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Home My WebLink AboutAG RPTS 2009 0204 RDA REG� ESTABLISHED tr of v�0� Resolution No. 2009 -206 MOORPARK REDEVELOPMENT AGENCY REGULAR MEETING AGENDA WEDNESDAY, FEBRUARY 4, 2009 7:00 P. M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4, REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) A. Consider Minutes of Special Meeting of January 21, 2009. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular Meeting of January 21, 2009. Staff Recommendation: Approve the minutes. C. Consider Award of Contract for the Manufacture and Delivery of Walnut Canvon Storm Drain Reinforced Concrete Pipes /Box (Proiect 5052). Staff Recommendation: 1) Award contract to Rialto Concrete Products, Inc, and authorize the Executive Director to execute the construction contract in the amount of $202,415.00 for the subject project; 2) Authorize the Executive Director to amend the construction contract for project contingencies in an amount not -to- exceed $25,000 if and when the need arises for extra work and services; and 3) Authorize the Executive Director to award a consultant agreement for inspection services in an amount not -to- exceed $10,000. (Staff: Yugal Lai 1) Redevelopment Agency Agenda February 4, 2009 Page 2 6. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) 7, ADJOURNMENT: All writings and documents provided to the majority of the Agency regarding all open- session agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Redevelopment Agency meetings is also available on the City's website at www.ci.moorpark.ca.us. Any member of the public may address the Agency during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation /Action/ Discussion item. Speakers who wish to address the Agency concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or Presentations /Action/ Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting; for a Presentation /Action /Discussion item, prior to the Chair's call for speaker cards for each Presentation /Action/ Discussion agenda item; and for a Public Hearing item, prior to the opening of each Public Hearing, or beginning of public testimony for a continued hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action /Discussion items. Any questions concerning any agenda item may be directed to the City Clerk's office at 517 -6223. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the City Clerk's Division at (805) 517 -6223. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability- related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102- 35.104; ADA Title II). Redevelopment Agency Agenda February 4, 2009 Page 3 STATE OF CALIFORNIA ) COUNTY OF VENTURA ) ss CITY OF MOORPARK ) AFFIDAVIT OF POSTING I, Maureen Benson, declare as follows: That I am the Assistant City Clerk of the City of Moorpark and that a notice for a Regular Meeting of the Moorpark Redevelopment Agency to be held Wednesday, February 4, 20099 at 7:00 p.m. in the Council Chambers of the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California, was posted on January 30, 2009, at a conspicuous place at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. I declare under penalty of perjury that the foregoing is true and correct. Executed on February 4, 2009. L;05 Maureen Benson, Assistant City Clerk dP.'v'n';N��'7 ITEM -6. _. ES OF THE REDEVELOPMENT AGENCY -Ai IVI I I oorpark, -CArfornia January 21, 2009 A Special Meeting of the Redevelopment Agency of the City of Moorpark was held on January 21, 2009 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Parvin called the meeting to order at 6:30 p.m. 2. ROLL CALL: Present: Agency Members Lowenberg, Mikos, Millhouse, Van Dam, and Chair Parvin, Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; David Moe, Redevelopment Manager; and Deborah Traffenstedt, Agency Secretary. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. CLOSED SESSION: Mr. Kueny requested the Agency go into closed session for discussion of Item S.C. on the agenda. MOTION: Agency Member Mikos moved and Agency Member Parvin seconded a motion to adjourn to closed session for discussion of Item S.C. on the agenda. The motion carried by unanimous voice vote. The time was 6:31 p.m. C. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: 480 Los Angeles Avenue (APN 506 -0- 050 -080) Agency Negotiator: Redevelopment Agency of the City of Moorpark — Steven Kueny, Executive Director Negotiating Parties: State of California Department of Transportation Under Negotiation: Price and terms of payment )001' Minutes of the Redevelopment Agency Moorpark, California Page 2 January 21, 2009 Present in closed session were Agency Members Lowenberg, Mikos, Millhouse, Van Dam, and Chair Parvin; Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; David Moe, Redevelopment Manager; and Deborah Traffenstedt, Administrative Services Director /City Clerk. The Agency reconvened into open session at 6:38 p.m. Mr. Kueny stated Item S.C. was discussed and there was no action to report. 6. ADJOURNMENT: Chair Parvin adjourned the meeting at 6:38 p.m. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt Agency Secretary ` • •ta' 7. � r a' �..� � fMC � < !� [ � lam. �; "' �' "`� ITEM 5. 8. OD �.r iafiOR -T - TES OF THE REDEVELOPMENT AGENCY Moorpark, California January 21, 2009 A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on January 21, 2009, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Parvin called the meeting to order at 7:16 p.m. 2. ROLL CALL: Present: Agency Members Lowenberg, Mikos, Millhouse, Van Dam, and Chair Parvin. Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; David Moe, Redevelopment Manager; Deborah Traffenstedt, Agency Secretary; Blanca Garza, Deputy City Clerk. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Agency Member Mikos moved and Agency Member Van Dam seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Minutes of Reaular Meetina of December 17, 2008. Staff Recommendation: Approve the minutes. B. Consider Exclusive Negotiating Agreement Between the Redevelopment Aaencv of the Citv of Moorpark and Aszkenazv Development, Inc. Staff Recommendation: Approve Exclusive Negotiating Agreement, subject to final language approval by the Executive Director and Agency General Counsel. C. Consider First Amendment to the Design and Engineering Agreement Between the Redevelopment Agency of the City of Moorpark and CVE Minutes of the Redevelopment Agency Moorpark, California Page 2 January 21, 2009 Engineering. Staff Recommendation: Authorize the Executive Director of the Redevelopment Agency to execute the First Amendment of the Design and Engineering Agreement between the Agency and CVE Engineering, subject to final language approval by the Executive Director and Agency General Counsel. 6. CLOSED SESSION: None was held. 7. ADJOURNMENT: MOTION: Chair Parvin moved and Agency Member Mikos seconded a motion to adjourn the meeting of the Moorpark Redevelopment Agency. The motion carried by unanimous voice vote. The time was 7:17 p.m. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt Agency Secretary rFEM Ulf, (/h, A,�� MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT TO: Honorable Chair and Agency Board Members FROM: Yugal K. Lall, City Engineer /Public Works Director DATE: January 23, 2009 (CC Meeting of 02/04/09) SUBJECT: Consider Award of Contract for the Manufacture and Delivery of Walnut Canyon Storm Drain Reinforced Concrete Pipes /Box (Project 5052) DISCUSSION A. Background On December 17, 2008, the Agency authorized to advertise for sealed bids for the purchase of the required storm drain pipes and boxes needed for the Walnut Canyon Storm Drain reconstruction. B. Project Scope The proposed improvements consist of removal and disposal of approximately 550 linear feet of reinforced concrete open channel, construction of approximately 400 linear feet of 96" in diameter RCP, 150 linear feet of 72" in diameter RCP, 230 linear feet of 3.5'x6' RCB street construction including grading, excavation, backfill and fencing. Additional work includes full street cold milling, placement of approximately 920 tons of conventional asphalt concrete, signing, striping parking lot construction, landscaping and irrigation, 300 linear feet of 18 inch diameter sewer line removal and reconstruction and related work as required by the project specifications. This phase of the work involves the procurement of the materials for the construction of the Walnut Canyon Flood Channel project will consist of the manufacture and delivery of 396 LF of 96" diameter RCP (Reinforced Concrete Pipe), 152 LF of 72" diameter RCP, 48 LF of 60" diameter RCP and'230 LF of 3.5'x 6' RCB (Reinforced Concrete Box) as required by the plans and specifications. The above RCP and RCB will be manufactured offsite and delivered to a location at the westerly terminus of High Street. The construction phase of the work is currently out SAPublic Works \Eve one \Re \Staff Re o s\2 09 \Februa \Walnut C n SD- Award.doc ry ports p rt 0 ry y Honorable Agency Board of Directors February 4, 2009 Page 2 for bidding and staff will return to the Agency Board in March for the award of a construction contract. C. Bid Results /Analysis Due to the specialty of this type of work, only five firms purchased the plans and specifications. Of that number, one bid was received and opened on January 23, 2009 (Attachment 1). The low bidder is Rialto concrete Products, Inc., of Rialto, California. The low bidder possesses the necessary qualifications and experience to perform the work and additionally, is a responsive and responsible bidder. The bid results are as follows: No. Bidder Amount 1 Rialto Concrete Products, Inc. $202,415.00 The detailed analysis of bids is attached as Attachment 1. The Engineer's estimate is $253,701.00. D. Schedule It is anticipated that the materials will be delivered by mid April 2009. Construction administration will be done by in -house staff with inspection . done by consultant. Construction of the storm drain and parking lot is anticipated to commence by mid - April, which will coincide with the delivery of the storm drain pipes /boxes. FISCAL IMPACT 1. Project Cost Estimate: The current total project cost estimate is as follows: Description Prior Year Costs Current FY Costs Manufacturing & Delivery $202,415 1 nspection $10)000 Contingency $25,000 Total $0 $2371415 2. Current Budget. The current FY 2008/09 Budget is as follows: Description Prior Year Costs FY 08/09 Budget Professional Services $0 $1461960 Permits /Licenses $0 $21000 Construction of Streets* $0 $3691000 Total $0 $5171960 * $237,415 will come from this budget line. SAPublic Works \Everyone \Reports \Staff Reports\2009 \February\Wa1 nut Cyn SD- Award.doc Total Est. Cost $202,415 $101000 $251000 $237,415 Honorable Agency Board of Directors February 4, 2009 Page 3 STAFF RECOMMENDATIONS 1. Award a contract to Rialto Concrete Products, Inc., and authorize the MRA Executive Director to execute the construction contract in the amount of $202,415.00 for the subject project. 2. Authorize the MRA Executive Director to amend the construction contract for project contingencies in an amount not -to- exceed $25,000 if and when the need arises for extra work and services. 3. Authorize the MRA Executive Director to award a consultant agreement for inspection services in an amount not -to- exceed $10,000. Attachments: 1 Bid Analysis if r SAPublic Works \Everyone \Reports \Staff Reports\2009 \February\Wa1 nut Cyn SD- Award.doc Attachment 1 Manufacture & Delive of Walnut Ca non Storm Drain Reinforced Concrete Pipes/Box- Owner: City of Moorpark Bid Opening: 01/23/09 * marks an allowance En ineees Estimate Rialto Concrete Products INc. 24632 San Juan Avenue Suite 230 Dana Point, CA 92629 us Bidder Status: Valid Bid Schedule Item # Item Code Item Description Qua nti Unit of Measure Unit Price Item Total Unit Price Item Total 1 96" RCP, D -2000 396 LF $350.00 $1389600.00 $291.00 $115,236.00 2 72" RCP, D -2000 152 LF $300.00 $45,600.00 $189.00 $28,728.00 3 60" RCP, D -2000 48 LF $250.00 $12,000.00 $130.00 $6,240.00 4 3.5'X6' RCB 230 LF $250.00 $571500.00 $227.00 $521210.00 5 RELEASE ON CONTRACT 1 LS $1.00 $1.00 $1.00 $1.00 Bid List Total 1 $253 701.00 $202,415.00 Total Bid Amount $253JOI.00 $202y4l 5.00 Listed Subs Oak "-.W O!fl