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HomeMy WebLinkAboutAG RPTS 2009 0701 RDA REG( E8TAeum OF Resolution No. 2009 -216 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK REGULAR MEETING AGENDA WEDNESDAY, JULY 1, 2009 7:00 P.M. Moorpark Community Center 799 Moorpark Avenue CALL TO ORDER: 2. ROLL CALL: 3. PUBLIC COMMENT: 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Resolution Adopting an Operating and Capital Improvements Budget for the City of Moorpark Redevelopment Agency for the Fiscal Year 2009/2010. Staff Recommendation: Adopt Resolution No. 2009- ROLL CALL VOTE REQUIRED (Staff: Steven Kueny) 6. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) A. Consider Minutes of Joint City Council /Redevelopment Agency /Planning Commission Meeting of April 29, 2009. Staff Recommendation: Approve the minutes. B. Consider Minutes of Special Meeting June 10, 2009. Staff Recommendation: Approve the minutes. C. Consider Minutes of Regular Meeting of June 17, 2009. Staff Recommendation: Approve the minutes. CITY OF MOORPARK, CALIFORNA Redevelopment Agency Meeting of - I - AD D A TION: (� MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT TO: Honorable Board of Directors FROM: Steven Kueny, Executive Director BY: Ron Ahlers, Finance Director (1— ITEM 5.A. DATE: June 24, 2009 (MRA Meeting of July 1, 2009) SUBJECT: Consider Resolution Adopting an Operating and Capital Improvements Budget for the City of Moorpark Redevelopment Agency for the Fiscal Year 2009/2010 DISCUSSION On May 20, 2009 the City Manager /Executive Director presented to the Board of Directors his recommended Operating and Capital Improvements Budget for the Fiscal Year 2009/2010. The Agency Board of Directors held a public meeting on the budget during a study session on June 10, 2009. The Board of Directors did not make any changes to the recommended Agency Budget. Staff recommends that the Board of Directors adopt the attached resolution. The final budget document has been provided to the City Council under separate cover as well as made available to the public on the City's Home Page, at City Hall and the Moorpark Library. STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2009- Attachment: Resolution No. 2009- 1 RESOLUTION NO. 2009- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR THE MOORPARK REDEVELOPMENT AGENCY FOR THE FISCAL YEAR 2009/2010 WHEREAS, on May 20, 2009 the City Manager /Executive Director's Recommended Budget for Fiscal Year 2009/2010 was submitted to the City Council and Agency Board of Directors for its review and consideration; and WHEREAS, the Board of Directors has provided the opportunity for public comment at a public meeting held on June 10, 2009, and conducted detailed review of expenditure proposals; and WHEREAS, as the result of the reviews and analysis, expenditure proposals and revenue projections have been modified as needed. NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Operating and Capital Improvements Budget for Fiscal Year 2009/2010 (beginning July 1, 2009) for the City of Moorpark Redevelopment Agency containing operating and capital expenditures and anticipated revenues as identified in Exhibit "A" to this resolution, attached hereto and incorporated herein, shall be adopted as the City of Moorpark Redevelopment Agency's Operating and Capital Improvements Budget for Fiscal Year 2009/2010. SECTION 2. The Executive Director is authorized to amend the capital improvement budget for the Fiscal Year 2009/2010 at the conclusion of the Fiscal Year 2008/2009 when a final accounting of project costs during the Fiscal Year 2008/2009 is complete and continuing appropriations are determined, as long as the total project appropriation authorized by the Board of Directors is not exceeded. SECTION 3. The Executive Director is authorized to approve appropriation transfers within departments and within individual funds as required to provide efficient and economical services, as long as the total department appropriation and fund appropriation authorized by the Board of Directors is not exceeded. 2 Resolution No. 2009 - Page 2 SECTION 4. Except as otherwise provided in this resolution, amendments to appropriations in the Fiscal Year 2009/2010 Operating and Capital Improvements Budget shall require Board action by resolution. SECTION 5. The Executive Director is authorized to make such emergency appropriations as may be necessary to address emergency needs of the Agency, provided that the appropriation is presented to the Board of Directors at its next regular meeting for ratification. SECTION 6. Administrative and planning expenditures, including direct salaries, indirect overhead charges, and other similar costs, are necessary for the production, improvement, and preservation of low- and moderate - income housing. SECTION 7. The Agency Secretary shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 1St day of July, 2009. Janice Parvin, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Attachment: Exhibit "A" 3 Resolution No. 2009 - Page 3 Exhibit A Operating and Capital Improvements Budget For the Moorpark Redevelopment Agency Fiscal Year 2009/2010 Provided Separately CITY OF MOORPARK, CALIFORNIA A Redevelopment Agency Meeting ITEM 6.A. of 7 - / -" 9 ACTION: MINUTES F THE SPECIAL JOINT MEETING OF THE CITY COUNCI REDEVELOPMENT AGENCY /PLANNING COMMISSION BY: OF THE CITY OF MOORPARK Moorpark, California April 29, 2009 A Special Joint Meeting of the City Council /Redevelopment Agency /Planning Commission of the City of Moorpark was held on April 29, 2009, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. CALL TO ORDER: Mayor /Chair Parvin called the meeting to order at 7:25 p.m. 2. PLEDGE OF ALLEGIANCE: No pledge of allegiance due to absence of a flag. 3. ROLL CALL: Agency /City Council: Councilmembers /Agency Members Mikos, Millhouse, Van Dam, and Mayor /Chair Parvin. Planning Commission: Commissioners Bagwell, DiCecco, Taillon (arrived at 7:35 p.m.) and Chair Hamous. Absent: Commissioner Landis Staff Present: Steven Kueny, Executive Director /City Manager; Hugh Riley, Assistant Executive Director /Assistant City Manager; Barry Hogan, Deputy City Manager; Deborah Traffenstedt, Agency Secretary/City Clerk; and Maureen Benson, Assistant City Clerk. 4. PUBLIC COMMENT: None. At this point in the meeting, Mayor /Chair Parvin turned the meeting over to Mr. Hogan who introduced the Town Hall Meeting format. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider High Street Streetscape Concepts. Staff Recommendation: Set the May 6, 2009 Council meeting for action on a selected concept for High Street Streetscape. 5 Minutes of the Redevelopment Agency Moorpark, California Page 2 April 29 2009 Mr. Hogan provided background on two prior community meetings held at the Moorpark Chamber of Commerce to solicit comments and suggestions from High Street property owners, and the Redevelopment Agency meeting of March 18, 2009, where the Council directed this joint meeting take place. Mr. Hogan presented the special features of the two proposed streetscape designs. Planning Commission concerns and suggestions included: 1) Limited available parking; 2) Coordinating the Aszkenazy Development plans with this proposal; 3) Safety concerns at pedestrian crosswalks and angled intersections; 4) Slowing traffic on High Street; 5) Two arches are sufficient and consider placement of the western arch set back from the corner to make it more visible and not block the doorway at 17 East High Street; 6) Cobblestones are preferable over painted intersections; 7) Removing planter proposed at the entrance to the Theater to provide an open area; and 8) When sidewalks are replaced consider including artwork in the new pavement. Audience participants' concerns and suggestions included: 1) Addition of maintenance costs in the proposal; 2) Safety for pedestrians crossing High Street; 3) Acknowledging additional parking will be available offsite at the western end of High Street; 3) Four arches are excessive for such a short street; 3) Cobble stone intersections are preferred over painted; 4) Brick pavers with names of donors for sidewalks; and 5) Incorporate opportunities to show the history of the downtown area in art form. Council comments included: 1) Safe parking and safe access as a priority; 2) Including the Arts Commission in early stages of planning for art in public places; and 3) During conceptual process, concentrate on the possibilities, not the cost. Captain Nelson stated statistics show that angled parking and the bulging corners at intersections do slow traffic. CONSENSUS: It was the consensus of the Agency /Council to continue this item to the regular City Council meeting of June 3, 2009. 6. ADJOURNMENT: Mayor /Chair Parvin adjourned the City Council /Redevelopment Agency meeting at 8:34 p.m. Chair Hamous adjourned the Planning Commission meeting at 8:34 p.m. X Minutes of the Redevelopment Agency Moorpark, California Page 3 April 29 2009 Janice S. Parvin, Mayor /Chair Bruce Hamous, Chair ATTEST: Deborah S. Traffenstedt City Clerk/Agency Secretary CITY OF MOORPARK, CALIFORN: Redevelopment Agency Meetin; ITEM 6_ B. of ACTION: h4W6TES OF THE SPECIAL MEETING OF THE ENT AGENCY OF THE CITY OF MOORPARK Moorpark, California June 10, 2009 A Special Meeting of the Redevelopment Agency of the City of Moorpark was held on June 10, 2009 in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Parvin called the meeting to order at 6:03 p.m. and announced that Item 4.A. would be heard concurrently with Item 4.A. on the City Council Meeting agenda. 2. ROLL CALL: Present: Agency Members Mikos, Millhouse (arrived at 6:35 p.m.), Pollock, Van Dam, and Chair Parvin. Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; David Moe, Redevelopment Manager; and Deborah Traffenstedt, Agency Secretary. 3. PUBLIC COMMENT: None. AT THIS POINT in the meeting, Item 4.A. was heard concurrently with Item 4.A. on the City Council Meeting agenda. 4. PRESENTATION /ACTION /DISCUSSION: A. Consider Proposed Operating and Capital Improvements Budget for the Fiscal Year 2009/10. Staff Recommendation: Discuss proposed budget for Fiscal Year 2009/10. Refer to City Council Special Meeting Minutes for June 10, 2009, for discussion pertaining to this item. MOTION: Chair Parvin moved and Agency Member Van Dam seconded a motion to accept the recommendations as outlined by the Executive Director and to schedule the budget adoption for July 1, 2009. The motion carried by voice vote 5 -0. N. Minutes of the Redevelopment Agency Moorpark, California Page 2 June 10, 2009 5. CLOSED SESSION: None was held. 6. ADJOURNMENT: Chair Parvin adjourned the Redevelopment Agency meeting at 7:30 p.m. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt Agency Secretary D CITY OF MOORPARK, CALIFOR' Redevelopment Agency Meetly 7- _boo ITEM 6.C. ACTION: OF EVELOPMENT AGENCY OF THE CITY OF MOORPARK BY: Moorpark, California June 17, 2009 A Regular Meeting of the Redevelopment Agency of the City of Moorpark was held on June 17, 2009, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Parvin called the meeting to order at 7:38 p.m. 2. ROLL CALL: Present: Agency Members Mikos, Pollock, Van Dam, and Chair Parvin. Absent: Agency Member Millhouse. Staff Present: Steven Kueny, Executive Director; Hugh Riley, Assistant Executive Director; Ron Ahlers, Finance Director; David Moe, Redevelopment Manager; and Deborah Traffenstedt, Agency Secretary. 3. PUBLIC COMMENT: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Agency Member Mikos moved and Agency Member Van Dam seconded a motion to approve the Consent Calendar. The motion carried by roll call vote 4 -0, Agency Member Millhouse absent. A. Consider Minutes of Regular Meeting of May 6, 2009. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular Meeting of May 20, 2009. Staff Recommendation: Approve the minutes. 10 Minutes of the Redevelopment Agency Moorpark, California Page 2 June 17 2009 C. Consider Authorization of Recordation of Notice of Completion for Demolition of 484 Charles Street. Staff Recommendation: Authorize the Agency Secretary to file the Notice of Completion, and release the project bonds as outlined in the agenda report. D. Consider Resolution Amending the Redevelopment Agency By -Laws and Rescinding Resolution No. 99 -89. Staff Recommendation: Adopt Resolution No. 2009 -213, rescinding Resolution No. 99 -89. E. Consider Resolution Adopting Loan Agreement between the City of Moorpark and the Moorpark Redevelopment Agency. Staff Recommendation: Adopt Resolution No. 2009 -213. ROLL CALL VOTE REQUIRED REQUIRED F. Consider Award of Bid and Project Approval for the Demolition of 1063 and 1123 Walnut Canyon Road, 450 Charles Street, and 661 Moorpark Avenue and Resolution Amendina the Fiscal Year 2008/09 Budget. Staff Recommendation: 1) Approve the removal of 1063 and 1123 Walnut Canyon Road, 450 Charles Street and 661 Moorpark Avenue; 2) Award bid to Prime Demolition for $35,200, including a 10% project contingency and authorize execution of the Agreement by the Executive Director, subject to final language approval by the Executive Director and Agency Counsel; and 3) Adopt Resolution No. 2009 -215. ROLL CALL VOTE REQUIRED G. Consider Grantina Maintenance Easements to the Ventura Countv Watershed Protection District. Staff Recommendation: 1) Approve granting an expanded easement to the Ventura County Watershed Protection District; and 2) Authorize the Executive Director to execute any documents necessary to grant the expanded easement, subject to final language approval by the Executive Director and Agency Counsel. H. Consider Contract for Theater Management Services. Staff Recommendation: Approve contract for theater management services for a one year period beginning July 1, 2009, subject to final language approval by the Executive Director and Agency Counsel. 6. CLOSED SESSION: None was held. 11 Minutes of the Redevelopment Agency Moorpark, California Page 3 June 17, 2009 7. ADJOURNMENT: Chair Parvin adjourned the meeting at 7:39 p.m. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Ilia cITY OF MOORPARK, CALIFORt- Redevelopment Agency Meetir,�_: ACTION: MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT TO: Honorable Board of Directors FROM: Ron Ahlers, Finance Director DATE: June 25, 2009 (Agency Meeting of July 1, 2009) ITEM 6.D. SUBJECT: Consider Resolution Amending FY 2008/09 Budget to Reimburse the General Fund for Planning and Engineering Services Provided to Various Capital Improvement Projects BACKGROUND For FY 2008/09 planning, engineering and other administrative services provided to various capital improvement projects were funded by Community Development Fund, Local TDA 8C, Gas Tax or the General Funds. Where appropriate, those costs should be accounted for with their capital improvement projects and funding sources. DISCUSSION City staff from the Community Development and Public Works Departments have analyzed their work schedules for the appropriate time to charge to capital improvement projects for the fiscal year. The attached schedule details the capital projects involved, hours worked and the full payroll cost to be assigned to the capital improvement projects. FISCAL IMPACT This will return a total of $66,761 from their respective capital improvement projects to Community Development Fund, Local TDA 8C, Gas Tax and General Fund as follows: 13 Honorable Agency Board of Directors July 1, 2009 Page 2 F R O M Low & Moderate Housing Fund (2901) MRA Operations Fund (2902) 1999 MRA Bond Fund (2904) 2006 MRA Bond Fund (2905) T O General Community Gas Tax Local TDA Fund Development (2605) 8C (5000) (1000) Fund (2200) TOTAL $ 461 $ 693 $ 88 $ 1,242 $ 15,041 $ 4,738 $ 26,463 $ 1,991 $ 48,233 $ 2,975 $ 507 $ 8,588 $ 1,021 $ 13,091 $ 1,568 $ 2,317 $ 310 $ 4,195 TOTAL $ 20,045 $ 5,245 $ 38,061 $ 3,410 $ 66,761 STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2009 ATTACHMENT Attachment 1. Staff work schedule analysis for capital improvement projects. Attachment 2. Resolution No. 2009 reimbursing Community Development Fund. 14 Attachment I CITY of ;N00gVck (, Finance PLANNING CHARGES to CAPITAL PROJECTS 6'25i2009 FY 2008109 Page I of 4 r-1 2123 2197 2114 2247 2218 2123 2197 2114 2247 2218 EiOliitS IDOLLARS Description Fund Division Project # Object Dave B. Joe Vacca Joe Fiss Dave L. Freddy Dave B Joe Vacca Joe Fiss Dave L. Freddy TOTAL LA Widening 2501 6440 8013 9820 28 $ 2,770 $ 0 $ 0 so SO $ 2,770 LA Raised Median 2501 6440 8047 9820 1 4 S99 $ 0 $ 0 so $ 142 $ 241 LA Widening @ Shasu 2501 6440 8058 9820 1 5 S99 so so $ 0 S 178 $ 277 LA ACC FUND TOTALS 30 0 0 0 9 $ 2,968 $ 0 so $ 0 $ 320 $ 3,288 2200 -3720 S2,968 $ 0 $ 0 $ 0 S 320 $ 3,288 2001 -3720 $0 $0 $0 $0 $0 SO 2902 -3720 $ 0 $ 0 $ 0 so so so S3,288 Carlsberg Soundwall 2002 6440 8079 9820 28 77 $ 2,770 so S 5,313 $ 0 $ 0 S 8,083 City -Wide Traffic Mitigation Fund TOTALS 28 0 77 0 0 S2,770 $ 0 S 5,313 $ 0 $ 0 $ 8,083 2200 -3720 $ 2,770 $ 0 $ 5,313 so $0 $ 8,083 2001 -3720 so so so $ 0 so $ 0 2902 -3720 so $ 0 so $ 0 $ 0 $ 0 $ 8,083 High Street Streetscape 2902 6440 5056 9820 7 $ 693 so so $ 0 $ 0 $ 693 Post Office 2902 6100 5052 9820 36 7 $ 3,562 so S483 $ 0 $ 0 $ 4,045 MRA Fund TOTALS 7 0 0 0 0 $4,255 so S483 $ 0 $ 0 S4,738 2200 -3720 $ 4,255 so S483 so SO $ 4,738 2001 -3720 SO SO SO $0 $0 $0 2902 -3720 so $ 0 $ 0 $ 0 $ 0 $ 0 S4,738 Lassen Walkway 2904 6440 8074 9820 2 2 5 $ 198 $ 131 $ 0 $ 0 $ 178 $ 507 MRA 1999 Bond Proceeds Fund TOTALS 2 2 0 0 5 $ 198 $ 131 so $ 0 S 178 $ 507 2200 -3720 $ 198 S 131 $ 0 so $ 178 $ 507 2001 -3720 SO $0 $0 $0 $0 $0 2902 -3720 so $ 0 $ 0 so $ 0 so $ 507 TOTAL S 10,191 $ 131 $ 5,796 $ 0 $ 498 S 16,616 2200 -3720 100% 100% 100% 40% 100 2001 -3720 10% 2902 -3720 50% 2200 -3720 S 10,191 $ 131 S 5,796 so $ 498 S 16,616 2001 -3720 so so $ 0 $ 0 $ 0 $ 0 2902 -3720 so $ 0 $ 0 $ 0 so $ 0 $ 16,616 Attachment I CIgT of 940ORTARK Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 FY 2008109 Page 2 of 4 2200 2228 2248 2200 2228 2248 HDCJ)(tS DOLLARS Description Fund Division Project # Object Yugal Dave Adam Yugal Dave Adam TOTAL Princeton Ave. Widening 2501 8310 8012 9601 90 0 89 $ 9,959 $ 0 $ 4,707 $ 14,666 LA Widening 2501 8310 8013 9601 105 0 0 $ 11,619 $ 0 $ 0 $ 11,619 Spring Road Widening - Flinn to L. 2501 8310 8026 9601 28 51 16.25 $ 3,098 $ 6,832 $ 859 S 10,789 Spring Road Widening - Railroad 2501 8310 8039 9601 78 0 0 $ 8,631 $ 0 $ 0 $ 8,631 Left Turn - LA @ TR/Gabbert 2501 8310 8046 9601 5 30 0 $ 553 $ 4,019 $ 0 S4,572 LA Raised Median 2501 8310 8047 9601 20 77 2.75 $ 2,213 $ 10,316 S 145 $ 12,674 LA Widening @ Shasta 2501 8310 8058 9601 24 93 0.5 $ 2,656 $ 12,459 $ 26 $ 15,141 LA AOC FUND TOTALS 350 251 108.5 $ 38,729 $ 33,626 $ 5,737 $ 78,092 1000 -3720 $ 15,492 $ 6,725 $ 1,721 S23,938 2605 -3720 $ 19,365 $ 23,538 $ 4,016 S46,919 5000 -3720 $ 3,872 $ 3,363 $ 0 $ 7,235 $ 78,092 TR Median Landscape Phase 2 2502 8310 8042 9601 48 12 38.75 $ 5,312 $ 1,608 $ 2,049 $ 8,969 Tierra Rejada Road / Spring Road AOC FUND TOTALS 48 12 38.75 $ 5,312 $ 1,608 $ 2,049 $ 8,969 1000 -3720 $ 2,125 $ 322 $ 615 $ 3,062 2605 -3720 $ 2,656 $ 1,126 $ 1,434 $ 5,216 5000 -3720 $ 530 $ 161 $ 0 $ 691 $ 8,969 LA Ave. Interconnect 2001 8310 8004 9640 3 9 9.5 $ 332 $ 1,206 $ 502 $ 2,040 TR Road Interconnect 2001 8310 8036 9640 3 10 7.25 $ 332 $ 1,340 $ 383 $ 2,055 Spring/Charles bus Turn-Out 2001 8310 8069 9601 20 0 0 $ 2,213 $ 0 $ 0 $ 2,213 Mt. Trail Pavement Rehab 2001 8310 8083 9601 10 46 0 $ 1,107 $ 6,163 $ 0 $ 7,270 Traffic System Management Fund TOTALS 36 65 16.75 $ 3,984 $ 8,709 $ 885 $ 13,578 1000 -3720 $ 1,594 $ 1,742 $ 266 $ 3,602 2605 -3720 $ 1,992 $ 6,096 $ 620 $ 8,708 5000 -3720 $ 397 $ 871 $ 0 $ 1,268 $ 1,578 Attachment I C17'1' of %OORTr4RK Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 Page 3 4 FY 2008109 of 2200 2228 2248 2200 2228 2248 HO!CIRS DOLLARS Description Fund Division Project # Object Yugal Dave Adam Yugal Dave Adam TOTAL Moorpark Road Dual Left Turn 2002 8310 8075 9640 0 28 28.5 $ 0 $ 3,751 S 1,507 S5,258 23 Alignment 2002 8310 8045 9601 9 0 1 $ 996 $ 0 $ 53 $ 1,049 North Hills Parkway 2002 8310 8061 9601 9 0 1 $ 996 so $ 53 $ 1,049 City -Wide Traffic Mitigation Fund TOTALS 18 28 30.5 $ 1,992 $ 3,751 $ 1,613 $7,356 1000 -3720 $ 797 $ 750 $ 484 $ 2,031 2605 -3720 $ 996 $ 2,626 $ 1,129 $ 4,751 5000 -3720 $ 199 $ 375 $ 0 S574 $ 7,356 81 First Street 2901 2420 5029 9601 8 0 6.75 $ 885 $ 0 $ 357 $ 1,242 Low & Mod Housing Fund TOTALS 8 0 6.75 $ 885 $ 0 $ 357 $ 1,242 1000 -3720 $ 354 $ 0 S 107 $ 461 2605 -3720 $ 443 $ 0 $ 250 $ 693 5000 -3720 $ 88 $ 0 $ 0 $ 88 $ 1,242 High St. Extend & Storm Drain 2902 2410 5052 9601 180 0 445.75 $ 19,919 $ 0 $ 23,576 $ 43,495 MRA Fund TOTALS 180 0 445.75 $ 19,919 $ 0 $ 23,576 $ 43,495 1000 -3720 $ 7,968 $ 0 $ 7,073 $ 15,041 2605 -3720 $ 9,960 $ 0 S 16,503 $ 26,463 5000 -3720 $ 1,991 $ 0 $ 0 S 1,991 $ 43,495 Lassen Walkway 2904 8310 8074 9601 10 68 44.75 $ 1,107 $9,110 $ 2,367 S 12,584 MRA 1999 Bond Proceeds Fund TOTALS 10 68 44.75 $ 1,107 $ 9,110 $ 2,367 $ 12,584 1000 -3720 $ 443 $ 1,822 $ 710 S2,975 2605 -3720 $ 554 $ 6,377 $ 1,657 $ 8,588 Attachment I CITY of MOORTARK Finance ENGINEERING CHARGES to CAPITAL PROJECTS 6/25/2009 FY 2008109 Page 4 of 4 r-q 2200 2228 2248 2200 2228 2248 [LOURS DOLLARS Description Fund Division Project # Object Yugal Dave Adam Yugal Dave Adam TOTAL 5000 -3720 $ 110 $ 911 $ 0 $ 1,021 $ 12,584 Human Services Center 2905 2410 5020 9601 28 0 20.75 $ 3,098 so $ 1,097 $ 4,195 MRA 2006 Bond Proceeds Fund TOTALS 28 0 20.75 $ 3,098 so S 1,097 $ 4,195 1000 -3720 $ 1,239 $ 0 $ 329 S 1,568 2605 -3720 $ 1,549 $ 0 $ 768 S2,317 5000 -3720 $ 310 $ 0 $ 0 $ 310 $ 4,195 $ 75,026 $ 56,804 $ 37,681 $ 169,511 1000 -3720 40% 20% 30% 2605 -3720 50% 70% 70% 5000 -3720 10 % 10 % 1000 -3720 $ 30,010 $ 11,361 $ 11,304 $ 52,675 2605 -3720 $ 37,513 $ 39,763 $ 26,377 $ 103,653 5000 -3720 $ 7,503 $ 5,680 $ 0 $ 13,183 $ 169,511 Attachment 2 RESOLUTION NO. 2009- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR 2008/09 BUDGET TO REIMBURSE VARIOUS CITY FUNDS FOR PLANNING AND ENGINEERING SERVICES PROVIDED TO SEVERAL CAPITAL IMPROVEMENT PROJECTS AS DEFINED HEREIN WHEREAS, on July 2, 2008, the Agency Board adopted the budget for Fiscal Year 2008/09; and WHEREAS, a staff report has been presented to the Agency Board detailing City staff time provided to various capital improvement projects for planning, engineering and other administrative services; and WHEREAS, City staff time was funded by the General Fund (1000), Community Development Fund (2200), Gas Tax Fund (2605) and Local Transit Program 8C Fund (5000); and WHEREAS, said capital improvement projects are funded by the Moorpark Redevelopment Agency; and WHEREAS, an aggregate appropriation increase of $66,761 in the Low and Moderate Income Housing Fund (2901), MRA Operating Fund (2902), MRA 1999 Tax Allocation Bond Proceeds Fund (2904) and MRA 2006 Tax Allocation Bond Proceeds Fund (2905) is requested to reflect City staff time charges in the appropriate capital improvement projects; and WHEREAS, an aggregate revenue increase of $66,761 in the General Fund (1000), Community Development Fund (2200), Gas Tax Fund (2605) and Local Transit Program 8C Fund (5000) is requested to reflect the reimbursement from the Agency for City staff time charges for capital improvement projects; and WHEREAS, a fund transfer in the aggregate amount of $66,761 is requested from the Agency to the City as reimbursement for staff time cost of providing planning, engineering and other administrative services to various capital improvement projects funded by the Agency; and WHEREAS, Exhibits "A" and "B" hereof describes said budget amendments and their resultant impacts to the budget line item(s). NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $66,761 per Exhibit "A" and transferring said funds to the City is hereby approved. 19 Attachment 2 SECTION 2. A budget amendment increasing revenue by $66,761 per Exhibit "B" is hereby approved. SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 1St day of July, 2009. Janice S. Parvin, Chair ATTEST: Deborah S. Traffenstedt, Agency Secretary Attachment: Exhibit "A" and "B" NEI Attachment 2 EXHIBIT A BUDGET AMENDMENT FOR VARIOUS MRA FUNDS TO REIMBURSE VARIOUS CITY FUNDS FOR PLANNING, ENGINEERING AND ADMINISTRATIVE SERVICES PROVIDED TO CAPITAL IMPROVEMENT PROJECTS FY 2008/09 FUND BALANCE ALLOCATION: Fund Account Number Amount Low /Moderate Income Housing Fund 2901 -5500 $ 1,242.00 MRA Operating Fund 2902 -5500 $ 48,233.00 MRA 1999 Tax Allocation Bond Proceeds 2904 -5500 $ 13,091.00 MRA 2006 Tax Allocation Bond Proceeds 2905 -5500 $ 4,195.00 $ 693.00 2902 - 6100 - 5052 -9820 Total $ $ 66,761.00 EXPENDITURE APPROPRIATION: Account Number Current Budget Revision Amended Budget 2901 -8410- 5026 -9820 $ - $ 1,242.00 $ 1,242.00 2902 - 6440 - 5056 -9820 $ - $ 693.00 $ 693.00 2902 - 6100 - 5052 -9820 $ - $ 4,045.00 $ 4,045.00 2902 -8410- 5052 -9820 $ - $ 43,495.00 $ 43,495.00 2904 -6440- 8074 -9820 $ - $ 507.00 $ 507.00 2904 - 8310 - 8074 -9820 $ - $ 12,584.00 $ 12,584.00 2905 -8410- 5020 -9820 $ - $ 4,195.00 $ 4,195.00 Total $ - $ 66,761.00 $ 66,761.00 Finance Approval: 6)6-v�' Agvx-- PP 21 Attachment 2 EXHIBIT B BUDGET AMENDMENT FOR VARIOUS CITY FUNDS REIMBURSEMENT FOR PLANNING, ENGINEERING AND ADMINISTRATIVE SERVICES PROVIDED TO MRA CAPITAL IMPROVEMENT PROJECTS FY 2008/09 FUND BALANCE ALLOCATION: Fund Title Fund - Account Number Amount General Fund 1000 -5500 $ 20,045.00 Community Development Fund 2200 -5500 $ 5,245.00 Gas Tax Fund 2605 -5500 $ 38,061.00 Local Transit Program 8c Fund 5000 -5500 $ 3,410.00 $ 5,245.00 $ Total 2605-3720 $ 66,761.00 REVENUE BUDGET ALLOCATION: Account Number Current Budget Revision Amended Budget 1000-3720 $ 402,000.00 $ 20,045.00 $ 422,045.00 2200-3720 $ 956,826.00 $ 5,245.00 $ 962,071.00 2605-3720 $ 1,107,970.00 $ 38,061.00 $ 1,146,031.00 5000-3720 $ - $ 3,410.00 $ 3,410.00 Total $ 2,466,796.00 $ 66,761.00 $ 2,533,557.00 Finance Approval: 62.�" 22 CITY OF MOORPARK, CAUFORWr, kedevelopment Agency Meetinc: 7- ► -�ooq ITEM 6.E. of ACTION: �4 BY: MOORPARK REDEVELOPMENT AGENCY AGENDA REPORT To: Honorable Agency Board of Directors From: Hugh R. Riley, Assistant Executive Director Date: June 24, 2009 (MRA Mtg. of July 1, 2009) Subject: Consider Action Plan for the High Street Arts Center BACKGROUND: As reported by Staff on May 20, 2009, operating the High Street Arts Center with professional management and quality programming will continue to require financial assistance from the Agency. The annual amount of assistance is estimated between $145,000.00 and $150,000.00. This amount could be reduced by contributions from the newly formed Moorpark Arts Foundation who will act solely in a fund raising capacity. Costs can also be reduced or available funds diverted to other programming by reducing the number of shows produced at the HSAC or including co- productions in place of regular season productions. The average net cost of each of of five shows is $8000.00. The Moorpark Community Foundation for the Arts is expected to make contributions to the Arts Center and to provide grant resources to reduce costs for various activities such as children's theater workshops. On May 20 the Agency Board, by unanimous vote directed staff to direct staff to continue operating the HSAC under the same arrangement for an additional two years. Additional direction was provided for staff to evaluate the economic and practical feasibility of implementing some or all of the goals listed in the agenda report while taking into account special consideration for the staffing and funding requirements that may be associated with each listed goal. Agency Staff will provide a report on actions and results as well as a financial report after each production or activity to the Board. DISCUSSION: The following is staff's report outlining actions, both existing and proposed designed to 1) Address the Board's expressed concerns and to provide further details on 23 Honorable Agency Chair and Board Members June 24, 2009 Page 2 progress made during the first three years of Arts Center Operation. Action Plan based on Goals suggested by Staff on May 20. 1. Explore other children's theater programs in an effort to introduce Moorpark's youth to the HSAC and build further community involvement [other children programming besides the youth workshop, which is covered by #9] Actions taken and Results: • Cast local children in several of the productions which included up to 52 youth and students in productions in the 2008 — 2009 season, as well as 80 children involved with the kid's summer musical workshop. • Rentals to youth oriented groups such as the Boys & Girls Club /HSTF, Pam Rossi Dance 10 and Vanessa Townsell youth singing recital. • Inclusion of youth oriented groups in the Moorpark Arts Festival, including groups such as Ballet Folklorica, Pam Rossi Dance 10, Conejo Player's Children's Theatre, Walnut Canyon & Arroyo Canyon String Orchestra, TrebleMakers, Dancing Divas, CSUCI Vocal Jazz Club, and Moorpark College's Improv -A- Sutra. • Presented Teen Battle of the Bands on June 20 in cooperation with the Moorpark Parks and Recreation Program. Actions Planned: • Produce shows that are geared towards a younger audience in Moorpark • Produce shows that have the potential to include more children in the cast. 2. Explore additional musical competitions and continue outreach to the community and schools. Actions Taken and Results: • Hosted Battle of the Bands on June 20. • Offered no -cost Theater Tickets to MUSD. (for "Victor" in Oct -Nov 2007 HSAC offered 100 - none accepted; for "Complete Works of William Shakespeare" in Feb -Mar 2007 HSAC offered 200 — 50 were accepted by Community High School) • Co- sponsored Student Film Festival with MCC on May 6 Actions Planned: • Evaluate June 20 Battle of the Bands and analyze feasibility of more frequent similar events at the Arts Center. (This event was poorly attended and, as a City Recreation Division Program, it will be evaluated by Recreation staff to determine how participation can be improved.) • Hosting rental for the combined Miss Moorpark and Miss Simi Valley 24 Honorable Agency Chair and Board Members June 24, 2009 Page 3 Pageants rental on July 10 -11, 2009 as part of the 2009 — 2010 season. • Contact regional entertainment venues (bars, clubs, restaurants) that present regular musical acts for possible feature bookings • Evaluate retaining the services of a talent scout to contact regional venues to secure reasonably priced popular acts • Contact Teen Council for suggestions for events • Sponsor additional Battle of the Bands competitions in cooperation with City Recreation Department • Host one musical concert • Recruit a coordinator to produce a talent show. (Different from proposed Country Days event). 3. Offer the HSAC to local nonprofit organizations for fund raising events. Actions Taken and Results: • Offered theater rental at discount rate to Moorpark Rotary for a movie screening fundraising event. Rotary is still considering. Actions Planned: • Contact at least three local service clubs and offer tickets for Friday night performances at reduced prices for sale as fundraising projects • Offer discount tickets ($6 each; in blocks of 25) Clubs can sell tickets at higher prices as a fundraiser. 4. Have a promotional event taking place at the HSAC during Country Days targeting kids and families Actions Taken and Results: • During the past Country Days events the HSAC has featured the entrants for the children art competition displays and the Moorpark Mammoth display. • The General Manager has been participating in the event by acting as an MC for one of the outdoor stages, traffic control, and judge for the parade. • The Center Lobby has been used for concession sales as well as provided promotional materials in the lobby. Actions Planned: • Schedule a Teen Talent show 5. Initiate beer and wine sales immediately. Actions Taken and Results: • Offered Beer and Wine concession to Jekyll and Hyde (JH) and 25 Honorable Agency Chair and Board Members June 24, 2009 Page 4 Romeo's Pizza. JH was not able to make it work with their license. Romeo's went out of business. There may be insufficient sales potential to attract a private concessionaire. Action Planned: • Secure the necessary B &W License for the Moorpark Community Foundation for the Arts (Foundation) 6. Assist the Foundation to raise funds to contribute $5,000.00 in the fourth theater season and $7,500.00 in the fifth season. Actions Planned: • The Foundation is to plan Kick -off Fundraising event at Caf6 Firenze with special celebrity appearances • The Foundation is to apply for appropriate grants • Request each Foundation Board Member to make or solicit a $1,000 contribution • Issue Request For Qualifications (RFQ) from interested fundraising professionals to be staff for the Foundation 7. Create a new free promotional event (or series of events) for the HSAC. Actions Planned: • Offer Center at a reduced rate for sponsor self - promotion concerts, Talent Search produced by MHS, MCC or other community organization, Lecture series, Dance Recital Series • Free monthly Improv night in cooperation with with Moorpark College's Improv -A- Sutra. • Free/ low -cost monthly events 8. Seek corporate sponsor or sponsors to continue the High Street Broadcast as a free event. Actions Taken and Results: • Sponsors have been secured for the next six Broadcasts beginning in July 2009. Actions Planned: • Secure sponsors for remaining broadcasts • Secure permanent annual sponsor for the High Street Broadcast or something that may have broader appeal. 9. Produce a youth workshop in year five for Moorpark children. 26 Honorable Agency Chair and Board Members June 24, 2009 Page 5 Actions Taken and Results: • Provided Children's Theater Summer Program with Gypsy Productions in years 2 and 3 offering 10, full tuition scholarships (5 each year) valued at $7,500 to Moorpark youth between the ages of 8 and 15. Action Planned: • Request for Proposals from area "sponsors" to provide a Children's Summer Theater Program in summer of 2010 or fall /winter 2009 -2010. • Continue to seek sponsors for additional scholarships for children's theater arts programs • Work with the Recreation Dept. to incorporate their youth theater camp program and other activities into the HSAC programming • Work with other local theatre companies to schedule their youth theatre programs into the HSAC programming. • Search out a reputable children's theater director as a contractor to create a Moorpark based children's workshop program. 10. Continue to include large blocks of time to provide opportunities for other theater groups to rent the HSAC to produce plays. Actions Taken and Results: • Multiple -week blocks of availability have been included and published for the past two years during months of late March to late April, 2010. Action Planned: • Staff will continue to include large blocks of time to allow for other theater groups to rent the HSAC to produce plays • Initial Schedule for Season will be mailed to all previous Arts Center renters as soon as possible prior to the beginning of the season. • Co- produce quality shows /events in lieu of rent, co- producer would pay out of pocket costs for technicians. 11. Rotate advertisements in area bargain periodicals to expand into the west San Fernando Valley and west Ventura County markets. Actions Planned: • Purchase advertising at least twice during the fourth and fifth theater season in the west San Fernando Valley and west Ventura County markets in the following periodicals /publications: Acorn, Happenings Magazine, Money Mailer, and Welcome to the Neighborhood Magazine. 12. Continue pursuing Homeowners Associations and other residential associations (Such as Leisure World) for ticket promotion opportunities. 27 Honorable Agency Chair and Board Members June 24, 2009 Page 6 Actions Taken and Results: • Actions Planned: • Continue Discount Group Ticket Promotions aimed at Groups and HOAs • Advertise in the HOA newsletters 13. Increase partnership opportunities with Moorpark College for mutual promotion of student orientated events and involving youth. Actions Taken and Results: • Co- sponsored Student Film Festival with Moorpark Community College on May 6, 2009 (185 attended) Actions Planned: • Scheduled co- production with Moorpark College of Musical ( "I do, I do ") for August 2009 in place of musical production previously planned ( "The Good -Bye Girl ") • Presentation of Moorpark College's Improv -A -Sutra as an additional monthly free event 14. Reduce the number of shows from 5 to 4 and use the money to diversify programming. Actions Planned: • Plan co- productions including "I Do, I Do" with MCC in August, 2009 and "Romeo and Juliet" with the California Shakespeare Company in February, 2010. This will save the full cost of an entire show or approximately $10,000. During the first three years of operation many suggestions and ideas have been offered some of which are addressed in this Action Plan. Staff will evaluate all reasonable suggestions including costs, constraints and opportunities. STAFF RECOMMENDATION: Receive and file. W.