35.104; ADA
Title II) .
TEM
4-A.
AC f ION
MOORPARK REDEVELOPMENT AGENCY ,A-4!-A ' --
AGENDA REPORT .. • w�AQ , �3 ff S v
B -
TO: Honorable Chair and Agency Board Members
FROM: Hugh R. Riley, Assistant City Manager
DATE: April 23, 2004 (Agency Meeting of 5/05/04)
SUBJECT: Consider a Resolution Directing Agency Staff to begin the
Preparation of an Amendment to the Redevelopment Plan to
restore Eminent Domain Authority with Restrictions as
Provided by Ordinance 111 and Direct the Preparation of
An Initial Study.
BACKGROUND
The Redevelopment Plan for the Moorpark Redevelopment Project(the
"Plan ")was approved and adopted by the City of Moorpark City
Council (the "City Council ") on July 5, 1989, by Ordinance No. 110.
The City Council adopted and the voters of Moorpark approved
Ordinance 111 on July 19, 1989 restricting the use of eminent
domain by the Redevelopment Agency (the "Agency ") to acquire
residential property. The Redevelopment Agency's overall eminent
domain authority for commercial or industrial properties expired in
July 2001.
DISCUSSION
In order to accomplish the Agency's remaining goals for the
revitalization of the downtown area, a number of blighted and
inappropriately developed commercial and industrial properties will
need to be acquired for redevelopment. Some of these acquisitions
may require the use of eminent domain. Without such authority the
Agency will be unable to accomplish the goals set out in the Plan
to eliminate blight. It therefore becomes necessary to amend the
Redevelopment Plan to restore this authority to the Agency for the
maximum 12 -year period.
This authority could be used to acquire only commercial or
industrial properties within the Project Area. In accordance with
the California Community Redevelopment Law ([CCRL], Health and
Safety Code Section 33000, et seq.) Section 33342, "redevelopment
plans may provide for the agency to acquire by gift, purchase,
lease, or condemnation all or part of the real property in the
project area."
000001L
Moorpark Redevelopment agency
April 23, 2004
Page 2
By reinstating eminent domain authority within the Plan, staff
believes that the Agency will be able to more effectively continue
to "eliminate and prevent the spread of blight in the Project Area"
through implementation of the Agency's four goals. These goals
include 1) to preserve and enhance the economic prosperity of the
overall community and aid business development and retention; 2) to
develop an implementation strategy for Downtown revitalization; 3)
to promote adequate infrastructure for business development; and 4)
to promote affordable housing and residential support programs and
services.
The Plan Amendment process could proceed on the following
schedule:
Time Frame Task
�rrr
Agency considers resolution requesting staff to prepare an amendment to the
5/05/04
1
Redevelopment Plan (the "Amendment ") pursuant to CCRL Chapter 4, Article
12 requirements and also directing preparation of initial study.
City Council/Agency Board members file with the City Clerk/Agency Secretary,
5/05/04
2
written statements of direct and indirect financial interests in property in the
Moorpark Redevelopment Project Area (for inclusion in the minutes of each
body).
5/05/04
2b
Agency directs preparation of negative declaration by Resolution.
5/19/04
3
Consultant transmits Notice of Preparation of Negative Declaration to all
affected entities and all taxing agencies.
Consultant transmits (certified mail, return receipt requested) courtesy statement
5/19/04
4
of the amendment to all affected taxing agencies, the County Auditor, the
County Tax Assessor, the County Tax Collector and the State Board of
Equalization. Assumes receipt on 5/21/04.
Agency considers resolution consenting to a joint public hearing with the City
6/16/04
5
Council on the Amended Redevelopment Plan and the Negative Declaration and
directs the City Clerk to set the hearing (H &S 33355)
City Council considers resolution consenting to joint public hearing with the
6/16/04
6
Agency on the Amended Plan and the Negative Declaration and directs the City
Clerk to set the hearing (H &S 33355)
7/20/04
7
Consultant completes preparation of the Amended Plan.
7/21/04
8
Consultant transmits the draft Plan, as amended, to the Planning Commission.
Planning Commission reviews Draft Amended Plan and Negative Declaration
and prepares a report to the Agency finding that the Amended Plan does (or
8/10/04
9
does not) affect the General Plan. Planning Commission members file
statements of direct/indirect financial interests of property/business in the
Project Area (for inclusion in the meeting minutes).
8/12/04
10
Consultant transmits Negative Declaration and Initial Study to reviewin
�rrr
Moorpark Redevelopment agency
April 23, 2004
Page 3
The above Schedule does not include the formation and operation of
a Project Area Committee (PAC) . A PAC would be required if the
Plan, as amended, 1) would authorize the taking, by eminent domain,
of property on which any persons reside including commercial and
industrial property and 2) if the Project Area contains a
substantial number of low- and moderate - income persons. The above
schedule assumes the preparation of a Negative Declaration. If the
000003
agencies, individuals and the Planning Commission. Assuming receipt on
8/16/04. 30-day public review period ends on or around 9/14/04.
Newspaper publishes a Notice of Negative Declaration in newspaper of record
8/15/04
11
and provides the Agency with an affidavit of publication. Also pursuant to
CEQA Guidelines post notice with County Clerk's Office.
8/19/04
12
Mailing house mails (first class) the Notice of Joint Public Hearing to the last
known assessee of each parcel of property, residents and business owners within
the existing Project, and the governing bodies of the taxing agencies (certified
mail, return receipt requested) which levy taxes on property in the areas.
Assumes receipt on 9/22/04
9/1/04
13
Newspaper publishes the Notice of Joint Public Hearing (Plan and Negative
9/8/04
Declaration) once a week for three successive weeks and provides the agency
9/15/04
with an affidavit of publication (H &S 33349). The Notice of Public
Informational workshops with property owners and interested persons is also
published. Con rm newspaper of record's actual dates ofpublication.
9/3/04
14
Consultant completes preparation of the Report to Council on the Amended
Plan.
9/10/04
15
Consultant delivers document binders, including Agency's Report to Council,
for delivery to Agency/Council members.
9/15/04
16
Agency considers resolution approving the Report to Council and authorizing
transmittal of the Report to Council and document binders to City Council.
9/15/04
17
Council and Agency hold a joint public hearing on the Amended Plan and
Negative Declaration.
9/15/04
18
Council introduces Ordinance approving and adopting Amended Plan for first
reading. Computer file provided to City Clerk. Summary of Ordinance
published.
10/6/04
19
Council gives second reading to ordinance approving and adopting the
Amended Plan.
10/8/04
20
Ordinance is filed with the City Clerk. Summary of ordinance is published.
10/13/04
21
Consultant files Notice of Determination regarding Negative Declaration with
the County Clerk and, if necessary, Office of Planning and Research (to be
hand - carried to the County Recorder's Office) within 5 working days of
adoption of ordinance adopting the Amendment. [Note: Verify that County
Clerk ggsts this Notice to start statute of limitations.]
10/20/04
22
Newspaper publishes Ordinance within 15 days after adoption (Gov. Code
36933) Confirm publication dates.
10/20/04
23
City Clerk transmits to the Agency a copy of the Ordinance adopting the
Amended Plan.
11/5/04
24
Ordinance adopting Amendment becomes effective.
The above Schedule does not include the formation and operation of
a Project Area Committee (PAC) . A PAC would be required if the
Plan, as amended, 1) would authorize the taking, by eminent domain,
of property on which any persons reside including commercial and
industrial property and 2) if the Project Area contains a
substantial number of low- and moderate - income persons. The above
schedule assumes the preparation of a Negative Declaration. If the
000003
Moorpark Redevelopment agency
April 23, 2004
Page 4
Agency makes the determination based on information included in the
Record that an EIR will be required, rather than a Negative
Declaration, the schedule will have to be adjusted. Unless the plan
amendment prohibits the taking by eminent domain of a property upon
which any person resides regardless of zoning, a Project Area
Committee would be required and the schedule extended by several
months.
COMMITTEE REVIEW
The Council's Affordable Housing and Community Development
Committee (Mayor Hunter and Councilmember Mikos) have reviewed the
proposed Plan Amendment and recommended that the Agency proceed and
restore eminent domain authority as originally restricted by City
Ordinance No. 111 and further restricted as provided in the staff
report prohibiting the use of eminent domain to acquire any
property upon which a person resides.
STAFF RECOMMENDATION
Adopt Resolution No 2004-
Attachment: Resolution 2004-
000004
RESOLUTION NO. 2004-
A RESOLUTION OF THE MOORPARK REDEVELOPMENT
AGENCY OF THE CITY OF MOORPARK, CALIFORNIA,
AUTHORIZING INITIATION OF AN AMENDMENT NO. 1
TO THE MOORPARK REDEVELOPMENT PROJECT
WHEREAS, the City of Moorpark Redevelopment Agency (the
"Agency ") is a duly constituted redevelopment agency under the
laws of the State of California and pursuant to such laws is
responsible for the administration and implementation of
redevelopment activities within the City of Moorpark; and
WHEREAS, by City Ordinance No. 110, dated July 5, 1989,
the City Council of the City of Moorpark (the "City Council ")
officially adopted the Redevelopment Plan (the "Plan ") for the
Moorpark Redevelopment Project (the "Project ") pursuant to
procedures codified within the California Community
Redevelopment Law ([CCRL] Health and Safety Code Section 33000,
et seq.); and
WHEREAS, by City Ordinance No. 111, dated July 5, 1989,
the City Council of the City of Moorpark, and as subsequently
approved by the voters of Moorpark, placed restrictions on the
use of eminent domain authority to acquire residentially zoned
property and commercially or industrially zoned property that
had a residential structure (house) on it and was owner
occupied at the time the Redevelopment Plan was adopted which
is June 28, 1989; and
WHEREAS, in accordance with CCRL Article 12, commencing
with Section 33450, the City Council may amend a redevelopment
plan upon the recommendation of the Agency; and
WHEREAS, it is the Agency's desire, so that it may more
effectively administer and implement redevelopment projects and
programs in the Project Area, that the City Council amend the
Plan for the purpose of reinstating the Agency's eminent domain
authority for the maximum permissible 12 -year period as limited
by Ordinance 111, and further limited to exclude the authority
to acquire property upon which persons reside; and
WHEREAS, the Agency is authorized and required to act as
the "Lead Agency ", as per the California Environmental Quality
Act (CEQA) Guidelines (the "Guidelines "), commencing with
Section 15050; and
WHEREAS, Amendment No. 1 is a "Project" as that term is
defined in CEQA Section 21065, and therefore the Agency is
required to conduct an "Initial Study" to determine if
Amendment No. 1 may have a significant effect on the
environment; and
000005
Resolution No. 2004 -
Page 2
WHEREAS, completion of the Initial Study will provide the
Agency with sufficient information and analysis whereby the
Agency can make its determination as to whether a Negative
Declaration of environmental impact or an Environmental Impact
Report should be prepared to fully and legally comply with CEQA
mandates.
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Agency hereby indicates its desire to
begin Amendment No. 1 for the purpose stated in the recitals,
above, and authorizes and directs the officers, employees,
staff, consultants and attorneys for the Agency to take any and
all actions that may be necessary to effectuate the purposes of
this Resolution and preparation of Amendment No. 1, or
appropriate or desirable in the circumstances, including but
not limited to the preparation of documents, conduct of
meetings, and filing and transmittal of notices, documents and
other information as may be required by appropriate Sections of
the CCRL.
SECTION 2. Acting as the Lead Agency pursuant to CEQA,
and because Amendment No. 1 is a Project as defined in CEQA,
the Agency, hereby authorizes and directs the officers,
employees, staff, consultants and attorneys for the Agency to
prepare an Initial Study for Amendment No. 1.
SECTION 3. This Resolution shall take effect upon the
date of its adoption.
SECTION 4. The Agency Secretary shall certify to the
adoption of this resolution and shall cause a certified
resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED on this day of May 2004.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt
Agency Secretary
11111.
CITY OF NIOORPAIRK, CA,LTFORNIA ITEM -5. A.
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MINUTES OF THE REDEVELOPMENT AGENCY
Moorpark, California April 21, 2004
A Special Meeting of the Redevelopment Agency of the City of
Moorpark was held on April 21, 2004, in the Community Center of
said City located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Hunter called the meeting to order at 6:55 p.m.
2. ROLL CALL:
Present: Agency
Parvin,
Staff Present: Steven
Riley,
Deborah
3. PUBLIC COMMENT:
None.
4. CLOSED SESSION:
Members Harper, Mikos, Millhouse,
and Chair Hunter.
Kueny, Executive Director; Hugh
Assistant Executive Director; and
Traffenstedt, Agency Secretary.
Mr. Kueny requested that the Agency go into closed session
for discussion of Item 4.E. on the agenda.
MOTION: Agency Member Harper moved and Agency Member Millhouse
seconded a motion to go into closed session for discussion of
Item 4.E. The motion carried by unanimous voice vote.
E. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: A portion of APN 512 -0 -150 -765
Agency Negotiator: Steven Kueny, City Manager/
Executive Director
Negotiating Parties: The Moorpark Redevelopment Agency
and a party to be identified
Under Negotiation: Price and terms of sale
Present in closed session were Agency Members Harper,
Mikos, Millhouse, Parvin, and Chair Hunter; Steven Kueny,
Executive Director; Hugh Riley, Assistant Executive
Director; and Deborah Traffenstedt, Agency Secretary.
000007
Minutes of the Redevelopment Agency
Moorpark, California Paqe 2 April 21, 2004
The Agency convened into open session at 7:12 p.m. Mr.
Kueny announced that Item 4.E. was discussed and that there
was no action to report out of closed session.
5. ADJOURNMENT:
Chair Hunter adjourned the meeting at 7:12 p.m.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt
Agency Secretary
rrrr ;
MINUTES OF THE REDEVELOPMENT AGENCY
Moorpark, California April 21, 2004
A Regular Meeting of the Redevelopment Agency of the City of
Moorpark was held on April 21, 2004, in the Community Center of
said City located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Hunter called the meeting to order at 7:36 p.m.
2. ROLL CALL:
3.
4.
Present: Agency Members Harper, Mikos, Millhouse,
Parvin, and Chair Hunter.
Staff Present: Steven Kueny, Executive Director; Hugh
Riley, Assistant Executive Director; Barry
Hogan, Community Development Director; and
Deborah Traffenstedt, Agency Secretary.
PUBLIC COMMENT:
None.
PRESENTATION /ACTION /DISCUSSION:
A. Consider Sale or Lease of Approximately .5 Acre
Remnant Parcel Adjacent to New Public Works /Parks
Department Corporation Yard. (continued from April 7,
2004) Staff Recommendation: Obtain proposals from
interested parties in conformance with the provisions
of Section 421 of the Redevelopment Plan and Health
and Safety Code Sections 33430 - 33449 for the
disposition of the approximate .5 acre parcel.
Mr. Riley gave the staff report.
In response to Agency Member Millhouse, Mr. Riley
described the timeline for developing the bid
criteria, obtaining the Agency Board's approval on the
criteria, going out to bid, evaluating the successful
bid proposal, and then returning to the Agency for
approval.
In response to Agency Member Harper, Mr. Riley stated
staff could accelerate the process by accepting
Illii'
Minutes of the Redevelopment Agency
Moorpark, California Paqe 2
suggested language from the Agency
proposal.
Mr. Kueny recommended the
suggestions at this meeting
returning it to staff.
April 21, 2004
for the bid
Agency provide their
to avoid any delay by
Agency Member Parvin stated price should not be the
only criterion for determining the best proposal;
there should also be a focus on helping the City
achieve goals and objectives.
Agency Member Mikos concurred with Agency Member
Parvin and stated the City's Goals and Objectives
should be made a part of the bid package; and
applicants should be given flexibility in selecting
which goals or objectives to include in their
proposal.
Chair Hunter stated consistency with the General Plan,
owner occupied versus speculation, job creation and
retention, price, number of employees, and anticipated
growth should be some of the criteria to be included
in the bid package; and concurred with Agency Member
Harper that approval of the proposed bid package
should not have to come back for Agency approval.
In response to Agency Member Millhouse, Mr. Kueny
stated that depending upon the nature of the proposal,
a Development Agreement may be warranted to make sure
the proposed use is implemented within a reasonable
time and has a guaranteed job growth.
Steve Hull, owner of Creative Woodworks, 387 Zachary
Street, Moorpark, stated he had envisioned the Agency
Board would work out a proposed price based upon fair
market value; his lease is expiring soon; and he wants
to keep his business in Moorpark.
In response to Agency Member Mikos, Mr. Hogan stated
the plans for the Industrial Planned Development would
not take a long time to reach the approval stage, if
the applicant submits a complete application including
site plan, elevations and floor plan for the proposal.
Mr. Kueny stated, if the Agency were to make their
selection on June 2, 2004, allowing the successful
000010
Minutes of the Redevelopment Agency
Moorpark, California Page 3 April 21, 2004
applicant approximately 30 -days to finalize the
documents would take the process to the end of June;
then applicant submission of plans to staff could
occur within 60 days and a project approval decision
by the end of the calendar year, followed by
construction, plan check, and occupancy would result
in a total time frame of approximately 15- months from
June 2004 to occupancy.
In response to Chair Hunter, Mr. Hull stated the time
frame would work as he has a local architect ready to
go to work, and this plan seems more than fair.
Agency Member Millhouse questioned in terms of
cooperating with business in the area, why the City,
which has a remnant parcel, an appraisal, no other
offers, and a prospective buyer who wants to keep his
business in Moorpark, would process this request in
such a bureaucratic manner. He continued by stating
he disagrees with this course of action and believes
Mr. Hull could negotiate with the City Manager and
reach a decision within a week.
Chair Hunter stated a decision could be made on June
2, 2004; the Agency has an obligation to be a good
steward of the public's interest in this piece of
property; and in this regard, the Agency Board is
trying to expedite the process while insulating the
City from criticism.
Agency Member Harper concurred with Chair Hunter and
stated when disposing of public property it is
incumbent to get a fair price for a good use in an
open public forum with no perception of any sweetheart
deals.
Agency Member Mikos concurred with Chair Hunter and
Agency Member Harper and stated she did not think Mr.
Hull believes the Agency should sole - source this piece
of property. She continued by stating advertising for
proposals is the appropriate way to do business.
MOTION: Agency Member Mikos moved and Agency Member
Harper seconded a motion to obtain proposals from
interested parties in conformance with the provisions of
Section 421 of the Redevelopment Plan and Health and Safety
Code Sections 33430 - 33449 for the disposition of the
000011
Minutes of the Redevelopment Agency
Moorpark, California Page 4 April 21, 2004
approximate .5 acre parcel and for staff's recommendation
on the successful bid proposal to return on June 2, 2004.
The motion carried by voice vote 4 -1, with Agency Member
Millhouse dissenting.
5. CONSENT CALENDAR:
MOTION: Agency Member Harper moved and Agency Member Parvin
seconded a motion to adopt the Consent Calendar. The motion
carried by unanimous roll call vote.
A. Consider Approval of Minutes of Regular Meeting of
April 7, 2004.
Staff Recommendation: Approve minutes.
6. CLOSED SESSION:
Mr. Kueny requested the Agency recess the meeting and
reconvene into closed session for discussion of Items 6.D.
and 6.F. at the conclusion of the City Council meeting.
AT THIS POINT in the meeting, a recess was declared. The time
was 7:57 p.m. The meeting reconvened at 8:54 p.m.
MOTION: Agency Member Mikos moved and Agency Member Parvin
seconded a motion to adjourn to closed session for discussion of
Items 6.D. and 6.F. on the agenda. The motion carried by
unanimous voice.
D. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: (APN 512 -0- 090 -105)
Agency Negotiator: Steven Kueny, City
Manager /Executive Director
Negotiating Parties: The Moorpark Redevelopment Agency
and Atreko, Inc.
Under Negotiation: Price and terms of payment
F. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
(Pursuant to Government Code Section 54956.8)
Property: (APN 512 -0 -081 -110)
Agency Negotiator: Steven Kueny, City
Manager /Executive Director
Negotiating Parties: Daly -Owens Group
Under Negotiation: Price and terms of payment
000012
Minutes of the Redevelopment Agency
Moorpark, California Page 5 April 21, 2004
Present in closed session were Agency Members Harper,
Mikos, Millhouse, Parvin, and Chair Hunter; Steven Kueny,
Executive Director; Hugh Riley, Assistant Executive
Director; Barry Hogan, Community Development Director; and
Deborah Traffenstedt, Agency Secretary.
The Agency reconvened into open session at 9:30 p.m. Mr.
Kueny announced Items 6.D. and 6.F. was discussed and there
was no action to report.
7. ADJOURNMENT:
Chair Hunter adjourned the meeting at 9:30 p.m.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt
Agency Secretary
000013
ITEM � -5.8 •
CITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
Of 5 -✓�"- ad '/
ACTION:
L/M . geed
Moorpark City Council
Moorpark Redevelopment Agency
Agenda Report
To: The Honorable City Council
Chairman and Members of the Moorpark Redevelopment Agency
From: Kenneth C. Gilbert, Director of Public Works
Date: April 23, 2004 (Council Meeting 5 -5 -04)
Subj: Consider Awarding a Contract for the Civic Center Driveway
Modification Project [Project 8053] and the Adoption of
Resolutions Amending the FY 03/04 Budget to Fully Fund the
Project
BACKGROUND
• In _September of 2003, the City Council approved a new project
to construct certain improvements at the Civic Center site to
improve vehicular access.
• In November of 2003, the City Council approved the conceptual
design for that project.
• In February of 2004, the City Council approved the plans and
specifications and authorized staff to advertise for bids upon
receipt of the required Caltrans Permit.
• In March of 2004, the City received the Caltrans Permit and
the project was advertised.
DISCUSSION
A. Project Description
The scope of the project includes:
1) the widening and re- striping of the driveway onto Moorpark
Avenue, to provide a left /thru lane plus a right -turn lane
for egress traffic; and
2) the construction of site modifications to facilitate
ingress and egress traffic between the west end of the
Library parking lot and High Street, through the old
mobile home park property. A diagram showing the proposed
improvements is attached as Exhibit 1.
Civic center driveway_awd
000014
Civic Center Driveway Modifications
May 5, 2004
Page 2
B. Bid Results
Bids for the subject project were received and opened on
April 20, 2004. The apparent low bidder is Lee Construction
Company, with a bid of $48,383.00. A summary of the bid
results is attached as Exhibit 2.
It has been determined that the apparent low bidder is
qualified to perform the work. Said bidder has confirmed that
their bid is valid and that they are prepared to proceed with
the construction of the project.
C. Fiscal Impact -
1. Total Project Cost: The estimated total project cost is
summarized as follows:
Element
'Design
Construction
Constr Contingency (20%)
Inspection
Total
...... ....
Amount ($)
4,000
48,383
9,677
2,000
64,060
Note: Inspection services provided by the City's Public Works
Supervisor.
2. Buciget Amenciment:
It is necessary to
amend the
FY 03/04
Budget to fully
fund this project.
A summary
of that
proposed change is
as follows:
12,707
........... . . ... . ......... . . ........
VIRA (Fund 2902)
.............. . . . ..... . .....
Current
Proposed
. ... .
Revised
Description
Budget
Change ($)
Budget ($)
Design, Printing, Etc
3,000
1,000
4,000
Construction (inc. Conten.)
26,000
32,060
58,060
Inspection
1,000
1,000
2,000
Total
30,000
34,060
64,060
3. Funding Sources: Per City Council direction, allocation of
project funding is to be revised to be two-thirds [2/3]
General Fund [Fund 100] and one-third [1/3] the Moorpark
Redevelopment Agency. A breakdown of the project funding
4 � -Pr I I -T c -
. ........... ..........
Current
...... . ....
Proposed
Revised
Description
Budget ($)
Change ($)
Budget ($)
General Fund (Fund 1000)
30,000
12,707
42,707
VIRA (Fund 2902)
-
21,353
21,353
Total
30,000
34,060
64,060
Civic center driveway_awd
000015
Civic Center Driveway Modifications
May 5, 2004
Page 3
4. Resolutions: City Council and Moorpark Redevelopment
Agency [MRA] Resolutions have been prepared to effect the
Budget changes summarized herein.
D. Schedule
It is anticipated that the project will be under construction
in June and be completed by August.
E. Administrative Actions
If the recommended action is taken by the City Council,
certain administrative actions will be undertaken by staff,
including the following:
• A construction contract agreement will be forwarded to the
contractor for the construction of the project, for the
contract price of $48,383.00.
• When all of the contract documents are in order, the
agreement will'be executed by the City Manager.
• A construction contingency of $9,677.00 (20%) will be set
aside for the project.
STAFF RECOMMENDATIONS (Roll Call Vote)
City Council:
1. Approve the award of a construction contract to Lee
Construction Company for the construction of the subject
project.
2. Adopt the attached City Council Resolution No. 2004
(Exhibit 3) amending the FY 03/04 Budget for this project.
Moorpark Redevelopment Agency:
1. Adopt the attached MRA Resolution No. 2004- (Exhibit 4)
amending the FY 03/04 Budget for this project.
Attachments:
Exhibit 1:
Exhibit 2:
Exhibit 3:
Exhibit 4:
Plan
Bid Results
City Council Resolution
MRA Resolution
Civic center driveway_awd
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City of Moorpark
Exhibit 2
Bid Results: Civic Center Driveway
Modification Project
Page 1 of 2
[File # bid civic center drive]
Bidder » »>
Vendor 1
Vendor 2
Name:
Engineer's Estimate
Lee Construction
Company
Nye & Nelson
Bid Opening:
April 20, 2004
Address:
3354 Lathrop
Ave
1860 Eastman Ave. #108
City, State:
Simi Valley, CA
93065
Ventura, CA 93003
Tel. No.:
805 -522 -5195
805- 494 -5013
Contact Person:
Ronald Smith
Ruric Nye
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
Unit Cost Total Bid
I Mobilization / Surveying
I LS
4,000.00
4,000.00
5,000.00
5,000.00
5,000.00
5,000.00
2 Caltrans Permit
I LS
246.00
246.00
246.00
246.00
246.00
246.00
3 Traffic Control
1 LS
500.00
500.00
2,500,00
2,500.00
1,500.00
1,500.00
4 Remove Striping
1 LS
500.00
500.00
575.00
575.00
1,500.00
1,500.00
5 Install Striping
1 LS
1,000.00
1,000.00
1,200.00
1,200.00
1,700.00
1,700.00
6 Relcoate Utility Pole
1 EA
0.00
0.00
0.00
0.00
0.00
0.00
7 Relocate Light Pole
I EA
5,000.00
5,000.00
5,319.00
5,319.00
2,500.00
2,500.00
8 Sawcutting
90 LF
2.00
180.00
2.50
225.00
3.00
270.00
9 Removals
I LS
4,000.00
4,000.00
10,000.00
10,000.00
5,724.00
5,724.00
10 PCC Curb (6 ")
565 LF
15.00
8,475.00
14.00
7,910.00
16.00
9,040.00
11 Base
3,130 SF
1.35
4,225.50
1.75
5,477.50
3.00
9,390.00
12 Asphalt
3,130 SF
6.25
19,562.50
2.15
6,729.50
2.50
7,825.00
13 Concrete Cross Gutter
250 SF
6.00
1,500.00
8.80
2,200.00
15.00
3,750.00
14 Wheel Chair Ramp
2 EA
500.00
1,000.00
500.00
1,000.00
1,100.00
2,200.00
15 Release
I LS
1.00
1.00
1.00
1.00
1.00
1.00
Total
50,190.00
48,383.00
50,646.00
r��r
000019
Exhibit 2
City of Moorpark
Bid Results: Civic Center Driveway
Modification Project
Page 2 of 2
[File # bid civic center drive]
Bidder » »>
Vendor 3
Name:
Address:
City, State:
Tyner Pavement
2005 San Fernando
Los Angles, CA
Company
Rd.
90065
Bid Opening:
April 20; 2004
Tel. No.:
323 - 225 -8014
Contact Person:
Craig Thomas
Unit Cost Total Bid
Unit Cost
Total Bid
Total Bid
Item Description
Est Qty. Units
Unit Cost
1,250.00
1,250.00
0.00
0.00
I LS
1 Mobilization / Surveying
2 Caltrans Permit
1 LS
246.00
246.00
0.00
0.00
3 Traffic Control
I LS
1,725.00
1,725.00
0.00
0.00
4 Remove Striping
1 LS
1,250.00
1,250.00
0.00
0.00
5 Install Striping
1 LS
1,000.00
1,000.00
0.00
0.00
6 Relcoate Utility Pole
1 EA
0.00
0.00
0.00
0.00
7 Relocate Light Pole
1 EA
6,440.00
6,440.00
0.00
0.00
8 Sawcutting
90 LF
2.00
180.00
0.00
0.00
9 Removals
1 LS
7,980.00
7,980.00
0.00
0.00
10 PCC Curb (6")
565 LF
22.40
12,656.00
0.00
0.00
11 Base
3,130 SF
4.00
12,520.00
0.00
0.00
12 Asphalt
3,130 SF
3.00
9,390.00
0.00
0.00
13 Concrete Cross Gutter
250 SF
40.35
10,087.50
0.00
0.00
14 Wheel Chair Ramp
2 EA
2,300.00
4,600.00
0.00
0.00
15 Release
1 LS
1.00
1.00
0.00
0.00
Total
69,325.50
0.00 0.00
000019
Exhibit 3
RESOLUTION NO. 2004-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8053:
CIVIC CENTER DRIVEWAY MODIFICATION PROJECT
[GENERAL FUND (FUND 1000)]
WHEREAS, on June 18, 2003, the City Council adopted the
Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting -a budget increase in the aggregate amount of
$34,060, $12,707 of which is funded by the City; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s) .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $34`,060 [$12,707 of which is to be funded by the City] as more
particularly described in Exhibit "A ", is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this 5th day of May, 2004.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment:
Exhibit 'A': Appropriation and Budget Detail
000020
Resolution No. 2004
Exhibit "A"
Revised Appropriations & Budget For
Project 8053: Civic Center Driveway Modification Project
A. Fund Allocation
B. FY 03/04 Budget Re-Cap
Current' Subject' Revised
FY 03/04 Appropriation FY 03/04
Account Number Budget 1 (Reduction) Budget
_
1000.8310.8053.x7xx . ..... -------- - - 30,000'. $ 1777 07 $42,707
.... ..... ........ . ......... . .... . . ....... .......... . ..... . .... . . . .......
2902.8310.8053.xxxx . . $ 0 . . . $ 21,353 21,353
. .. . . ..... ........ ....... .... ...
$ 30,000 $ 34,060 $ 64,060
C. Distribution of Appropriations to Expense Accounts
000021
Current'
Subject!
Revised
FY 03/04 Appropriation,
FY 03/04
Account Number
Budget!
(Reduction)
Budget
1000.8310.8053.9601:
. . ............
Design
.
$ 3,000
$ (333)
$ 2,667
2902.83i-O-.'-�U'S"S*".--9601:
Design
0
1,333
$ 1,333
3,0001
000
.8310.8053.9640:
ffonst
$ 26,000
$ 12,707
$ 38,707
...... . .... ... . .......... .....
.8310.8053.9640:
Const
0
..... .. ... . . . .. ....... .
$ 19,353:
.... . . ............
$ 19,353
...... . ....... . . ...........
26, �OOO.:
. .......
32,060
.. . ........
58,060
1000.8310.8053.9650: , . . ..... _"_,",__,_ . ........ --- . .....
....... .... ......
Insp.
... . ...... ..
$ 11000
...............
$ 333;
$ 1,333
2902.8310.8053.9650: --------
Insp. --"
. . . ..............
0 1
.............
$ 677
...... . ... . ....
1000
11000'
0 0 0
.-
. ...... .......
.... ............... Total
Project'
a
VA
$30,000
..
34,060
$ 64,060
.-
Approved as to form:
Ulu
000021
Exhibit 4
RESOLUTION NO. 2004-
A RESOLUTION OF REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY
2003/04 BUDGET TO REVISE THE AMOUNTS OF THE
APPROPRIATIONS AND BUDGET FOR PROJECT 8053:
CIVIC CENTER DRIVEWAY MODIFICATION PROJECT
[MRA AREA 1 OPERATIONS FUND (FUND 2902)]
WHEREAS, on June 18, 2003, the Moorpark Redevelopment Agency
adopted the Budget for Fiscal Year 2003/04; and
WHEREAS, a staff report has been presented to the City
Council requesting -a budget increase in the aggregate amount of
$34,060, $21,353 of which is funded by the Moorpark Redevelopment
Agency; and
WHEREAS, Exhibit "A ", attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment in the aggregate increase
of $34,060 [$21,353 of which is to be funded by the Moorpark
Redevelopment Agency] , as more particularly described in Exhibit
"A ", is hereby approved.
SECTION 2. The Agency Secretary shall certify to the
adoption of this resolution and shall cause a certified resolution
to be filed in the book of original resolutions.
PASSED AND ADOPTED this 5th day of May, 2004.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt, Agency Secretary
Attachment:
Exhibit 'A': Appropriation and Budget Detail
o00022
MRA Resolution No. 2004
Exhibit "A"
Revised Appropriations & Budget For
Project 8053: Civic Center Driveway Modification Project
A. Fund Allocation
.Fund 'Account Number
... . ........... .... . . .......
Fund 1000.8310.8053.5500
..... . .... . ...... . ........ . .. . . . . . ............... . ....... .
MRA 2902.8310.8053.5500 $
B. FY 03/04 Budget Re-
Account Number
1000.8310.8053.xxxx
8 310.8053 xx xx
C. Distribution of
Account Number
Current: Subject
FY 03/04 Appropriation
.
Budget;/ (Reduction)
........... . ... J
30,000 $ 12,707
........ ... .. .............
$ 0 i $ 21,353
$ 30,0001 $ 34,060
iations to Expense Accounts
Subject
FY 03/04 Appropriation
Budget (Reduction)
1000.8310.8053.9601: Design I $ 3,0001 $ (333)
.
2902.8310.80539601: Design
. . . .......... -- . . . .. . ............. .............
2902.8310.8053.9640: Const
....... . ... . ... . .......
.... . . . ......... . ... . .
1000.8310.8053.9650: Insp.
2902.8310.8053.9650: Insp.
Total Project
. ....... .. . . ........
Approved as to form:
'000
,000
0
,000
,000
70
.Kev3.sea
FY 03/04
Budget
FY 03/04
Budget
$ 2,667
$ 1,333
�-4, 000
-38, ---- --------- -
$ 707
$ 19,353
—58,060
$ 1,333
4,
000023