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Resolution No. 2007 -173
MOORPARK REDEVELOPMENT AGENCY
REGULAR MEETING AGENDA
WEDNESDAY, MAY 2, 2007
7 :00 P.M.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. ROLL CALL:
3. PUBLIC COMMENT:
4. PRESENTATION /ACTION /DISCUSSION:
A. Consider Authorizing Staff to Remove Four Silo Structures Located at 192
High Street. Staff Recommendation: Authorize staff to start the process to
remove the four silos located at 192 High Street. (Staff: David Moe)
5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
A. Consider Approval of Minutes of Regular Meeting of April 4 2007. Staff
Recommendation: Approve the minutes.
B. Consider Changes to the Funding Source for Housing Rehabilitation Loan
Program and Approve Resolution Authorizing Fiscal Year 2006/07 Budget
Amendment. Staff Recommendation: 1) Approve recommended changes to
the Housing Rehabilitation Program; and 2) Adopt Resolution No. 2007- ,
authorizing FY 2006/07 Budget Amendment using Tax Increment funds.
ROLL CALL VOTE REQUIRED (Staff: Nancy Burns)
6. CLOSED SESSION:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Subdivision (b) of Section
54956.9 of the Government Code: (Number of cases to be discussed - 4)
Redevelopment Agency Agenda
May 2, 2007
Page 2
6. CLOSED SESSION: (continued)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the
Government Code: (Number of cases to be discussed - 4)
C. (Pursuant to Government Code Section 54956.8)
Property: 360 High Street (APN) 512 -0- 082 -010)
Agency Negotiator: Redevelopment Agency of the City of Moorpark — Steven
Kueny, Executive Director
Negotiating Parties: Granary Square, Inc.
Under Negotiation: Price and terms of payment
7. ADJOURNMENT:
Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is
a Public Hearing or a Presentation /Action /Discussion item. Speakers who wish to address the Agency concerning
a Public Hearing or Presentations /Action/ Discussion item must do so during the Public Hearing or
Presentations /Action /Discussion portion of the Agenda for that item. Speaker cards must be received by the City
Clerk for Public Comments prior to the beginning of the Public Comments portion of the meeting and for
Presentation /Action /Discussion items prior to the beginning of the first item of the Presentation /Action /Discussion
portion of the Agenda. Speaker Cards for a Public Hearing must be received prior to the beginning of the Public
Hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation/
Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing
item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and
Presentation /Action /Discussion items. Copies of each item of business on the agenda are on file in the office of
the City Clerk and are available for public review. Any questions concerning any agenda item may be directed to
the City Clerk at (805) 517 -6223.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at (805)
517 -6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a
disability. Any request for disability- related modification or accommodation should be made at least 46 hours prior
to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide
accessibility to the meeting (28 CFR 35.102- 35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Maureen Benson, declare as follows:
That I am the Deputy City Clerk of the City of Moorpark and that a notice for a Regular
Meeting of the Moorpark Redevelopment Agency to be held Wednesday, May 2, 2007, at
7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark
Avenue, Moorpark, California, was posted on April 27, 2007, at a conspicuous place at the
Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on April 27, 2007.
Maureen Benson Deputy City Clerk
ITEM ` . A -
CITY OF MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
of
ACTION:
REDEVELOPMENT AGENC? 7 -
OF THE CITY OF MOORPARK
AGENDA REPORT
To: Honorable Agency Board of Directors
From: David C. Moe 11, Redevelopment Manager �y U^
Date: April 20, 2007 (Agency Meeting of 5/2/07)
Subject: Consider Authorizing Staff to Remove Four Silo Structures
Located at 192 High Street
BACKGROUND & DISCUSSION
On February 2, 2007, staff was authorized to secure and repair building No. 3,
and begin the CEQA (California Environmental Quality Act) review process for
the demolition of building No. 1, building No. 2 and four silos located at 192 High
Street. Staff has secured the buildings and silos, and constructed a temporary
fence along the railroad tracks to cover large openings in building No. 2.
Staff discussed the removal of the buildings and silos with several property
owners on High Street. At that time it was mentioned that the buildings may
provide noise attenuation and removing the buildings may potentially increase
train noise on High Street. Therefore, being sensitive to this concern, staff is
suggesting only removing the dilapidated silos at this time. Staff will conduct an
initial study to determine the level of CEQA review for the removal of the
remaining buildings.
ENVIRONMENTAL DOCUMENTATION
As this project involves the demolition and removal of a few individual accessory
structures, and there is no reasonable possibility that it would result in a
significant effect on the environment, either individually or cumulatively in
consideration of other reasonably foreseeable projects, it is categorically exempt
from environmental review under the California Environmental Quality Act
(CEQA) pursuant to Section 15301(1)(4) of the CEQA Guidelines. If this project is
approved, a Notice of Exemption will be filed with the County Clerk.
00004 111
Honorable Agency Board of Directors
Meeting of 5/2/2007
Page 2
STAFF RECOMMENDATION
Authorize staff to start the process to remove the four silos located at 192 High
Street.
000002
CITY OF MOORPARk. CALIFORNIA ^
Redevelopment Ac:e�cy Meeting I'�'� • A.
of -
ACTION: �, t,�_ _._ _ MINUT S OF THE REDEVELOPMENT AGENCY
-- �tVCazst=j�arTc,�CairFornla
April 4, 2007
A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on
April 4, 2007, in the Community Center of said City located at 799 Moorpark Avenue,
Moorpark, California.
1. CALL TO ORDER:
Chair Hunter called the meeting to order at 7:19 p.m.
2. ROLL CALL:
Present: Agency Members Mikos, Millhouse, Parvin, Van Dam, and
Chair Hunter.
Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant
Executive Director; and Deborah Traffenstedt, Agency
Secretary.
3. PUBLIC COMMENT:
None.
4. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED)
MOTION: Agency Member Mikos moved and Agency Member Parvin seconded a
motion to approve the Consent Calendar with the exception of Item 4.6, which was
pulled for individual consideration. The motion carried by unanimous roll call vote.
A. Consider Approval of Minutes of Regular Meeting of March 7, 2007. Staff
Recommendation: Approve the minutes.
C. Consider Approval of Plans and Specifications and Authorization to
Advertise Bids for 81 First Street Affordable Housing Project. Staff
Recommendation: Approve the plans and specifications for construction
of a single family residence at 81 First Street, as discussed in the agenda
report; and authorize solicitation of bids for construction.
The following item was pulled for individual consideration.
B. Consider Approval of Minutes of Special Meeting of March 21, 2007. Staff
Recommendation: Approve the minutes.
Chair Hunter stated he would abstain from the vote on the March 21,
2007, Special Meeting Minutes, as he was absent from this meeting.
000003
Minutes of the Redevelopment Agency
Moorpark, California Page 2 April 4, 2007
MOTION: Agency Member Millhouse moved and Agency Member Parvin
seconded a motion to approve the Special Meeting Minutes of March 21, 2007.
The motion carried by voice vote 4 -0, Mayor Hunter abstaining.
5. CLOSED SESSION:
None was held.
6. ADJOURNMENT:
Chair Hunter adjourned the meeting at 7:20 p.m.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt
Agency Secretary
000004
ITFFM 5. B.
ITY OF MO ` CAUFORNIA
RedevPloprif, "Pncy Meeting
of '.f-OT -aao 7
ACTION 4 — - --
MOORPARK REDEVELOPMENT AGENCY V), •4111
AGENDA REPORT
To: Honorable Agency Board of Directors
From: Nancy Burns , Senior Management Analyst
Date: April 23, 2007 (Agency Meeting of May 2, 2007)
Subject: Consider Changes to the Funding Source for Housing
Rehabilitation Loan Program and Approve Resolution
Authorizing Fiscal Year 2006107 Budget Amendment
BACKGROUND
On August 2, 2006, the Agency Board authorized modifications to the Housing
Rehabilitation Loan Program and directed staff to implement the revised program
within the Redevelopment Project Area. A copy of the staff report approved by the
Agency at that time is attached to this report.
DISCUSSION
Changes to Redevelopment Law now require long -term affordability restrictions
when Housing Setaside funds are used for this purpose.
In order to provide funds for needed housing rehabilitation to eligible Low and Very
Low Income residents, Tax Increment funds may be used without unduly
encumbering existing homes that could benefit from renovation and restoration.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1) Approve recommended changes to the Housing Rehabilitation Loan Program; and
2) Adopt Resolution No. 2007- , authorizing Fiscal Year 2006/07 Budget
Amendment for first rehabilitation project using Tax Increment funds.
Attachment "A" Resolution No. 2007 -
Attachment "B" Staff Report on Changes to Housing Rehabilitation Loan
Program (Approved August 2, 2006)
000005
Attachment A
RESOLUTION NO. 2007 -
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE
CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 2006/2007 BUDGET BY APPROPRIATING $53,000.00
FROM THE TAX INCREMENT FUND FOR THE HOUSING
REHABILITATION LOAN PROGRAM
WHEREAS, on June 21, 2006, the Moorpark Redevelopment Agency Board of
Directors adopted the Moorpark Redevelopment Agency budget for Fiscal Year
2006/2007; and
WHEREAS, the Redevelopment Agency of the City of Moorpark desires to utilize
Tax Increment funds to provide loans to Low and Very Low Income homeowners for
housing rehabilitation, in the maximum amount of Fifty Thousand Dollars ($50,000.00);
and
WHEREAS, the Redevelopment Agency has secured the services of a
Construction Manager, and anticipates incurring approximately $3,000.00 in costs for
initial program development for these services; and
WHEREAS, the Board of Directors of the Redevelopment Agency of the City of
Moorpark now wishes to amend the adopted budget by $53,000.00, to reflect the costs
as stated above.
NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF
MOORPARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment in the total amount of $53,000.00 from the
Tax Increment Fund, for the Housing Rehabilitation Loan Program, as more particularly
described in Exhibit "A ", attached hereto, is hereby approved.
SECTION 2. The Agency Secretary shall certify to the adoption of this resolution
and shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 2nd day of May, 2007.
Patrick Hunter, Chair
ATTEST:
Deborah S. Traffenstedt, Agency Secretary
Attachment: Exhibit "A" — Budget Amendment Detail
000U6b
EXHIBIT B
BUDGET AMENDMENT FOR
REDEVELOPMENT TAX INCREMENT FUNDS
2006 -2007
FUND ALLOCATION FROM:
Fund
Account Number
Amount
Tax Increment
2902 -5500
$ 53,000.00
$ 50,000.00
$ 50,000.00
2902 -2410- 5034 -9283
Total
$ 3,000.00
$ 53,000.00
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
Account Number
Current Budget
Revision
Amended Budget
2902 - 2410 - 5034 -9282
$ -
$ 50,000.00
$ 50,000.00
2902 -2410- 5034 -9283
$ 3,000.00
$ 3,000.00
$ -
Total
$ -
$ 53,000.00
$ 53,000.00
Approved as to Form:
000Oo,.
Attachment B
TTEM 5 • B.
" -ATY Of- MOORPARK, CALIFORNIA
Redevelopment Agency Meeting
of -OZ -;teo(o
ACTION:
MOORPARK REDEVELOPMENT
AGENDA REPORT
BY: -- —
To: Honorable Agency Board of Directors
FROM: David C. Moe 11, Redevelopment Manager 7 C
DATE: July 21, 2006, (Agency Meeting of August 2, 2006)
SUBJECT: Consider Changes to the Housing Rehabilitation Program
BACKGROUND
The Housing Rehabilitation Program provides financial assistance to very low and low
income home owners in the Redevelopment Project Area to correct building code
violations and repair their homes. The program has been funded by the Moorpark
Redevelopment Agency for several years, but unfortunately, due to other priorities and
staffing vacancies, the program has been dormant.
DISCUSSION
The Agency now has the staffing to successfully implement the Housing Rehabilitation
Program. Staff has reviewed the existing program and has made several suggestions
to streamline program administration and increase its effectiveness to remove blighted
conditions in the Redevelopment Project Area. The following are staff's recommended
changes:
1. Increase the maximum loan amount from $20,000 to $50,000 for eligible repairs
and costs. Repairs to correct Health and Safety Code deficiencies will have
highest priority in ranking which repairs will be completed.
2. Eligible properties include those which are determined to be structurally sound,
or to have the potential to be made structurally sound within the budgeted
maximum loan funds.
3. Loan terms will be 3% interest for Low Income households, and 0% interest for
Very Low Income households. The loans will be amortized over 30 years. Loan
will be repaid in full upon sale or transfer of property within the amortization
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Honorable Agency Board of Directors
8/2/06
period; loan is not transferable. A monthly loan payment for a $50,000 loan at
0% interest is estimated to be $139.00 and the same loan at 3% interest is
estimated to be $211.00.
4. Loan will be secured by a deed of trust against the property. Loan will be in third
position or better and will not subordinate to any new loan, unless approved by
the Executive Director.
5. Flat loan fee of $2,000 would be charged to the borrower, which includes
approximately $1,200 for construction management services and $800 for
transaction costs, including title insurance, recording fees, drawing loan
documents, warehousing the loan, etc. This loan fee will be included with the
other project expenses in the loan. No credit reports will be obtained, as the
loans will not be underwritten. Loan applications will be reviewed by staff to
confirm eligibility, based on income, and ensure sufficient equity exists to protect
Agency funds.
6. The property must remain owner - occupied.
7. A 10% contingency fee will be included in the maximum loan amount. This will
be used for any unforeseen repairs that need to be addressed during the course
of the repairs. When taking the 10% contingency into consideration, and
including the $2,000 loan cost, approximately $43,000 in actual repairs may be
contracted for. In the event that no contingency funds are needed, those funds
will be applied as a reduction to the loan principal.
8. Loan documents and agreements will include a "Good Neighbor Clause" which
stipulates property maintenance to community standards and forbids
overcrowding. (HUD standards will be used, which are a maximum of 2 persons
per bedroom, plus 1 person.) The purpose of this is to reduce the likelihood of
unrelated individuals moving into the house after the rehabilitation work. The
intent is not to restrict eligible large families from participating in this program.
9. Borrowers will host a sign in their yard which identifies the source of funds and
tastefully suggests a community spirit, neighborhood improvements, etc.
10. Monitoring will be conducted on an annual basis, or more frequently, as
necessary, to confirm payment of property taxes, adequate insurance coverage,
condition of property, household income, and owner - occupancy.
11. The process of a successful rehabilitation project will follow this outline:
a. Homeowner submits an application for a housing rehabilitation loan,
including required documents showing income, property ownership,
etc. and identifies requested repairs.
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Honorable Agency Board of Directors
8/2/06
b. Agency reviews application and advises homeowner of eligibility.
c. Agency staff and Construction Manager meet with homeowner at
property to evaluate repair requests, identify possible health and safety
deficiencies that should be included in the repair project, and obtain
homeowner preferences, where relevant, such as, materials for counter
tops, backsplash, tub /shower enclosures, hard surface floor coverings,
fixtures, etc.
d. Construction Manager prepares draft work write -up, including
specifications, methods, and products and provides cost estimates and
not -to- exceed values as appropriate. Agency requirements for smoke
alarms will be included. Construction Manager consults with Agency
on anticipated project costs, potential conflicts, etc.
e. Work will include termite inspection and appropriate pest control
treatment(s). Restoration work required as a result of pest control
treatment(s) will generally be included in the Scope of Work, or as a
Change Order, to be completed by the contractor making the home
repairs.
Agency staff meets with homeowner to review Draft Scope of Work
and confirm homeowner intentions and choices, and potential costs.
Staff will review the financial obligations of the program with
homeowner at that time, and obtain contractor information from
homeowner, if homeowner requests a specific contractor be invited to
bid on the work.
g. Construction Manager prepares bid documents template which Agency
completes for each project. Agency conducts formal bid process.
Agency will encourage interested contractors to submit qualifications,
in order to be on the Agency's bid list. This will enable them to be
notified by mail of bidding opportunities for the rehabilitation program.
However, the formal bidding will not be limited to contractors already
on the Agency's bid list. Minimum qualifications to be on the Agency's
bid list include the following:
i. Current and unrestricted license in trade(s) as appropriate for
needed repairs;
ii. Active City Business Registration;
iii. .Insurance coverage as required by the Agency
h. Construction Manager will evaluate bids for cost, appropriate methods,
and other criteria to be determined, and will identify lowest responsive
bidder.
UODUiO
Honorable Agency Board of Directors
8/2/06
i. Agency staff will notify homeowner of bid results and discuss options
regarding contractor selection:
i. Lowest responsive bidder
ii. A preferred bidder, if price is within 3% of lowest responsive bid
J. Agency staff will prepare loan documents and associated agreements,
including the following, and obtain homeowner signature(s):
i. Promissory Note
ii. Deed of Trust
iii. Good Neighbor Clause
iv. Pre - construction Discussion Acknowledgment
v. What You as a Homeowner Can Expect
vi. Owner Participation Agreement
vii. Right of Rescission
viii. Truth in Lending
ix. Request for Notice
x. Control (Escrow) Instructions
xi. Construction Contract
12. Agency staff will consult with Construction Manager regarding value engineering
opportunities, such as whether or not a General Contractor is needed for the
project, or if 1 or 2 sub - contractors would be adequate for the needed repairs and
would not place an undue burden on staff. For most projects, a General
Contractor will be required.
13. Escrow, funds disbursement, loan servicing and loan warehousing will be
provided by Ameri - National (formerly U. S. Escrow), the service provider used by
the Agency when the housing rehabilitation program was fully active.
14. Fiduciary relationships are as follows:
a. Homeowner (Employer) — Contractor
b. Agency (Lender) — Homeowner (Borrower)
c. Agency (Client) — Construction Manager (Service Provider)
15. Communication relationships are as follows:
a. Agency — Homeowner
b. Agency — Construction Manager
c. Construction Manager — Contractor
d. Homeowner — Contractor
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Honorable Agency Board of Directors
8/2/06
16. Outreach /communication will consist of the following:
a. Development of a simple message to include the following information
in both English and Spanish:
i. Eligibility
ii. Loan limits
iii. Typical repairs
iv. Key features of program
b. Dissemination of the message:
i. Brochure placement
1. Front counter
2. Mailing to targeted neighborhoods (owner occupied only)
3. "Community Partners"
• Catholic Charities
• Neighborhoods for Learning (First Five)
• County Medical Clinic
• Library
• Schools
• Boys & Girls Club
ii. Website
iii. Government channel
iv. Announcement at City Council meeting(s)
v. Newspapers
STAFF RECOMMENDATION
Approve recommended changes to the Housing Rehabilitation Program and direct staff
to implement the program in the Redevelopment Project Area.
100001.2