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Home My WebLink AboutAG RPTS 2008 1001 RDA REGJ ESTABLISHED MAM It tar FO�t��PQ� Resolution No. 2008 -203 0,4 MOORPARK REDEVELOPMENT AGENCY REGULAR MEETING AGENDA WEDNESDAY, OCTOBER 1, 2008 7:00 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. PRESENTATION/ACTION /DISCUSSION: 6. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) A. Consider Minutes of Regular Meeting of September 17, 2008. Staff Recommendation: Approve the minutes. B. Consider Resolution Amending Fiscal Year 2008/09 Budget to Authorize the Sole Source Purchase of Storm Water Pipe for the Relocation and Undergroundinq of the Drainage Channel Located at the Terminus of West High Street. Staff Recommendation: 1) Authorize sole source purchase of storm water pipe from Rinker Materials; and 2) Adopt Resolution No. 2008- , approving and amendment to Fiscal Year 2008/09 Budget in the amount of $369,000.00. ROLL CALL VOTE REQUIRED (Staff: David Moe) 7. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) Redevelopment Agency Agenda October 1, 2008 Page 2 7. CLOSED SESSION: (continued) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) 8. ADJOURNMENT: All writings and documents provided to the majority of the Agency regarding all open- session agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Redevelopment Agency meetings is also available on the City's website at www.ci.mooroark.ca.us. Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation /Action/ Discussion item. Speakers who wish to address the Agency concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or Presentations /Action/ Discussion portion of the Agenda for that item. Speaker cards must be received bythe City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting; for a Presentation /Action /Discussion item, prior to the Chair's call for speaker cards for each Presentation /Action/ Discussion agenda item; and for a Public Hearing item, prior to the opening of each Public Hearing, or beginning of public testimony for a continued hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Writteril Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action /Discussion items. Any questions concerning any agenda item may be directed to the City Cleric's office at 517 -6223. In compliance with the Americans with Disabilities Act, if you need special assistance to review ao agenda or participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at (805) 517 -6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102- 35.104; ADA Title 11). Redevelopment Agency Agenda October 1, 2008 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Maureen Benson, declare as follows: That I am the Assistant City Clerk of the City of Moorpark and that a notice for a Regular Meeting of the Moorpark Redevelopment Agency to be held Wednesday, October 1, 2008, at 7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on September 26, 2008, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on September 26, 2008. Maureen Benson, Assistant City Clerk .. H '• /o 1 6.A. ll,t� MINUTES OF THE REDEVELOPMENT AGENCY — Moorpark, California September 17, 2008 A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on September 17, 2008, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Hunter called the meeting to order at 7:56 p.m. 2. ROLL CALL: Present: Agency Members Mikos, Van Dam, and Vice Chair Parvin. Absent: Agency Member Millhouse and Chair Hunter. Staff Present: Steven Kueny, Executive Director; Joseph Montes, General Counsel; Hugh Riley, Assistant Executive Director; David Moe, Redevelopment Manager; and Deborah Traffenstedt, Agency Secretary. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. PRESENTATION /ACTION /DISCUSSION: None. 6. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Agency Member Mikos moved and Agency Member Van Dam seconded a motion to approve the Consent Calendar. The motion carried by roll call vote 3 -0, Agency Member Millhouse and Chair Hunter absent. A. Consider Minutes of Special Meeting of June 11, 2008. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular Meeting of September 3, 2008. Staff Recommendation: Approve the minutes. �tG ;)IL Minutes of the Redevelopment Agency Moorpark, California Page 2 September 17, 2008 C. Consider Agreement with Overland, Pacific, and Cutler Inc. for On -Call Relocation Services: Staff Recommendation: 1) Approve Agreement, subject to final language approval by the Executive Director and Agency General Counsel; and 2) Authorize the Executive Director to execute the Agreement on behalf of the Agency. D. Consider Resolution Amending Fiscal Year 2008/09 Budget to Increase Appropriations for Fiscal Year 2007/08 Purchases Order Roll - overs. Staff Recommendation: Adopt Resolution No. 2008 -202. ROLL CALL VOTE REQUIRED 7. CLOSED SESSION: None was held. 8. ADJOURNMENT: MOTION: Agency Member Mikos moved and Agency Member Van Dam seconded a motion to adjourn the meeting of the Moorpark Redevelopment Agency. The motion carried by 3 -0, Agency Member Millhouse and Chair Hunter absent. The time was 7:57 p.m. Patrick Hunter, Chair ATTEST: Deborah S. Traffenstedt Agency Secretary rrEm b. . RedPvPloprnent Agency Meet r -g of .'af 70-/ - R 00 9 MOORPARK REDEVELOPMENT AGENC�4rcTio ": AGENDA REPORT!+ `t40 Q�. -.ava. TO: Honorable Chair and Agency Board Members ' From: David C. Moe II, Redevelopment Manager bLL�'4 Date: September 22, 2008 (Agency Meeting of 10/1/08) Subject: Consider Resolution Amending Fiscal Year 2008/09 Budget to Authorize the Sole Source Purchase of Storm Water Pipe for the Relocation and Undergrounding of the Drainage Channel Located at the Terminus of West High Street BACKGROUND The Redevelopment Agency of the City of Moorpark ( "Agency ") acquired a 4.77 acre site, located at the terminus of West High Street and continuing east to the north Metrolink parking lot, from the Ventura County Transportation Commission on August 8, 1993, at a cost of $800,000.00. The Agency has negotiated a 99 year lease of one acre of this site at the terminus of West High Street ( "Property") with the United States Post Office ( "Post Office ") for the construction of a new downtown post office building. The development of the facility is on a "fast track" with construction scheduled to begin before the end of the 2008 calendar year. The Agency is assisting with the construction of the downtown post office building to make the project financially feasible for the Post Office. DISCUSSION The Agency is diligently working with CVE Engineering on the design and engineering for the parking lot at the southwest corner of High Street and Moorpark Avenue; resurfacing of West High Street; driveway to the west parking lot of the post office building; and the relocation and undergrounding of the drainage channel at the terminus of West High Street ( "Public Improvements "). The design and engineering specifications for the Public Improvements are nearly complete. The completed plans for the Public Improvements will be presented to the Agency Board for authorization to bid the project. After bids have been received, the Agency Board will award a contract and direct staff to proceed with the Public Improvements. Honorable Agency Board of Directors 10/112008 Page 2 CVE Engineering has notified staff that the 106" x 58" storm water elliptical pipe needed for the project will need to be manufactured well ahead of awarding a contract for the project as this size and type is not stockpiled. The time needed to manufacture and deliver the pipe will take approximately two months. The cost to manufacture and deliver the pipe is $335,380.00 ( "Exhibit X). The pipe will be delivered and stored on Agency and City of Moorpark property near the location of the project. Ordering the pipe before awarding a contract will expedite the project timeline and eliminate the contractor's markup. No local venders are capable of manufacturing the required pipe. The closest vender with molds capable of manufacturing this size of a pipe is Rinker Materials located in Henderson, NV. Therefore, the Agency Board will need to exercise its discretion under 3.04.120 (Exceptions to Competitive Bidding Requirements) of the Municipal Code and authorize staff to make a sole source purchase. FISCAL IMPACT A budget amendment in the amount of $369,000.00 from the MRA Area — 1 Operations Fund is needed for the purchase of the storm water pipe and 10% contingency. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Authorize sole source purchase of storm water pipe from Rinker Materials; and 2. Adopt Resolution No. 2008 - approving an amendment to fiscal year 2008 — 2009 budget in the amount of $369,000.00 Exhibit "A" Price Quote Exhibit "B" Resolution No. 2008 - ?.t�r RjW EXHIBIT A Concrete Pipe Divisioi M ATIRIW Quotation 0020755540 SELLER: hydro Conduit Corporation d/b /a Rinker Materials Concrete pipe DlvMdon Date: 09 /10/200$ Sales Of 1w Las Veils Offer expires: 10/108008 Sala Employee: MICHAEL MULA Michael Mula Terms of Sale: Net 10th prox 2100 Burns Rd Delivery Terms; Delivered Henderson, NV 89015 Customer Job 4': 702 - 5654721 W*' 71Pt -#11 514S Prepared for; 0004020423 Ship To: 0004020423 RA Ensineerins Group RJR Bruismrins Group 1956 PRIME Drive POST OPPIC'"10H STREET VENTURA CA 93003 MOORPARK CA MI USA USA BiU To: 000400423 KFA R1T8U"dr j Group 1956 Pslree Drive VENTURA CA 93003 USA 4,�, Project Name: POST OMCEMGH STREET THE PRICES STATED tIFREIN ARE BASED ON THE ATTACHED STANDARD TERMS AND CONDITIONS, WHICH SHALL CONTROL AND TAKE PRECEDENCE OVER ANY TERMS AND CONDITIONS TO THE CONTRARY IN ANY PURCHASE ORDER OR OTHER AOCUMPNT. Transmittal Messages Attu: Robert Anderson Ph: $05- 650.5125 Fax: 805- 650 -5123 1) HERCP is rnanufaetu vd per ASTM 0507 statda ds. 2) Pricing is for standard lengths only. 3) HERCP is T&O joints • contractor is to grout in field. 4) Price includes delivery to neatvat accessible jobsite location in Moorpark, CA and allows 0.5 hrs for unloading by contractor. 5) Sales taxes are not included. Item QTY Material Description 868.000 FT 1294437 108'08' HERCP(84'Equly) HE -II Price Per UOM Tot 511.25 Quotation Total 335,380.00 SALES TAX NOT INCLUDED 1 Fr Enwed by: NOAU A Docu=aL daue: 09/1012009 335,380.( EXHIBIT B RESOLUTION NO. 2008 - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2008/2009 BUDGET BY APPROPRIATING $369,000.00 FROM THE MRA AREA 1 - OPERATIONS FUND (2902) TO FUND PURCHASE OF STORM WATER PIPE FOR THE RELOCATION AND UNDER GROUNDING OF THE DRAINAGE CHANNEL LOCATED AT THE TERMINUS OF WEST HIGH STREET WHEREAS, on July 2, 2008, the Board of Directors adopted the Budget for Fiscal Year 2008/2009; and WHEREAS, the Redevelopment Agency of the City of Moorpark ( "Agency ") desires to relocate and under ground the drainage channel located at the terminus of West High Street ( "Public Improvements "); and WHEREAS, the Agency desires to expedite the construction of the Public Improvements; and WHEREAS, a budget amendment is needed to fund the purchase in the amount of $369,000.00; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describe said budget amendments and their resultant impacts to the budget line item(s). NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment in the amount of $369,000.00 from the MRA Area 1 - Operations Fund, as more particularly described in Exhibit "A ", attached hereto, is hereby approved. SECTION 2. The Agency Secretary shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 1 st day of October, 2008. l iGi Resolution No. 2008 — Page 2 Patrick Hunter, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Attachment: Exhibit A — Budget Amendment i- ,0(yti± i EXHIBIT A BUDGET AMENDMENT FOR MRA AREA 1 -OPERATIONS 2008/2009 FUND ALLOCATION FROM: Fund Account Number Amount MRA Area 1 - Operations 2902 -5500 $ 369,000.00 $ 369,000.00 $ 369,000.00 Total $ 369,000.00 DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS: Account Number Current Budget Revision Amended Budget 2902 - 2410 - 5052 -9640 $ - $ 369,000.00 $ 369,000.00 Total $ - $ 369,000.00 $ 369,000.00 Approved as to Form: _ i; ➢{yap$